Job Description

• Handle daily cashbook update
• Prepare payment, update AP payment & AR collection in system
• Perform bank reconciliation
• Liaise with sales team & warehouse, Monitor AR, send out SOA, release shipment in system upon AR collection, generate tax invoices after shipment
• Prepare monthly balance sheet schedule, follow up on outstanding items, maintain fixed assets register
• Process staff claims
• Documents filing
• To handle all other duties as may be assigned by the Supervisor from time to time

Requirements:

• Must possess LCCI higher/Diploma in Accountancy or relevant accounting qualification
• Meticulous and comfortable working with numbers.
• Good communication & interpersonal skills.
• At least 3 years of working experience in relevant roles

· Help managing current and new customer accounts and invoicing

· Handling inbound and outbound phone calls

· Providing exceptional customer service

· Maintaining relationships with vendors and customers

· Solving customer problems and help resolve issues

· Prepare shipment quotes for customers and set up shipments as required by customers

· Excellent multitasking skills within workspace as well as computer software programs

Job Descriptions：

1. Provide the general day-to-day administration functions and duties.

2. Assist in coordinating meeting, taking meeting minutes, following up on action tasks and deliverables.

3. Support corporate secretarial duties.

4. Support in audit includes liaise and coordinate with related sections.

5. Support insurance matters.

6. Perform any others duties as assigned.

Job Requirements:

1. At least Diploma in Business Administration, or Accounting or any others equivalent qualification or related field.

2. Proficient in MS Office applications (Word, Excel, Outlook, and PowerPoint).

3. Proficient in English, Japanese & Chinese (Spoken & Written).

4. Good communication and interpersonal skills.

Job Summary:

• Basic up to $3,400
• AWS + VB
• Working hour: Monday - Friday, 9am - 630pm
• Location: Changi South

Job Responsibilities:

• Assist Operations Manager in supervising daily operations of organization.
• To handle some groundwork jobs, presales activities such as quotation. preparation and pricing agreement application with suppliers & customers.
• Responsible for working with customers to fulfil their orders / shipments.
• Liaise closely with customers, to ensure prompt & accurate order processing & shipments.
• Ensure proper documentations are being file and organise.
• To resolve disputes & complain arise out of deliveries.
• Plan, schedule, organize and assign jobs daily.
• Assist the Operation Manager to monitor the vehicles' servicing/maintenance schedule and arrange accordingly.
• Ensure all drivers and delivery assistants comply to SOPs.
• Display professional attitudes towards customer.
• To coach/mentor staff to bring about positive mindset and attitude that is required for work within the organization.
• Work closely and maintain cordial relationships at all times with all other departments’ personnel.
• Any other ad-hoc duties assigned.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Toh Cheng Jie (Martin)
Registration Number: R23117397
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Major Duties and Responsibilities

Personal Assistance to Executive Director(s)

• Plan, schedule and coordinate meetings/appointments with multiple representatives from various internal and external institutions / organizations.
• Ensure the logistics of the meetings are in place e.g. booking of meeting rooms, set up of projectors etc.
• Prepare meeting materials, distribute meeting agendas related documents and provide secretariat support, when necessary
• Accurate and timely management and updating of Executive Director(s)’ calendars
• Assist Executive Director(s) to submit conference/business trips application for approval, manage travel plans i.e. flight/hotel/transfers/visa arrangements and conference registration
• Assist Executive Director(s) to prepare conference/travel files and itinerary; complete submission claims for overseas travel and corporate expenses
• Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.

Departmental support

• Coordination for organization's core strategic meetings/regular department meetings and provide secretariat support such as agenda collation, minutes taking and drafting of slides, when required.
• Support on-boarding and off-boarding of staff for organization, including the raising of job requests, mobile phone reimbursement applications, electronic mailing list and physical mailers.
• Managing of office facilities (queries on workstation allocation, lock replacement), stationery supplies, computer peripherals, name stamp and name card orders (through e-stationery account)
• Managing department’s account in corporate social media platforms, where applicable
• Collection and distribution of letters and publications delivered to the organization
• Assist with the management and tracking of the department’s fixed assets (e.g. laptops), ranging from purchase of replacement laptops to oversee the transfer, condemnation and proper disposal of laptops/external hard disk to updating of department records regularly, as well as to provide support in HQ’s fixed asset verification exercise.
• Assist with preparation and implementation of department events, workshops and trainings.
• Coverage for other administrative duties during the absence of Senior Executive/Executive/Executive Assistant.
• Other general office administrative duties of the department, as assigned.

