Total 63,745 Others/Any admin assistant job vacancies in Singapore

• Assist to formulate and implementation of the marketing plan across sales & marketing team for leads generation.
• Assist to manage assigned marketing campaigns in their entirety - from planning through to tracking and reporting on return on investment.
• Gather market trends, market opportunity, and competitor and target customer analysis to inform future value propositions.
• Able to assist in data compilation for generating Sales & Marketing reports.
• Assist to design promotional materials
• Participate in ad hoc projects as required.

Requirements

• Articulate with good communication and presentation skills
• Strong understanding and ability to generate charts and use of any data analytics software
• Self-motivated, fast-learner, high initiative and able to work independently
• Degree or Diploma in Marketing, Communication or related fields,
• At least 2 year of experience in marketing communications role

Kindly understand that only shortlisted candidates will be notified.

Welead Solutions Pte Ltd

Poon Wai Soon, Bernard

Reg. No: R2197713

EA License No.: 23C1882

• Daily Update of Project/Operation Progress to immediate superior.
• To have and maintain good daily attendance and punctuality.
• To update team member at least 2 working days in advance before going for leave, in order to minimize downtime.
• Ensure to know project scope of works and meet the clients needs as per project standard and requirements.
• Together with site supervisor, review and ensure that engineering drawings issued for construction should be completed with site constructability.
• To learn on how to Check and to review issued BOM (Bill of Material) MTO’s for discrepancies and any non-construability or discrepancies shall be follow up and take actions.
• Together with material controller personnel in charge and manage for the respective construction areas to maintain an efficient and effective workflow and minimize wastage of all construction material and equipment.
• Immediate action if have any material shortage that is highlight from construction team and resolving any areas of concern at site as soon as possible.
• To learn on how to Coordinate for site arrangment to resolve any unexpected technical problem and liase with client personnel if have any engineering problem or design issues, if requested.
• Together with HSE personnel to resolve and close any finding at site.
• Together with QA/QC personnel to resolve and close any finding at site.
• Ensure that records are accurate and comply with organisational and legal requirements as well as project requirements.
• To learn on how to Set out detailed works as per the contract drawings, ensuring checks are carried out on a regular basis or MTO.
• To learn on how to Prepare and develop MSRA before start execution any activity.
• To learn on Possess of techical knowledge, skills and international standards (eg. ASME, API etc)
• To learn on how to Oversee and monitor works progress as per project schedule.
• Update and report daily progress status and lookahead minimum 3days plan.
• Learn and conduct tool box meetings.
• *FRESH GRADUATES ENCOURAGE TO APPLY*

• Position : Accounts Assistant/Executive (Preschool) - Up to $3500
• Location : Central - Farrer Park
• Working hours : Monday to Friday | 9am to 6pm
• Salary (commensurate with experience) : Up to $3500 + Performance Bonus + 14 - 18 Days Annual Leaves + Medical Benefits $350 per year
• Industry : Preschool Education

Main Responsibilities:

• Accurately maintain all financial records and transactions.
• Track and manage school fees, ensuring all payments are made timely and recorded properly.
• Effectively organize and manage financial data and documents.
• Compile account data yearly and as needed.
• Prepare and issue offer letters, invoices, and receipts.
• Ensure all financial documents are accurate, complete, and compliant with relevant regulations.
• Preparation and submission of all necessary documents to IRAS.
• Stay up-to-date with relevant regulations to ensure the school’s adherence to compliance standards.
• Ad-Hoc Duties assigned by Supervisor

Requirements:

• Diploma in Accounting, Finance, or related field.
• Proven experience in bookkeeping, accounting, or a related role.
• Proficient in accounting software and MS Office Suite.
• Bilingual in English and Mandarin to communicate with Associates who can only speak Mandarin

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Career Benefits:

• Team building activities
• Highly accessible place of work near MRT
• Company medical insurance
• Comprehensive on the job training will be provided

Job scope

• Checking of data accuracy in reports
• Administration & processing of documents, data entry
• Verify and calculation of incentive and commission
• Attending to sales enquiries
• Coordination work among various department
• Support sales members for other necessary arrangements.

