Total 64,427 Full-time admin assistant job vacancies in Singapore

Responsibilities:

• Involved in the preparation of food and beverages
• Ensure that kitchen utensils and equipment are in good condition to operate
• Responsible for maintenance of cleanliness of kitchen and any ad-hoc duties assigned
• Ensure compliance with all health and safety regulations in a kitchen area
• Ensure that food can be prepared in a timely manner
• Ability to work in a fast-paced environment
• Ensure freshness of food items and discard expired/ spoilt items
• Observe food stock levels and place orders when necessary

Requirements:

• No experience required as on-the-job training will be provided
• Pleasant disposition and well-groomed
• At least a Certificate in Food & Beverage service
• Able to commit shift work, weekends and public holidays

Position: Administrative Assistant

Industry: Engineering Consultancy

Location: Vision Exchange, 2 Venture Drive, Singapore 608526

Salary: $3,200 - $3,400 per month

Employment Type: Full-Time

Experience Required: 2+ years in a relevant role

Minimum Qualification: Advanced Diploma/Post-Diploma or equivalent in Business Administration or related fields

Overview
At BTE Consultants, we are dedicated to excellence and committed to delivering top-tier service to our clients. As an Administrative Assistant, you will play a pivotal role in ensuring client satisfaction by addressing inquiries, managing communications, and supporting project teams. This is a fast-paced, dynamic position ideal for someone who thrives under pressure and is willing to go above and beyond to meet client needs.

Key Responsibilities:

• Serve as the main point of contact for client inquiries, concerns, and feedback.
• Resolve client issues efficiently, collaborating with internal departments as necessary.
• Schedule and coordinate meetings, consultations, and site visits between clients and engineering teams.
• Collect and relay client feedback to the appropriate teams to enhance services and deliverables.
• Maintain organized and accurate records of all client interactions, tracking communications for follow-up.
• Work closely with sales, engineering, and project management teams to ensure smooth service delivery.
• Stay informed on the latest trends and best practices in engineering consultancy to provide up-to-date and relevant information to clients.
• Commit to ongoing learning and development, even outside of regular work hours.

Qualifications:

• A Bachelor’s degree or diploma in Business Administration, Communications, or a related field.
• Previous experience in customer service or client-facing roles.
• Strong communication and interpersonal skills.
• Proficiency with CRM software and other relevant tools.
• Ability to handle multiple tasks and manage several client accounts simultaneously.
• Strong problem-solving skills and a proactive approach to resolving issues.
• Ability to work well under pressure and in a dynamic, fast-changing environment.

Skills:

• Multitasking and time management
• Microsoft Office Suite (Excel, Word, etc.)
• Invoicing and administrative support
• Sales and engineering knowledge
• Project management support
• Customer satisfaction and service delivery
• Teamwork and communication

Additional Information:

• Job Duration: 30 days (auto-closes on November 15, 2024)
• Job Function: Administration, Consulting, Customer Service, Hospitality, General
• Position Level: Entry-Level/Fresh Graduates
• Work Schedule: Full-time (No flexible working arrangement available)

Job Description

• Responsible for Equipment Uptime, Productivity and CIP.
• Work in a cleanroom environment for long hours.
• In-charge of PM planning, Equipment Maintenance, and Parts Management.
• Co-work with Engineer to resolve equipment/line issues.
• To improve and enhance machine performance and upgrade machine capability.
• Perform any other duties as assigned.

Requirements

• Diploma/Higher Nitec/Nitec in Engineering (Electrical / Electronic / Mechanical), or equivalent.
• Proficiency in Microsoft Office.
• Ability to work independently as well as in a team.
• At least 2 years of relevant working experience in manufacturing environment.
• Fresh graduates are also encouraged to apply.

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Title: Desk Assistant

Department: Singapore Dealing Room

Reporting to: Sales, Executive Director

Novate Global Markets (NGM) is an independent securities boutique specialising in sales and trading services for institutional investors in global fixed income markets. Having recently transitioned from Mitsubishi UFJ Trust International Limited, a fixed income sales and trading business operating within Mitsubishi Trust and Banking, to employee ownership in September 2024, with 24% shareholding still retained by MUTB, NGM is looking to continue to drive excellence within its service of tailored sales and trading strategies to its diverse institutional clients.

NGM headquarters are based in London, with a branch in Singapore - NGM has 60 employees across both locations.

Role Summary

As one of our Desk Assistants, you will be working within a diverse and lively Dealing Room alongside 30 salespersons and traders across London and Singapore. This role will be suitable for someone with a real interest in developing a career within Fixed Income and who is willing to immerse themselves into a variety of tasks to build their knowledge within the Financial Sector.

