Total 66,846 Full-time admin assistant job vacancies in Singapore

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors - Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised - Enjoy communicating with people

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job description

The assistant cook will prepare meals and follow establishment recipes. Duties include preparing ingredients, adhering to the restaurant menu, and following food health and safety procedures. Cook, clean, assist other cooks and staff and deliver food in a fast-paced environment. Work may include operating a grill, oven, or fryer. Previous experience in a team environment and various cooking methods preferred.

That prata master need to play as multitasking role, candidate must be ready for flour mixing as well as making prata

Duties and Responsibilities

• Setting up, cleaning, and organizing work stations

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Roti prataflour mixing

• Making Varieties of RotiPrata (egg prata, Bananprata, coin prata,etc.,)

• Making Varieties of Dosai (Masaladosai, Ravadosai,Plaindosai, specialdosai,Geedosai. etc.,)

• Making Chappathi and Chappathi flour mixing

• preparation of south indian& north indian curies

• Taking orders from wait staff or computerized system

• Cooking order according to food health and safety standards

• Recommending ideas for specials or seasonal dishes

• Handling multiple food orders at one time

• Monitoring multiple food orders as new orders arrive

• Dressing order for presentation

• Ensuring each guest order has the correct food and sides

• Delivering food order to wait staff in a timely manner

• Storing all food properly

• Sanitizing and cleaning work stations and utensils

• Reordering stock and food supplies

• Monitoring other cooks and team members

• Assisting other cooks in preparing food or helping other team members when needed

Requirements and Qualifications

• Ready to work any shift

• Able to work in a fast-paced environment

• Able to multitask, prioritize, and manage time efficiently

• Physical endurance to stand for an entire shift

• Self-motivated and self-directed

• Works well as part of a team and on individual tasks

• Able to quickly memorize complex or multiple orders

• High school degree or equivalent

• Previous experience as a busboy, cook, or relevant work experience

• Legally able to work in establishments which serve alcohol

• Able to work early mornings, nights, and weekends

• Must pass a background check

• Able to read and write

Assistant Cook Job description

The assistant cook will prepare meals and follow establishment recipes. Duties include preparing ingredients, adhering to the restaurant menu, and following food health and safety procedures. Cook, clean, assist other cooks and staff and deliver food in a fast-paced environment. Work may include operating a grill, oven, or fryer. Previous experience in a team environment and various cooking methods preferred.

That prata master need to play as multitasking role, candidate must be ready for flour mixing as well as making prata

Duties and Responsibilities

• Setting up, cleaning, and organizing work stations

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Roti prataflour mixing

• Making Varieties of RotiPrata (egg prata, Bananprata, coin prata,etc.,)

• Making Varieties of Dosai (Masaladosai, Ravadosai,Plaindosai, specialdosai,Geedosai. etc.,)

• Making Chappathi and Chappathi flour mixing

• preparation of south indian& north indian curies

• Taking orders from wait staff or computerized system

• Cooking order according to food health and safety standards

• Recommending ideas for specials or seasonal dishes

• Handling multiple food orders at one time

• Monitoring multiple food orders as new orders arrive

• Dressing order for presentation

• Ensuring each guest order has the correct food and sides

• Delivering food order to wait staff in a timely manner

• Storing all food properly

• Sanitizing and cleaning work stations and utensils

• Reordering stock and food supplies

• Monitoring other cooks and team members

• Assisting other cooks in preparing food or helping other team members when needed

Requirements and Qualifications

• Ready to work any shift

• Able to work in a fast-paced environment

• Able to multitask, prioritize, and manage time efficiently

• Physical endurance to stand for an entire shift

• Self-motivated and self-directed

• Works well as part of a team and on individual tasks

• Able to quickly memorize complex or multiple orders

• High school degree or equivalent

• Previous experience as a busboy, cook, or relevant work experience

• Legally able to work in establishments which serve alcohol

• Able to work early mornings, nights, and weekends

• Must pass a background check

• Able to read and write

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Description

• Patient Registration
• Front desk administrative duties
• Dispensing of medication
• Stock management of medication and clinic supplies
• Cashier duties
• General housekeeping of the clinic