Requirements

• 1 year of related experience is required
• Proficient in MS Excel (V-Lookup, Pivot Table, and doing general calculation) is a plus
• Accurate with numbers/ basic mathematical calculations to verify sales documents
• A team player with high level of dedication

Responsibilities:

• Manage and cultivate relationships with key clients to maximize business opportunities and drive revenue growth.
• Develop and implement strategic account plans to achieve sales targets and objectives.
• Identify new business opportunities within existing accounts and collaborate with the sales team to secure new clients.
• Lead client presentations and demonstrate deep understanding of client needs and industry trends.
• Provide exceptional client service by addressing client inquiries, resolving issues, and ensuring client satisfaction.
• Work closely with internal teams to coordinate and execute client projects and campaigns.
• Monitor market trends and competitor activities to provide strategic insights and recommendations.
• Prepare regular reports on account performance and present findings to management.
• Manage and mentor a team of client service executives to achieve their goals and objectives.
• Stay updated on industry developments and best practices to enhance client service and business growth.
• Ad hoc duties as assigned.

Requirements:

• Degree or Diploma Business Administration, Sales & Marketing, or equivalent.
• At least 5 – 8 years of account management or sales experience, preferably from marketing or creative agencies industry

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Assistant Cook Job description

The assistant cook will prepare meals and follow establishment recipes. Duties include preparing ingredients, adhering to the restaurant menu, and following food health and safety procedures. Cook, clean, assist other cooks and staff and deliver food in a fast-paced environment. Work may include operating a grill, oven, or fryer. Previous experience in a team environment and various cooking methods preferred.

That prata master need to play as multitasking role, candidate must be ready for flour mixing as well as making prata

Duties and Responsibilities

• Setting up, cleaning, and organizing work stations

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Roti prataflour mixing

• Making Varieties of RotiPrata (egg prata, Bananprata, coin prata,etc.,)

• Making Varieties of Dosai (Masaladosai, Ravadosai,Plaindosai, specialdosai,Geedosai. etc.,)

• Making Chappathi and Chappathi flour mixing

• preparation of south indian& north indian curies

• Taking orders from wait staff or computerized system

• Cooking order according to food health and safety standards

• Recommending ideas for specials or seasonal dishes

• Handling multiple food orders at one time

• Monitoring multiple food orders as new orders arrive

• Dressing order for presentation

• Ensuring each guest order has the correct food and sides

• Delivering food order to wait staff in a timely manner

• Storing all food properly

• Sanitizing and cleaning work stations and utensils

• Reordering stock and food supplies

• Monitoring other cooks and team members

• Assisting other cooks in preparing food or helping other team members when needed

Requirements and Qualifications

• Ready to work any shift

• Able to work in a fast-paced environment

• Able to multitask, prioritize, and manage time efficiently

• Physical endurance to stand for an entire shift

• Self-motivated and self-directed

• Works well as part of a team and on individual tasks

• Able to quickly memorize complex or multiple orders

• High school degree or equivalent

• Previous experience as a busboy, cook, or relevant work experience

• Legally able to work in establishments which serve alcohol

• Able to work early mornings, nights, and weekends

• Must pass a background check

• Able to read and write

1) Manufacturing sector experience is preferred.

2) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.

3) Coordinate Between Production team and Office management team.

4) Update the company polices as needed.

5) Book flight tickets and make travel arrangement for workers and staffs.

6) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

7) Submission of documents, drawings, letter and creating transmittal.

8) Maintain proper organisation & production of filing system, storage of documents and information.

9) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

10) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to [email protected] & [email protected]

1) Construction sector experience is preferred.

2) Handle Day to day enquiries (phone/email/fax) and support Management & Production team.

3) Coordinate Between Production team and Office management team.

4) Update the company polices as needed.

5) Book flight tickets and make travel arrangement for workers and staffs.

6) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

7) Submission of documents, drawings, letter and creating transmittal.

8) Maintain proper organisation & production of filing system, storage of documents and information.

9) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

10) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to [email protected] & [email protected]

Responsibilities:

• Lead the finance team and oversee cash flow, including optimization, forecasting, expense management, and budgeting activities.
• Hire and manage accounting staff, delegate tasks, and ensure accuracy.
• Understand and follow all accounting procedures and operations.
• Prepare and analyze financial reports, providing insights and recommendations to senior management.
• Manage relationships with external stakeholders, such as auditors, tax advisors, and financial institutions.
• Implement financial strategies for risk minimization and cost enhancement.
• Oversee financial reports and audit matters.
• Develop financial metrics based on P&L.
• Cooperate with auditors and implement their recommendations.
• Oversee Purchasing Department work and supervise cash counts.
• Coordinate with the IT Department for proper workflow.
• Improve internal controls to ensure compliance with company regulations.
• Evaluate financial performance and provide improvement measures to the management.

