Total 237 administration assistant job vacancies in Legal / Public / Security category in Singapore

Job Responsibilities

• Develop and maintain all documentation on security policies, standards and controls and enforce compliance with policies and procedures in entire organisation
• Develop, implement and monitor reporting mechanisms for governance, security and risk practices to support compliance and highlight areas of exposure
• Keep abreast of current advances in all areas of information technology concerning vulnerabilities, security breaches or malicious attacks, and maintain up-to-date knowledge of IT security industry
• Work with internal units to conduct regular reviews and audit of IT systems and applications to ensure statutory compliance
• Develops, tracks, and reports on Key Risk Indicators (KRIs) for information technology security risk assessment progress
• Support data protection under Personal Data Protection requirements
• Develop and maintain business continuity plan and IT disaster recovery plan. Conduct annual business continuity and IT Disaster recovery testing
• Conduct IT risk assessment, review and reporting of key IT risk exposures and metrics, develop IT risk management framework and remediation plans to improve security posture with IT security best practices
• Assist in the execution for enterprise information and security governance and architecture roadmap
• Identify potential threats or attempted breaches to minimise vulnerabilities and risks in operating environment
• Design, develop and conduct cybersecurity and personal data protection act awareness workshops.
• Execute, manage, enhance and implement security operational processes to comply with IT regulatory and corporate requirements
• Responsible to ensure information security agreement is established for any required IT system/service contracts
• Perform incident and security management through Identify, Protect, Detect, Respond and Recover functions
• Any other related tasks assigned by supervisor

Job Requirements

• Bachelor’s Degree in Computer Science / Cyber Security / Information Technology or equivalent
• Minimum 3 years’ experience in IT audit, IT security or Data protection
• Possess relevant IT Governance, security and project management certifications (eg COBIT, CISSP, CISA, CISM, CITPM, PMP) will be advantageous
• Strong understanding of key IT security concepts such as access control, confidential data, encryption, business continuity, info-sec scans, and vendor apps
• Strong knowledge of IT organisation business processes and systems including (IT Security, data management, architectural and planning, technology life cycle management)
• Good understanding of risk management functions, including IT audit, cyber security, and/or IT compliance.
• Experience in or knowledge of 3rd party / vendor management lifecycle
• Good understanding of Singapore Personal Data Protection Act (PDPA)
• Strong oral and written communication skills to work effectively with staff at all levels of the organisation

Note: All new hires will be offered a two-year contract in the first instance. Contract renewal and emplacement on permanent appointment will be subject to continuous good performance.

The Company Secretarial Assistant will support the APAC Company Secretary in delivering best practice governance for our APAC entities as well as ensuring compliance with all relevant legislation/regulation. 

The position will require a company secretary with a minimum of 2-3 years experience who will be able to work efficiently in an expanding ambitious company.

Key Responsibilities of the Job:   

• To provide a full governance and secretarial service to the main APAC legal entities with the APAC Company Secretary

• To own a portfolio of APAC legal entities and provide full Company Secretarial support, including minuting of quarterly Board meetings

• Help to design and deliver corporate governance  and company secretarial standards 

• Be involved in governance projects that sit across the Global team

• Interact with stakeholders on all aspects of corporate governance

• Horizon scan to ensure APAC is to up to date with all relevant developments in company secretarial practice, law and regulation and support the APAC Company Secretary in developing best practice as a result of these changes

• Contribute to Legal team strategy and planning

• Manage relationships with contacts and external service providers for Company Secretariat

• Be responsible for the APAC entities on Diligent entities and Diligent Boards

Staff Executive Legal Assistant (Law/ S$12500/ Contract/ HarbourFront)

12-Month Contract

Salary up to $12500 depending on experience

Location : Harbor Front Tower One

Industry : Oil & Gas

Our client is one of the world's largest publicly traded international oil and gas companies . They are actively looking for Staff Executive Legal Assistant to join their operations.

Job Summary:

• Provide broad range of paralegal and administrative support to Law managers, including Asia Pacific Regional General Counsel, and other senior lawyers.

