Total 86 executive assistant job vacancies in lta smo main

The Senior Executive plays a critical role in providing payroll administration support for the University. 

He/She manages the end-to-end payroll administration, ensures compliance to statutory requirements, government legislation and group policies and standards, supports adhoc projects, reporting needs and attends to queries raised.

Job Description

• Handle monthly payroll processing for both full time and part time staff, ensuring timely and accurate payments.
• Assist with all payroll-related payments, allowances, other miscellaneous payments and deductions
• Process statutory contributions and tax filing
• Respond promptly and professionally to employees inquiries on payroll matters, and attend to both internal and external audits.
• Ensure compliance to statutory requirements, government legislation and group policies and standards.
• Assist in adhoc requests for reports and data requested by stakeholders.
• Support journal reclassification.
• Support in various payroll related projects and initiatives.
• Stay up-to-date on changes in employment laws and regulations.

Requirements

• A Diploma or Degree preferably in Accountancy, Business, Human Resources or its equivalent.
• Preferably 3-4 years of working experience in handling payroll, with strong understanding of payroll (including tax) principles and practices.
• Proficient in Payroll Software and Microsoft Office applications especially Excel
• Organized and meticulous in handling numbers and data
• Excellent attention to detail and accuracy, as well as communication and interpersonal skills
• Ability to work independently and as a team player
• Positive working attitude and service-oriented mind-set.

Executive, Finance Operation, NTU Shared Service – Finance

This position is responsible for providing transactional and administrative support to ensure accurate, effective and efficient operations of Non-Supplier Invoice/Payment Processing. The Executive will carry out accounting tasks that are related to the actual efficient maintenance and processing of the university’s accounts payable and reimbursement transactions. Providing all these services effectively will ensure that municipal finances are accurate and up to date and that vendors and service providers are paid within established time limits.

Service Delivery:

• Verify invoices and payment requests are duly approved and comply with NTU financial policies and procedures.

• Data entry of invoice documents into accounting system.

• Resolve invoice/payment discrepancies and non-compliance cases related to Accounts Payable processing and escalate to NSS Accounts Payable Lead, if necessary.

• Assist with month-end close processes, including accruals and reconciliations.

• Ensure compliance with local tax regulations e.g., withholding tax and accounting standards.

• Monthly WHT filing and submission to IRAS.

Operational Governance and Excellence:

• Follow up balance sheet accounts e.g., WHT Clearing, Advance Payment, AP Aging and etc to ensure aged items are cleared timely and expenditure are accounted correctly.

• Work with Schools, Department and Centre users to ensure suppliers are created with bank details are maintained for facilitating electronic payment.

• Clearing of monthly bank reconciliation on direct debit transaction to ensure all invoices/payment are accounted on timely manner.

• Assist in providing documents and attending queries raised by internal and external auditors on the grant, internal statutory accounts.

• Subject Matter Expert for matters related to Contract for Service (CFS) and Non-Residents Professional Payment.

• Assist in updating SOP documentation on periodically basis to equip new members with requisite knowledge in carrying out AP duties.

• Involve and perform UAT for payment related change request or improvements.

• Conduct regular quality checks and analytics on processed transactions to ensure accuracy and compliance with university standards.

Requirement:

• Diploma/ Degree in Accountancy or equivalent  

• With 1 – 2 years of relevant working experience

• Knowledge of SAP financial system

• Good knowledge of Microsoft office applications

Responsibilities
Admissions application and selection

• Propose admissions selection criteria based on market practices, intake targets, and applicant quality.

• Manage the issuance of offers, monitor acceptances, and handle appeals to meet the objectives of the MOE and NTU Management.

• Analyze admissions statistics to identify market potential and changes in applicants' preferences.

Supervisory

• Demonstrate proficiency in administrative functions, including training new staff members.

• Lead and develop a team of at least 4 support staff.

• Engage in frequent brainstorming sessions with team members to improve work processes and leverage new marketing approaches.

Administrative

• Support the Deputy Director in reviewing and updating admissions policies and Standard Operating Procedures (SOP).

• Ensure the team adheres to policies and SOPs, particularly in handling sensitive information obtained during admissions.

• Continually impress prospective students and their parents with excellent service.

Requirements

• A degree from a recognized university.

• At least  9 to 10 years' relevant working experience in a higher educational institution or management of professional education programmes would be an advantage.

• At least 3 years’ supervisory experience and in managing a team with more than 1 direct report.  

• Prior experience in business development, partner and/or event management.   

• Proficient in MS Office applications and data analytics.

• Good communication skills with an excellent command of written and spoken English with public speaking experience.

• A strong collaborator – ability to work well in within the team and with key stakeholders.

• Possess exceptional organizational skills – the ability to multi-task and meet tight deadlines.

• Possess strong analytical, interpersonal and customer service skills.

NTU Shared Services (NSS) is a centralized unit within Nanyang Technological University (NTU) that provides a wide range of administrative, operational, and support services to various departments and units within the university. Its primary goal is to streamline and optimize processes, enhance operational efficiency, and deliver high-quality services to support NTU's core mission of education and research.

