Total 16 database administrator job vacancies in F&B / Tourism / Hospitality category in D21 Upper Bukit Timah, Clementi Park, Ulu Pandan

about the company
You will be joining a highly rated, international law firm with offices across the region and around the globe within its network.

about the job
You will be an experienced knowledge administrator that will be maintaining various internal knowledge databases including the maintenance of the firm's physical library. You will be keeping up to date with legal trends and developments and provide the necessary trainings for the utilisation of the firm's knowledge tools. You will also assist in the digitalisation and modernisation process of the firm's various platforms and databases.

about the manager/team
You will be the sole knowledge administrator answering to the global knowledge director and the localised country knowledge counsel.

skills and experience required
You must have had experiences in knowledge management within the professional services or legal industry. Prior experiences managing physical libraries and various vendors/suppliers would be advantageous. A tech savvy and proactive individual would be desirable.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

• Term-time role (enjoy paid school holidays);
• Enjoy subsidized lunch;
• Competitive remuneration package & benefits (medical, dental, etc.).
  Salary is commensurate with relevant years of experience.

Dulwich College (Singapore) is looking for a SPORTS ADMINISTRATOR (LOGISTICS & OPERATIONS) to join its PE Department. The Sports Administrator will oversee the safe running of sport at Dulwich College (Singapore) by organizing the logistics and operations of the sports department, and ensuring that the sports at the College run smoothly and safely.

The main duties and responsibilities of the role are as follows:

• To lead on all Health & Safety requirements, including the written risk assessments and ensuring the sports facilities at the College are safe and in good working order;
• To ensure the annual inspection takes place to keep all equipment safe and operational and liaising with JLL where necessary, to ensure the safe working of all sports equipment and resources;
• To ensure the smooth running of the CCAs, to be on the ground operationally seeing the students are safe and activities are running smoothly and safely;
• To process the CCAs to ensure there is a clear process of allocating the CCAs for the students;
• Ensure that all sports coaches are safeguarded, and appropriate contracts are in place for the safety of the students. Liaising with all external coaches regarding their respective programmes, ensuring they are aware of the expectations at the College and what their respective safeguarding and coaching duties are;
• To liaise with the transport company and CCA department to ensure all students have the means to get home safely from CCAs and fixtures;
• To allocate fixtures, liaising with staff and schools to ensure the College has a full fixture provision across the College;
• To coordinate the ACSIS fixtures to ensure there are no clashes of facilities and all necessary arrangements are in place for the effective running of the fixture programme. – Pitch bookings, transportation, officials and medical cover;
• To ensure all transport, referees and logistics are in place for all fixtures and events at the College;
• To ensure all fixtures are set up accurately and in good order in all locations for the fixtures at the College and ensure the fixture & CCA experience for all members of the College community is of the highest standards.
• To ensure all bookings are appropriate and made in good order. To ensure that all festivals both on site and away from Dulwich run smoothly, are of the highest standards and safe for the College community;
• To ensure the Sports department keeps to the allocated budget;
• To process all the paperwork for finance to ensure the systems are smooth and invoices are paid punctually, keeping within the College sports budget;
• To receive all goods and to make sure there are appropriate systems in place to keep equipment safe and in good order, liaising with procurement regarding all purchases for the sports department;
• To ensure all equipment used in PE lessons and CCAs is safe, clean and functioning. Ensuring staff have the resources to deliver outstanding lessons and CCAs. Assist in the purchase of equipment and maintain inventory of all equipment;
• Put systems in place to ensure the facilities and equipment are kept in good order;
• Being part of DCSG Health & Safety Committee and the Health & Safety lead for sports provision on the implementation of BSI ISO45001 Health and Safety Standard in College.

All other duties commensurate with the role.

Overview

We are seeking an organized, proactive, and friendly Administrator – Front Desk & Office to join our team. This position is responsible for managing front desk duties, pantry management, and providing essential administrative support to ensure smooth office operations. The role involves serving as the first point of contact for visitors, handling office logistics, and supporting various administrative functions with a focus on staff welfare and office coordination.