Responsibilities

• Create and electronically organize detailed legal files, including documents and reports based on matter specifications and requests
• Conducting fact investigation and analysis
• Monitoring changes to government guidelines or regulations and preparing reports on pertinent changes
• Manage internal calendars and complex meeting schedules, including regional wide electronic and in-person meetings
• Coordinate complex and potentially confidential travel and security needs
• Manage private and sensitive personnel matters
• Manage expense reports and invoices
• Master relevant technologies to facilitate administrative support and promote digital knowledge
• Demonstrate knowledge of organization/function processes, procedures & guidelines

Requirements:

• Proficient with Microsoft Office, specifically Outlook, PowerPoint, Word, and Excel in order to create, edit and format
• Able to work on own initiative and at least 5 years of experience working with lawyers and/or legal departments
• Able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
• Display analytical competency and ability to problem solve critical issues
• Anticipates business needs and takes initiative to resolve issues
• Demonstrates flexibility and initiative regarding assignments for self and team

Lim Pey Chyi - [email protected]

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

Roles & Responsibilities

• Involve in Housing & Development Board (HDB) upgrading projects.
• Plan and launch public relation programs such as preparing circulars, letters and notices.
• Conduct survey on condition of flats
• Plan and coordinate works to be carried out within the flats timely
• Handle queries and feedback pertaining to the projects as well as follow-up on actions to resolve it.
• Work closely and ensure smooth operation procedure during upgrading work between relevant parties such as residents, contractors, consultants and authorities.
• Attend and provide administrative assistance and logistic support in Construction Working Committee meeting.
• Maintain good rapport and positive relation with the residents.

Requirements:

• Competent and possesses the skill, knowledge and ability to manage public relation issues and general project queries with the residents effectively.
• Team player, diligent and willing to work extra hours when needed.
• Minimum qualification of GCE "O" Level Certificate, with public relations work experience preferred.
• Capable of communicating effectively in English and one other official language.

Job Type: Full-time

KPMG has established a strong cybersecurity consulting practice servicing clients from a wide array of sectors including energy, water, oil & gas, maritime, aviation, healthcare, transportation or telecommunications. Many of our clients own or operate critical infrastructure in Singapore and across the Asia Pacific region, providing essential resources and services to people in their daily lives. Cybersecurity has a big part to play in keeping cyber threats away and minimising risk of disruption to our way of life.

Cybersecurity in Operational Technology (OT) is a challenging but fulfilling field. One challenging aspect of this field is that it sits in intersection of two disciplines that usually do not intersect. Cybersecurity has its origins in Information Technology (IT), while OT system and Industrial Internet of Things (IIoT) are used by engineers to control and monitor physical processes. Professionals with expertise in both disciplines are rare. OT security is also a fulfilling field because we have been tasked by our clients to solve a broad range of issues including regulatory compliance, cyber risk assessments, penetration testing, red teaming, incident response and more. We have been successful in delivering quality services to our clients because of our ability to constantly evolve and the teamwork between a good blend of our cybersecurity and engineering professionals.

Job Responsibilities:

You will be responsible and/or if supervising others for the following:

• Performing risk assessment or threat modelling for variety of industry control system, on-prem IT and cloud systems.
• Digesting sizable amounts of information about complex systems by using your technical grounding in IT, OT/IIoT, engineering or cloud computing (e.g network architecture, firewall rules and etc) to assemble an accurate understanding of the system.
• Analysing and identifying the cybersecurity risks associated to them e.g. how an attack might get into a network and cause disruption to operations or cause a dangerous situation in which safety might be compromised;
• Work closely with our clients in gathering information, providing clarification, and managing expectations on the task we are required to perform.
• Providing security recommendations and improvement to the client in the current practices while considering impact to their operations and concerns.
• Performing other assessment/review for clients including system/network architecture reviews and reviewing actual practices in OT/IT systems against regulatory requirements e.g. the Cybersecurity Code of Practice (CCOP) for critical information infrastructure.
• Working in a project team and closely guided by the experience team member
• Working closely with subject matter experts in a wide range of cyber security services to delivered to our clients (e.g. managing projects involving penetration testing or red teaming exercises to an owner/operator of a critical infrastructure).

