Total 270 accounts officer job vacancies in d25 kranji woodgrove woodlands

Responsibilities:

• Prepare/issue Payment Vouchers / online transfers / Cheques

• Handling full set of accounts

• Prepare accounting schedules in excel & monitoring of AR/AP accounts

• Prepare financial statements, reports & documentations and filings according to deadlines • Prepare GST reports/filing

• Monitor/resolve outstanding accounting issues, pre-empting accounting issues

• Assist in annual audits/handling of transactional queries

• Prepare annual XBRL ACRA filings

• Monitor resolutions/liaise with overseas Directors’ secretaries on outstanding resolutions and liaise with Company secretary to ensure completeness of records

• Assist in Income tax filings/Year end audits

• Handle office administrative matters

• Liaise with local and overseas parties to complete the work.

• Any other administrative ad-hoc duties assigned.

Requirements:

• Preferably 3 years of accounting or relevant experience

• Preferably a diploma or degree in business administration, accounting, or similar studies

• Experience in various accounting software (Money Work) and Microsoft tools.

• Handle telephone calls and enquiries

• Liaising with tenants and prospective tenants on quotations and payments

• Administer and co-ordinate Tenancy Administration / Billing/ Agreement stamping, etc.

• Assist in month-end financial report (Account Receivables)

• Ad-hoc duties and proficient in Microsoft Office (Excel, Word, Outlook)

Requirements:

• Diploma

• Proficient in Microsoft office applications (Excel, Word, Outlook)

• Good communications and organizational skills

• Meticulous and organized

• Able to work independently

• Office: Boon Lay/Joo Koon (within a Commercial Dormitory)

• Mon – Fri: 9am to 6:30pm

• Monthly basic salary x 13 months

• Candidates available immediately or short notice preferred

We invite interested and qualified candidates to send in your updated resume (MS Word Format), stating your reasons for leaving each employment, your current and expected salary to [email protected] and cc [email protected]. Please indicate the position you are applying in your email subject.

We regret to inform that only shortlisted candidates will be notified

EA License: 90C3627

EA Reg No: R1108020

Description

• Data entry and filing of documents
• Monitoring accounts payable transactions
• Monitoring payment to vendors/suppliers in accordance with credit terms
• Generating weekly/monthly accounts payable reports
• Perform accounting-related duties
• Handling petty cash
• Perform ad-hoc duties assigned by immediate superior

Requirements

• Basic accounting knowledge
• Detailed orientated
• Basic computer knowledge
• Possess good communication and interpersonal skills
• Positive attitude and a team player
• Able to commence work on a short notice will be an added advantage

Job Description

• Perform any combination of routine calculating, posting, and verifying duties of accounts entries/records/slips
• Process payments for operational and management expenses, fixed assets and policy related payments, including petty cash management.
• System and bank reconciliation.
• Provide support in cash and bank account management such as cashflow monitoring and management and bank platform maintenance.
• Bad debts and receivables management
• Responsible for timely month-end closing activities and reporting, including journals, B/S, P/L, Bank, and AP/AR.
• Monitor expenses through checking of payment vouchers, updating of monthly expenses and providing accurate budget status
• Ascertain Sales order, Costings, and Billings are accurately and timely entered
• Tax filing; Review and submit GST
• Perform general administrative, team and/or individual ADHOC duties and tasks as and when assigned

Requirements

• Candidate must possess at least Diploma/Degree in Accounting/Financial Management
• Proficient in Microsoft Word, PowerPoint and Excel
• Independent team player and ability to work in a fast-paced environment
• Meticulous, well-organized and detail-oriented
• Good communication skills, good teamwork and an analytical mind to perform the work well

Job Responsibilities

• Assist in documentation filling
• Maintain proper filing and documentation of records
• Retrieve and resend invoices, credit notes and statement of accounts
• Handling and keeping track of customer's enquiry and order
• Perform ad-hoc and other administrative duties

Job Requirement

• At least a Higher Nitec in Accounting/ Admin or related fields
• Entry level/ 1 year of relevant experience
• Team Player
• Able to communicate effectively

Reporting & Operation

- Perform daily accounting & finance duties including receivables and payables processes, general ledger, tax and bank reconciliation, etc.;

- Prepare monthly financial, management reports and audit schedules for subsidiary;

- Checking on the only subsidiary’s financial reports, simple Consolidation of accounts of one wholly owned subsidiary and ensure compliance with accounting standards;

- Support in financial reporting and audit processes

- Manage cashflow, liaise with banks on banking transactions;

- Manage timely closing process and reconciliations, including for intercompany transactions;

- Support the operational teams in maintaining strong relationships with co-workers in overseas.