Main Accountabilities

- Ensure all trade tickets are executed and processed promptly and accurately

- Review trade tickets to ensure the correct information has been included and calculate profit

- Prepare end of day reports and update any ad hoc reporting

- Prepare monthly and quarterly reporting, this includes but is not limited to customer transaction data, sales credits, counterparty, and product volume statistics

- Prepare MI relating to the new Settlement Agent

- Liaise with the Dealing Room and Operations Staff to help resolve any live or ongoing problems/queries

- Attend the 7.20am (3.20pm Singapore time) daily morning (afternoon) meeting between London and Singapore to productively listen to key recent market events, ideas, and select client business

- Provide assistance to the Sales and Trading desk when required, including ordering and collecting refreshments

- Undertake general administrative duties as required by the Deputy Managing Director and Chief Executive Officer

Qualifications

- Educated to degree level or above (preferably Economics’ or Finance related courses)

- Must be proficient in Microsoft Office, particularly Word and Excel.

Personal Profile

Key attributes required for the role:

- Excellent written and oral communication

- Perceptiveness – ability to see what needs to be done before being asked

- High level of attention to detail

- Resilience

- Adaptability

- Competitiveness

- Honesty and Integrity

- Intellectual Curiosity

- Perseverance

- Methodical/solution orientated approach to problem solving

- A hard-working team player who is able to work well with others at all levels within the company yet can also work unsupervised and manage their own workload.

Desired attributes beneficial for the role:

- ­Basic knowledge and understanding of Fixed Income and Capital Markets

Novate Global Markets Limited strongly recognises transferable skills as one of the biggest assets in individuals which is why we strive to harness and develop existing talent. Prior successful candidates have proven to be adaptable, resilient and self-confident and possess a mind-set that allows for teamwork.

Responsibilities / 岗位职责:

• Assist with the daily operations of the company’s e-commerce platforms, including product listings, order management, and customer service.
  协助公司电商平台的日常运营，包括产品上架、订单管理、客户服务等工作。
• Prepare, organize, and archive various company files and documents, ensuring data accuracy and timeliness.
  负责公司各类文件和文档的准备、整理和归档，确保数据准确性和及时性。
• Support the execution and follow-up of e-commerce promotional activities and evaluate their effectiveness.
  协助团队执行和跟进各类电商推广活动，并评估活动效果。
• Facilitate internal and external communication to ensure timely information delivery and feedback.
  协助公司内外部沟通工作，确保信息及时传达和反馈。

Requirements / 岗位要求:

• Basic knowledge of e-commerce operations; candidates with relevant experience are preferred.
  具备电商运作的基本知识，有相关工作经验者优先。
• Detail-oriented and responsible, with strong skills in document management and data processing.
  细致负责，具备较强的文档管理和数据处理能力。
• Excellent communication and teamwork skills.
  良好的沟通能力和团队协作精神。
• Proficiency in office software, particularly Word and Excel.
  熟练使用办公软件，特别是Word和Excel。
• Open to Singapore citizens or Permanent Residents (PR) only.
  仅限新加坡公民或永久居民（PR）。

Salary and Benefits / 薪资待遇:

SGD 3,000 - 5,000, with company benefits and an annual bonus.
新币 3,000 - 5,000，享有公司福利及年终奖金。

Work Location / 工作地点:
7 Penjuru Close, #04-00, Singapore 608779

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Roles and Responsibilities

· Work closely with architectural and design teams to creates design concept visualisations in accordance to the context and requirements of projects;

· Conduct research to uncover new methods of visual delivery and communicates data driven insights and recommendations to various stakeholders;

· Visualize new design ideas by executing sketch prototypes and mock-ups for the development of designs;

· Demonstrates stakeholder management skills in partnering internal stakeholders to develop quality creative solutions that meet business objectives and goals;

· Possesses strong mastery in either hand-drawing, prototyping of physical prototypes, storyboarding, two-dimensional (2D) and three-dimensional (3D) modelling and rendering, hardware tinkering, or videography and animation.

Requirements

· Diploma or degree in Architecture or graphics, media or web design, or equivalent;

· Proficiency in Lumion and SketchUp;

· Proficiency in other 3D software (3D Max/Rhino/Vray/3D Max/Corona/UE4), Photoshop and/or AutoCAD is a plus;

· Proficient in Vietnamese will be an advantage as candidate will be working on Vietnam projects and will need to translate work documents accurately.