Requirements:

• Degree in Accountancy, ACCA, CPA or equivalent
• At least 5 – 8 years of relevant experience with supervisory skills, preferably from hospitality industry.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Lead and oversee the Sales & Marketing department to drive business growth and achieve revenue targets.
• Develop and implement comprehensive sales and marketing strategies to maximize market penetration and increase brand awareness.
• Manage key client accounts and build strong relationships with clients and partners.
• Collaborate with internal teams to ensure alignment of sales and marketing efforts with business objectives.
• Monitor market trends and competitor activities to identify opportunities and stay ahead of industry developments.
• Analyze sales and marketing data to measure performance and identify areas for improvement.
• Lead and mentor a team of sales and marketing professionals to drive performance and achieve targets.

Responsibilities:

• Degree in Marketing, Business, or equivalent.
• At least 5 – 8 years of room sales with supervisory experience, preferably from an established 5-Star hotel.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Summary

• To be overall responsible for the smooth management of dormitory

Job Description

• Direct the customer to articulate the suspected fault through carefully designed questions
• Identify the issue encountered by the customer and revert to the person in charge (IT)
• Arrange appointment with the client for follow up
• Monitor and follow up on all outstanding via email/phone
• Follow-up and update customer status and information
• Create and update records and databases with personnel, financial and other data
• Processing of financial documents, reports, statements and maintaining records.
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Managing all the administrative duties.
• Keep stock of office supplies and place orders when necessary
• Daily operation sales collection reconciliation and report.
• Daily Attendance Submission.
• Coordinating with external vendors, clients, staff and overseas suppliers on billing, delivery matters and reports.
• Perform any other ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘O’ Level
• At least 1 year experience is preferred but not essential.
• Good command of spoken/written English and Basic computer MS Word/Excel
• Able to commit minimum 4 months
• Able to start immediate/short-notice

Job Highlight

Salary: $2800 per month

Contract: 11 months

Working Location: Nearest to Labrador Park MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Provide administrative support to licensing officers such as sending email reminders for licence renewals, licence fee payments and report submissions;
• Data cleansing of records in preparation for data migration, checking for data accuracy, data compilation, and testing of system processes.
• Digital record-keeping e.g. create folders in Sharepoint and upload digitalised application forms and supporting documents for recording purpose

Job Requirements

• Diploma in any related field.
• Strong administrative and Microsoft Offices skill.
• Keen interest and positive learning attitude!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Warehouse cum Delivery Assistant (With driving license + forklift license)

Working Days: 5 Days Work Week
Working Timing: 9:00am – 6:00pm
Office: Goodrich Building, 8 Changi South Lane #05-01 Singapore 486113
Salary: $ 2,000 - $ 2,500

Responsibilities:

• Assist driver at all times, helping to load goods into the lorry for delivery to customers, making sure that the goods are loaded securely and will not move or get damaged in transit.
• Unloading the lorry and carrying the goods into the customer’s premises or home by lift or stairs.
• Getting POD (point of delivery) signatures and collecting payment.
• Helping to clean the vehicle.
• Do delivery on rotating basis.
• Check goods against Delivery Order to customer.
• To handle the handling, storage and packing.
• To ensure that Work Installation for Storage and Packing are adhered to at all times.
• To collect return goods from customer when requested.
• To help in the warehouse operation such as:-

A) Loading and unloading of containers.

B ) Prepare goods for local delivery, work order and export.

C) To do stock check.

D) To clean the warehouse as and when required.

Requirements:

• Minimum GCE “O” Level or equivalent qualification.
• At least 2 years of logistic / warehouse experience.
• Class 3 Driving License.
• Forklift License.

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Attire: RE Scrub

1X for dayward $15/hr

- required to work 5 days , mon-fri 8am-5.30pm

- Assisted daily living + assist with van escort in the morning and afternoon

Requirements:

start immediately or on short notice

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Our client is in the Food Supplied industry. They are looking for a Temp Admin Assistant to assist their team for the next phase of their business. They are located in the South - easily accessible.