The ideal candidate should possess:

• Bachelor’s degree in Cybersecurity/ Information Security/ Engineering/ Computer Science OR Information Technology equivalent
• Minimum 3-5 years relevant experience is recommended.
• Experienced cybersecurity professionals with keen interest or already with experience in OT/IIoT; OR
• Experienced SCADA or DCS engineers with relevant skills/experience/aptitude to further development in the field of cybersecurity; OR
• Experienced Internet of Things (IoT) developers/testers with relevant skills/experience/aptitude to further development in the field of cybersecurity;
• Certifications in cybersecurity e.g. CISSP, CISM etc might be advantageous;
• Certifications in OT cybersecurity e.g. GICSP, GRID, IEC62443 might be advantageous;
• Committed to continuously learn and develop oneself in a fast-expanding field.
• Aptitude of consulting including managing oneself, projects and clients.
• Able to think logically and communicate clearly.
• Effective interpersonal skills and able to work well in a team.
• Good presentation skills might be advantageous.

Successful applicants would be required to assist in civil as well as criminal matters. Researching skills would be invaluable.

Bulk of matters handled by the firm are civil claims. Role requires conducting of interviews with clients, obtaining of evidentiary documents, case building, preparation of Court documents, affidavits, submissions, etc.

As for criminal matters, interview of clients, prison visits, preparation of criminal representations, mitigations pleas, Case for the Defence, trial, etc.

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our Client is a Fortune 500 Company and is one of the largest integrated refiners, marketer of petroleum products and chemical manufacturers in the world.

SCOPE OF WORK

· Provide broad range of paralegal and administrative support to Law managers, including Asia Pacific Regional General Counsel, and other senior lawyers.

· Create and electronically organize detailed legal files, including documents and reports based on matter specifications and requests

· Conducting fact investigation and analysis

· Monitoring changes to government guidelines or regulations and preparing reports on pertinent changes

· Manage internal calendars and complex meeting schedules, including regional wide electronic and in-person meetings

· Coordinate complex and potentially confidential travel and security needs

· Manage private and sensitive personnel matters

· Manage expense reports and invoices

· Proficient with Microsoft Office, specifically Outlook, PowerPoint, Word, and Excel in order to create, edit and format

· Master relevant technologies to facilitate administrative support and promote digital knowledge

· Demonstrate knowledge of organization/function processes, procedures & guideline

REQUIREMENTS

· Ideal candidate would have supported lawyers either in a law firm or company setting for at least 5 years

· Adapt to multi-management levels, work groups and company changes

· Anticipates business needs and takes initiative to resolve issues

· Display analytical competency and ability to problem solve critical issues

· Demonstrate resourcefulness

· Working collaboratively and cooperatively with teams

· Promotes harmony in the group

· Actively helps others and supports less experienced staff

If you are keen to know more about this role, please email Mary at [email protected]and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)

Job Description & Requirements

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change by putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development – providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.

We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences – whatever defines you, we ask you to bring your whole self to work.

What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance

Department & Role

Allen & Overy Singapore is a hub for the firms work across ASEAN and India. Our history in Singapore spans more than 20 years. We were one of the first international firms to be granted a Singapore Qualifying Foreign Law Practice (QFLP) licence in 2008, allowing us to practice Singapore law, and only one of four to have had the licence renewed for a further full five-year term in 2014. We have developed a culture in which difference is positively valued, and our people are free to be themselves.

We are in every sense one global team; supportive and collaborative, but also ambitious and driven. Our capacity to combine these qualities and provide a setting in which our people can thrive is what makes us different. The Singapore arbitration team is a market-leading practice. They advise on a wide range of arbitration matters, both commercial arbitrations and investor-State arbitrations, as well as arbitration-related court matters.