Responsibilities:

• Loading and unloading cargoes from and to the containers
• General warehousing and housekeeping duties
• Responsible to complete the job process from Inbound to Outbound
• Ensure that the administration work that goes along with the processes are conducted in a proper manner
• Ensure proper records and for the stock/cargo kept in the warehouse
• Working together with Warehouse Coordinator to run the day to day operations
• Ad hoc work as and when may be assigned

Requirements:

• Be proactive towards clients and staff
• Possess high integrity and strong commitment
• A good team player and yet able to work independently
• Able to work on Saturdays for half day
• Working hours: Monday – Friday, 9am – 6pm, Saturday, 9.30am – 6pm
• Location: Toh Guan

We are a SME coffeshop/canteen, looking for individuals who would like to join us as Assistant Store Supervisor/Supervisor.

Duties & Responsibilities:

• Overseeing salespeople, cashiers, shelf stockers, and other employees.
• Monitoring shelve stocks and product displays, and the general appearance of the store.
• Addressing customers' requests, comments, and complaints.
• Remove expired or damage products, replenish and rotations of products.
• Ensure that display space is fully stocked.
• Arranging of stocks First-In-First-Out (FIFO) to ensure that products are within shelves life.
• Other Ad-hoc duties

Requirements:

• Min qualification High school diploma
• At least 3 yrs of work experience required
• 6-day work week/ shift work and must be prepared to work on weekends and public holidays
• Service-oriented and a team player
• Exceptional interpersonal skills in dealing with employees and customers.

OTHER INFORMATION

Working Location: Jurong

Please note only shortlisted candidates will be notified.

Job Descriptions:

Receiving of cargo/ goods from trucker

Sorting of cargo/ goods by shipment destination

To ensure all stacked goods are safe and secure

Be accountable for all the cargo/ goods movement within the warehouse

To ensure all inbound cargo/ goods, together with supporting documents are thoroughly checked upon receiving.

To ensure the receiver acknowledges all outbound cargo (through proper documentation) in good condition.

Any discrepancy(s) for inbound and outbound cargoes must be immediately reported to the superior and documented

Any cargo/goods outside the warehouse must be properly canvassed

General Warehouse maintenance

Job Requirements:

Able to work in a warehouse environment

Possess valid forklift license is an added advantage

Able to multi-task and work in a fast pace environment

Self-motivated and able to work independently

Training will be provided

Interested applicants, please write to:

Email: [email protected]

(Lim Zhia Hue Venus)

CEI: R1103863

EA: 13C6614

Recruit Express Services Pte Ltd

Job responsibilities:

• Preparing statutory accounts.
• Ensuring payments, amounts, and records are correct.
• Working with spreadsheets, sales and purchase ledgers, and journals.
• Recording and filing cash transactions.
• Controlling credit and chasing debt.
• Invoice processing and filing.
• Processing expense requests for the accountant to approve.
• Updating and maintaining procedural documentation.

Location: Jurong East

Work days: 5 Days a week

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

Job Scopes 工作范围

1) Teaching lessons to various levels of classes 教课程 向不同级别的课程教授课程

2) Class teacher in charge of all matters relating to children welfare and routine care 负责与儿童福利和日常护理有关的所有事项

3) Assist other teachers to help out in other classes 协助其他老师，帮助其他班级

4) Prepare lesson plans for the class(s) in charge 为负责的课程准备课程计划

5) Excellent communication and classroom management skills 优秀的沟通和课堂管理能力

6) 44-48 hours per week 每周 44-48 小时

Salary Depending on Experience and Qualification

Job Description:

Are you passionate about coffee and enjoy working in dynamic event environments? Kings Cart Coffee is looking for an enthusiastic Events Assistant to join our team! In this role, you will play a key part in setting up and managing coffee cart events and ensuring smooth deliveries. If you have barista experience and a valid driving license, this could be the perfect opportunity for you!

Key Responsibilities:

• Set up and break down coffee cart equipment at events.
• Handle coffee making and customer service during events.
• Ensure timely and safe delivery of coffee beans and equipment to event locations.
• Assist in event coordination and provide support to the team as needed.
• Maintain cleanliness and proper upkeep of equipment during and after events.

Requirements:

• Barista experience is highly preferred.
• Valid Class 3/3A driving license is a must.
• Strong communication and customer service skills.
• Ability to work flexible hours, including weekends and public holidays.
• Physically able to lift and transport equipment up to 30KG.