Responsibilities:

• Arrange courier services for samples
• Liaise for mail, deliveries, and vendors
• Arrange office equipment servicing
• Handle phone calls and visitors, serve drinks
• Order office supplies and pantry items
• Other ad-hoc duties as assigned

Requirements:

• O level or ITE certificate and above
• Proficient in basic computer skills, Microsoft Word, Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Responsibilities:

• Coordinate office activities and administrative matter
• Handle correspondence and communications.
• Provide administrative support to executives and departments.
• Maintain employee records and databases.
• Handle onboarding and offboarding processes.
• Participate in HR-related projects and special initiatives.
• Other adhoc duties

Requirements:

• Minimum 2 years of experience in office admin
• Willing to work in a start-up environment
• Friendly working environment
• Experience in providing support to c-suite

If you are interested, kindly apply through mycareersfuture.

I regret to share that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R21100604

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

Your next opportunity

We are seeking an assistant manager / manager who is driven and passionate about delivering exceptional service and value to our valued clients.

The ideal candidate must have a strong background in Trust with people management experience and possess a growth mindset.

Key Responsibilities:

• Manage a portfolio of trust accounts, ensuring compliance with the terms of the trust documents, legal requirements, and fiduciary duties
• Manage and oversee the day-to-day administration of trust accounts, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and investment management
• Carry out periodic reviews of assigned trust portfolios to ensure proper administration and identify potential risks
• Maintaining accurate and updated trust records
• Create Viewpoint Master files, set up and uploaded all trust documents into ViewPoint and maintenance of all necessary principal records and trust files
• Acts as a primary point of contact for trust clients and ensures transparency in trust administration by providing high-quality customer service to clients, building strong relationships, and addressing their inquiries
• Ability to draft and review trustee minutes, resolutions, or any trust related documents
• Work closely with other departments to coordinate services for clients
• Collaborate with professional advisors, investment managers and banks in the management of the assets of the trusts and foundations
• To assist the head of department in mentoring and guiding the junior trust administrators

Qualifications Requirements:

• Bachelor's degree in business administration, law, finance, accounting, or relevant field
• 3 to 6 years of experience in Trust Administration or relevant; candidates with solid relevant experience will be considered for a manager position
• Proven experience in an assistant managerial role or managerial role
• Solid understanding of relevant trust laws and regulations related to trusts, estate planning, taxation, and fiduciary responsibilities
• Strong analytical skills, attention to detail, and problem-solving abilities
• Excellent communication skills, both written and verbal
• Ability to work in a discreet and utmost confidentiality with high ethical standards to protect clients' data
• STEP qualification will be an added advantage

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development
• Hybrid working arrangement for confirmed staff

We regret to inform you that only shortlisted candidates will be notified.

Job Description & Requirements

Responsibilities:

• Full spectrum of HR function including payroll administration, recruitment & selection, training & development, performance management, employee relations and compensation and benefits
• Handling incoming calls and emails
• Maintain proper filing system and ensure effective document control
• Work together with Admin team to enhance office administrative system
• Scheduling of meetings and appointments
• Other ad-hoc HR and administrative duties that may be assigned from time to time

Requirements:

• O Level/Diploma/Degree in Human Resource Management or equivalent
• 3 to 5 years working experience in handling administrative and HR operations
• Experience in Architectural/Construction industry is preferred
• Strong knowledge of labor laws and regulations
• Proficient in both spoken and written English
• Proficient in Microsoft office
• Good communication and interpersonal skills
• Strong organization skills, High degree of integrity, responsibility
• Mature personality as well as able to work independently and in a team

The ideal candidate should be able to work independently. You enjoy interacting with people and believes in being able to contribute towards a good experience with Ronald McDonald House Charities. Possess ability to build rapport with the working team.

Reports to Operations Lead at RMHC based at the National University Hospital Singapore.

The job

• Assist families with registration at the Ronald McDonald Family Room
• Help families check-in and out of the Ronald McDonald House
• Provide general assistance and support to families when necessary
• Ensure supplies are stocked across all facilities
• Maintain tidiness and cleanliness at facilities, light housekeeping when necessary
• Assist staff in administrative duties

Requirements and qualities we are looking for

• Relevant experience in guest-relation or receptionist roles is a plus
• Great interpersonal skills – friendly, tactful, dependable and yet discreet
• Neat and pleasant in appearance
• Comfortable with working with members of the public, staff and volunteers

Schedule

• Able to work on Weekends and Public Holidays
• Shifts: 9am – 1pm, 1pm – 5pm, and 5pm – 9pm

Orientation and training will be provided by Operations Staff.

