Job Description:

Prepare and post AR, AP, GL Transactions

- Monitor on AR Collections and report to HQ on monthly basis

- Maintaining the petty cash for office and all outlets

- Maintaining the stationery supplies in the office and all outlets

- Preparing and sending GTO Report

- Docs Filing

- Adhoc duties given

Requirements:

-Independent, ability to multi-task, attention to detail, well-organized, good people & time management skills, strong written and verbal skills
-Proficient in Microsoft Office
-Able to manage multiple deliverables and deadlines.

Senior Manager / Assistant Director (Smart Building/Facilities Management Solutions)

We are seeking an individual to champion the realization of the smart building/facilities vision. Collaborating closely with stakeholders, including the user community and external vendors, the successful candidate will spearhead the implementation of IT/OT solutions. This role entails evaluating user requirements, reviewing vendor proposals, assessing technical solutions, and ensuring endorsed solutions meet architectural, scalability, security, and compliance standards. Additionally, the role involves conceptualizing and driving Smart building initiatives, integrating operational technology (OT) including applications to enhance the experience for all the users.

Key Responsibilities:

• Collaborate with stakeholders to plan and execute Smart building projects, ensuring alignment with company objectives.
• Work with various teams to develop and refine the IT/OT architecture, ensuring alignment with building solutions and adapting to new developments and demands.
• Lead the successful delivery of programs/projects, including conducting user requirement analysis, solution design, testing, deployment, and procurement management.
• Liaise with business users and vendors to ensure project success and maintain team morale.
• Oversee ongoing application maintenance and support, ensuring SLAs are met and addressing audit and security compliance.
• Analyze systems and data, troubleshoot problems, and prioritize enhancements in collaboration with business users and vendors.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, or equivalent.
• Minimum 13+ years of experience in the IT industry, including 5+ years in a technical solutions role and 5+ years in manageing large scale/complex projects.
• Extensive hands-on experience with Smart building / operational technology including application technologies and standard IT application delivery.
• Strong communication, analytical, and leadership skills with a proactive and organized approach to work.
• Certification in PMP or CITPM and experience are advantageous.

Location : Central

Kindly indicate your current/last salary details and your notice period

Interested candidates kindly forward your CV to [email protected] (Margaret Lee Hsin-Hua, Reg No: R1547495). Feel free to forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential.

PeopleSearch Pte Ltd

EA License No: 16S8057

Job Responsibilities:

• Deliver customer service excellence by greeting walk-in customers, attending to their shopping enquiries, promoting products to them and assisting with the order fulfilment processes.
• Replenish and arrange merchandise according to Company’s Standard Operating Procedures.
• Perform out-of-stock, quality, and expiry checks.
• Perform price tagging and ensure accuracy.
• Perform cashiering duties including customer exchanges and refunds and promoting customer loyalty programme during the checkout process.
• Create and maintain retail outlet displays.
• Perform general housekeeping duties to ensure and maintain a high standard of housekeeping and hygiene.
• Assist in retail outlet opening and closing including participating in the cashier balancing process.
• Participate in stock-take.
• Any other duties as assigned by immediate superior.

Salary

• Up to $2000
• +Incentives/ Variable Bonus (If any)
• OT pay 1.5x

Requirements:

• Candidates with retail experience preferred but not necessary, training will be provided.
• Minimum GCE 'O' or 'N' level.
• Customer orientated, possesses positive attitude and friendly disposition.
• Good team player, and able to work independently.
• Good communication and interpersonal skills
• Ability to read and understand English is advantageous.
• IT literacy will be added advantage.

More info

• 5 days per week; 44 hours per week
• Rotating shifts (incl. PH and weekends)
• Annual Leave

Interested applicants please click apply now!

Hey Rocket Pte. Ltd. (EA 21C0816)
Tan Zi Jian (R23116456)
+65 8042 2995

Diploma in social service or related discipline with no experiene is welcome to apply

DUTIES AND RESPONSIBILITIES

1. Programme Planning and Implementation

• Develop and implement outreach plan to seniors.
• Develop and implement annual calendar plan of social and health activities for seniors.
• Ensure that the programmes and activities meet the performance indicators and operating guidelines issued by Agency for Integrated Care, administration of the CSQ, half-yearly progress report on the programmes and services, outcome management, etc.
• Conduct needs assessment survey if necessary.
• Initiate a case record file for every elderly household in the identified block and capture the needs of the seniors.
• Establish and motivate seniors to be active, healthy, interdependent and purposeful.
• Ensure that the activities and programmes of the centre promote a community climate of multi-racial tolerance, harmony and cooperation among residents.
• Network with other agencies to establish additional avenues of help for the welfare of the seniors.

2. Alert Alarm System

• Oversee and manage the Alert Alarm System (AAS) during the centre’s operating hours, rendering assistance when necessary.
• Establish a system to manage the AAS outside operating hours and ensures that help continues to be available when needed, including a system of recalling staff outside operating hours.

