General Description: This role is responsible for assisting the full spectrum of administrative functions.
Scope & Responsibilities:
- Report to the Administrative Manager during office hours from Monday to Friday, 8:00 AM to 5:30 PM.
- Assist the Administrative Department with all administrative duties.
- Serve drinks, attend to inquiries from directors, visitors, and guests, and manage incoming calls professionally.
- Maintain a clean and tidy reception area and greet visitors, directing them appropriately.
- Oversee office upkeep and supervise cleaning staff.
- Manage meeting room bookings and ensure they are prepared for use.
- Ensure smooth operation of office equipment and monitor contract expirations.
- Handle document scanning, printing, photocopying, faxing, and filing.
- Maintain records of incoming and outgoing mail and courier services.
- Source cost-effective vendors as needed and arrange travel and VISA applications for staff.
- Coordinate with external vendors to maintain office facilities.
- Order and deliver corporate and seasonal gifts as needed.
- Keep track of office and pantry supplies inventory.
- Assist in planning staff welfare activities and perform other assigned duties.
- Carry out other duties and responsibilities assigned by the Company from time to time.
Requirements:
- Minimum of 1-year relevant experience;
- At least a GCE O' Level equivalent or higher qualification;
- Entry-level applicants are welcome to apply;
- May need to make travel arrangements after office hours due to global time zone differences when required;
- May need to liaise with outside vendors after office hours when required;
- A problem-solving mindset, able to multitask and Proficient in Microsoft Office;
- Independent, fast learner, and meticulous team player with good communication skills;
- Good telephone etiquette and customer service orientation;
- Keen to learn and possess a positive attitude;
- Pleasant and good interpersonal skills.
Interested candidates, please send your detailed resume, state your expected salary and availability to apply, please apply and send us an updated copy of your resume/CV.
We regret that only the shortlisted candidate will be notified.