Benefits include cash value of entitled annual leave and pro-rated paid Public Holidays.

If you are keen on this role, please email your CV to: [email protected]

Closing date of application: 23 June 2024

This opportunity is open to current citizens and residents of Singapore. We regret that only shortlisted candidates will be contacted for an interview. Thank you for your interest in Ronald McDonald House Charities Singapore.

Job Responsibilities:

- Administers the management of the premises access card system and CCTV, including issuance of access cards and assigning of access; attends to premises alarms during out-of-office hours; assists in fire drills, follows fire safety precaution measures and workplace safety guidelines.

- Takes care of the general maintenance and upkeep of the office premises (monthly cleaning, aircon servicing and carpet shampooing), liaising with building management and vendors. Keeps record of all maintenance and repairs work. Attending to maintenance works within and after business hours.

- Updates of non-IT fixed assets inventory; conducts annual physical checks.

- Sourcing and procurement of non-IT products and services, maintenance of general equipment and services, including assessment, evaluation and screening of new suppliers.

- Maintaining and updating the suppliers' list.

- Responsible for input and confirmation of invoices to AP System and allocation of costs.

- Updates and administers the Key Register for entire office.

- Upkeep of meeting rooms and manage meeting room booking system.

- Responsible for entire mail room services (collection and distribution of incoming mail, newspapers, publications, and franking & posting of mails)

- Other duties, as and when, assigned by Head of Facility Management

Job Requirements:

- Minimum Diploma

- Minimum 2-3 years of office administrator or facility administrator or related working experience

- Able to work on weekends when required (on ad hoc basis due to office maintenance requirements)

To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Job description:

• Receive raw material and indirect material from suppliers.
• Process all documentation for receiving of direct and indirect materials.
• Prepare and ensure readiness of all documentation for shipment of cargoes.
• Liaising with Planning Logistics Team on shipment arrangement.
• Coordinating with Warehouse team on shipment readiness.
• Preparing necessary shipment documents e.g. Property Release Note.
• Performing check on physical & documentation of shipment to ensure all in order.
• Checking incoming material PO in SAP and receiving incoming material into WMS.
• Any other duties as assigned by Superior.

Requirements:

• Min O level and above in Logistics/ Supply Chain Management
• Min 1 - 2 years relevant experience
• Those with no experience but with the relevant qualification are welcome to apply.

Tempserv Pte Ltd
EA License No: 06C3745
Consultant: Ivy Ng / EA Personnel No: R1102590

Responsibilities:

• Responsible for day-to-day HR operation & administration duties.
• Monitor and process working passes and documents.
• Manage and process employee & statutory claims.
• Conduct staff engagement/ team bonding activities.
• Assist in HR recruitment activities from job posting, arranging interview to employee onboarding.
• Coordinate and administer training functions.
• Responsible for training administration activities for the company.
• Manage and keep up-to-date training records.
• Support the HR budget planning activities.
• Coordinate the payment of invoices with the trainer and finance.
• Replenish office supplies.
• Ad hoc duties as assigned.

Requirements:

• Diploma in Human Resources Management or equivalent.
• At least 2 - 3 years of HR & Administration experience.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Fei Yue Community Services had been appointed by The Ministry of Social and Family Development (MSF) and Early Childhood Development Agency (ECDA) to run the Early Intervention Programme for Infants and Children (EIPIC). Our EIPIC programme is specially designed to serve children from birth to 6 years old who are assessed to be at risk of developmental, intellectual, sensory or physical learning needs.

Responsibilities:

• Ensure the smooth running of the front desk duties
• Provide front-line customer service (deals with walk-ins and phone queries)
• Receive incoming calls and reply emails
• Collation of students’ attendance, withdrawals
• Handle collection of payments
• Data entry of clients’ information to various databases
• Perform general administrative duties

Requirements:

• A Level / Diploma Holder
• Good team player with excellent organisational skills
• Possess good communication & interpersonal skills
• Meticulous and conscientious
• Possess basic skills in Microsoft Word, Excel & Powerpoint
• Able to multi-tasking

Work Location: Wellington Circle

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

(A) JOB SUMMARY

You are responsible for medical affairs and clinical matters for the hospital, which includes:

1. Providing support to the Medical Advisory Board and Continuing Medical Education Committee.

2. Oversees Doctors’ Accreditation and Credentialing, and Re-accreditation matters and to ensure that all doctors’ accreditation status is updated timely.