The Assistant Manager, Finance is responsible for :

Operational & Service Delivery

• Manage and oversee the day-to-day operations of the University's Shared Services Finance-Fixed Assets team, ensuring adherence to the University's accounting policies and internal controls.
• Ensure the accuracy and timeliness of all asset activities, including capitalization of assets under construction (work-in-progress), asset acquisition, disposals, transfers, and depreciation postings.
• Review asset-related journal postings, Asset Under Construction costing for settlement to final assets, schedules, reconciliations and reports prepared by the team.
• Review and approve asset disposals via the Asset Management System (AMS).
• Review Monthly/Quarterly/Year-end Financial closing reports, ensuring all reporting/schedules and adjustment entries are accurately and promptly prepared/posted.
• Liaise with Internal/external Auditors regarding audit queries.
• Supervise and coach team members, to ensure all deliverables of the team are completed accurately and on time.
• Develop team members to groom them for more complex/senior roles in the team.
• Ensure Standard Operating Procedures and Knowledge Articles are up-to-date and properly documented.
• Monitor and manage KPIs and SLAs to ensure they are achieved with the highest level of customer service.
• Identify automation and process streamlining opportunities and collaborate with relevant teams on system implementation, enhancement, and user acceptance testing.
• Participate in ad hoc projects based on business requirements.

Relationship Management/Customer Relations

• Cooperate and build positive relationships with peers and supervisors to ensure process efficiency and consistency.
• Communicates with customers and other employees to resolve queries/address requests and concerns.

Requirements

• Degree with at least 6-8 years of related working experience, preferably in an educational institute.
• Experience in ERP financial system (e.g., SAP Hana is preferred).
• Good knowledge of Microsoft Office applications (e.g., MS Excel, Word, PowerPoint).
• Good communication skills, both written and oral.  
• Detailed oriented, meticulous with positive attitude.
• Resourceful, self-driven, proactive, problem solver, ability to work independently.
• Good organisational and planning skills.
• A team player who works well with various stakeholders.
• Ability to work well under pressure.

Nanyang Business School is a leading research-powered business school focusing on business education in a technology-driven world. Being part of the business school, the NBS Research & PhD Office provides research administration and support to promote research activities for the school effectively and efficiently.

The incumbent will be responsible to provide research administration for our researchers, support and facilitate research-related activities and reporting. The role will also be working closely with both our internal and external stakeholders in establishing research partnership and visibility of the school.

Key responsibilities:

• Provide research administration support to research activities and grants.
• Support research programme (PhD) and activities/events.
• Assist in procurement request and claims verification under office budgets.
• Manage and maintain research-related documentation, database, and systems.
• Assist in ad-hoc admin/research initiative of the office.

Requirements:

• At least a Diploma qualification, preferably with some experience in research grant administration or its equivalent.
• Good organisational, time management and planning skill to be able to multitask and work within tight deadlines.
• An independent worker as well as a team player with positive working attitude and work ethics.
• Excellent interpersonal skills and willing to work collaboratively.
• Proficient in MS Office Application and preferably tech savvy.

Reporting to the Head, Administration, the incumbent will play a pivotal role in providing comprehensive administrative and logistical support for the Communication and Events (C&E) team. The primary aim of the role will be to facilitate smooth operations, ensuring the seamless and timely execution of events and communication strategies to deliver exceptional experiences to stakeholders.

Responsibilities

Work with the C&E team on related matters but not limited to:

Communication and Events

• Provide fresh insights and ideas to enhance the strategic workforce planning for events

• Liaise with both internal and external stakeholders on communication and events related matters

• Provide logistical support during preparations for events

• Process student assistant claims and assist in procurement related matters, assist in budget projection and managing budget utilisation for C&E

• Manage event inventory – procurement and distribution of event gifts, corporate gifts

• Support the maintenance of WKWSCI social media platforms, working closely with C&E managers and colleagues.

• Work with Communication Manager to design and create content for digital platforms 

• Maintain an editorial calendar for all digital platforms.

• Apply data analytical tools to track sentiment, media mentions. 

Administrative support

• Provide administrative support to the C&E team managers on the full spectrum of tasks and functions related to the team

• Provide administrative support to Assistant Chair (Student Life & Alumni) on matters relating to students and alumni.

• Follow up with students/alumni queries on events or activities.

School Visits

• Take charge of the planning and execution of outreach and admissions related school visits

• Liaise with Office of Admissions for potential school visits from JCs, Polys or IB schools, and the school coordinators in charge of the visits

• Coordinate with Tech team to set up demos as part of the school tour

• Identify and engage suitable students or faculty for the visits

Student and Alumni Engagement

• Provide support in terms of vetting submitted proposals for all student-initiated and/or alumni events, event execution, procurement, handling post-event claims and expenses, and tracking event budgets.