Job Requirements

Education/Experience

• Diploma in any discipline
• Preferably with at least 2 – 3 years of experience as a personal assistant or in general office management
• Proficiency in Microsoft Office applications is essential

Personal Attributes

• Good interpersonal, communication skills with the ability to work independently in a team
• Meticulous, organized and detailed-oriented
• Willing to assume responsibilities as directed.

Interested candidates please send a copy of your resume to [email protected]

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Executive Assistant

1 year contract, high potential to renew/ convert

Come and join us!

Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?

“FIND YOUR PLACE” by joining a world-class US Consumer company

Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.

Company Description:

Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives.

Main Responsibilities:

• Calendar Management: Maintain and coordinate calendars, schedule meetings and appointments. Ensure all commitments are met while optimizing leaders’ time.
• Meeting Coordination: Arrange and prepare materials for meetings, conferences and townhalls. Attend meetings and take notes, when required.
• Travel Management: Plan and coordinate travel itineraries, including visa application, flights, accommodations, and ground transportation, ensuring cost-effective and efficient travel arrangements.
• Expense Management: Prepare expense reports and reconciliation, ensuring compliance with company policies.
• Event Planning Support: Assist in the preparation and coordination of events, executive visits, as well as coordinate meetings and related logistics for assigned teams
• Visitors’ Hospitality Management
• Payment Processing: Coordinate and follow up on PO creation as well as invoices / payment processing.
• Document Management: Maintain an efficient and well-organized record and storage system for the team.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
• Shared admin duties and support ad-hoc tasks / projects as assigned.

What We Are Looking For

Requirements:

• Minimum Diploma/ Degree with minimum 5 years of experience as an executive assistant or senior secretary
• Able to support multiple leaders and team members.
• Excellent organizational and time management skills, with proven ability to multi-task
• Exceptional attention to details and problem-solving abilities
• Ability to work independently and prioritize tasks effectively
• High level of professionalism, discretion, and integrity
• Independent and yet a team player

Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.

Alternatively, you can share your CV at [email protected]

EA License: 94C3609

Reg No: R1440247

Job Description:

• Develop annual and quarterly business plans to maximize the sales and product focuses
• Responsible for demand planning and new product forecasting
• Responsible for the front line teams; to ensure they reach sales targets
• Gather, report, and communicate customers' feedback on service, customers, and product
• Measure, track and analyze key KPIs to enhance results
• Create reports for upper management
• Keep abreast with industry, market trends, and best practices
• Maintaining constant communication between management and staff, to ensure proper operations of the organization
• Achieving consistency across all outlets in terms of great customer experience, service standards, and customer satisfaction

Requirements:

• Service-oriented with a positive attitude.
• Able to lead, influence, and resolve conflicts to reach consensus around common goals.
• Friendly and cheerful personality.
• 5 to 8 years of experience in beauty industry will be an advantage
• Good communication and interpersonal skills.
• Comfortable with working in a fast-paced environment.
• Able to work night shift and split shift
• Customer-focused and possess strong communication & interpersonal skills
• Pleasant disposition & well-groomed
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Accounts Responsibilities:

• Manage full set of accounts, including monthly/quarterly/yearly accounting closing.
• AR/AP
• Bi-Weekly Billing
• Manage year-end statutory reports.
• Responsible for quarterly GST submission.
• Prepare and submit statistic returns to a relevant government body
• Liaise with the external auditor
• Handle ad-hoc issues
• The office is located in the Central area of Singapore

Requirements:

• Candidate must possess at least a Professional Certificate/Diploma in Finance/Accountancy/Human Resource or equivalent.
• Knowledge of Sage300 would be an added advantage
• Proficient in Microsoft Excel & Word
• Possess an analytical mind and is good at problem-solving.
• Competent in month-end closing

SystemEngineer360 Pte Ltd (“SE360”) Executive Assistance Job Description

About the Position:

As an Executive Administrative Assistant, you are accountable to provide support to ensure efficient operations of the team. You will be responsible for coordination of department meetings and appointments (including logistical and travel arrangements), providing general support on matters related to organization and communication as well as the execution of general administrative duties.

The ideal candidate for our Executive Assistant position will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality, handle sensitive information in confidential manner and the ability to gather information and make decision independently. Being proactive and anticipating the needs of the executive is essential as your priority time, schedules, inquires, and information.

Responsibilities:

· Responsible for defined work or projects with moderate complexity. Follows an individual work plan and meets day-to-day short-term objectives. Has the ability to resolve issues through immediate action or short-term planning.

· Provide overall office management and administrative duties such as phone coverage, call screening, memos, and letters to the executive.

· Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel.

· Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the company. Ensure “on the road” time is productive and efficient as well as filling expense reports and ensure timely reimbursement.

· Prepare presentations, reports, spreadsheets, meeting minutes and other business information.

· Assist in managing expense accounts and budgets.

· Provide discrete and confidential coordination of sensitive company information.

· Use discretion in interfacing with all levels of individuals, internally and externally.

· Anticipate needs and accomplishes responsibilities without direction.

· Prepare, evaluate, and edit incoming and outgoing communications for the executive.

· Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments.

· Providing administrative assistant, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.

· Maintaining comprehensive and accurate records.

· Organizing meetings, including scheduling, sending reminders, and managing catering when necessary

· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

· Maintains calendar and appointment schedules and works with leader to effectively manage time

· May serve on particular projects and committees.

· Opens distributes, reads/handles mail and emails as requested or required.

· Manage the travel budget and book all executive air travel, land transport and accommodations, as well as communicate those arrangements with a high level of detail and follow through.

· Some personal errands on behalf of the executive team will be needed from time to time.

· Perform a broad range of administrative/clerical duties including preparing reports and agendas that may require compilation, layout, and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or reports in final form.

· Determines nature and appropriate destination of incoming phone calls or electronic mail queries.

· Providing general support on matters related to organization and communication as well as the execution of general administrative duties.

· Own the executive calendar; coordinating Team Buildings, Celebration activities, etc. (including logistical and travel arrangements) and provide reminders.

· Curious and proactive: interested in the work out team is doing and finds ways to get involved or help, looks ahead in the calendar and finds opportunities to help the team work more efficiently and effectively

· Maintain inventory of departmental supplies and computing resources; coordinate necessary equipment or facilities repairs or changes.

· Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.

· Expert organization: able to manage multiple tasks and competing priorities smoothly, calmly and with positive attitude

Requirements:

· Diploma or bachelor’s degree in any field

· Prior Multi-National Company experience

· Good command of English

· Proficient with Microsoft Outlook, Cisco Webex Teams, Zoom, etc.

· Able to multitask

· Prior experience managing complexities of global travel

· Strong attention to detail and problem-solving

· Strong written communication: able to build a power point presentation, synthesizes large amount of input and able to summarize in pithy bullet points or simple visual

· Experience assisting with project management (helping with release schedules, timeline monitoring, documentation, etc.)

· Willingness and ability to work a flexible schedule when necessary

· Preferred can communicate with Chinese language

Others:

· Company will sponsor the Working Visa in Singapore

· Company will pay one way ticket to Singapore (only for oversea confirmed candidate)

· S$3,000 – 3,500 Singapore Dollars per month

· Project bonus

· 14 days annual leaves

· Flexible working hours

· Unlimited snacks, drinks in office premise

· Up to 7 days paid sick leaves (No hospitalization)

· Up to 30 days paid sick leaves (hospitalization)

· Working Location: 60 Kaki Bukit Place, Eunos Techpark, #05-15, Singapore 415979

-Selling to independent stores.

-Networking and developing new relationships with potential target customers through all channels.

-Liaising with customers, delivering a friendly and efficient service.

-Taking orders and arranging deliveries ,communicating about order updates, additions or deduction to the collection, feeding back to the team on intelligence gained, including sell-through, issues with products and competitor comparison.

-Accurately and promptly maintaining complete records of all aspects of your work, including activity, sales, and insight from customers.

-Providing open, fact-based feedback on customer reactions to products, competitors, market trends and any other relevant matters.

-Confident and persuasive sales person, with energy and determination to grow sales strongly

-Excellent communication skills and a passion for convincing people

-Target-driven, and able to plan and prioritise your work to meet agreed objectives and deadlines

-Strong people and interpersonal skills needed for ongoing client relationships

-Able to work independently and also within a team

-Able to work on weekend

· At least 3 year(s) of working experience in the related field

· Maintaining a positive attitude and focus on customer satisfaction

· Preferably some experience and knowledge in retail selling will be a good advantage.

· Able to use basic computer skills such as Microsoft Word, Excel and Email.

· Able to converse in Chinese to liasise with mandarin speaking vendor &customers

· Must be able to work night shift and split shift

· Must be able to work extra hours or weekend if needed

• Recording of all deposit and withdrawal of client’s account;
• Recording of all deposit and withdrawal of office account;
• Recording of all monthly income and expenses;
• Providing monthly profit and loss statement and quarterly profit and loss statement;
• Preparing staff salaries and claims, lodging CPF contributions with CPF board every month;
• Preparing GST submissions once a quarter;
• Transferring moneys from client’s account to office account after verifying the bills;
• Liaising with external auditors once a year to audit our client’s account;
• Preparing the firm’s yearly profit and loss statement for purposes of income tax submissions;
• Filing IR8A forms on behalf of all the staff;
• Minimun with "LCCI" qualification.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Senior Payroll Executive (Human Resource Department) who can help support through the next phase of growth and development roadmap.

Duties:

• Handle full payroll cycle for internal and outsourced employees
• Responsible for entire onboarding and offboarding matters
• Handle work pass application, renewal and etc
• Ensure the organization in complying with local relevant regulations
• Involved in full spectrum of HR duties when needed
• Assist in recruitment related duties when needed
• Handle General Administrative Duties
• Provide support to the various departments
• Ad-hoc duties as assigned

Requirements:

• Diploma / Degree in relevant discipline
• Min 2 - 5 years of relevant experience
• Familiar with Microsoft Excel
• Experience in Staffing / Recruitment industry will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

JOB PURPOSE

To provide administrative, logistics and office support for the Clinical Operations Department

DUTIES & RESPONSIBILITIES

Specific

• Provide secretarial support to Operations and/or Clinical Head of Department such as calendaring, scheduling of meetings, claims, overseas travel arrangements, etc
• Provide administrative support to Department such as:
  • Coordination and collation of department information for record keeping and monitoring purposes e.g. staff training, certifications, vaccination records
  • Secretariat (writing notes of meetings, collation of slides for presentation) and logistics support for department meetings and events (team-bonding, etc)
  • Onboarding for department staff, both clinical and non-clinical staff e.g. arrangement for department passes and desks
  • Procurement of office supplies and support for IT and facility maintenance issues
  • Raising of ePay and purchase requests of med equipment, surgical instruments and consumables to support go live readiness
  • Serve as a liaison with external parties and manage inter-hospital/external billings
  • Staff training claims
  • Maintain subscriptions and licenses and copyright purchases for the department
  • New office admin setup and coordination at future campus including receiving new equipment, handover of space, furniture, etc; shifting of office to new locations, etc
  • Management and tracking of department assets and inventory such as shared EUC and display monitors
  • HR support to monitor staff deployment when undergoing immersion in host institutions
  • Rostering of doctors e.g. to upload of roster in Intranet
  • Assist with research-related administration for the department e.g. collate doctors’ research projects, submission.
  • Coordinate with Clinical Services to monitor and meet requirements for Supervision of conditionally registered medical staff (e.g. assignment and monitoring of assigned supervisors, submission of supervision reports etc.) and Accreditation & Credentialing process including renewals of BCLS/ACLS and other documentation requirements.
  • Maintain overall record-keeping for Continuing professional education (CPE) for doctors (including submission to SMC for CME points), in coordination with Clinical Services and L&D.

General

• Any other duties as assigned by the Reporting Officer

JOB REQUIREMENTS

• Diploma with at least 2-4 years of related experience.
• Healthcare experience is preferred
• Able to multi-task and manage projects.
• Able to communicate effectively at all levels with good interpersonal skills.
• Proficiency in Microsoft Office essential
• Proficiency in data, with an analytical mind for process efficiency an advantage
• Possess a good command of language, both written and spoken.

Interested candidates please send a copy of your resume to lynnho@recruitexpress.com.sg

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

About Novela

Novela is Singapores first international multi-brand beauty retail store. Keeping up with the latest trends, Novela aims to capture the hearts of beauty shoppers with a wide range of luxury beauty products including skin & body care, fragrances and makeup.

Novela's logo is a black quill pen, which is symbolic of a woman's beauty, elegance and knowledge. Indeed, we believe that you can exude beauty from the inside out with the right beauty regime. By curating the best beauty brands from across the globe and offering them at affordable prices, we aim to simplify and elevate your shopping experience with premium products handpicked by us.

Retail Operations Executive

About this role:

The Retail Operations Executive is a part of the Commercial team within the Novelas organization.

As a Retail Operations Executive, you will play a pivotal role in ensuring the efficient and effective operation of our retail stores. You will work closely with the cross functional teams to store performance, customer satisfaction, and profitability. Your responsibilities will encompass various aspects of retail operations, including inventory management and process improvement.

What does success look like?

Inventory Management:

• Oversee and optimize inventory levels, ensure products are adequately stocked, minimizing overstock, and reducing instances of stockouts.
• Implement inventory control procedures to reduce shrinkage and ensure accurate stock counts.

Store Performance:

• Monitor and analyse key performance indicators (KPIs) to assess store performance and identify areas for improvement.
• Ensure visual merchandising standards are maintained to create an attractive shopping environment.

Process Improvement:

• Identify operational inefficiencies and implement process improvements to enhance the overall store efficiency.
• Ensure compliance with company policies, procedures, and safety standards.

Qualifications:

• Diploma in Business Administration, Retail Management, or a related field
• Proven experience in retail operations
• Strong understanding of retail industry trends and best practices.
• Advanced analytical skills with expert MS Excel skills
• Proficiency in inventory management software and point of sale (POS) systems.
• Analytical and problem-solving abilities.
• Ability to work in a fast-paced and dynamic retail environment.

Our client is an established and well-diversified group of companies, with building construction & civil engineering being one of their core activities. Currently, they are seeking for Leasing, Senior Executive in supporting the operations.

JOB DIMENSION (SCOPE)

Leasing

• Involve in sourcing, evaluating and securing new tenants for the properties
• Negotiate and monitor terms of lease and sales (when applicable)
• Support Manager in all tenancy management activities.
• Ensure proper leasing documentation is in place and timely submission to relevant parties
• Ensure compliance with local authorities and building standards and requirements
• Work with Finance Department on arrears management
• Conduct periodic inspections of all properties owned by the Company

Facilities Management

• Support Manager in all operational activities relating to Facilities and Maintenance for portfolio of properties (Office, Commercial, Industrial and Residential)
• Work with Manager and external managing agents (if any) on property related matters
• Maintain and update annual inspection and certificate of facility equipment in compliance with the relevant regulatory requirements
• Review/ evaluate and process contractor’s quotations
• Support Manager in managing M&E/ Facility related repair and replacement works
• Ensure that contractors/ sub-contractors perform their services as per the service contract
• Manage all contracts to ensure that they are reviewed on a regular basis
• Perform any other duties assigned

Core responsibilities:

· Data entry for full set of accounts (receivables/ receipts, payables/ payments, payroll, etc.)

· Ensure timely submission of monthly accounts receivable/ payables aging for review

· Prepare payment documents (manual and system cheques, telegraphic transfer, GIRO, Letter of Credit/ Trust Receipt applications, payment vouchers)

· Prepare tax invoices, send statement of accounts to customers and chase for overdue debts

· Perform month end closing of accounts including preparation of management accounts, bank reconciliations, and audit schedules

· Assist in preparation of GST reports for quarterly submissions

· Reconcile intercompany transactions and balances

· Some accounting knowledge in financial instruments (e.g. hire purchase) is required

· Ad-hoc activities as assigned by executives / managers e.g. opening of bank accounts, liaise with auditors / bankers / suppliers, assist with queries from other departments

· Ensure adherence to the Accounting Financial Manual and Accounting Policies

· Assign and supervise the work of Accounts Assistants (if required)

Job Specifications

Minimum Educational Qualifications/ Experience required:

· Accounting graduate from ITE; or

· Diploma in Accounts/ Finance; or LCCI;

· Proficient in MS Excel and Word

· Minimum 3 years of experience in keeping full sets of accounts

Preferred Qualifications:

· Positive and resourceful, good interpersonal skills and a team player

· Meticulous and sharp

· Glod planning & organizing skills to prioritize tasks

· Good written and spoken English

· Some Book-keeping experience for construction companies