- Other ad-hoc duties assigned by the superiors

Qualification of Accounts Executive

- Diploma in Accounting & Finance or equivalent;

- At least 3 years of experience in accounting & finance;

- Strong understanding of accounting principles;

- Ability to work in a dynamic environment and remote manage the oversea operation teams;

- Ability to work independently with a high degree of accuracy and efficiency;

- Hands-on experience in cloud accounting systems such as UBS System would be an advantage.

- Proactive and team player.

Job Descriptions:

• Liaise with internal stakeholders on the relevant safety and skills upgrading courses for workers & employees.
• Liaise with the relevant external training providers in processing external course registrations, course confirmation, transportation arrangements, training leave application and ensure that payments are made in a timely manner.
• Liaise and follow up with individual site personnel on workers Coretrade’s trade selection.
• Register qualified workers for Coretrade courses with BCA and the respective Coretrade training providers and follow-up with course confirmation, transportation arrangements, training leave application and ensure that payments are made in a timely manner.
• Answer training related enquiries within the company and assist in the retrieval of certificates, staff project CV, staff photo upon request by site personnel.
• Monitor and maintain the name list of A1 personnel for Sunray and SWC to meet BCA requirement.
• Register for staff’s new and renewal Coretrade with BCA, follow up on the confirmation and Coretrade course registration.
• Claim training grants and absentee payroll with the respective government agencies (BCA, WDA).
• Handle and administrative duties such as setting up internal training via Zoom, attendance records, training evaluation and any other queries related prior to the course.
• Any other ad hoc duties assigned, and queries raised by staff / workers

Qualifications and Skills:

• Diploma in Human Resources, Business Administration, or a related field.
• Previous experience in HR or related roles preferred.
• Knowledge of employment laws, regulations, and best practices.
• Strong communication, interpersonal, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Attention to detail and accuracy in record-keeping and documentation.
• Ability to work effectively in a fast-paced environment and handle multiple priorities.

Job Highlights

• Attractive remuneration
• Collaborative environment with supportive colleagues and managers
• Professional development

Job Description

Customer Service Officers (Full-time, Woodlands)

The Write Connection is a premier learning centre in Singapore. Our Customer Service Officers (CSOs) are among the best in the industry as we hold them to high standards to deliver premium service to our customers.

Work Hours

Full-time employees must work a 5-day week, including a weekend. Your work schedule is pegged to the center's operation hours and operational needs. As a general rule, you will work the following hours:

• Weekdays: 12.30pm to 9.30pm (inclusive of one hour's meal break)
• Saturday or Sunday: 8.30am to 6.30pm (inclusive of one hour's meal break)
• 1 weekday off; 1 rest day
• +/- 2-hour meeting per week

Work Location

Work location is subject to operational needs. You need to be comfortable with travelling to branches around Singapore.

JOB RESPONSIBILITIES

Sales and Customer Service

• Explain our courses, education philosophy and pedagogy to potential customers
• Promote TWC programmes to potential and existing customers
• Build relationships with our customers
• Handle phone and email queries effectively and promptly
• Perform and manage sales transaction effectively and promptly

Administrative Duties

• Arrange replacement lessons for students, and appointments for parents, Centre Management or teachers
• Responsible for center's inventory and simple logistics
• Other administrative and ad hoc duties, e.g. filing documents