• Maintain and monitor AC-Students and Alumni role-based email account

• Assist with communication materials to students and/or alumni

• Follow up closely with students and/or alumni queries on events and/or activities.

• Work in partnership with the C&E team on student-led activities

Requirements

• Recognized Bachelor’s degree in any discipline. Higher learning institutional work experience will be advantageous.

• Strong administrative skills, particularly in planning and organising.

• Customer service oriented - possessing a positive attitude to approach each situation with a solution.

• Open minded team player who readily communicates and objectively keeps the team goals in view.

• Strong written and verbal communication skills to handle diverse levels of stakeholders.

• Ability to multi-task and adapt to changing priorities.

• Proficient in MS Office applications

• Experience in digital content production

• Proficiency in various social media tools and platforms, with some experience in supporting online marketing/community engagement campaigns.

The National Institute of Education invites suitable applications for the position of Research Assistant on a 12-month contract at the Natural Sciences and Science Education Academic Group.

Project Title: Optimization of Optoelectronic Sensors for Object Tracking

Project Introduction: We are looking for a research assistant for the development and optimization of electrochemical optoelectronic sensors for applications in object recognition and object tracking.

Requirements:

The candidate should have a Bachelor’s degree or higher in one of the following: physics, chemistry, materials science, or electrical engineering. The candidate should be motivated and reliably show up at work physically to perform experiments in the laboratories during working hours. The candidate should have some prior experience in working in a chemistry laboratory and know how to handle basic chemicals.

Responsibilities:

The candidate will fabricate optoelectronic sensors including glass cleaning, glass cutting, and hole drilling. Furthermore, the candidate will perform basic chemistry such as preparing electrolytes and dye solutions, carry out electric characterizations of the sensors, analyze the measured data, take care of laboratory consumables inventory, as well as write reports/publications.

Application

Applicants (external and internal) will apply via Workday. We regret that only shortlisted candidates will be notified.

Closing Date

Closing date for advertisements will be set to 14 calendar days from date of posting.

The Innovation and Entrepreneurship (I&E) Office at NTU is established under the NTU I&E initiative to drive overall synergy, coordination and interaction among the pillars along the innovation and entrepreneurship value chain at NTU. The Office seeks to accelerate the University’s efforts to translate NTU’s scientific discoveries, innovations and creative work into technological and social entrepreneurship activities that benefit industry and society.

The incumbent will perform key administrative support for the I&E office, ensuring process efficiency/effectiveness as well as smooth day-to-day operations. He/she will ensure timely and transparent financial reporting for the I&E Office, that complies with NTU financial policies and standards.

Responsibilities:

• Perform financial accounting and reporting; track usage of office budget, including monthly closing of accounts and preparation of financial reporting packages. Maintain accurate financial records and documentation that comply with NTU financial policies and standards.

• Develop and implement efficient administrative processes and procedures to ensure smooth operations of the I&E Office.

• Manage all procurement matters in the I&E Office, in accordance to university’s financial regulations and policies.

• Work with NTU internal stakeholders to collect and organise data and information from various sources for monitoring, projections and analysis; perform data analysis to support data-driven management decisions.

• Any other ad-hoc initiatives and projects undertaken by the Office.

Requirements:

• A Bachelor’s degree in Business, Finance, Accountancy, or a relevant discipline from a well-recognised university.

• At least 3 years of administrative and/or finance work experience.

• Hands-on experience in financial and accounting IT systems and applications.

• Knowledge of financial systems (such as SAP, Concur, Ariba) would be advantageous.

• Good knowledge of Microsoft office applications.

• Strong problem-solving and analytical skills.

• Strong interpersonal, verbal and written communication skills, with the ability to interact with various management levels.

• Adaptable and proactive, able to multi-task and work independently with minimum supervision.

• Analytical and meticulous.

The School of Social Sciences invites applications for the position of Research Assistant. 

The Baby-LINC Singapore Lab (https://blogs.ntu.edu.sg/baby-linc/) is looking for a talented Research Assistant to contribute toward research studies on child development and parent-child interactions. Projects include clinical studies on children of parents with mental disorders such as depression and anxiety, as well as infants at-risk for neurodevelopmental disorders.

Key Responsibilities: 

• Perform participant recruitment, data collection and basic data analysis

• Design and validate novel affective cognition tasks for infants. Data collected will include the simultaneous collection from parent and infant of multiple data streams including EEG, ECG, eye-tracking, motion tracking, video and audio data, whilst they are engaged in a variety of social interactive and cognitive tasks

• Assist with data coding of video and audio data for behavioural analysis of parent-infant social interaction and synchrony

• Assist with graduate and undergraduate research student projects

• Provide other administrative and research support to the PI where necessary

Job Requirements: 

• A good Bachelor’s degree (at least second-upper) in Psychology, Neuroscience, Biomedical Engineering, Medical Sciences or related Technical and Computational fields

• Experience with human psychological data collection, working with children (particularly infants) and families

• Efficient, organised and self-motivated with the ability to work to tight deadlines

• A good team player with strong interpersonal and communication skills

• Experience with EEG and/or eye-tracking data collection

• Experience working in mental health settings

• Skills in programming and/or computational analysis of data

• Interest in parent-child social interaction and the development of early cognition

We regret that only shortlisted candidates will be notified.