Role requirements

• Experience working in the APAC region
• Experience in complex cross-border and multi-jurisdictional litigation work for an international law firm
• Experience in commercial arbitrations and investment treaty arbitrations
• Experience in a broad range of disputes, including large-scale international arbitrations, price review proceedings and litigation
• Excellent Client Relationships skills
• Strong commercial/business acumen with the ability to deliver creative and pragmatic solutions and advice
• Excellent communication and interpersonal skills, with the ability to interface at all levels and particularly to win the respect of the partner and fee-earner community, building strong relationships with both internal and external stakeholders
• Collaborative team player with the ability to develop and work in a fast-paced, intellectually rigorous environment

Roles & Responsibilities

• Involve in Housing & Development Board (HDB) upgrading projects.
• Plan and launch public relation programs such as preparing circulars, letters and notices.
• Conduct survey on condition of flats
• Plan and coordinate works to be carried out within the flats timely
• Handle queries and feedback pertaining to the projects as well as follow-up on actions to resolve it.
• Work closely and ensure smooth operation procedure during upgrading work between relevant parties such as residents, contractors, consultants and authorities.
• Attend and provide administrative assistance and logistic support in Construction Working Committee meeting.
• Maintain good rapport and positive relation with the residents.

Requirements:

• Competent and possesses the skill, knowledge and ability to manage public relation issues and general project queries with the residents effectively.
• Team player, diligent and willing to work extra hours when needed.
• Minimum qualification of GCE "O" Level Certificate, with public relations work experience preferred.
• Capable of communicating effectively in English and one other official language.

Job Type: Full-time

Job Description:

• Able to manage public relation issues and general project enquiries with residents effectively.
• Handling feedback / complaints of the residents, arranging for works to be carried out within flats.
• Perform any clerical duties assigned by immediate superior.
• Ensure good rapport and maintaining positive relations with residents.
• Attend and provide administrative assistance in construction working committee meetings.

Job Requirements:

• Minimum GCE 'O' Level.
• Minimum 1-year of relevant experience in similar capacity.
• Proficient in Microsoft Office.
• Strong communication and interpersonal skills.
• Pleasant personality and friendly disposition.
• Candidates with HDB HIP experience would be an added advantage.
• Alternate full Saturday.

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Role Overview:

The Legal Assistant will play a crucial role in supporting our legal team in a variety of corporate matters, with a specific focus on our Chinese client base. The ideal candidate will have a strong foundation in corporate law, be fluent in both English and Mandarin, and possess a keen understanding of the cultural nuances that influence business and legal practices in both Singapore and China

Key Responsibilities:

• Provide comprehensive support to lawyers, including document preparation, research, and case management.

• Assist in drafting legal documents such as contracts and agreements,

• Facilitate communication between the legal team and Chinese clients, including translating documents and correspondence.

• Maintain and organize legal files, ensuring all client information is kept confidential and secure.

Qualifications:

• Bachelor’s degree / Diploma in Law, Paralegal Studies, or a related field.

• Proven experience as a legal assistant or paralegal, preferably with exposure to corporate law and international clients.

• Fluent in Mandarin and English, both written and spoken, is essential.

• Strong understanding of the legal and business environment.

• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Proficient in Microsoft Office Suite and legal research databases.

• Strong interpersonal and communication skills, with the ability to interact effectively with clients and team members from diverse backgrounds.

What We Offer:

• A competitive salary and benefits package.

• Opportunities for professional development and career advancement.

• A dynamic and supportive work environment, where your contributions are valued and recognized.

• The chance to work with a diverse client base and engage in complex and challenging legal matters.

How to Apply:

Please submit your resume, a cover letter detailing your experience and interest in the role, and any relevant certifications or references to [email protected]

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Join us in our Singapore office as an Executive Assistant supporting the senior professionals from the Legal and Governance team in Asia within the Real Assets division in Macquarie Asset Management.

At Macquarie, we are working to create lasting value for our communities, our clients and our people. We are a global financial services group operating in 34 markets and with 54 years of unbroken profitability. You’ll be part of a supportive team where everyone - no matter what role - contributes ideas and drive outcomes.

What role will you play?