Key Responsibilities:

Front Desk Responsibilities:

• Greet and assist visitors in a professional and welcoming manner, ensuring a positive first impression of the company.
• Answer, screen, and direct incoming calls to the appropriate departments or personnel, ensuring efficient communication flow.
• Maintain visitor logs, issue visitor badges, and follow security protocols for guests and contractors entering the building.
• Sort and distribute incoming mail and packages; prepare outgoing mail and courier services as required.

Office Administrative & Operational Support:

• Manage office supplies inventory and reorder items as necessary. Ensure office equipment is well-maintained and operational.
• Oversee the day-to-day operation of the office pantry, ensuring that it is stocked with necessary supplies, beverages, and snacks. Maintain cleanliness and organization in the pantry area.
• Assist with scheduling meetings, conference room bookings, and coordinating appointments for staff members. Prepare meeting rooms for events, ensuring necessary equipment and materials are available.
• Support administrative tasks like filing, organizing, and archiving company documents, both digitally and physically.
• Assist with onboarding new employees, including preparing workstations, setting up equipment, and providing orientation on office amenities and policies.
• Help organize employee wellbeing initiatives, such as wellness programs, social events, and other engagement activities to support a positive workplace culture.
• Assist in coordinating office maintenance, repairs, and cleaning schedules to ensure the workspace is organized, safe, and conducive to productivity.
• Liaise with vendors and service providers, such as cleaning staff, office suppliers, and maintenance teams, ensuring timely service delivery.
• Assist with preparing reports, presentations, and other administrative documents for meetings or company events.
• Support the planning and execution of company events, training sessions, or team-building activities, coordinating logistics, and ensuring successful implementation.
• Provide assistance to other departments as needed, ensuring smooth day-to-day operations and fostering a collaborative office environment.

Requirements:

• At least a Diploma in Human Resource, Office Administration, Business Administration, or a related field.
• Minimum 1 year of working experience in front desk, office administration, or customer service role
• Familiar with office equipment and basic troubleshooting skills
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• Ability to manage multiple tasks efficiently and prioritize workloads.
• Positive, approachable attitude and a customer-service mindset.
• Experience coordinating office operations and managing day-to-day administrative tasks
• Fresh graduates are welcome to apply and will be considered based on their relevant skills, enthusiasm, and willingness to learn.

We are in the business of residential interior design, residential building construction, interior renovation and building materials import. We are inviting the correct individual to join our growing team as an office & project administrator. The duties shall involve:

- quotation

- sourcing & purchasing

- HR documentation

- stock list maintenance

Knowledge of microsoft office software is essential.

Candidate with past experiences in similar working enironment will be a plus.

Please submit your detailed resume to [email protected]

Position Title: Order Administrator
Location: Geylang Bahru
Working Days: Mon - Fri, 5 days (ALT SAT)
Working Hours: 8.30am – 6.00pm
Salary: $2,000 - $2,200 (Depends on Experience)

Admin

• Prepare customer quotations
• Fulfilling orders
• Processing orders to shipment and delivery of orders to customers.
• Responsible to manage customers’ orders and coordinating with colleagues during the entire process.
• Data entry
• Manage sales hotline and follow up on all customer and other sales enquiries
• And other admin matters as assigned by Supervisor

Prerequisites

• On job training provided.
• Minimum of 1-year related experience in related Food wholesale trade will be advantageous
• Proficient in MS office applications

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Position Title: Order Administrator
Location: Geylang Bahru
Working Days: Mon - Fri, 5 days (ALT SAT)
Working Hours: 8.30am – 6.00pm
Salary: $2,000 - $2,200 (Depends on Experience)

Admin

• Prepare customer quotations
• Fulfilling orders
• Processing orders to shipment and delivery of orders to customers.
• Responsible to manage customers’ orders and coordinating with colleagues during the entire process.
• Data entry
• Manage sales hotline and follow up on all customer and other sales enquiries
• And other admin matters as assigned by Supervisor

Prerequisites

• On job training provided.
• Minimum of 1-year related experience in related Food wholesale trade will be advantageous
• Proficient in MS office applications

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Job Description:

The Access & Identity Management (AIM) team is a critical component of Global Information Security and is responsible for controlling and maintaining secure access across the technology estate. The team ensures that all users have appropriate access to technology systems and resources within the Firm.