As the Centre of Excellence function for Performance Management, you will play a key role in implementing the annual University-wide Career Progression/Promotion and Succession Planning processes.

You are required to manage the full spectrum of performance management functions and related initiatives. This includes reviewing, formulating and implementing performance management policies, framework and initiatives for all schemes of service to ensure robustness and objectivity. You will manage and conduct the annual ranking and promotion cycles with the support of HR Business Partners. As the secretariat to performance management calibration boards, you will prepare the files required and facilitate discussions on performance/potential assessment.

To advocate good performance management practices, you will also prepare and deliver briefing materials to the wider HR Community, stakeholders and employees.

Requirements

• Degree or equivalent in Human Resource Management or relevant field
• Minimum 5-8 years of relevant experience in any Human Resource role, with at least 3 years of experience in Performance Management
• Good oral and written communication skills, conversant with Microsoft Excel and stakeholder management
• Able to work independently and within tight deadlines
• Detail-oriented, proactive and strong analytical thinking

Nanyang Technological University, Singapore (NTU Singapore) is an internationally renowned tertiary education institution. It boasts a strong engineering college and is ranked among the best globally. Committed to our mission of educating leaders and advancing knowledge for Singapore and beyond, we have built global programmes and established strong links with leading institutions around the world.

The School of Civil and Environmental Engineering (CEE), which is under the College of Engineering, aspires to be a leading school for Sustainable Urban Systems. Currently, it has over 50 faculty members and more than 1,500 students, and is rapidly expanding its range of educational and research activities. Its faculty has led major university-wide strategic research thrusts in space creation, water research and sustainable built environment. Moving forward, CEE is addressing critical problems in urban systems such as building structures and energy systems, sustainability of urban cities, and resiliency to natural and unnatural risks.

To fuel further development, we invite applications for an Assistant Professor (Tenure-Track) position in Geotechnical Engineering.

Applicants would need to possess PhD in Civil or Geotechnical Engineering with strong interdisciplinary expertise in areas such as soil mechanics, underground construction, soil improvement, instrumentation, monitoring, numerical analysis, Geoenvironmental engineering, as well as using the latest technologies such as AI, digitalization, data analytics, zero carbon and emerging geomaterials. Applicants who are competent to teach first- and second-year undergraduate basic courses for Civil Engineering such as Mechanics of Materials, Fluid Mechanics, Computing and Mathematics will be considered favourably.  Candidates would also need to demonstrate strong and relevant teaching ability and strong communication skills. Applicants with industry experience will have an added advantage.

Application Procedures

Applicants are invited to submit their applications (cover letter, detailed CV including publication list, research and teaching statements, citation report, and/or any other documents that demonstrate your qualifications and credentials) through the NTU Workday career portal.

Application remains open until the position is filled. Only short-listed candidates will be notified.

The School of Civil and Environmental Engineering invites applications for the position of Research Assistant. 

Key Responsibilities: 

• Manage onsite monitoring program, with responsibilities includes, but not limited to, onsite operation, sampling and analysis, reporting etc.

• Carry out routine instrument maintenance and calibration.

• Perform onsite sample collection and sample analysis.

• Be familiar with data processing to develop standard N2O measurement protocols.

• Assist in wastewater and GHG related modelling work.

• Liaise with funding agency and collaborators, prepare reports and meeting presentations.

Job Requirements: 

• Bachelor in Environmental Engineering, Chemical Engineering, or other related fields

• Prior experience in wastewater treatment operation, as well as skills to work independently in an outdoor environment is highly favorable.

• Experience in onsite hands-on work and reactor operations.

• Prior experience in wastewater-related work will be preferred.

• Good communication and interpersonal skills.

• Proficiency in spoken and written English

We regret that only shortlisted candidates will be notified.

Nanyang Technological University, Singapore (NTU Singapore) is a research-intensive public university, which has 33,000 undergraduate and postgraduate students. The NTU School of Civil and Environmental Engineering (CEE) is a leading school for Sustainable Built Environment. It has about 50 faculty members and more than 1,100 students and is rapidly expanding its range of education and research activities.

As Senior Executive at the Office of Associate Chair (Students) of the School of Civil & Environmental Engineering (CEE) focuses on student care and wellbeing. The key purposes are to enhance the wellbeing, development experience of CEE students. 

The key responsibilities encompass the following:

• Coordinate with stakeholders to align care and support for CEE undergraduate students.

• Periodic monitoring and meeting with students who face wellbeing problems, as well as working with other NTU stakeholders. 

• Take charge of administrative matters that support the student leadership and mentorship for undergraduate students.

• Liaise with administrators to advise students who face academic challenges on their fulfilment of credit requirements.

