Total 3 administration assistant job vacancies in Singapore

We want to find the right person who is willing to put in his/her utmost effort during the journey with the sales team. You should be capable of providing our clients with the service, able to handle dissatisfied customers as well as to work in a fast-paced environment.

If this is the right job for you, it can help you acquire sales knowledge and management skills. Ultimately, you will gain broad experience in B2B hardware industry and we promise that it will be a fulfilling learning journey.

MAIN RESPONSIBILITIES

· Attend to all sales enquiries, prepare quotations to meet customers’ needs

· Follow up with customers to close the deals (client list will be provided)

· Promote in-house products to customers from the backend

· Process invoices and follow through till payments are received

· Coordinate and work closely with Logistics team to ensure on time delivery and ensure customer satisfaction

· Coordinate and work closely with External Corporate Sales team to understand customers’

needs and problems

· Monitor sales of companies and devise plans to improve sales of companies with slowing sales

· Highlight companies with unusual sales pattern to the External Corporate Sales team and the management

· Understand market demands and trends, work with HODs to expand scope

ADDITIONAL INFORMATION

· Strong written and verbal communication skills to liaise with English & Mandarin speaking clients

· Comfort with multi-tasking independently in a deadline-driven environment

· High level of organization, attention to detail and time management skills

· Strong desire to learn along with professional drive

· Excellent knowledge of Microsoft Office

· Passion for the b2b hardware industry and its best practices

Working Hours

Weekdays 8.30am – 5:30pm

Every Saturday 8.30am – 12:30pm

After confirmation, alternate Saturday.

Employment Benefits

· Performance bonus/AWS available

· Subsidized medical visits at partnered clinics

* A commission will be given if it hits the target. The commission structure will only be introduced to you after you board successfully. There are two types of commission structures: general sales and product commission structures.

Position Overview:

The Building Management Officer is responsible for ensuring the smooth operation and maintenance of building systems and services. This role involves overseeing building security, facilities, equipment, cleanliness, and compliance with safety regulations. The Building Management Officer will work closely with various departments and external vendors to ensure the building is safe, functional, and well-maintained.

Key Responsibilities:

1. Building Reception

· Manage the reception counter of the Allinton building

2. Door Access Management

· Monitor access control systems and generate reports on incidents and security breaches.

· Manage user access permissions, ensuring appropriate access levels for staff and visitors.

· Handle requests for access changes and revocations.

· Respond to and resolve technical issues with access control systems, coordinating repairs and upgrades as needed.

· Develop and implement emergency response plans related to access control, including lockdown procedures and evacuation plans.

3. CCTV Management

· Manage the operation of all CCTV systems, ensuring coverage across the facility.

· Manage the storage and retrieval of CCTV footage

· Monitor live feeds and recorded footage to detect and respond to security incidents or suspicious activities.

4. Electrical Management

· Diagnose and resolve electrical issues, coordinating repairs and maintenance with technicians as needed.

· Maintain accurate records of inspections, repairs, and compliance documentation. Prepare reports for management.

5. Lift management

· Provide oversight on the maintenance contract

· Monitor the daily operation of lift systems

· Schedule maintenance and servicing

· Respond to malfunctions and coordinate repairs with technicians

· Maintain records of inspections, maintenance, incidents, and repairs. Prepare regular reports to update management.

· Address and resolve user inquiries or complaints related to lift services.

6. Air conditioning management

· Schedule and oversee routine maintenance, inspections, and repairs of air conditioning units to prevent breakdowns.

· Monitor and manage the operation of all air conditioning systems.

· Assist in budgeting for maintenance, repairs, and upgrades of air conditioning systems.

· Respond to breakdown issues and coordinate prompt repairs, ensuring minimal disruption to building occupants.

· Maintain accurate records of maintenance activities, service requests, and inventory levels. Prepare regular reports for management.

7. Water Dispenser Management

· Schedule and oversee regular maintenance and servicing of water dispensers, including filter replacements and sanitation.

· Address and resolve any issues or malfunctions with water dispensers, coordinating repairs with technicians as necessary.

· Maintain accurate records of maintenance activities, service requests, and inventory levels. Prepare regular reports for management.

8. Office Cleanliness

· Develop and manage cleaning schedules to ensure all areas are maintained regularly and efficiently.

· Manage cleaning staff and ensure that daily cleaning operations are carried out - for offices, restrooms, break rooms, and common areas.

· To project and procure maintenance items and consumables (e.g. detergent, air fresheners, floor mat, etc) when necessary

· Serve as the point of contact for any cleaning-related inquiries or issues from staff and management.

9. Maintenance of building infrastructure and facade

· Oversee minor renovation works of the building

· Coordinate with contractors and manage repair works. Prepare report for management, when necessary

Requirements

1. NITEC/Diploma/Degree in any field

2. Keen learner, Self-driven, and able to work independently

3. Strong interpersonal skills

4. Excellent communication skills, both oral and written;

5. A positive attitude towards continued learning

6. High level of organization, attention to detail and time management skill

Working Hours

Weekdays 8:30am – 5:30pm

Every Saturday 8:30am – 12:30pm

After probation, alternate Saturday

Work Location

331 Jalan Besar, Singapore 208983

Employment Benefits

· Performance bonus/AWS available

· Subsidized medical visits at partnered clinics

Position Overview:

The Accounts Payable Officer is responsible for managing the company’s accounts payable process, ensuring timely and accurate processing of invoices, payments, and reconciliation of accounts. This role includes maintaining relationships with vendors, resolving payment discrepancies, and ensuring compliance with financial policies. The ideal candidate should have a strong attention to detail, a good understanding of accounting principles, and experience in managing accounts payable in a fast-paced environment.

Key Responsibilities:

· Receive and review invoices for accuracy, completeness, and proper authorization.

· Code and enter invoices into the accounting system.

· Match invoices with purchase orders and receipts.

· Prepare and process electronic payments or checks for approved invoices.

· Reconcile payment discrepancies and resolve issues with vendors.

· Ensure timely and accurate payments to vendors.

· Maintain relationships with vendors and respond to inquiries regarding payment status.

· Address and resolve any issues or discrepancies with vendors.

· Review and process employee expense reports, ensuring compliance with company policies.

· Verify receipts and reconcile expenses with the general ledger.

· Assist in month-end closing activities related to accounts payable.

· Reconcile accounts payable transactions and resolve any discrepancies.

· Maintain accurate and organized financial records for accounts payable transactions.

· File and archive invoices, payment records, and related documentation.

· Ensure compliance with company policies, accounting principles, and relevant regulations.

· Stay informed about changes in accounting standards and procedures.

· Generate and analyze reports related to accounts payable for management review.

· Provide financial information and reports as required.

REQUIREMENT

• Diploma in Accounting or Business Discipline or related field.
• Strong written and verbal communication skills to liaise with English and Mandarin speaking partners.
• Comfort with multi-tasking independently in a deadline-driven environment.
• High level of organization, attention to detail and time management skills.
• Strong desire to learn along with professional drive.
• Good knowledge of Microsoft Office.
• Passion for the b2b hardware industry and its best practices.

Working Hours

Monday – Friday: 8.30am – 5:30pm

Every Saturday: 8.30am – 12:30pm

Alternate Saturday after probation.

Employment Benefits

• Performance bonus/AWS available
• Subsidized medical visits at partnered clinics

Location

331 Jalan Besar, Singapore 208983