Job Requirements

• IT savvy
• Prior operation experience an added bonus
• Excellent customer service, communication and interpersonal skills
• Our family clinic serves a significant number of elderly patients who may not be fluent in English and often communicate in dialects such as Hokkien, Teochew, or Cantonese. Proficiency in Mandarin or the ability to converse in dialects would be highly beneficial.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Description:

Accounts Payable:

• Verify that all vendor invoices, along with the relevant supporting documentation, are promptly updated in the ERP system
• Reach out to vendors for SOA and vendor statement reconciliation
• Guarantee the payment cycle is processed accurately, completely, and on time
• Maintain all documents properly.

Accounts Receivable:

• E-invoices are promptly uploaded to the customers' site and emailed to the customers.

Petty Cash:

• Petty cash and reimbursement management

Administrative tasks

• Placing orders for stationery
• Ad hoc tasks as needed.

Stock audits and counts:

• Periodically assist with internal stock counts

Qualification

• A minimum of a diploma in accounting; LCCI; "A" levels
• At least three years of accounting experience;
• Quick and diligent work;
• Knowledge of GST to guarantee compliance;
• Proficiency with computers, including familiarity with MS Office and common bookkeeping;
• Strong written and verbal communication abilities;

Thank you for your application and we regret that only shortlisted applicants will be notified

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

EA (18C9514/R23118479)

An Operations Assistant supports the day-to-day functions and activities within an organization, ensuring smooth and efficient operations.

Key Responsibilities:

1. Administrative Support:Manage schedules and appointments.
   Organize and maintain files and records.
   Prepare and edit documents, reports, and presentations.
   
2. Communication:Act as a point of contact for internal and external communications.
   Respond to inquiries and provide information as needed.
   Coordinate meetings and take minutes.
   
3. Logistics and Coordination:Assist with the planning and execution of events and projects.
   Coordinate travel arrangements and itineraries.
   Handle procurement and inventory management.
   
4. Data Management:Collect, analyze, and report on various data sets.
   Maintain databases and ensure data integrity.
   Generate and distribute regular operational reports.
   
5. Support Operations:Assist in the implementation of operational policies and procedures.
   Monitor and report on operational performance.
   Help troubleshoot operational issues and escalate as necessary.
   
6. Financial Tasks:Assist with budget preparation and expense tracking.
   Process invoices, reimbursements, and other financial documents.
   Support financial audits and compliance checks.
   

Required Skills and Qualifications:

• Education: A high school diploma or equivalent is typically required; a bachelor's degree in business administration or a related field can be advantageous.
• Experience: Previous experience in an administrative or operations role is often preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
• Problem-Solving Skills: Ability to identify issues and develop effective solutions.
• Interpersonal Skills: Ability to work well with others and build relationships.

Patient registration. Drug dispensing. Admin duties. Must be conversant in English, Mandarin and Malay. Must be comfortablewith use of computers. Clinic is in the West. Need to be prepared to work mornings, afternoons and nights, weeekdays and weekends. Preferably has past history in similar line.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Responsibilities / Duties:

• Patient registration

• Preparation of Cases for Health screening, reviews

• Attending to Patient enquiries

• Billing

• Dispense medications

• Submission of Medisave, CHAS claims

• Medical records scanning

• Triage

Requirements:

• Minimum GCE 'N' or 'O' Level

• Prior min. 2 years experience in admin support, customer service or healthcare

preferred

• Possess good communication and interpersonal skill

• Customer service oriented & positive attitude towards learning

Location: Biopolis

Hours of Work: 44 Hours / 5.5 days

Applicants who are interested in this role are invited to apply with their comprehensive

resume with full details via "Apply Now" button.

*Only shortlisted applicants will be noticed.

