Your job functions may not be limited to as set forth below.
Accounting Function
■ Responsible for full set of accounting services, bank reconciliation, expenses claim and ad-hoc financial support activities
■ Monitor the day-to-day operations in accounting such as invoicing and other transactions
■ Maintain and review all financial and transaction records
■ Collating, preparing and interpreting reports, accounts, commentaries and financial statements
■ Liaise with auditors to ensure MCST accounts are properly maintained.
■ Ensure compliance with accounting standards, internal policies and procedures
■ Prepare monthly financial reports
■ Support the schedules for audit
■ Liaise and support property executives on matters relating to estate’s accounts, finance and budget
■ Support and be the adviser to property executives and operational staff to ensure accounting services are offered with appropriate, competitive terms and conditions.
■ As needed, provide guidance on accounting and financial matters to MCST, property executives or other operational staff, in best practices and procedures
■ Responsible for quarterly GST reconciliation and prepare schedules for filing
■ Tax filing
Accounts Payable
■ Generate payment vouchers
■ Regular reimbursements review and petty cash management (if any)
■ Data entry of all payment vouchers, debit advice, invoices and journals.
■ Preparation of payments
■ Check and provide interest rates of fix deposits and foreign currencies to the property executives and MCST when needed.
■ Check system’s records and deal with contractors on outstanding invoices and payments
Accounts Receivable
■ Prepare monthly reports, including AR Aging status
■ Ensure posting of waiver of interest journal in a timely manner
■ Charge interest and generate recurring charges for quarterly billing
■ Verify, print and file journal entries
■ Generate Urgent Request / Demand Notice
■ Update VIL(AR) list
■ Liaise with property executives to collect Billing Statement from HQ for distribution
■ Prepare billing statements and update MCST’s stationery list for charge backs
■ Email electronic copy of the billing statements to respective units if any
■ Assist to prepare manual invoice for season parking
■ Assist to attend to SP’s queries regarding maintenance fee payment
Administrative Function
■ Liaise with law firm for legal actions against SP
■ Set up system (GL/AP/AR) for new estate
■ Review draft audit report
■ Work with relevant parties to ensure proper handover/takeover of new/existing estate’s accounting and financial documents and records
■ Work with property executives and operational staff to ensure the timely return of payment folders
■ Maintenance of all physical and digital financial and accounting records
■ Catalogue all records, forms, statements and payments and control movement of such documents
■ Check and monitor incoming invoices and ensure proper signoff and supporting documents are acquired before payment is made
■ Provide critical coverage duties as and when the AR Executive is absent
■ Assist in answering incoming phone calls and directing caller to respective person in-charge
■ Any other duties assigned
Requirements:
■ Diploma in Accountancy or qualifications in professional accounting
■ Minimum 1-year relevant experience preferably in an outsourcing /services environment
■ Accounting and payroll software hands-on knowledge will be an added advantage - MYOB, Times Software, Xero, Qonerstone, etc)
■ Possesses good knowledge of FRS and GST
■ Audit experience would be advantageous
■ Ability to multi-task and work under pressure to meet deadlines
■ Excellent interpersonal and communication skill
■ Possess good business sense and ability to relate well with clients and fellow colleagues
■ Proactive, analytical, committed and ability to take ownership