The AIM administrator is responsible for user administration functions across all technology platforms and applications, including:

· Managing user accounts, permissions and entitlements in Microsoft Active Directory, Exchange, UNIX, Cloud (Microsoft Azure, AWS, GCP), 350+ business applications and BlackRock’s state-of-the-art trading and asset management platform, Aladdin.

· Maintaining appropriate user entitlements throughout the employee lifecycle (Joiners/Movers/Leavers).

· Project work relating to system migrations and onboarding new systems to AIM management.

Knowledge/Experience:

· Experience performing user administration in a Windows Active Directory environment, and a Microsoft Azure Entra ID.

· Experience in granting NTFS permissions for folders/files in a Windows Distributed File System Environment.

· Experience performing user administration tasks for various in-house and third-party applications.

· Experience in Exchange administration Exchange Admin Center (both ECP, EAC): creating and maintaining mailboxes, distribution lists, contacts and public folders.

· Knowledge of enterprise-level Identity Management systems (e.g. SailPoint IdentityIQ, Okta).

· Experience administering 2FA remote access solutions (e.g RSA, Duo, etc)

· Knowledge of Information Security principles and ability to adhere to SSAE16 and SOX audit requirements pertaining to Identity & Access Management (Role-Based Access Control, access governance, detail-oriented, obtaining and documenting approvals, etc).

· Experience with ticketing/workflow management tools (e.g. ServiceNow, JIRA).

· Basic familiarity with UNIX command-line execution.

· Basic familiarity with PowerShell command in both Office 365 and on-prem Exchange.

· Strong written and verbal communication skills.

· Commitment to excellence and high standards; strong organizational skills; able to manage time, priorities and workload; provide documentation and accountability.

Our client is a leader in semiconductor manufacturing equipments, providing designs, builds and markets its semiconductor manufacturing equipment used in the production of integrated circuits which are widely used in industries such as consumer electronics, IT and communications, automotive, aerospace, healthcare and others. Its core capabilities are in providing high-end vision inspection and ultra-precision handling solutions for die-sorting, vision inspection and laser marking requirements. They are hiring for Jira & Windchill Administrator and will like to invite interested candidates to send your detailed resume to [email protected]

Jira & Windchill Administrator

Job Responsibilities:

• Day-to-day monitoring, troubleshooting and resolving issues arises from Jira and Windchill users
• Ensuring Jira and Windchill are up-to-dates by conducting regular maintenance tasks, monitoring system performance and applying upgrades(if applicable)
• Reviewing and approving requests from users
• Submit weekly/monthly progress reports
• Provide training and support for Jira and Windchill users
• Maintaining and update procedures/WIs related to Jira and Windchill applications
• Responsible for maintaining Jira & Windchill

Requirements:

• Diploma / Degree in any Science / Engineering discipline.
• Min 3 years of experience in a Jira & Windchill Administrator role or similar
• Proficient in Microsoft Office skills, i.e, Excel, Words and Powerpoint.
• Independent and initiative to develop and drive continuous improvement programs.
• Strong problem-solving and communication skills.
• Monitor system performance and capacity, and take proactive measures to prevent or resolve issues
• Perform regular backups of Jira & Windchill datas

Location: Lorong Chuan

Payroll Specialist & HR Administrator

Responsibilities

Payroll

• Partner with the payroll vendor when processing payroll each month.
• Payroll report preparation and maintenance.
• Maintain and update all other non-monetary information housed in the payroll system (e.g. Cost Centres etc.).
• Be the subject matter expert (SME) when it comes to pay and tax related queries from employees.

Government claims and reports

• Process and monitor all claims such as Maternity Leave, Paternity Leave, Childcare Leave, Skillsfuture enterprise credit and other available government grants etc.
• Respond to all government surveys (e.g. MOM Labour Survey Market, FWL and MOM GIRO reports).