• Maintain and update database of student care records.

Requirements

• Minimally a bachelor’s degree from a recognised University (degree in related field and/or work experience in the tertiary education sector will be preferred).

• A strong commitment and passion towards student wellbeing and support.

• Preferably knowledge and/or experience in counselling or interaction with young adults.

• Excellent team player with good interpersonal skills.

• Strong verbal and written communication skills.

• Proficient in Microsoft Office (Word and Excel).

The School of Social Sciences invites applications for the position of Research Assistant. 

A successful candidate will be involved in a project involving the collection of daily mental health and well-being in Singapore. The incumbent will spend most of their time coding and maintaining the mobile applications that will allow us to collect high-frequency well-being data. The length of the Research Assistant position will be 1 year.

The incumbent will work together with Prof Nattavudh Powdthavee and Prof Dusit Niyato at NTU. The incumbent will also have to liaise with individuals outside the team to handle any administrative work regarding the project. Therefore, good research, communication, and management skills, as well as the ability to work independently are a must. The Research Assistant will be supervised by Prof Nattavudh Powdthavee (Economics, NTU) and Prof Dusit Niyato (Computer Science, NTU).

Key Responsibilities:

• Develop and maintain mobile applications for both Android and iOS smartphones to collect happiness data from users.

• Create and maintain a website and social media page to promote the applications and their results.

• Prepare, analyse, and present the results in various forms including academic papers, online media, visualization, and videos.

Job Requirements:

• Bachelor in computer science, computer engineering, or related fields

• Experience in developing mobile applications

• Experience in data analytics and visualization

We regret that only shortlisted candidates will be notified.

Nanyang Centre for Public Administration (NCPA) at NTU is Asia’s leading institution in public administration education and research. Through its varied premium programmes and activities, NCPA actively promotes good governance and public services, facilitates knowledge exchanges, and strengthens cooperation among governments across the world. (Please refer to the website for more information: https://www.ntu.edu.sg/ncpa).

The Centre is looking for a motivated and independent Executive to support RO in the management of graduate programmes (English) as well as the activities and operations of the team.

The executive is a critical member in providing administrative and operational support to the graduate programme in a professional and timely manner.  He/ She will provide administrative support in a full spectrum of graduate academic activities under the graduate programmes delivered in English.  This includes programme planning and implementation, operations and support, scholarship, course administration, teaching resources, collation of statistics, facilitate examination and students’ activities.

The job responsibilities include:

Course advisory responsibilities:

• Provide course consultation (phone / email / walk-ins) to individuals and company representatives.
• Proactively develop and follow up on leads to achieve specific targets for a portfolio of courses
• Build and maintain the highest standard of customer relationships by handling phone and walk-in enquiries.
• Monitor and provide regular updates to management on application status in a timely manner.

Course administration responsibilities:

• Assume role of primary point of contact between students, faculty and internal/external stakeholders on programme matters.
• Engage with director and faculty on course curriculum, schedules, and delivery.
• Support application and admissions of new intakes
• Maintain and follow the progress of all applications, and to communicate to prospective and matriculated students.
• Plan and schedule semester and examination timetable
• Ensure timely billing and collection of tuition fees, and processing of scholarships.

Course logistics responsibilities:

• point of contact for graduate students and actively engage them on course related matters such as pre-course preparation, assignment, examination and etc
• Work closely with director and faculty by providing them with useful information and feedback on students for optimum engagement.
• Liaise closely with service providers / vendors on delivery, ensure quality products and services provided.
• Ensure seamless programme execution and positive students experience.
• Maintain standard operating procedures with the goal of achieving the highest service standard delivered.

Other Duties:

• Support and coordinate centre events and activities
• Undertake special assignments and related duties as needed.

Requirements:

• Diploma or bachelor’s degree in a relevant discipline
• Prior work experience in the area of education, student engagement, or event management will be an added advantage
• Commitment & Interest in students/ programme management
• Meticulous, self-motivated and a team player
• Resourceful, customer-oriented, and enjoy working with people
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Good interpersonal skill with positive and service-oriented attitude
• Provide excellent customer service to external stakeholders
• Adaptable, takes initiative, and can work independently
• Ability to multi-task, prioritize, and meet tight deadlines

The School of Electrical & Electronic Engineering (EEE) invites applications for the position of Project Officer. 

The Project Officer will provide support to i-Lab in various areas, including equipment procurement, personnel management, website maintenance, and media outreach. The successful candidate will receive a 1-year contract with the possibility of long-term renewal.

Key Responsibilities:

• Facilitating equipment procurement, personnel recruitment and onboarding, and travel arrangements.

• Overseeing the management of research accounts.

• Maintaining and updating the laboratory website and LinkedIn page.

• Conducting English proofreading of scientific documents to ensure accuracy and clarity.

• Providing general administrative support, such as organizing meetings, managing correspondence, and assisting with other ad hoc tasks as required, to contribute to the smooth functioning of i-Lab operations and foster a collaborative and efficient work environment.