Working in a fast-paced and close-knit team environment, you will provide crucial support to the Legal and Governance team on preparing and processing corporate regulatory filings, maintaining corporate databases and updating internal registers and corporate records. This includes director appointments and board changes, coordinating execution of documents, notarization or apostillization, board approvals, agendas and board papers.

You will also support the business directly by providing key company information in response to KYC, Due Diligence and auditor requests. In addition, you will be responsible for extensive inbox and diary management, internal and external meeting arrangement, domestic and international travel management, as well as regularly interacting and supporting other assistants to coordinate conference calls with international offices and across different time zones.

What you offer

· 5+ years’ experience gained from providing executive assistant support within the professional services industry (finance, consulting or legal)

· Prior experience gained in the capacity of legal secretary, practice admin assistant, team assistant to a legal or corporate governance team is essential

· Be proactive and be able to understand the nature of the business and priorities within the team

· Maintain a high level of discretion, confidentiality, and professionalism

· Strong organisational, planning, and multi-tasking abilities with the ability to effectively manage conflicting priorities and exceptional attention to detail

· Excellent interpersonal and communication skills and ability to interact with a global team and with stakeholders at all levels.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

Benefits

Macquarie employees can access a wide range of benefits which, depending on eligibility criteria and location, include:

· Hybrid and flexible working arrangements

· One wellbeing leave day per year

· Paid parental leave as well as benefits to support you as you transition to life as a working parent

· Paid volunteer leave and donation matching

· Range of benefits to support your physical, mental and financial wellbeing

· Access a wide range of learning and development opportunities

· Employee Assistance Program, a robust behavioural health network with counselling and coaching services

· Recognition and service awards

About Macquarie Asset Management

In Macquarie Asset Management, you will join a global asset manager that aims to deliver positive impact for everyone. Join a team that is trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Our commitment to Diversity, Equity and Inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply for a role regardless of their identity, including gender, race, ethnicity, cultural identity, nationality, age, sexual orientation, gender identity, intersex status, marital or family status, neurodiversity, religion or belief, disabilities, or socio-economic background.

If you require adjustments to your working arrangements or the recruitment process, please let us know when applying.

Job Objectives:

Tasked with aiding the Security Manager in safeguarding properties and ensuring the well-being of guests, employees, and the hotel. Supervise all activities of security staff to ensure compliance and proper application of department regulations and hotel policies. Documents all action in the department, including: emergencies, loss, theft, or accident.

Primary Responsibilities

• Manages the Security Department, alongside with Security Manager.
• Oversees the security department and their day to day operations.
• Trains all security personnel in their areas of responsibilities.
• Reviews policies, procedures, and instructions on a regular basis.
• Evaluates possible hazards or threats to security.
• Promotes a safety attitude amongst all employees.
• Ensures safety of persons in the hotel and property assets.
• Reports irregularity in employee or guest behavior.
• Handles loss, damage and accidents.
• Handles, documents, and follows up with necessary persons any accidents occurring in the hotel premises.
• Investigates theft as reported by guest or employee.
• Documents all action in the department, including: emergencies, loss, theft, or accident.
• Participates in weekly department heads meeting in absence of Security Manager - Rooms Division Meeting and any others if requested.
• Secondary liaison for interacting with government officials, ministries, and law enforcement agencies.
• Reviews emergency procedures regularly.
• Delivers security training and promotes awareness within the hotel.
• Performs other duties as assigned by Security Manager.

Job Requirements

• Minimum education of High Vocational diploma in any discipline. Bachelor degree holder have an advantage.
• At least 3 years’ experience in a similar position in security & safety operations.
• Basic knowledge of local laws, investigative methods and fire safety.
• Criminal-free record
• Have good English communication skills both in written and spoken
• Possess professional disposition with good communication and interpersonal skills

Overview

This role entails being the main coordinator in the team to manage team meetings, events and resource distribution. Staff will also be an important pillar of administration through providence of support, contributing to smooth operations of the department.

Job Responsibilities

You will be responsible for the following:

• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

• Collate and update relevant data required by the department for purposes of cost management and improvement.

• Manage and plan rosters of clinicians, call back staff for coverage if there is shortage of staff.

• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.

• Support onboarding and off boarding of clinician and department staff, including access applications.

• Prepare, verify and submit claims for overtime, public holiday and night allowances, leave and petty cash for department staff.

• Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.

• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.

• Manage gift packs for storage and distribution.

• Manage mailbox for the department, including dispatch to respective clinics.

• Requisite, control and maintain good utilization of office supplies in the department.

• Manage the Director’s/ Clinical leads’ calendars as required.

• Perform any other duties assigned by supervisor.

Requirements

• Minimum 2 years of experience in clerical and administrative duties.

• A good understanding of accounting and figures.

• Good computer skills in Word, Excel and Power Point.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Gao Shan (Jane)

Registration Number: R23118568

EA License No: 06C2859 (MCI Career Services Pte Ltd)

Responsibilities

• Perform admin duties and office support activities including filing and compiling of project reports.
• Handling residents' and public complaints and feedback and answering phone calls.

Requirements

• GCE O Levels/A Levels/Diploma/Degree or equivalent
• Minimum 1 year relevant working experience
• Need to be proficient in Microsoft Office
• Ability to converse in English and Mandarin/Tamil/Malay, inclusive of simple dialects (at times need to communicate with dialect speaking person)
• Customer-orientated with good communication and interpersonal skills
• Pleasant personality with good service attitude

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Highlights

• Location: Outram Road (Dhoby Ghaut / Havelock MRT)
• Salary: Up to $4000
• Working Hours: 6 days rotating 8 hrs shift
• Benefits: 13 month salary AWS, performance bonus, uniforms, medical, dental & meals provided

Responsible for overseeing all aspects of security function of the designated area. Leading the security team which protects assigned premises, assets and personnel.

Challenges:

• Safeguarding properties and assets
• Be a Service Ambassador, to ensure that guests have a safe and memorable experience
• Assist the General Manager in overseeing all aspects of the security function
• Overall in charge of the Fire Command Centre
• Assist in checking alarm systems, fire and safety equipment systems and monitoring security of building, doors, service areas and delivery areas
• Monitor and control access of building entrances and vehicle entrances
• Lead and supervise security team
• Responsible for planning and deploying the security team including team briefing on a daily basis
• Execute accidents response plans and exercise
• Perform lobby surveillance
• Perform witness and escort duties
• Responsible for planning and deploying the security team
• Safeguard the property of guests, employees and location area from theft, vandalism, arson and other criminal acts, and take appropriate actions against any person/s doing so
• Record all unusual incidents and report to the General Manager without delay.
• Conduct thorough investigations into any reported incidents and generate incident reports with supporting evidences
• Provide proper assistance to the Police and Fire services as and when the need arises
• Managing the security team, monitoring its performance and providing coaching and advice when necessary

What It Takes:

• SSS Licence Required
• Min 2 years relevant experience preferably in hospitality sector
• Minimum GCE ‘O’ or equivalent, possess Security licence and trained in First Aid would be advantageous
• Able to perform shift work
• Good Microsoft Office applications in Word and Excel

Interested Applicants, please submit a copy of your updated resume (in MS Word Format) and send to [email protected]

Talents@Work Pte Ltd (21C0501)

Joshua (R22107946)

*We regret to inform that only shortlisted candidate will be notified. Thank you

We are one of the pioneer Security Agencies in Singapore, having established ourselves in 1985. As a multi-award-winning enterprise and one of the leading providers of security services, we are looking for suitable candidates to grow and achieve with us.

For this role, we are looking for an Assistant Security Manager to assist our client in their security needs.

He/ She will be reporting to the Regional Head of Operational Security directly.

Candidates should be open to normal working hours with flexibility to work outside of it during events and as and when required.

Roles and Responsibilities

1) Security Strategy and Procedures Implementation

• Assist in developing and implementing comprehensive security strategies, policies, and procedures in alignment with our client's guidelines and practices.
• Regularly review and update security protocols to adapt to evolving requirements of our client.