Job Requirements

• Have minimum GCE 'O' levels qualifications
• Possess at least 1 year of relevant work experience in customer service-related job roles, preferably in enrichment centers settings
• Proficient in Microsoft Office Suites (e.g. Excel, PowerPoint, Word)
• Candidates who are proficient with MacBook and G-Suites (e.g. Drive, Gmail, Docs, and Sheets) would have added advantage
• Possess excellent communication skills in English (spoken and written), strong organizational skills and detail-oriented
• Able to display effective and efficient customer service abilities
• Possess good work ethics (e.g. Integrity, professionalism, committed to excellence)
• Willing to be trained according to TWC ethos and SOPs
• Able to work independently and also a team player
• Open to be deployed at other centers due to work exigencies

• Handle full set of accounts including AR & AP and GL
• Preparing quarterly GST report
• Perform month and closing and bank reconciliation
• Preparation of year-end audit schedule
• Perform filing and general administrative tasks

Job Highlights

• Attractive remuneration
• Collaborative environment with supportive colleagues and managers
• Professional development

Job Description

Customer Service Officers (Full-time, Woodlands)

The Write Connection is a premier learning centre in Singapore. Our Customer Service Officers (CSOs) are among the best in the industry as we hold them to high standards to deliver premium service to our customers.

Work Hours

Full-time employees must work a 5-day week, including a weekend. Your work schedule is pegged to the center's operation hours and operational needs. As a general rule, you will work the following hours:

• Weekdays: 12.30pm to 9.30pm (inclusive of one hour's meal break)
• Saturday or Sunday: 8.30am to 6.30pm (inclusive of one hour's meal break)
• 1 weekday off; 1 rest day
• +/- 2-hour meeting per week

Work Location

Work location is subject to operational needs. You need to be comfortable with travelling to branches around Singapore.

JOB RESPONSIBILITIES

Sales and Customer Service

• Explain our courses, education philosophy and pedagogy to potential customers
• Promote TWC programmes to potential and existing customers
• Build relationships with our customers
• Handle phone and email queries effectively and promptly
• Perform and manage sales transaction effectively and promptly

Administrative Duties

• Arrange replacement lessons for students, and appointments for parents, Centre Management or teachers
• Responsible for center's inventory and simple logistics
• Other administrative and ad hoc duties, e.g. filing documents

Job Requirements

• Have minimum GCE 'O' levels qualifications
• Possess at least 1 year of relevant work experience in customer service-related job roles, preferably in enrichment centers settings
• Proficient in Microsoft Office Suites (e.g. Excel, PowerPoint, Word)
• Candidates who are proficient with MacBook and G-Suites (e.g. Drive, Gmail, Docs, and Sheets) would have added advantage
• Possess excellent communication skills in English (spoken and written), strong organizational skills and detail-oriented
• Able to display effective and efficient customer service abilities
• Possess good work ethics (e.g. Integrity, professionalism, committed to excellence)
• Willing to be trained according to TWC ethos and SOPs
• Able to work independently and also a team player
• Open to be deployed at other centers due to work exigencies

Responsibilities:

Filing of invoices and documents

Input data into accounting system

Handling phone calls

Handling stock inventory & ordering

Manage administrative related activities

Requirements:

Minimum Secondary

Minimum Microsoft Excel,word and power point

Able to speak mandarin

Willing to learn

Able to work as a team

8am to 6pm

5 days work

Workplace in North Area

Roles & Responsibilities

• Process payroll and handle payroll related matters such as salary, bonus, increment salary slip, leave encashment and full and final settlements
• Work pass application process
• Answer employees queries about HR-related issues.
• Employee hiring, conduct interview, advertising
• Arrange trainings / courses
• Assist in any adhoc HR & Admin duties

• Handle incoming calls & general administrative work such as HR administrative works, License renewal and documentations etc
• Issue invoices, purchase orders, delivery orders, and arrange for delivery
• Ensure accurate data entry into system
• Check in-coming suppliers’ invoices
• Any other ad-hoc duties as assigned

• Handle all enquiries about payroll related matters.
• Assist in paperwork for new employees.
• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
• Calculating payable hours, Overtime, commissions, bonuses, tax withholdings, and deductions.
• CPF / income tax /IRAS submission
• Maintaining employee records.
• Coordinating with the HR department to ensure correct employee data.
• Providing assistance in Leave Management.
• All other ad-hoc administrative duties.