3. Manages medico-legal matters and Serious Reportable Events promptly and according to timeline.

(B) PRIMARY DUTIES & RESPONSIBILITIES

1. To be the secretariat for Medical Advisory Board meetings, which include scheduling of meetings, minute taking and any other related matters in accordance with the Terms or Reference.

2. To be the secretariat of any ad-hoc Quality Assurance Committee (Including Committee of Inquiry) that may arise from time to time when there are cases for deliberation and discussion within the Medical Advisory Board and its subcommittees.

3. Risk manage and de-escalate medico-legal matters and Serious Reportable Events (SREs), including but not limited to:

a. Clinical Cases

• Maintaining records and data of medical incidents to:
• Summarize the information gathered from all stakeholders and prepare both preliminary and final reports (incorporating the views of expert opinion and legal advice provided) on the position adopted by the hospital and its rationale.
• Corresponding appropriately with hospital’s appointed legal advisors.
• If necessary, submit the MARSH report form to the hospital’s appointed insurers as and when necessary.
• Submit data timely to the National Quality Assurance System (NQAS) according to the stipulated timeline for all SRE cases.
• For medico-legal cases, to monitor and respond timely to all enquiries and follow-up actions from hospital appointed legal advisors or any other parties involved.
• Ensure prompt communication to patient or their next-of-kin as and when required.

b. Management of queries relating to Clinical Operations

• Respond to queries relating to Clinical Operations policies from both internal and external parties and maintain the query database.
• Assist in the preparation for any MOH Licensing and Accreditation Audits.
• Timely submission of data into Healthcare Application and Licensing Portal (HALP).
• Follow-up closely with all stakeholders for data submission prior to hospital inspection for Annex A submission and preparing Annex B for actual inspection.

4. Work closely with Quality Management Department for smooth hospital inspection by the MOH team.

5. Keep close tracking for all incoming emails from MOH and disseminate timely to Senior Management and all stakeholders for follow-up actions.

6. Work closely with Administrative Executive to administer Doctor’s applications for Accreditation and Credentialing and Re-accreditation including maintaining the master files and database of the accredited doctors to be updated timely. Ensure that all licenses, memberships, and certificates are renewed and valid at all times.

7. Support Doctor’s engagement and relationship building, including the administration of Continuing Medical Education (CME) activities such as organizing of medical talks / seminars / workshops for doctors and CME points submission.

8. Disseminate timely notification to doctors when there are urgent updates on hospital’s matters such as disruption to pharmaceutical items, etc.

(C) SECONDARY DUTIES & RESPONSIBILITIES

1. Any other duties and responsibilities that may be assigned by the Reporting Officer and company from time to time based on the company’s needs.

2. To take on any other special projects as assigned.

(D) KEY JOB SPECIFICATIONS

• Relevant tertiary qualification. Degree in any disciple.
• Medical / Nursing / Healthcare Management degree preferred.
• Minimum 5 years of relevant experience in healthcare services managing medical affairs portfolio preferred.

Are you looking for a chance to work in government sector?

• Tanjong Pagar
• Monday - Friday
• 12 months
• $12 - $ 15 per hour

Job Scopes:

1. Process administrative Human Resource services for various government agencies with precision and adherence to standard operating procedures (SOPs) and regulatory requirements.
2. Manage HR services including recruitment, onboarding, pre-service appointments, and medical screenings.
3. Generate and distribute letters, emails, and related documents efficiently.
4. Conduct administrative tasks such as filing, retrieval, andphotocopying as needed.
5. Record HR transactions accurately in the HR system and submit to the HR Supervisor promptly.
6. Coordinate with stakeholders to resolve operational issues promptly.
7. Collaborate with external vendors such as training providers and medical screening facilities.
8. Compile reports and submissions in accordance with established formats and SOP.
9. Deliver exceptional customer service and promptly address queries from service partners.
10. Engage in departmental initiatives, ad-hoc projects, and tasks assigned by supervisors.

Requirements:

• Min O level

Interested candidate may apply via email to spzc(at)scientecpersonnel.com or 9796 3272 (indicating Job ID J445123 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Chee Yung Chen (Zack) | R23112910
ScienTec Consulting Pte Ltd -11C5781