Job Requirements:

• Minimum Bachelor's degree in Engineering or Science

• Excellent social and teamwork skills

• Strong organizational skills

• Excellent writing skills and proficiency in English

• Previous administrative experience is advantageous

We regret that only shortlisted candidates will be notified.

NTU Singapore is a research-intensive public University founded on science and technology, nurturing leaders and creating societal impact through interdisciplinary education and research. Over the years, NTU has achieved worldwide acclaim for its research output, innovation, and teaching excellence. As a key office anchored in the vibrant research culture and environment within NTU, we are seeking a Senior Executive Officer in Research Grant Administration to bolster the collective effort to consolidate and further advance NTU’s research standing and capabilities. He/she will support NTU faculty so that they can conduct their research effectively with compliance to regulations governing research fund management.

You will support in the administration of research grants and other research-related matters handled by the NTU Research Support Office. This includes coordination of grant calls with the Colleges and Schools in the University, assisting researchers and faculty in their grant submission and grant post award activities like reporting submissions, assisting researchers to understand grant agencies’ guidelines and coordination of review panel meetings.

Key Responsibilities:

• Administrative support for various NRF grants

• Support in NRF grant calls including drafting of grant call announcement faculty, advising PIs and school administrators on funding guidelines, work processes and grant call opportunities

• Provide guidance to faculty and school administrators to better understand the grant requirements through checklists or guide or standardized forms

• Facilitate on the budget scrubbing process prior to the award of the project

• Coordinate internal review panel meeting to shortlist proposals, when required

• Assist awarded PIs with their letters of acceptence and facilitating research account opening

• Support the team to manage post award requests from faculty for their research grants (i.e. variation requests, report submissions), in accordance to the T&Cs of the research grants awarded)

• Provide support and guidance for RISE (Research Information System)

• Support in preparation of reports and statistical data

• Involve in any ad-hoc initiatives undertaken by the Office

Requirements:

• A Bachelor/Honours degree from recognised university with at least 1 to 2 years’ relevant work experience

• Preference will be given to candidates who have held administrative positions in a central office within a large organization and has a flair for communicating complex concepts via infographics or other visual means.

• Has high competency in Microsoft applications (Word, Excel, Powerpoint and others)

• Possess excellent writing, communication and interpersonal skills

• Excellent organizational, time management and planning skills

• Highly motivated individual with strong analytic skills, a keen eye for details, can multi-task and work independently and is a fast learner. 

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.

• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.

• Support research administration such as research database management and collation of information from internal and external stakeholders.

• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.

• Coordinate and provide logistic support to college-related events and visits.

• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role

• Good planning, organizational and problem-solving skills

• Strong interpersonal skills

• Good written and oral communication skills

• Good time management skills

• Flexibility and Adaptability in a fast-paced environment

• IT savvy with good knowledge in Microsoft Office Applications

A research assistant position is available at the School of Electrical and Electronics Engineering at Nanyang Technological University of Singapore for a human-robot teaming project. We are seeking potential researchers in the area of localization and sensor fusion, especially applications of computer vision. Enthusiastic and self-motivated research candidates with strong publication record and research profile are welcome to apply.

The research assistant will be responsible for undertaking in-depth research in the human-robot teaming solution, and ensure the solution can be implemented and demonstrated in real life.  

Key Responsibilities:

• Design and develop new state-of-the-art localization and sensor fusion algorithms for human-robot teaming.

• Implement and conduct experiment to evaluate the performance in real life environment.

• Integrate solution with other work packages.

• Publish high-quality research papers with research outcomes in top-tier international journals and conferences.

Job Requirements:

• The candidate should have a Bachelor degree in Electrical and Electronic Engineering, Computer Engineering or related field, with at least 3 years of relevant experience.

• Candidates with strong publication record in relevant areas are encouraged to apply. 

• A thorough knowledge of the research field of localization and sensor fusion is highly preferred.

• Experienced in computer vision.

• Experienced in ROS.

• Excellent interpersonal communication and presentation skills in English.

We regret that only shortlisted candidates will be notified.

Assistant Professor (tenure track) Positions in Climate Science
The Asian School of the Environment (ASE) at Nanyang Technological University (NTU) Singapore seeks to appoint one Assistant Professor (tenure track) in Climate Science. We broadly welcome applications across all areas of tropical climate research. This can include, but is not limited to, atmospheric observation, tropical urban climate, and regional to global scale climate modelling.

ASE (https://www.ntu.edu.sg/ase) is a diverse, interdisciplinary school that integrates geoscience, ecology, and social science in order to examine environmental challenges in Asia and globally. ASE collaborates closely with the Earth Observatory of Singapore, and with the other schools and colleges in NTU. ASE has state-of-the-art teaching facilities and research laboratories, including environmental geochemistry laboratory, sediment and ecology laboratory, general-purpose laboratories, and high computation resources. Beyond NTU, ASE researchers can access facilities at the Singapore National Supercomputing Centre.