Payroll Administrator Requirements:

• 3+ years of experience working in a payroll office.

• Good knowledge in Synergix system will be an advantage.

• Working knowledge of relevant legal regulations, like MOM.

• Able to prioritize and multitask effectively.

• Perform accounts payable and accounts receivable duties
• Handle daily finance and banking matters on a timely basis, including receivables and payables processes, uploading of payments and handling of associated queries
• Handle GST and other related submissions
• To monitor and follow-up on outstanding payments
• Maintain fixed asset listing
• Generating and maintain daily, weekly and monthly reporting for Management
• Assist in monthly and year end reporting
• Ensure compliance to local accounting standards
• Assist in full spectrum HR duties including recruitment, onboarding and offboarding, training and benefits administration
• Handle work pass application and renewals
• Perform monthly payroll
• Handle general office administration
• Other ad-hoc duties as assigned

Requirement:

• Possess Diploma or relevant certificate in Accounting
• At least 2 to 4 years of relevant experience
• Good understanding of local accounting standards and associated regulations
• Knowledge in Singapore Corporate Tax and GST
• Familiar with SAP system an advantage
• Meticulous, independent and positive working attitude

• Ensure timely preparation of monthly, quarterly and yearly financial and management reports within stipulated deadline.
• Execute effective and efficient accounts payable, general ledger, petty cash reimbursement and fixed asset management.
• Preparation of cash flow analysis and projection.
• Preparation of GST reporting & income tax filing.
• Dealing with and reconcile inter-company transactions and balances.
• Prepare, check, verify and process invoices, delivery orders and payments, updating of cash book.
• Monthly creditors' statement reconciliation.
• Monitoring of daily bank balance and monthly bank reconciliation.
• Responsible for handling and processing the billing to customers and ensure that all billings are correctly invoiced, recorded and payments are received timely.
• Preparation of audit schedules.
• Liaise with external parties e.g. banks, auditors, customers, suppliers, statutory bodies to solve any issue.
• Ensure payments are made timely, with proper approval and in accordance with required supporting documents.
• Liaise with various departments to resolve issue on closing monthly accounts.
• Maintain and reconcile financial statements.
• Assist to review internal control to ensure work are done properly and effectively.
• Assist to review, troubleshoot and recommend enhancements to existing workflow and financial accounting system.
• Any other ad-hoc duties as and when assigned.

• Ensure timely preparation of monthly, quarterly and yearly financial and management reports within stipulated deadline.
• Execute effective and efficient accounts payable, general ledger, petty cash reimbursement and fixed asset management.
• Preparation of cash flow analysis and projection.
• Preparation of GST reporting & income tax filing.
• Dealing with and reconcile inter-company transactions and balances.
• Prepare, check, verify and process invoices, delivery orders and payments, updating of cash book.
• Monthly creditors' statement reconciliation.
• Monitoring of daily bank balance and monthly bank reconciliation.
• Responsible for handling and processing the billing to customers and ensure that all billings are correctly invoiced, recorded and payments are received timely.
• Preparation of audit schedules.
• Liaise with external parties e.g. banks, auditors, customers, suppliers, statutory bodies to solve any issue.
• Ensure payments are made timely, with proper approval and in accordance with required supporting documents.
• Liaise with various departments to resolve issue on closing monthly accounts.
• Maintain and reconcile financial statements.
• Assist to review internal control to ensure work are done properly and effectively.
• Assist to review, troubleshoot and recommend enhancements to existing workflow and financial accounting system.
• Any other ad-hoc duties as and when assigned.

• Update the records to process account payable and petty cash
• Review AP aging, report of exception matter (if any)
• Reconcile vendors’ SOA to our accounting record (at least for major suppliers
• Update records of account receivables
• Prepare general ledger in time for audit schedule assigned
• Small entities monthly and yearly closing
• Handling the full set of accounts for small entities
• Assist in preparation for GST return, corporate income tax return, ECI
• Assist in quarterly or half yearly and financial year end stock take conducted by finance dept
• Assist to prepare stock take variance report for superior to review

• Liaises with the S.O and the public on all press and public relations matters pertaining to SHINGDA project.
• Handle all press queries relating to the project to the board directly.
• Liaise with the board on all press releases, press statements, comments, articles or material pertaining to the Project. Including approval of release and edits.
• Provide S.O with schedules relating to all proposed night works, traffic diversion, closure of road etc. which may cause inconvenience to the public. If required, the PRO is required to inform nearby resident’s; town council, management committees, etc. If required, by hand of any letters or notices for such works.
• Extend all necessary support, assistance, and co-operation whenever, there are visits to the construction site by any external parties officially approved or lead by the Board
• Handle and act on all public complaints or feedback relating to assigned SHINGDA project thoroughly by investigation on priority basis.
• Provide, support, and make available appropriate materials and information for incorporation into any other Board’s public relation campaigns which may be conducted from time to time. Such campaigns include presentations, pamphlets, brochures, signs, newspaper articles , photographs, site visits, narrated color videos etc.

1. Preferred qualifications: Possess at least a Diploma, Advance/Higher/Graduate Diploma or equivalent

2. Relevant Experience: 1 years of experience in Civil Construction environment as a PRO or equivalent

Work Location: Ang Mo Kio Avenue 1 and Upper Thomson Road.

Job title – SHE Officer (Safety, Environment & Health)

Location – Singapore

Job model – On Site

To improve SHE and Security awareness and attitude. To improve and implement SHE and Security activities by performing the following duties personally or through subordinates.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work to not only benefit our People, Customers & Communities but also drive business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your key responsibilities

• Appointed as the Local Site SHE & Security Responsible. Assist site management in ensuring compliance to dsm-firmenich SHE and Security standards, and local laws and regulations, whichever, is higher.
• Monitor on daily basis SHE & Security practices and behaviors, and recording any deviations. Follow up on required SHE & Security actions with relevant departments.
• Provide SHE training as per required for all employees and contractors for safe work operations, and work environment
• Liaise with relevant departments/contractors to ensure SHE & Security related programs are correctly implemented and communicated.
• Periodically organize review and update of SHE & Security risk assessments and plans. Upkeep of SHE & Security SOP/ISO/procedures documents, records and regulatory documents for site.
• Ensure SHE & Security incidents reporting in line with dsm-firmenich requirements.
• Assist in customer & regulatory audits. Carry out specific tasks as and when directed by supervisor.

We bring

• Empowerment to make meaningful contributions while upholding ethical standards.
• Opportunities for growth and advancement for those who embrace innovation and take initiative.
• Collaboration with experts in health, nutrition, and beauty to drive progress.
• Dedication to creating better futures for customers, communities, people, and the planet.
• Responsibility and accountability in living company values and driving sustainable solutions.
• Supportive environment where individuals are empowered to progress and contribute to meaningful change.

You bring

• Diploma qualification in WSH Workplace Safety and Health and/or equivalent.
• Minimum 2-3 years of SHE experience relevant knowledge/experience in Safety, Health and Environment management in Pharmaceutical, Food production or relevant industries.
• Knowledgeable of local SHE, Security, Quality, Operations and environmental compliance. Computer literacy in Microsoft Office.
• Ability in producing report and developing SHE document. Drive for result, adaptability, effective intelligence, and team ability. Passion in Safety and injury free with strong mindset. Pragmatic with good self-organizing skills.
• Location: Woodlands Spectrum , 2 Woodlands Sector 1 #05-02 Singapore 738068

Equal opportunities commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: there’s a place for everyone at dsm-firmenich.

dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. dsm-firmenich people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

About dsm-firmenich

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.

Please note this is a direct search led by dsm-firmenich. We only accept applications from candidates, not from agencies nor subject to agency’s fees, percentages or similar.

JOB DESCRIPTION

Reporting to the Senior Accountant to support the Accounts Payable, Expense & Cashfow function of the Company & its subsidiaries. The role encompasses a comprehensive range of Accounts Payables functions, including, but not limited to, processing invoices for payment to suppliers, data entries in accounting systems, preparing payments, liaising with suppliers to address invoices/ payment issues and period end closing activities which includes maintaining audit schedules on a monthly basis . This role would also be required to handle fixed assets management and reconciliation and cashflow planning to ensure sufficient fund for payments. The candidate must be versatile and willing to accept job rotation to other accounting functions such as Accounts Receivable and other ad-hoc finance-related projects when necessary.

EDUCATION QUALIFICATION:

- You should possess at least a Diploma in Accountancy or equivalent.

- Fresh graduates are also welcome to apply.

WORKING EXPERIENCE:

· Candidates with at least 2 years of experience in Accounts Payable and/or experience in ERP (CSI) is preferred.

CORE SKILLS REQUIREMENT:

· You are expected to have a strong understanding of basic accounting.

· You should be a team player who can effectively communicate and resolve problems internally with other team members as well as externally with vendors.

· You should possess good time management and be able to plan your work independently to meet deadlines.

· You should be proficient in Microsoft excel with the ability to use excel formula and Pivot table in the course of your work.

· You should be meticulous with a keen eye for details.

Job Highlights

• Attractive remuneration
• Collaborative environment with supportive colleagues and managers
• Professional development

Job Description

Customer Service Officers (Full-time, Woodlands)

The Write Connection is a premier learning centre in Singapore. Our Customer Service Officers (CSOs) are among the best in the industry as we hold them to high standards to deliver premium service to our customers.

Work Hours

Full-time employees must work a 5-day week, including a weekend. Your work schedule is pegged to the center's operation hours and operational needs. As a general rule, you will work the following hours:

• Weekdays: 12.30pm to 9.30pm (inclusive of one hour's meal break)
• Saturday or Sunday: 8.30am to 6.30pm (inclusive of one hour's meal break)
• 1 weekday off; 1 rest day
• +/- 2-hour meeting per week

Work Location

Work location is subject to operational needs. You need to be comfortable with travelling to branches around Singapore.

JOB RESPONSIBILITIES

Sales and Customer Service

• Explain our courses, education philosophy and pedagogy to potential customers
• Promote TWC programmes to potential and existing customers
• Build relationships with our customers
• Handle phone and email queries effectively and promptly
• Perform and manage sales transaction effectively and promptly

Administrative Duties

• Arrange replacement lessons for students, and appointments for parents, Centre Management or teachers
• Responsible for center's inventory and simple logistics
• Other administrative and ad hoc duties, e.g. filing documents

Job Requirements

• Have minimum GCE 'O' levels qualifications
• Possess at least 1 year of relevant work experience in customer service-related job roles, preferably in enrichment centers settings
• Proficient in Microsoft Office Suites (e.g. Excel, PowerPoint, Word)
• Candidates who are proficient with MacBook and G-Suites (e.g. Drive, Gmail, Docs, and Sheets) would have added advantage
• Possess excellent communication skills in English (spoken and written), strong organizational skills and detail-oriented
• Able to display effective and efficient customer service abilities
• Possess good work ethics (e.g. Integrity, professionalism, committed to excellence)
• Willing to be trained according to TWC ethos and SOPs
• Able to work independently and also a team player
• Open to be deployed at other centers due to work exigencies

5.5 day week Monday to Saturday (Alternate Saturday off)

Transport provided to & from Yew Tee MRT station

Full set of accounts (Accounts Payable, Accounts Receivable, General Ledger, Fixed Assets Schedules)

Monthly management reports (Profit & Loss / Balance Sheet)

Monthly GST & CPF submission

Salary computation

Liaise with auditors on yearly audit

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Responsibilities

• Post all local non-trade AP invoices in NAV within the timeframe
• Process all due non-trade AP/E-claim payment weekly
• Post all trade invoices with supporting GRN and approved purchase order, BL and import permit
• Post all agencies claims/billings submitted by related department in NAV before the deadline given
• Post all fixed assets acquired in NAV and with physical assets tag
• Ensure proper filing of agencies billing, paid and unpaid A&P invoices weekly
• Assist Senior Finance Manager on year-end audit / Grant auditor request

Requirements

• Diploma in Accountancy or Equivalent
• 2 years of relevant working experience
• Excellent interpersonal and communication skills
• Proficient in Microsoft office
• Knowledge in ERP software and BI Tools would be an advantage