Invoice processing

• Process relevant invoices from vendors who partner with the HR department (e.g. Payroll, Hotel, Shipment, Medical Insurance).

Leave Administration

• Process monthly reports required on Annual Leave utilisation.
• Conduct leave audit once every term.

Other annual reports

• Process and review IR8A reports.
• Process Annual Medical Insurance renewal.

Onboarding and Offboarding Support

• To ensure all joiners and leavers are recorded and accounted for in payroll, medical insurance enrolment (if necessary), work passes have been applied or cancelled.

Individual and Team Projects

• Drive or support projects.

HR administration

• Any other HR administrative duties as they arise.

Requirements

• Extensive payroll knowledge essential.
• Good understanding of HR data including managing personal data, compensation, benefits and leave entitlements preferred.
• Strong customer service ethos essential.
• Excellent attention to detail and time management skills essential.
• Ability to work methodically preferred.
• Strong verbal and written communication skills essential
• High degree of confidentiality and discretion essential.
• Intermediate level or above of Microsoft Excel is essential.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Sherry Yeoh Xianni

Our client, a well-known MNC company is looking for candidates for the Server & Network Administrator position.

Responsibilities: -

• Responsible for planning, IT Infrastructure design, configuration, installation, implementation, and deployment of network infrastructure
• Technical advice and propose solutions to Infrastructure Team Leader when required
• Handle network/systems testing and manage web-based applications infrastructure
• Provide technical support on and after office hours on mission-critical systems
• Perform system administration
• End users support
• Participate in Regional / Global Projects
• Handle network/systems backup, restore
• Perform sharp and meticulous troubleshooting skills at LAN (wired, wireless), WAN and cloud providers
• Update and liaise project status, project reporting, and issues to respective team members
• Produce operation procedures and training to users for new technologies implemented

Requirements:

• Degree in Computer Science / Telecommunications / Information Technology or any relevant
• At least 3 years’ experience in a regional role preferred
• Proven operational experience working in LAN, WAN, Wireless, Security, Cloud providers (AWS, Azure), VPN, Active Directory, DNS, DHCP
• Demonstrable experience with managing MS Hyper-Vs, VMWare ESXI, SAN, NAS, Veeam Backup, and tape libraries.
• Knowledge of SD-WAN, SASE, and CASB is preferred
• Industry certification from Cisco, FortiGate, Microsoft, and AWS is highly desirable.
• Excellent interpersonal, communication, and presentation skills and ability to communicate with all levels of end users.
• Ability to work under pressure with minimum supervision
• Able to work well as a team player while being independent and pro-active
• Positive attitude in the challenging work environment

PERSOLKELLY Singapore Pte Ltd | EA License No.: 01C4394 | UEN No. 200007268E
Registration No.: R23112488 (Julian Nerchan)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

The Company

Our client in the financial services industry, a venture capital firm is looking for an Office Administrator & Secretary to join their team.

The Role

You will be providing full secretarial support to a senior executive. Some of the responsibilities include calendar management, coordinating meetings, managing travel arrangements, handling expense claims, preparing meeting agendas and presentations etc. You will also be responsible for general office management duties such as attending to visitors, upkeeping of the office, organizing events and other ad-hoc tasks assigned.

Your Profile

You should have at least 2 years of relevant working experience. To succeed in this role, you should be a proactive, a good team player, a self-starter, have good attention to detail, good communication skills and be proficient in Microsoft Office Suite.

Apply Today

Please send your resume, in WORD format only and quote reference number KC12584448,by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd | Co. Registration no. 200612189E | EA Licence No.: 07C5595 | EA Registration Number: R21100032 Ka Le Chua

The Equipment & IT Administrator is a dual role, however if you feel your talents are only relevant to one of the two specialist areas we are still happy to consider your application.

The team member is responsible for ensuring that all company owned camera, audio, lighting, rigging and grip equipment is in tip-top working condition at all times, plus provides IT tech and admin support to the company’s Head of Technology.