ASE seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

Applicants must have a PhD in atmospheric science, earth science, environmental science, or a related field, and show evidence of impactful, independent research in the field of climate science. We will consider a candidate’s past outputs, current research programme, likelihood to obtain future funding support, enthusiasm and potential to develop their own research leadership in tropical climate science. Past research experience in tropical climate dynamics is advantageous, but not essential.

The successful candidate should demonstrate the potential to build a world-class research programme and a commitment to education and mentorship of students, and to meaningfully contribute to our ambitions to have societal and environmental impact in Singapore and the surrounding region. The successful candidate will be encouraged to collaborate with existing research groups across NTU, Singapore, and Southeast Asia.

The successful candidate will also teach within ASE at undergraduate and postgraduate levels.

Emoluments and General Terms & Conditions of Service
The commencing salary is competitive and will be commensurate with the candidate's qualifications and experience. The University offers a comprehensive fringe benefit package.

Application Procedure
The closing date for applications is 05 May 2024. Only shortlisted candidates will be notified.

Applicants are invited to submit their applications through the NTU career portal by clicking the “Apply” button. Applications must include a cover letter, a full CV, a Research Statement, a Teaching Statement, and the names and contact details of three referees.

For enquiries, please write to Search Chair, Assoc Prof Wang Xianfeng (xianfeng.wang@ntu.edu.sg)

All applications and materials submitted will be held in strict confidence.
 

The new interdisciplinary school, School of Chemistry, Chemical Engineering and Biotechnology (CCEB), formed by integrating the School of Chemical and Biomedical Engineering (SCBE) from College of Engineering and the Division of Chemistry and Biological Chemistry (CBC) from College of Science, is seeking a diverse and inclusive workforce and is committed to equality of opportunity and invites applicants to apply for a tenure-track faculty position at the Assistant Professor level.

We welcome applicants with expertise in the areas of current interests related, but not limited to experimental chemical biology. Applicants, irrespective of age, race, gender, religion, marital status and family responsibilities, or disability, are encouraged to apply. Our recruitment process is entirely merit-based. We seek individuals with strong research background and a proven track record in the fields related to chemical biology, bio-organic synthesis, bio-inorganic chemistry, natural products chemistry, medicinal chemistry, proteomics bio-analysis or related expertise in the design of novel drugs, chemical probes, or orthogonal labeling methods for cutting-edge biological investigations.

Successful candidates are expected to actively contribute to the specific focus area of school, capable of developing innovative, internationally visible and extramurally funded research programs. We are also seeking candidates with outstanding capacity to teach the related topics at the undergraduate and graduate levels, including mentoring and supervision of undergraduate and graduate students. Some school and university services will be expected to the successful candidates too.

Emoluments

The commencing salary will depend on the candidates' qualifications, experience, and the level of appointment offered.

The closing date for applications is 31 March 2024.

Only shortlisted candidates will be notified. Applicants are invited to submit their applications comprising of the following:

(1) A cover letter and detailed CV

(2) Statement of aspiration in research (up to 5 pages including figures (excluding references)

(3) Statement of aspiration in teaching (up to 2 pages)

(4) Three selected publications

(5) Three names and contact info of the referees, through the NTU career portal.

Please submit the full set of documents as outlined above.

All applications and enquiries should be addressed to:

Prof Xing Bengang, Chemical Biology Search Committee Chair

The NTU School of Electrical and Electronic Engineering (NTU EEE) invites applications for the position of Research Assistant. 

We are seeking a dedicated and skilled Research Assistant to join our dynamic research team. The ideal candidate will have a strong background in PCB design and fabrication, along with the capability to assist in various testing procedures and administrative tasks. This role is pivotal in supporting the team in achieving research objectives and advancing our technological innovations.

Key Responsibilities: 

1. PCB Design and Fabrication:

• Design and develop Printed Circuit Boards (PCB) according to project specifications.

• Liaise with vendors for PCB fabrication, ensuring quality and adherence to timelines.

• Perform troubleshooting and rectification of PCB issues.

2. Testing Assistance:

• Assist in setting up and conducting a variety of tests on electronic components and systems.

• Collaborate with the research team to develop test procedures and documentation.

• Analyze test data and provide insightful feedback for improvements.

3. Project Support:

• Support the project team in various stages of the research and development process.

• Ensure that project milestones are met and comply with quality standards.

• Assist in the preparation of reports and presentations for internal and external stakeholders.

4. Administrative Duties:

• Coordinate and manage project-related paperwork and documentation.

• Schedule meetings and manage communication among team members.

• Oversee the maintenance and inventory of laboratory equipment and supplies.

Job Requirements: 

• Bachelor’s degree in Electrical Engineering, Electronics, or a related field.

• Proven experience in PCB design and fabrication.

• Familiarity with testing equipment and methodologies.

• Strong analytical and problem-solving skills.

• Excellent organizational and administrative abilities.

• Ability to work collaboratively in a team environment.