• Position: Admin Assistant (Customer Service/Reception)
• Location: Promenade
• Working hours: Monday to Friday (8.45am - 6pm)
• Salary (commensurate with experience): Up to $2,800 + Performance Bonus
• Duration: Permanent
• Industry: Coworking Space

Main Responsibilities:

• Answer phone calls, greet clients in a professional manner
• Taking messages for clients as they require, straight onto their phones, via voicemail or written
• Filing, general administrative matters, take charge of receptionist matters
• Ensuring that all billing are filled out immediately and accurately in your time sheet and all cleaning or handyman issues are written into the appropriate books
• Handle complaints and compliments
• Any other ad-hoc duties required

Requirements:

• Bilingual in English and Mandarin to liaise with Mandarin speaking associates in view of business communications
• At least ‘N’ Level certificate
• At least 1 year of relevant experience in Customer Service

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Assistant Cook Job description

The assistant cook will prepare meals and follow establishment recipes. Duties include preparing ingredients, adhering to the restaurant menu, and following food health and safety procedures. Cook, clean, assist other cooks and staff and deliver food in a fast-paced environment. Work may include operating a grill, oven, or fryer. Previous experience in a team environment and various cooking methods preferred.

That prata master need to play as multitasking role, candidate must be ready for flour mixing as well as making prata

Duties and Responsibilities

• Setting up, cleaning, and organizing work stations

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Roti prataflour mixing

• Making Varieties of RotiPrata (egg prata, Bananprata, coin prata,etc.,)

• Making Varieties of Dosai (Masaladosai, Ravadosai,Plaindosai, specialdosai,Geedosai. etc.,)

• Making Chappathi and Chappathi flour mixing

• preparation of south indian& north indian curies

• Taking orders from wait staff or computerized system

• Cooking order according to food health and safety standards

• Recommending ideas for specials or seasonal dishes

• Handling multiple food orders at one time

• Monitoring multiple food orders as new orders arrive

• Dressing order for presentation

• Ensuring each guest order has the correct food and sides

• Delivering food order to wait staff in a timely manner

• Storing all food properly

• Sanitizing and cleaning work stations and utensils

• Reordering stock and food supplies

• Monitoring other cooks and team members

• Assisting other cooks in preparing food or helping other team members when needed

Requirements and Qualifications

• Ready to work any shift

• Able to work in a fast-paced environment

• Able to multitask, prioritize, and manage time efficiently

• Physical endurance to stand for an entire shift

• Self-motivated and self-directed

• Works well as part of a team and on individual tasks

• Able to quickly memorize complex or multiple orders

• High school degree or equivalent

• Previous experience as a busboy, cook, or relevant work experience

• Legally able to work in establishments which serve alcohol

• Able to work early mornings, nights, and weekends

• Must pass a background check

• Able to read and write

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Descriptions:

· Process orders from PR or WhatsApp groups.

· Confirm order details like description, model, and quantity.

· Source and negotiate the best deals with approved vendors for quality, price, terms, delivery, and service.

· Negotiate prices with vendors/suppliers to ensure the lower price.

· Checking prices against budget consistently and issuing purchase orders upon approval.

· Keep track of order status and delivery schedules.

· Update the project order list daily basis.

· Handle returns or credit notes for any discrepancy deliveries.

· Verify purchase order details against invoices/delivery orders.

· Perform system amendments for any discrepancies.

· Coordinate with the logistics department to follow up on partial deliveries.

· Update sales orders for exchanges or cancellations.

· Prepare weekly purchase reports on outstanding orders.

· Coordinate with operations for product information and timely delivery.

· Perform any additional tasks assigned by the manager.

Job Requirements:

· Minimum GCE N, O Level or relevant qualifications

· Preferred 2 years of relevant work experience in a similar role

· Fresh graduated are welcome to apply

· Meticulous and able to work independently and as a team

· Able to work in a fast-paced working environment

· Proficiency in Mandarin is an added advantage

· Able to start work immediately

Role Purpose:

We are looking for a self-motivated, experienced, and multitasking individual to provide comprehensive administrative and secretarial support to the executive team. You will play an important role in assisting the team to ensuring that daily operations function smoothly and efficiently.

Responsibilities:

• Proactively and independently support the executive team by handling various assignments across diverse business lines
• Prepare meeting minutes, presentation slides, and maintain accurate documentation with a keen attention to detail
• Organise and coordinate meetings, travel plans, facilitating business appointments; and submit monthly claims on behalf of the executive team
• Track and monitor the progress of marketing and sales performance, participate in sales meetings, submit reports and updates on a regular basis
• Be involved in supporting other departments, and also other ad-hoc projects as assigned
• Cover reception duties as needed, assist and support guests, and create a welcome environment for all stakeholders

Qualifications:

• Diploma or Bachelor’s Degree in Business or equivalent
• Preference for individuals with at least 2 years of experience supporting C-suite executives
• Mature, meticulous, strong problem-solving abilities and a strong sense of responsibility
• Strong verbal and written communication skills in English and Chinese (to liaise with Chinese speaking partners) due to job requirements
• Willing to take the initiative to learn and take responsibility at work
• Bilingual in both English and Mandarin (to liaise with clients and colleagues based in China where their primary language is Mandarin)

Job Summary

We are looking for a motivated Assistant Engineer to join our team. You will be responsible for servicing, troubleshooting, and testing of gas detector, ensuring minimal disruption to customer operations. Training and professional development opportunities will be provided.

Job Description

• Servicing of Gas Detectors and other measuring equipment.
• Ability to trouble-shoot of different brand Gas Detectors and other measuring equipment.
• Testing of Gas Detectors and other measuring equipment.
• Coordinate with customers to ensure committed service work scopes are executed without business interruption.
• Certificates generation and Report generating on all service-related activities.
• Adhere to all legal, customers' and company's safety protocol, rules, and regulations, ensuring the safety of personnel, equipment and property, and housekeeping.

For this role, you will need to maintain a good relationship with customers to always achieve positive customers’ satisfaction. The Department Manager and/or Snr. Lead Engineer will assign ad-hoc tasks as and when required.

A team player and work closely with the technical team.

On-the-Job training will be provided, and in-house/principal training will be arranged for the successful hired.

Job Requirement

• Min. Nitec in Electrical/ Electronic Engineering discipline.
• Preferably with 1 year of working experience in Gas Detector servicing or maintenance. However, fresh candidates with no relevant experience are welcome to apply!
• Good communication and interpersonal skills.
• Willingness to learn. Good working attitude. A team player.
• Possessing a Class 3 driving license is a plus.

We regret to inform you that only shortlisted candidates will be contacted.

Key Responsibilities:

· Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping, and peeling food ingredients

· Cleaning and sanitizing the food preparation areas based on company and industry hygiene codes and health and safety standards.

· Washing, disinfecting, and properly storing cooking and kitchen utensils and equipment

· Buying, weighing, and storing ingredients and food supplies

· Operating a variety of kitchen appliances and instruments including cutters, knives, mixers, and ovens

· Managing inventory, unloading supplies, and organizing the storeroom

Requirements:

· Experience in kitchen operations

· In-depth understanding of food health and safety regulations

· Exceptional time management and organizational skills

· Excellent verbal communication skills

· Exceptional physical stamina and strength

· Ability to work as part of a team

· Thoroughness and attention to detail

Job Description

• Assisting the Cook with the preparation of meal ingredients, which includes washing, cleaning, peeling, cutting, and chopping vegetables, fruit, poultry, and meat.
• Washing, Chopping, Shredding and Grating ingredients
• Properly cleaning and sanitizing all food preparation areas according to established standards of hygiene.
• Washing and appropriately storing all cooking appliances, instruments, utensils, cutting boards, and dishes.
• Promptly transferring meal ingredients from storage areas to the kitchen as per the Cook's instructions.
• Assisting with the unloading of delivered food supplies. Organizing and correctly storing food supplies.
• Cleaning the food preparation equipment, floor and other kitchen tools area

Job Requirements:

• At least 2 years of proven experience assisting in kitchens.
• Able to work under pressure in a fast-paced environment.
• Good knowledge of food health and safety regulations.
• Good team spirit, effective communication skills
• Excellent organizational and time management skills.
• Able to work shifts, weekends, and public holidays.

Benefits

1. Attractive Salary Package: Earn up to $3,500 basic salary plus variable bonus and AWS (Annual Wage Supplement).
2. Work-Life: 5.5-day work week with a half-day on Saturdays, ensuring work-life integration.
3. Location: Based in Novena, with accessible public transportation and amenities nearby.
4. Dynamic Environment: Join a supportive and professional healthcare team, with opportunities for personal and career growth.
5. Comprehensive Support: Benefit from an engaging work culture that values continuous learning and skill development.

Job Description

We are looking for a Clinic Assistant to deliver exceptional service and support our clinic operations in Novena. The role involves front desk duties, patient registration, handling calls, processing payments, and assisting with clinical tasks.

Roles & Responsibilities

• Frontline Service: Deliver excellent customer service, managing patient inquiries and registrations.
• Appointment Coordination: Schedule appointments and manage patient registration efficiently.
• Communication: Handle phone calls and address patient inquiries in a professional manner.
• Insurance & Payments: Process medical insurance claims, issue tax invoices, and manage payment collections.
• Administrative Support: Perform administrative duties, assist with simple clinical procedures, and complete ad-hoc tasks as assigned.
• Efficiency: Assist in clinic operations to ensure a smooth and organized workflow.

Requirements

• Experience: Minimum of 2 years in a clinical setting, preferably in a healthcare organization.
• Skills: Proficient in medical insurance processing and tech-savvy.
• Language: Able to converse fluently in English and Mandarin to communicate with patients.
• Attributes: A team player who can work independently, with strong interpersonal, communication, and problem-solving skills.
• Work Ethic: Must be organized, able to multitask, and have a positive attitude with a willingness to learn.

Additional Information

1. Salary: Up to $3,500 basic, plus variable bonus and AWS.
2. Work Schedule: 5.5-day work week (Monday to Friday: full day; Saturday: half day). Working hours are based on clinic opening and closing times.

Requirements:

- Driving License (Optional)

- Basic book keeping knowldge

- Microsoft Office / Excel proficiency

- Good organising skills

- Familiar with vehicle registration processes and procedures

- Company located at Bukit Batok (west side)

Job Scope :

- Answering calls and Reply sales enquiries

- Data Entry (Issue invoices)

- Checking Sales and Follow up weekly for payments

- Monthly and daily sales and inventory allocations, inventory management and planning.

- Good time management, decision making, adaptability, positivity, conflict resolution and positive mentorship.

- Good work planning, effective interpersonal skill with an influential approach to colleagues and subordinates.

- Other ad-hoc matters

5.5 Working days

Monday to Friday 10am to 7pm

Saturday 10am to 2pm

Public Holiday Off

Job Responsibilities

- Provide administration support to the Leasing team

- Prepare tenancy related documents

- Keep good record of leasing documents and filing

- Ensure application and renewal of government permits/license

- Upload the details of new and existing customers in Google Drive and preparing draft of stamp duty

- Assist in monthly utility meter reading duties and generate meter billing for billing purpose

- Assist in the development and operation of leasing related IT systems such as Lease management system and business intelligence system

- Perform any ad hoc duties as assigned by leasing manager

Requirements

- Experience in handling leasing documents

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

• To ensure proper purchasing procedures are carried out in accordance to company ISO procedure including implementing controls to reduce risk of unnecessar purchases
• Track the status of requisitions, contracts and orders by follow up with suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries
• Review requisition orders to verify accuracy, terminology, and specifications tally to BOM item code
• Prepare, maintain and review purchasing files, reports and price lists
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers and negotiate for quantity discount
• Match PO with shipping document to ensure correct costing and quantity procured before arranging for supplier payment
• Manage key supplier and contractor relationships
• Conduct periodic stocktake to ensure physical inventory tallies to record
• Perform Suppliers’ Survey for new purchase and conduct yearly Suppliers' evaluation based on ISO audit requirement.