For Equipment Management:

Candidates should have a thorough technical understanding of all major current camera and audio systems and their accessories.

Prior experience working for a production company, broadcaster or educational establishment running an equipment ‘cage’ is a distinct advantage.

Duties include but are not limited to:

1. Routine daily cleaning, maintenance and repair of camera and audio systems.

2. Preparation of equipment for shoot and receiving / checking equipment after shoot.

3. Liaison with equipment servicing and repair centers.

4. Maintaining good relationships with Singapore equipment rental houses, including keeping up to date records of equipment rental rates.

5. Maintaining current research and technical information on commonly used camera systems.

6. Providing advice and recommendations to Producers regarding most suitable camera systems for specialized projects.

7. On-set / location camera assisting and set-up of data-wrangling and video village systems.

8. Purchase of new cameras and sale of decommissioned cameras.

For IT Administration & Support:

Candidates should have experience with IT systems, networks, and related technologies and solid knowledge of best practices in IT administration and system security. Candidates should also have strong analytical and problem-solving skills and excellent interpersonal and communication skills.

Duties include but are not limited to:

1.⁠ ⁠Maintain and manage organization’s hardware and software

2.⁠ ⁠Monitor and maintain networks and servers

3.⁠ ⁠Deploy and enforce security policies and procedures

4.⁠ ⁠Onboard and offboard employees

5.⁠ ⁠Fulfill IT service requests and technical assistance to end users

6.⁠ ⁠Troubleshoot and resolve software, hardware and connection issues

7.⁠ ⁠Maintain knowledge of IT support, help desk procedures, products, and services

8.⁠ ⁠Document processes, back up and archive data

9.⁠ ⁠Keep up to date with advancements and best practices in IT administration⁠

Please email your cover letter and CV to: [email protected]

Beach House Pictures Pte Ltd recruits on the basis of merit, regardless of age, race, gender, religion, marital status, family responsibilities or disabilities.

Only shortlisted candidates will be contacted for interview.

Job Description

1. Practicum

• Secure and administer Practicum Site placements
• Source new Practicum Sites
• Maintain EduTrust compliance standards for all practicum and clinical supervision-related documentation
• Attend to and resolve students’ practicum and clinical supervision-related concerns and feedback within three working days
• Provide good quality student-centred service
• Track, monitor and verify documentation submissions
• Carry out administrative role related to practicum matters, including maintaining and renewing Service Agreements, contracts, letters and Memoranda of Understanding with Practicum Sites
• Track and monitor regularly students’ practicum, logs and clinical supervision progress
• Generate necessary documentation for Practicum Sites and Clinical Supervisors
• Prepare recommended list of Clinical Supervisors for Clinical and Academic Director’s approval
• Match and allocate Trainee Counsellors to Practicum Sites and Clinical Supervisors
• Check Supervisor’s Report for areas of concern
• Analyse Supervisee’s Feedback Form for areas of strengths and weaknesses of Clinical Supervisors
• Meet students monthly to gather feedback and provide intervention(s) and support
• Attend Course Reviews (Closure) to receive feedback on Clinical Supervisors, Practicum Sites and Practicum experience

2. Prepare and Manage of Short Courses and Special Projects

• Prepare brochures and marketing materials for publicity
• Conduct cold calls and client outreach
• Manage course administrative duties, including registration, collection of fees, notification of participants, printing of course notes, and other related administrative duties
• Track sales and costing for each course run
• Undertake administration of counselling-related surveys and analysis of findings with Clinical and Academic Director
• Undertake any other projects as assigned by CEO and the Clinical and Academic Director

Requirements

• Has a good grasp of the English Language
• Communicates well, written and spoken
• Proficient in Microsoft Office
• Possesses good people skills
• Holds any qualification in Counselling

Benefits

• 40- to 44-hour week
• 14-day annual leave
• 60-day medical and hospitalisation leave
• Medical reimbursement of $500 per annum
• Group Hospitalisation Insurance
• Personal Accident Policy

We are a dynamic fintech company seeking a skilled Administrator to support our back-end operations. The ideal candidate will play a crucial role in supporting our accounting department as well as managing HR-related administrative duties. This role demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information confidentially.