3. Volunteer Development

• Establish networks with local community-based services/ resources, such as grassroots, social services, corporate organisations and schools, to engage volunteers to help run or assist in the programmes, start income-generating activities, conduct outreach efforts etc., to match the needs of seniors.
• Recruit, interview and screen potential volunteers.
• Provide and coordinate orientation of volunteers to their assigned role and the mission and objectives of the centre.
• Place volunteers to suitable positions and areas of need, such as administration of CSQ etc.
• Supervise and support volunteers.
• Establish a system of recognition for the volunteers.
• Review and evaluate the volunteer programme to ensure relevance and to meet future needs.
• Serve as the key communication link between the centre and its volunteers.

4. Finance and Accounts

• Manage the monthly petty cash utilization of the centre.
• Implement checks and controls in the accounting system to ensure proper accounting records and also to safeguard against misappropriation of the centre’s assets.

Job Requirements:

• Diploma in social service or related discipline, with a social service background.

Responsibilities:

• Works with Head/Executive Chef to maintain smooth kitchen operations
• Coordinates with restaurant management team on supply ordering and kitchen efficiency
• Assists with menu planning, inventory and management of supplies
• Provides guidance to junior kitchen staff members
• Supervises all food preparation and presentation to ensure quality and restaurant standards
• Any other ad-hoc duties as assigned by the Company

Requirements:

• Relevant experience in F&B industry
• Able to work on split shifts, weekends, and public holidays
• Have initiative and hardworking with positive attitude to learn and contribute

Whatsapp 91834574 for more information

Sales Administrative Assistant

• Salary: $2,200 - $2,300
• Working hours: Monday - Friday (9am to 6:10pm)
• Location: Senoko, Woodland

Responsibilities

• Answer incoming phone calls
• Process Sales order
• Prepare Invoices, delivery orders and other related documents for delivery
• Prepare monthly sales report
• Communicate important feedback from customers internally
• Handle inward shipment
• Handle mobile device for Van Sales
• General file keeping
• Any other ad-hoc duties as assigned by the Manager

WhatsApp or Email me your latest resume for Immediate Interview Arrangement.

Whatsapp: +65 80231200

✉ [email protected]

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

The National Institute of Education invites suitable applications for the position of Research Assistant on a 13-month contract at the Office of Education Research (OER).

Project Title: Research Data Management for Secondary Analysis and Reuse: Foundational Phase Implementation towards a Lifecycle Model

Project Introduction: Proper management and documentation of research data following the life cycle model is a critical aspect of good scientific practice that can lead to increased confidence in research findings, collaboration and data reuse. This project aims to promote the effective management of research data by supporting research teams in 1) documenting key data workflows from planning through collection and preservation to sharing and reuse; 2) increasing discoverability and visualization of metadata information of research data; 3) establishing an RDM toolkit comprising guides, metadata templates, and data curation SOPs tailored for our researchers.

Requirements:

Education Qualifications:

• Minimum Educational Requirement: Bachelor’s degree in Information/Library Science (preferred) or related Social Science disciplines.
• Other Education Considerations: Courses or certifications in research data management, data curation, or related areas are a plus.

Skills/Knowledge:

• Research Data Management Skills: Familiarity with research lifecycle, understanding of RDM principles, including data preservation, access, and re-use.
• Technical Skills: Knowledge of metadata standards, data visualization tools, and quantitative data analysis.
• Communication Skills: Strong written and verbal communication skills for effective documentation and collaboration.
• Software Competence: Experience with data management software and data visualization tools is a plus.

Personal attributes:

• Detail-Oriented: Keen attention to detail and commitment to high-quality outcomes.
• Proactive Approach: Initiative and self-motivation to learn new knowledge, tackle challenges and contribute to project goals.
• Adaptability: Flexibility to adapt to changing project requirements and timelines.

Responsibilities:

• Data Curation: Provide data curatorial support for NIE research projects, ensuring quality control and comprehensive documentation.
• Data Documentation and Metadata Management: Generate and manage high-quality metadata information and data documentation for enhanced data reusability.
• RDM Toolkit Development: Contribute to the development of RDM toolkits, including guides, templates, and standard operating procedures.
• Support for Data Access and Visualization: Assist in the facilitation of data searching and visualization processes for research data.
• Other project specific tasks as assigned by the PI.

Application

Applicants (external and internal) will apply via Workday. We regret that only shortlisted candidates will be notified.

Workday Job Requisition ID: R00016565

(https://ntu.wd3.myworkdayjobs.com/Careers/job/NTU-Main-Campus-Singapore/Research-Assistant--Office-of-Education-Research---NIE-_R00016565)

Closing Date

Closing date for advertisements will be set to 14 calendar days from date of posting.