Benefits:

• 5 day work week
• Staff Discount
• Birthday Leave
• Medical Benefits
• Bi-Annual Bonus
• Training and Uniform provided
• Skill development and career progression opportunities
• $1200 New Join Bonus Incentive (T&C applies)

Job scope:

* Administrative support for programmes planning and events management;

* Technical support for Learning Management System related activities;

* Assist in the running of operations for winter/summer programmes and events;

* Assist in market research for various markets e.g. Market sensing, competitive analysis, etc;

* Assist in other ad hoc projects, assigned by supervisor/HOD.

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

• Location at Tuas South.
• Company transport provided
• Lunch provided
• 5 days 8:15am - 5:30om
• Basic + AWS + VB

Job description:

• pass application & renewal
• Handle and coordinate training application
• manage courses registration
• prepare ISO cert
• leave & medical data record
• payroll
• administrative like pick up incoming calls

Requirements:

• Proficient in communication and able to handle English documents.
• Humble attitude, traning provided.
• Diploma in Human Resource or Business admin
• Stable working environment
• Singaporean only

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Responsibilities:
· Providing operational support in the areas of new business, Financial Representatives enquires and post-sales support.
· Manage incoming enquires via general enquires mailbox and phone calls.
· Perform data entry tasks to update and maintain records and databases.
· Work closely with relevant stakeholders to ensure the completeness of the application document.
· Undertake any other duties or projects as assigned by supervisor.

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

• Location at Tuas South.
• Pick up from Clementi itc at 740am
• Drop off at Jurong East
• 5 days

Job description:

• pass application & renewal
• Handle and coordinate training application
• manage courses registration
• prepare ISO cert
• leave & medical data record
• payroll
• administrative like pick up incoming calls

Requirements:

• Proficient in communication and able to handle English documents.
• Humble attitude, traning provided.
• Diploma in Human Resource or Business admin
• Stable working environment

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Job Purpose:

The incumbent is responsible for providing administrative and operational support for the Nursing
Department. May handle confidential information from time to time and maintains strict confidentiality.

Job Descriptions:
• Provides administrative and operational support to the Nursing Department.
• Supports regular Nursing Department meetings/ trainings by making logistics arrangements.
• Process and handle finance transactions, payment and claims.
• Makes arrangements for and co-ordinates meetings or events convened by the Nursing Department, and for catering requirements when necessary.
• Collates and updates tracking sheets, budget, and any other clerical support to Nursing Department
• Requisites and monitor utilization of office supplies in the Nursing department.
• Supports in Training and Development - coordinate department training internal/external course and provide logistics support for training setup
• Database management – maintain training records, KPIs, Policies and submit training hours to Singapore Nursing Board (SNB)
• Provides administration support for onboarding nurses such as IT and pass access.
• Participates and supports in projects and events, and any other duties as and when assigned or appointed.
• Provides non-clinical support in clinical areas.
• Plans manpower to ensure sufficient staffing through rostering.

Requirements:
• Diploma in Business Administration or equivalent.
• Minimum 1 year of working experience.
• Good IT skills and highly proficient in MS Office applications such MS Word, Excel, Power point.
• Good oral and written communication skills.
• Able to work independently in a fast paced working environment and possess good time management.
• Meticulous and eye for details.
• Positive work attitude and ability to work with all levels of staff.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Shirley Pamela Awah
Registration Number: R2196979
EA License No: 13C6730 (MCI Consulting Pte Ltd)

Job Description

Manage Recruitment Processes - posting of job availability, liaise with agents etc

Process all Work Pass application, MOM-related surveys, Prepare Letters, and Handle HR related tasks

Prepare payroll and handle payroll matters

Onboarding & Off-Boarding

Manage staff Training activities

Perform any adhoc duties as assigned

Requirements

Min 1 year relevant experience

Min N Level or equivlent qualification

Prior experience with Timesoft Payroll software advantageous

Working Hours

Mon-Fri: 8.30am to 5.30pm

Sat : 8.30am to 12.30pm

General Admin Responsibilities:

• Answering incoming phone calls and attending to visitors
• Handling general admin duties including replenishments of stationery and office supplies, tools and equipment loans and calibrations, documentation control & etc
• Issuance of purchase orders and draft contract

HR Admin Responsibilities:

• Handling recruitment and selection activities including arrangement for interviews
• Assist in staff training and development activities
• Keeping, maintaining and updating of personal file / records of employees, job descriptions, increment and renewal of employment contract
• Drafting letters as and when requires

Other Duties as assigned by The Management

• Candidates should possess at least a Diploma in related field
• Minimum 1 years of experience required
• Able to multi task and work independently
• Knowledge in MS Office
• Good working attitude, good communication and interpersonal skills, team work, initiative and good time management

eqponsibilities :

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience