Total 2,297 Sales / Marketing job vacancies in D13 Macpherson, Braddell

Essential Functions (Responsibilities):

- Develop and grow key accounts in the Oil & Gas sector, Pharmaceutical and other industrial sectors contribute company growth objectives in Singapore.

- Provide technical sales support and consultation to clients for the sale of electrical products in order to develop business opportunities and penetrate clients.

- Perform all aspects of selling to maintain and develop new or existing customers including: take-offs, project quotations, closing orders, preparation of submittals and resolving customer problems.

- Meet or exceed budgeted sales and gross margin targets with assigned accounts.

- Focus on identifying specific technical requirements of customers while simultaneously collecting commercial and competitive information associated with each account

- Cultivate effective long-term relationships at all levels of the customer organization.

- Attain expert knowledge of products, electrical goods market and competition.

Qualifications/Requirements:

- Formal Electrical Engineering qualification (Diploma/Certification)

- Strong technical and commercial background.

- Minimum 1 to 2 years of proven sales experience to industrial customers

- Electrical product knowledge

- Very strong consultative selling, interpersonal, and negotiation skills

- Resourceful and results-oriented.

-Highly motivated, self-confident, self-starting work ethic with good networking abilities

- Team player who works well in global teams

- Good command of spoken/written English

- Have own car

** Package up to 55K a year **

1. JOB DESCRIPTION
Proactively prospect for new business (Corporate, MNCs, SMEs) by developing and qualifying leads
Provide demos and/or walk-throughs of the product (if necessary)
Assist with customer presentations as necessary
Provide feedback to management on customer needs, technology trends, competitor activity, etc.
Pre and post Sales Account Management
Work with Marketing & other internal Departments to improve and ensure customer satisfaction

Basic + Transport + Attractive Commission + 5-days work week

Nearest MRT: Tai Seng

Role:

• Lead sales efforts in assigned regions.
• Develop and expand assigned markets.
• Generate and pursue sales leads.
• Provide weekly and monthly sales updates to management.
• Manage customer relationships, feedback, and complaints.
• Stay informed about market requirements and user needs.
• Drive sales activities for both existing and new channels.
• Actively participate in trade shows, trade advertisements, and other marketing communications activities.
• Prepare reports covering CRM, sales pipeline, activities, performance, and plans.
• Oversee bid management.
• Collaborate with the Group sales network to expand the commercial pipeline.
• Handle any other ad-hoc tasks assigned by the MD/Business Development Director.

Requirements:

• Background in technical or commercial fields.
• Strong commercial understanding and business acumen.
• Proven sales track record in the maritime industry (minimum 10 years’ experience).
• Experience selling to shipowners and charterers.
• Skilled in direct sales.
• Willingness to travel frequently.
• Proficient in verbal and written communication.
• Hunter mentality with strong closing skills.
• Experience selling software solutions.
• Knowledge of the shipping and offshore sectors.
• Experience in energy optimization within the maritime industry is an advantage.
• Experience in marketing and producing marketing materials is an advantage.
• Previous experience as a mariner is an advantage.
• Holds a tertiary education with a recognized degree qualification.

We are looking for an E-commerce Sales Executive to be part of our Ecommerce Team.

What will you do:

• Prepare and upload product listing including content for various e-commerce partner’s platforms such as Shopee, Lazada, Qoo10, Facebook, etc in Singapore
• Maintain and ensure all products information such as pricing, inventory, etc are up to date and available-to-sell
• Receive and respond to eCommerce customer inquiries and concerns. Coordinating customer service through web chat, phone, and emails
• Managing eCommerce customer’s comments and review through social media
• Work closely with various departments head to plan and execute all marketing strategies in order to achieve the sale target
• Consolidate sales performance from each platform for reporting and recommendation purposes
• Other days to days of operation. Logistics-related matters regarding running an e-commerce business

What is takes:

• At least 2-3 years of working experience in the related field
• Excellent communication and interpersonal skills, both written and verbal.
• Highly initiative with positive energy
• Process good attitude towards learning and improving
• Basic understanding of design software such as Adobe Photoshop/Illustrator, not a must but a plus point

Sales Executive monitors competitor landscapes to develop sales strategies. He/She also acquires sales through generation and follow-up of sales leads. He/She analyses customer enquiries and feedback as well as customer behaviour to acquire and retain clients.

He/She is innovative and resourceful, and keeps informed of the organisation's products and services, while seeking new opportunities both locally and regionally. He/She leverages such knowledge to customise solutions that meet clients' requirements. He/She commutes extensively to maintain rapport with potential and existing clients, and close sales leads.

Job Scope:

1. Addressing clients' queries over the phone and via emails
2. Attending to walk-in clients
3. Providing administrative support to the QS team as needed
4. Any other duties assigned by the QS Manager

Working Arrangement:

Location: Lengkok Bahru

Working Hours:

1. Mon to Thurs: 8 am to 5:30 pm
   1. Fri: 8 am to 5 pm

Contract Duration: 3 Months (extendable subjected to performance)

Job Requirements:

• Working experience in customer service/admin roles will be helpful
• Proficiency in Microsoft applications

EA License No.: 96C4864

Reg. No.: R22110485

Job Description:

• Maintain a safe, clean and tidy laboratory environment.
• Ensure that all apparatus and equipment are safe and clean for use.
• Maintain laboratory equipment, apparatus, materials and specimens in good working condition.
• Report all faulty machines and equipment immediately, and display an “Out of Order” sign prominently on the machines/equipment.
• Ensure that all glass apparatus or breakages are disposed of appropriately.
• Ensure that Bunsen burners and high risk items (data loggers and microscopes) are properly kept and under lock and key.
• Inspect Bunsen burners to ensure they are in good condition.
• Keep a stock book and breakage record to indicate necessary replacement.
• Check and replenish first aid supplies.
• Aid Science teachers in preparing resources for laboratory lessons.
• Aid Science teachers during laboratory lessons, when required.
• Aid Science teachers with the clearing up after laboratory lessons, when required.
• Any other work assigned by the Science HOD.

Work Schedule:

• Monthly Salary: TBA
• Contract Period: From 1 Jan 2025 to 15 Nov 2025
• Nearest MRT: Boon Keng
• Working Days: Monday, Wednesday & Friday
• Working Hours: Mon, Wed, Fri: 8:00 AM to 1:30 PM

*15 hours work-week may be deployed flexibly, but still limited to the 3 working days per week.

*Service not required on Saturdays, Sundays, gazetted public holidays and School Holidays / Events / Activities

Job Requirement:

• Has experience working at Science Labs in Primary Schools.
• Good verbal and written communication
• Should preferably be able to use phone message apps and emails.

EA License No.: 96C4864

Reg. No.: R22110485

Roles & Responsibilitie:

The Human Resource (HR) cum Admin Executive will be involved in the full HR spectrum and is expected to manage the day-to-day operations of the HR office.


Responsibilities:

· Able to adapt to the various functions within the HR department

· Updating of staff information in the database and Personnel File Maintenance and ensuring confidentiality at all times

· Handle recruitment & selection, compensation & benefits, employees’ engagement & relations, performance management, safety compliance, etc

· Conduct newcomer’s orientation process and briefing of employment terms and conditions

· Arrange & coordinate staff training enrolment and update of training records

· Assist in all Recruitment Drives & Work Pass Applications such as S Pass / EP application and pass renewal

· Assist with performance appraisal

· Maintain employees’ leave record and medical claims

· Maintain, upkeep company & departmental documentation of operational policy, rules and regulation

· Maintain, upkeep and participate in ISO, BizSafe and OHSAS audit

· Communicate with external vendors on accommodation for foreign employees

· Assist in administration duties when required and other ad hoc duties as assigned


Requirements:

· GCE “O” Level / Certificate or Diploma in HRM or its equivalent with some working experiences

· At least 3 years of relevant working experience in the related field

· Good understanding of human resources functions

· Meticulous, organised and enjoy handling transactional activities

· Able to exercise mature discretion on confidential issues

· Possess excellent Verbal and Communication Skills with good interpersonal skills

· Computer literate with strong proficiency in Microsoft Office applications.

· Good knowledge of Employment Act, MOM regulations and practices

· Positive attitude, fast and independent with strong organizational skills.

· Self-motivated and able to work under pressure.

· Ability to multi-task and work independently in a fast-paced environment

EA license: 96C4864

Reg no: R23115903

We are looking for an E-commerce Sales Executive to be part of our Ecommerce Team. What will you do:

• Prepare and upload product listing including content for various e-commerce partner’s platforms such as Shopee, Lazada, Qoo10, Facebook, etc in Singapore
• Maintain and ensure all products information such as pricing, inventory, etc are up to date and available-to-sell
• Receive and respond to eCommerce customer inquiries and concerns. Coordinating customer service through web chat, phone, and emails
• Managing eCommerce customer’s comments and review through social media
• Work closely with various departments head to plan and execute all marketing strategies in order to achieve the sale target
• Consolidate sales performance from each platform for reporting and recommendation purposes
• Other days to days of operation. Logistics-related matters regarding running an e-commerce business

What is takes:

• At least 2-3 years of working experience in the related field
• Highly knowledgeable with Shopee, Lazada
• Excellent communication and interpersonal skills, both written and verbal.
• Highly initiative with positive energy
• Process good attitude towards learning and improving
• Basic understanding of design software such as Adobe Photoshop/Illustrator, not a must but a plus point

Responsibilities:

• Content planning and copywriting for social media platforms such as IG, Tiktok
• Develop creative marketing content
• Product photography
• Graphic design
• Keeping up with social media trends/functions
• Knowledge on video production
• Collaborate with influencers and other stakeholders to create video contents

Requirements:

• Familiar with social media platforms (e.g IG, Tiktok is a plus)
• Product photography
• Graphic design (Adobe PS/AI)
• Adobe Premiere Pro would be a plus
• Highly motivated and target driven

Responsibilities:

• Social Media/Digital Marketing: create & monitor content for several platforms at once
• Provide strategy on delivering content to the right audience on the right channels (Facebook/Instagram/Google/TikTok)
• Follow brand guidelines to execute a wide variety of activities that involve branding, advertising, social media, partnerships and more
• Create and design promotional material including posters, brochures, advertisements and other types of print and online media
• Plan and develop integrated marketing strategies to increase lead generation and drive brand awareness, engagement and conversion. Frequently encompassing both digital and offline media
• Brainstorm, plan strategies and execute innovative social media campaigns for multiple platforms according to brand guidelines
• Coordinate and assist in any photography or videography needed in the execution of marketing campaigns and social media content

Requirements:

• Degree / Professional Qualification in Marketing, Business, Communication Design, Video or related discipline
• Minimum of 1- 2 years of relevant experience working in relevant field
• Creating and publishing creative content for multiple platforms should be second nature to you (Facebook, IG, Youtube, Tiktok, Google)
• Experienced with Facebook Ads Manager or Google Ads
• Basic design and image editing skills
• Very meticulous, organised and digitally savvy
• Works well in both team and individual settings
• Strong command of language, written and spoken
• Proficiency in Adobe Illustrator, Photoshop, Lightroom
• Big pluses for Video editing knowledge / experience in Hubspot / SEO article writing

Responsibilities:

• To assist the operation manager on daily sales and order processing as well as to work closely with the operation manager on all project and/or budgetary enquiries
• Ensures that all urgent correspondence and enquiries to be carried out efficiently and report to operation manager if and when necessary
• You are also responsible to resolve minor issues of a non-technical nature and to report major issues to operation manager for a solution
• Compile an updated file for pricing from local and overseas vendors for submission to the operation on a monthly basis

Essential Functions:

• Responsible for day-to-day sales operation including preparing of sales enquiries up to execution of order
• Good filing system in hard and soft copies for all enquiries up to completion of order
• Preparation of enquiries from cost sheet to recommendation for purchase of project enquiries
• To identify new supply source to add to company’s supplier’s database
• Ad-hoc data entry

Work location: Tuas

Job Scope:

• Attend to customers at the counter of the CC

• Administrative duties

• Any other ad-hoc duties assigned

Working Schedule:

Duration: 18 November 2024 - 31 March 2025

Working Hours:

Monday to Friday: 9.00am – 6.30pm

Weekend scheduled work when required

Salary: Hourly Rated ($12-$13)

Job Requirements:

Prior working experience in a community/social service sector

EA License No.: 96C4864

Reg. No.: R22110485

Job Description:

• Attend to all incoming phone calls, enquiries and deliveries promptly.
• Attend to walk-in students, teachers, parents, visitors and school stakeholders with care and empathy.
• Contact parents of unwell students to be taken home or students who have been absent from school.
• Provide simple first aid to injured/unwell students and maintain the sick bay including first aid supplies.
• Manage the General Office reception counter and ensure it is clean and tidy.
• Manage simple office administrative tasks such as receiving and directing of incoming mails/packages, making trips to Post Office, managing and distributing notifications and letters to teachers’ trays, filing, collating and printing of documents.
• Call & engage with parents for administrative matters e.g. GIRO forms, financial aid supporting documents.
• Perform adminstrative tasks using basic Microsoft Office e.g. data entry, preparing Word documents & Excel spreadsheets.
• Assist with other ad-hoc tasks as assigned by the school e.g. P1 registration exercise, emergency exercise etc.

Work Schedule:

• Monthly Salary: TBA
• Contract Period: From 1 Jan 2025 to 31 Dec 2025
• Nearest MRT: Punggol
• Working Days: Monday to Friday
• Working Hours:

1. Mon to Thurs: 7:00 AM to 4:15PM, Fri: 7:00 AM to 3:45 PM
2. Mon to Thurs: 8:15 AM to 5:30 PM, Fri: 8:45 PM to 5:30 PM

*Service not required on Saturdays, Sundays, gazetted public holidays

Job Requirement:

• Minimum 2 year’s experience in front desk reception duties.
• Relevant reception experience in a school setting would be highly advantageous.
• Experience with administrative work using basic MS Office (Word, Excel).
• GCE “O” level certificate with at least 2 “O” level passes.
• Good communication and interpersonal skills.
• Good verbal and written communications
• Warm personality with good customer service skills and telephone etiquette skills.
• Able to work independently.
• Good team player with initiative.

EA License No.: 96C4864

Reg. No.: R22110485

Contract Duration

· 6 January 2025 to 15 May 2025

Working Location

· Ang Mo Kio

Working Hours

· 5 Days (Mon to Fri: 8.00am to 5.00pm)

Lunch: 1 hour

Offered Salary

• S$9.44 to S$12.53 per hour (Depends on qualifications and experience and subject to client’s approval)

Requirements

· GCE ‘O’ Level / Nitec / Higher Nitec

Job Description

· Attend to physical and online appointments

· Follow up on stakeholders’ enquiries (e.g. students, staff, parents, etc)

· General support to SSV events

· Process financial application/PC Claims

· Process students’ Giro submission

• Provide operation assistance to projects assigned.
• Clean, and tun-up equipment in order to ensure delivery of equipment to clients.
• Assist to carry out maintenance, overhaul and retrofit work on all types of company’s client’s equipment.
• Require performing workshop tasks assigned by lead engineer.
• Perform various jobs such as polishing and assembly works with hand or power tools as assigned.
• Required to work on clients’ premises, vessels or where projects assigned.
• Perform other duties as assigned.

Formal education and certifications:

• High School Diploma or equivalent
• Dive Tech Training Certification
• Hydraulic System Training (ITE Certification or equivalent)
• Mechanical Filter Training (ITE Certification or equivalent)
• BOISET Training Certificate
• Fit for Offshore Work Medical Certification

Work Experience Requirements:

• Maintenance and repair of diesel-powered equipment
• Maintenance and operation of high-pressure pump systems

Language Requirements:

• Norwegian– working language understanding to communicate with Norwegian technology suppliers

Computer Skills:

• Good working experience with using Microsoft Office

· Interested candidates who wish to apply for the advertised position, please click on the apply button

·

· EA License No: 96C4864

· Reg. No.: R1873093

·

· For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Upsell existing clients’ other enterprise solutions
• Acquire new customers by cold calling, emailing, networking and using various Media platforms
• Plan and Execute sales plan such as meeting clients, preparation of tenders, proposals and quotations for clients.
• Assist in new clients’ acquisition
• Assist in managing client accounts
• Any other ad-hocs as assigned

Requirements:

• Positive attitude & independent
• Experience and knowledge in office system furniture or commercial carpet or interior design
• Good contacts with interior Designer & Architect
• Possess good interpersonal skills
• At least 1 year of working experience in the related field is required
• Preferably Entry Level specialized in Sales – Corporate or equivalent

Responsibilities:

• Generate purchase and delivery orders and invoices
• Check all payment invoices for accuracy and prepare payments to suppliers
• Liaise with suppliers to place order
• Liaise with customers and installation team and manage installation schedule and routes
• Preparation of sales quotation and follow up with customers on confirmed sales orders

Requirements:

• Able to perform and eager to learn
• Good negotiation and communication skills
• Able to work under pressure
• Computer literate and good communication skill
• Immediate Availability/within short notice
• Working hours & days：5 days work week 9am to 6pm
• Working location - Ubi

Responsibilities:

• Generate purchase and delivery orders and invoices
• Check all payment invoices for accuracy and prepare payments to suppliers
• Liaise with suppliers to place order
• Liaise with customers and installation team and manage installation schedule and routes
• Preparation of sales quotation and follow up with customers on confirmed sales orders

Requirements:

• Able to perform and eager to learn
• Good negotiation and communication skills
• Able to work under pressure
• Computer literate and good communication skill
• Immediate Availability/within short notice
• Working hours & days：5 days work week 9am to 6pm
• Working location - Ubi

Job Scope:

• Liaise with divisions on mails, courier and other postal services required

• Liaise with vendors on the collection of mails and courier services required

• Sort and distribute incoming mails and couriers (into the respective pigeonholes)

• Perform updates (i.e. data entry) of incoming mails, outgoing mails and outgoing couriers in intranet portal

• Process mails, couriers and postage invoices on a monthly basis

• Handle requests for and issuance of office supplies

• Any other tasks required by Records Management & Admin team.

Requirements:

• At least three years of work experience (experience in despatch/mailroom services would be an advantage)

• Meticulous and a team player.

Salary: $2000/month

Location: Clarke Quay / Cityhall

Working Arrangement:

Mon to Thur : 8.30 am to 6.00 pm

Fri : 8.30 am to 5.30 pm

Contract Period: 1 year

EA License No: 96C4864

Reg. No.: R24121728

Job Description:

• Provide administrative support to the team to ensure smooth day-to-day operations
• Assist operation team to check, accurately record (data entry), update and maintain all digital form submissions in Sharepoint
• Create and update into Stakeholding system for new form submissions or amendments
• Handle queue/walk in enquiries
• Assist customers/Members of the Public with online payments
• Perform data entry and other ad-hoc administrative duties assigned from time to time

Work Schedule:

• Monthly Salary: $2600-$2800/Month
• Working Days: Monday to Friday
• Working Hours: 8am - 5pm
• Contract Duration: 11 Months
• Location: City Hall

Job Requirement:

• Computer literacy (must be familiar with MS Sharepoint, MS Office applications, especially MS Word, Excel)
• Detailed-oriented and meticulous
• Able to work independently as well as a team player
• Good communication and interpersonal skills
• Training will be provided.

EA License No.: 96C4864

Reg. No.: R22110485

Job Description:

1. Order processing (including fulfilments, sales and returns)
2. Coordinate live streamers for set up, orders and time sheet
3. Reply to customer enquiries and reviews on TikTok shop
4. Inventory update including warehouse transfer
5. Social media post uploading
6. Retrieve platform reports & other ad hoc duties required by the Marketing Manager

Working days: Monday to Friday

Working hours: 9.00am to 6.00pm (1 hour lunch time)

$14 per hour

Job Description:

• Admin and operational support for programmes and activities

Work Schedule：

• Salary Hourly: TBA
• Period: 18 Nov 2024 to 31 March 2025
• Location: King George’s Avenue
• Working Days: Monday to Friday
• Working Hours: Mon to Fri: 9:00 AM – 6:30 PM

*Need work on weekends, when required

Job Requirement:

• Tertiary Level Education

• Preferred with working experience in a community/social service sector

EA License No.: 96C4864

Reg. No.: R22110485

Essential Functions (Responsibilities):

- Develop and grow key accounts in the Oil & Gas sector, Pharmaceutical and other industrial sectors contribute company growth objectives in Singapore.

- Provide technical sales support and consultation to clients for the sale of electrical products in order to develop business opportunities and penetrate clients.

- Perform all aspects of selling to maintain and develop new or existing customers including: take-offs, project quotations, closing orders, preparation of submittals and resolving customer problems.

- Meet or exceed budgeted sales and gross margin targets with assigned accounts.

- Focus on identifying specific technical requirements of customers while simultaneously collecting commercial and competitive information associated with each account

- Cultivate effective long-term relationships at all levels of the customer organization.

- Attain expert knowledge of products, electrical goods market and competition.

Qualifications/Requirements:

- Formal Electrical Engineering qualification (Diploma/Certification)

- Strong technical and commercial background.

- Minimum 1 to 2 years of proven sales experience to industrial customers

- Electrical product knowledge

- Very strong consultative selling, interpersonal, and negotiation skills

- Resourceful and results-oriented.

-Highly motivated, self-confident, self-starting work ethic with good networking abilities

- Team player who works well in global teams

- Good command of spoken/written English

- Have own car

** Package up to 55K a year **

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, ChinatownResponsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, Chinatown