Key elements of the role will include but are not limited to:

1. Accounting

· Provide support to the accounting department, including data entry, invoice processing, and preparation of financial statements.

· Assist in monthly, quarterly, and annual financial close processes.

· Help maintain accurate financial records and documentation.

2. HR Administration:

· Manage employee records, ensuring accuracy and confidentiality.

· Implement and monitor HR policies and procedures.

· Assist in drafting an employment contract.

· Coordinate employee onboarding and offboarding processes.

· Administer benefits programs and manage leave applications.

3. Payroll and Benefits Administration:

· Assist in processing payroll in a timely manner.

· Ensure compliance with relevant laws and payroll tax obligations.

· Administer employee benefits plans, including enrollments and terminations.

4. Compliance and Reporting

· Ensure compliance with legal and regulatory requirements in HR and financial operations.

· Assist in the preparation of HR and financial reports as required.

5. Other Duties:

· Participate in special projects and perform other duties as assigned.

Requirements:

· Min diploma in Accountancy, Business Administration, or a related field.

· Proven experience in HR administration, with knowledge of HR functions and best practices.

· Experience in accounting or financial support roles is highly desirable.

· Excellent organizational and time-management skills.

· Strong communication and interpersonal abilities.

· Proficiency in HR and accounting software.

· Knowledge of employment laws and payroll practices.

· Ability to handle confidential information with discretion.

What we offer:

· Exciting experience with a fast-paced company

· Opportunity to harness your full potential as well as exposure to the international environment

· Multicultural work environment

· Flexible work environment

· Medical and dental

Job Overview:

We are a dynamic fintech company seeking a skilled Administrator to support our back-end operations. The ideal candidate will play a crucial role in supporting our accounting department as well as managing HR-related administrative duties. This role demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information confidentially.

Key elements of the role will include but are not limited to:

Key Responsibilities:

1. Accounting

· Provide support to the accounting department, including data entry, invoice processing, and preparation of financial statements.

· Assist in monthly, quarterly, and annual financial close processes.

· Help maintain accurate financial records and documentation.

2. HR Administration:

· Manage employee records, ensuring accuracy and confidentiality.

· Implement and monitor HR policies and procedures.

· Assist in drafting an employment contract.

· Coordinate employee onboarding and offboarding processes.

· Administer benefits programs and manage leave applications.

3. Payroll and Benefits Administration:

· Assist in processing payroll in a timely manner.

· Ensure compliance with relevant laws and payroll tax obligations.

· Administer employee benefits plans, including enrollments and terminations.

4. Compliance and Reporting

· Ensure compliance with legal and regulatory requirements in HR and financial operations.

· Assist in the preparation of HR and financial reports as required.

5. Other Duties:

· Participate in special projects and perform other duties as assigned.

Requirements:

· Min diploma in Accountancy, Business Administration, or a related field.

· Proven experience in HR administration, with knowledge of HR functions and best practices.

· Experience in accounting or financial support roles is highly desirable.

· Excellent organizational and time-management skills.

· Strong communication and interpersonal abilities.

· Proficiency in HR and accounting software.

· Knowledge of employment laws and payroll practices.

· Ability to handle confidential information with discretion.

What we offer:

· Exciting experience with a fast-paced company

· Opportunity to harness your full potential as well as exposure to the international environment

· Multicultural work environment

· Flexible work environment

· Medical and dental

JOB SCOPE

• Liaise with Oberon Distributors.
• Direct warehouse to fulfil export orders.
• Attend to shipping concerns; documentations for export bookings.

JOB REQUIREMENTS

• Marketing or Business diploma
• Well versed with Shipping Incoterms / Exports
• A people peron
• Singaporean

IMMEDIATE REQUIREMENT!!!

Interested candidates, please email resume to [email protected] or call 64517991 (from 8.30am to 12pm) for interview appointment.