2) Risk Assessment and Mitigation

• Conduct security assessments to identify potential vulnerabilities and threats to personnel, facilities, and activities.
• Collaborate with relevant departments to develop and implement risk mitigation measures, including physical security enhancements, emergency response plans, and crisis management protocols.

3) Security Coordination and Liaison

• Serve as the point of contact for security-related matters and liaise with external stakeholders, including government agencies, law enforcement, and security partners.
• Develop and maintain incident response procedures to effectively manage security incidents.

4) Security and Safety Awareness

• Promote and create security awareness through regular communication and dissemination of relevant information on security threats and preventive measures.
• Ensure compliance with safety recommendations and rules of our client.

Requirements

• Excellent ability to analyse situations, provide measured judgement and takes good initiative and is responsive to incidents and events.
• Fluent and strong command of English and French is preferred.
• Excellent communication with good problem-solving skills.
• Proven ability to interact well with both external and internal stakeholders along with good self-presentation.
• Certified in First Aid will be added advantage.

Job Overview:

We are seeking a dedicated Legal Assistant to join our dynamic team at TSGS, a leading fintech company. In this role, you will focus on supporting the legal operations of our innovative chat app, ensuring compliance with financial regulations and digital communication laws.

Responsibilities and Duties:

• Provide administrative support to the legal team in managing the legal aspects of the chat app.
• Assist in reviewing and drafting legal documents, contracts, and agreements related to the chat app's operations.
• Conduct legal research on regulations and laws pertinent to fintech and digital communication platforms.
• Coordinate with various departments to ensure the chat app complies with financial and privacy laws.
• Manage legal documentation and maintain organized files for easy retrieval and reference.
• Assist in the preparation of compliance reports and presentations for internal and external stakeholders.
• Liaise with external legal counsel as required.
• Keep abreast of changes in laws and regulations affecting the chat app and the fintech industry.
• Support the legal team in litigation matters, if any, involving the chat app.

Qualifications:

• Bachelor’s degree in Law, Paralegal Studies, or a related field.
• Proven experience as a Legal Assistant, Paralegal, or a similar role, preferably in the technology or fintech sector.
• Strong understanding of legal terminology and principles relevant to fintech and digital communication.
• Excellent organizational skills and attention to detail.
• Strong research, analytical, and problem-solving skills.
• Proficiency in legal research tools and Microsoft Office suite.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent written and verbal communication skills.

Preferred Skills:

• Experience in legal operations related to chat apps or digital communication platforms.
• Familiarity with financial regulations and data privacy laws.
• Knowledge of intellectual property rights as they pertain to software and digital platforms.

JOB SUMMARY

Supports the Loss Prevention Manager in managing the daily functions of the department to ensure protection of property assets, employees, guests and property. Maintains logs, certifications and documents required by law and Standard Operating Procedures. Trains staff in established emergency procedures and implements accident and fire prevention procedures. Position focuses on ensuring guest and employee satisfaction while achieving the operating budget. Patrol all areas of the property; secure rooms; assist guests with room access. Conduct emergency response drills, daily physical hazard/safety inspections, investigations, interviews, and key control audit. Monitor Closed Circuit Televisions and alarm systems. Authorize, monitor, and document access to secured areas. Assist guests/employees during emergency situations. Respond to accidents, contact EMS or administer first aid/CPR as required. Gather information and complete reports. Maintain confidentiality of reports/documents, release information to authorized individuals. Defuse disturbances in accordance with company policies and procedures. Resolve safety hazard situations. Handle all interruptions and complaints. Lead unwelcome persons from the property. Ensure compliance with alcoholic beverage control laws. Call for assistance using proper code responses. Provide proper paperwork to employees.

Assist management in training, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Follow all company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. In addition, some states may have additional licensing/registration requirements to be considered for this position. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Move at a speed required to respond to work situations (e.g., run, walk, jog). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance and objects weighing in excess of 75 pounds with assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

CANDIDATE PROFILE

Education and Experience

• At least 2 years of related supervisory role in security sector, preferably in hospitality industry
• Posses all regulatory licenses for the role

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.