• Proficiency in relevant software tools (e.g., CAD, PCB, FPGA design software).

• Good communication skills, both written and verbal.

We regret that only shortlisted candidates will be notified.

In this role, you will be a junior HR advisor who builds strong partnerships with the senior leaders and the HR Centres of Excellence (COE) teams to develop and execute the People Strategies.

Our HR Business Partnering team is structured to offer our stakeholders close support in three clusters – namely the Schools/Colleges, Administrative and Research clusters. The candidate will report to a Senior HR Business Partner. Depending on the background/ seniority of the selected candidates, he/she will be assigned to support business units of varying sizes and complexity and may have a secondary reporting line to the School Chair/ Pan-University Research Centres.

Responsibilities:

• Assist in supporting stakeholders on the full spectrum of HR functions
• Provide advice on HR policies and procedures including but not limited to the following areas - employment legislation, talent management, performance management, recruitment, manpower planning, rewards strategies and employee engagement
• Partner HR Centre of Excellence in the delivery of all HR initiatives such as manpower planning and projection, budget planning, employee engagement surveys, people development programs, change management plans, performance management etc.
• Provide advice to stakeholders on policy changes, collaborate with senior leaders and functional HR Centre of Excellence in the delivery of all HR initiatives such as manpower planning , budget planning, employee engagement surveys, people development programs, change management plans, performance management etc.
• Supports the assigned unit in HR operations such as:
  • work closely with NTU’s Shared Services team on the search for talents and appointment/re-appointment/ re-employment of staff on a timely basis
  • support onboarding and offboarding matters
  • plan and manage Promotion and Tenure and Lecturers & Practice Track Promotion Exercise

Requirements:

• Degree with at least 4-6 years of relevant working experience in the Human Resources function
• Good Knowledge of Employment Act and Labour Laws
• Excellent communications and interpersonal skills with strong ability to engage and influence stakeholders at various levels
• Demonstrates flexibility and adaptability according to changing needs and priorities
• Collaborative and is comfortable working in a matrix structure with multiple priorities
• Resourceful and possess strong initiative to drive changes
• Ability to work independently as well as be active team members within and across the HR team.

Embark on a dynamic journey with The Centre of Hardware Assurance (CHA), Temasek Laboratories@NTU, as we seek a passionate Research Assistant to be part of the research team to conduct hardware security analysis and evaluation. This exciting role encompasses sample preparation, imaging, image processing, and the cutting-edge security analysis of electronic devices. Join us at the forefront of innovation and make your mark in shaping the future of hardware assurance!

Key Responsibilities:

• Engage in innovative research in the realm of hardware security analysis, utilizing state-of-the-art facilities and advanced techniques widely employed in the semiconductor industry

• Contribute to the planning, study, and investigation of workflows dedicated to electronic device security analysis

• Elevate the efficiency and accuracy of the developed security analysis workflows, setting new standards for throughput and scientific excellence

Job Requirements:

• Bachelor’s Degree in Materials Science and Engineering, Electrical and Electronic Engineering, Computer Engineering, Physical and Mathematical Sciences or relevant disciplines

• Basic knowledge in microelectronics is required, and knowledge in failure analysis is a plus

• Excellent verbal and written communication skills

• Problem solving, research and analytical skills

• Independent and can work well in a team

• Singaporean only

We regret to inform that only shortlisted candidates will be notified.

The Nanyang Business School (NBS) is seeking a highly motivated and talented individual to join our research project as a Research Assistant. The Research Assistant will play a crucial role in supporting our research team in various projects and initiatives.

Key Responsibilities:

• Conduct literature reviews on relevant topics, synthesize information, and summarize key findings.

• Assist in the design and implementation of research studies and experiments.

• Collect and analyze data using various quantitative and qualitative research methods.

• Maintain accurate and up-to-date research records and databases.

• Assist in preparing research reports, presentations, and other research-related materials.

• Collaborate with research project team members to contribute to the development of research proposals and grant applications.

• Stay up-to-date with industry trends, advancements, and best practices in research methodologies.

• Assist in organizing and coordinating research events, workshops, and conferences.

• Perform administrative tasks as needed to support the research team.

Job Requirements:

• Bachelor's degree in a relevant field (such as business, entrepreneurship, social sciences, or related disciplines).

• Strong analytical and critical thinking skills.

• Proficient in quantitative and qualitative research methods.

• Experience with statistical analysis software (such as SPSS, R, or SAS) is a plus.

• Experience in using Generative AI tools such as ChatGPT-4 in research is a plus.

• Excellent written and verbal communication skills.

• Detail-oriented with strong organizational skills.

• Ability to work independently and meet deadlines.

• Strong problem-solving and troubleshooting abilities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Experience in conducting research and data analysis.

• Familiarity with research ethics and protocols.

• Knowledge of research grant application processes.

• Ability to work effectively in a collaborative team environment.

• Good time management skills and ability to prioritize tasks effectively.

We regret to inform that only shortlisted candidates will be notified.