Responsibilities

• General administrative duties including documentation, filing & updating data, billing, collections, payments etc.
• Matching of supplier invoices with delivery orders
• Key in supplier invoices into system & Preparation of vendor GIRO/cheques payments.
• Verify Suppliers’ invoices, Claims for reimbursement and travel expenses and staff reimbursement.
• Ensure accounting entries for AP & AR are in timely manner, ensure transactions are recorded in the correct financial period.
• Reconcile vendors’ statements and make correct discrepancies
• Monitor accounts payment aging to ensure payment is in order
• Maintain all petty cash by checking and matching receipts, Petty Cash movement data entry
• Follow up on outstanding matters relating to invoices / payments
• Other adhoc duties as assigned

Requirement

• Diploma/Degree in Accounting or related studies
• Must know AP, AR, GL
• Full set of Accounts will be an advantage
• Minimum 1 year of experience
• Familiar with accounting in construction field etc.
• Possess effective organizational and follow-up skills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner

BASIC REQUIREMENTS:

• Basic knowledge in QC Tools (e.g. Cp, Cpk, Fishbone Diagram, Control Chart, Check Sheet...)
• Basic knowledge in APQP tools (Control plan, PFMEA, WI and Check sheet…)
• Proven expertise in usage of MS Office and Autodesk Inventor / Autocad
• Strong problem-solving, organizational, analytical and critical thinking skills
• Strong documentation, communication (e.g. written and verbal) and interpersonal relationship skills
• Ability to interact professionally with all organizational levels

JOB DESCRIPTION

• Analyze and resolve process, machinery and quality issues
• Develop complex experiments and tests to qualify parts and manufacturing processes; analyze results, make recommendations, and develop reports
• Develop and maintain training and documentation materials (e.g. control pan, PFMEA, work instructions…)
• Executive improvement plan and assist overall production cost reduction
• Improve manufacturing processes including using engineering methods (e.g. SIX Sigma and LEAN Methods) by employing technical design skills to re-design / design and ensure equipment, tools, fixtures, etc are up to standards
• Identify, analyze and provide counter measures to solve manufacturing and quality issues
• Other incidental duties assigned by the Superior

Responsibilities:

• Oversee and manage back-end merchandising processes in the Point of Sale (POS) system.
• Provide day-to-day administrative assistance to the Merchandising department.
• Foster effective communication and collaboration both internally and externally.
• Assist in organizing and maintaining merchandising records, documentations and shipment plans.
• Liaise with team members, vendors, and other departments to ensure seamless operations.

Requirements:

• Minimum 1 year admin experience.
• Prior experience in Merchandising department will be an added advantage.
• Higher Nitec in Retail Management or its equivalent.
• Proficient in Microsoft Office.
• Meticulous and well-organized.

At HOOGA & AKEMI, we value our people as much as we value the simple happiness in daily living. So, if you're looking for a fun and exciting place to work where you can help bring joy to people's lives through the products we offer, we want to hear from you!

Responsibilities:

• Building relationships with potential clients and service partners.
• Create marketing plan with yearly goals for the business unit.
• Achieve sales targets while following company rules and ethical standards.
• Determine opportunities in tenders to expand the client base.
• Reach out to potential clients in commercial and industrial sectors.
• Lead tender processes, making sure to meet all requirements and deadlines.
• Develop clear value propositions that meet client needs.
• Negotiate terms for tenders and business proposals.
• Communicate with clients to understand their needs and address concerns.
• Conduct market research to understand industry trends and business opportunities.
• Maintain good relationships with internal and external partners.
• Review project expenses with operations teams regularly to maintain within budget.

Requirements:

• Degree in Marketing, Business Administration, or equivalent
• At least 5 - 8 years of corporate sales experience within facilities management/ construction-related industry
• Prior experience or proven record in securing significant projects will be an added advantage

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities

• Supports managers and clients through a variety of tasks related to organization and communication
• Handle general office administrative duties: answering phone calls and attending to visitors
• Scanning of documents, maintain proper recording and filing
• Manage and liaise with the clients regarding the Training & test date for the workers.
• Familiar with submission of government-related grants in the construction industry.
• Perform other ad-hoc admin duties

Requirements

• At least 1-2 years relevant experience in administrative works
• Possess good customer service skills.
• Proficient in MS office
• Willing to work 5.5days work week
• Willing to work in fast pace environment
• Able to start immediately will be preferred

Job Description

• Responsible for general office administrative duties & support on invoicing, delivery order & deliveries
• Co-ordinate with HQ and customers on delivery schedule
• Assist in inventory management and logistic support
• Generate monthly, weekly & sales reports
• Perform any other ad-hoc duties assigned

Job Requirements

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in Logistics/Transportation or equivalent
• Preferably Executive specialized in Administrative/Logistics/Supply Chain or equivalent.
• At least 2 Year(s) of related working experience, with good interpersonal skills
• Required Skill(s): Administrative, Microsoft Office, Logistics, Inventory management
• Proficient in Microsoft Excel (eg vlookup, pivot table etc)
• Demonstrate the ability to handle work professionally, independently, and efficiently
• Proficiency in written Chinese and Mandarin speaking is preferred as the incumbent requires to liaise with China counterparts

Singapore Polytechnic - Ranked top 50 most attractive employers in Singapore – ‘The Straits Times Singapore’s Best Employers 2023’

The appointee will provide software administration, operational and technical support for Singapore Polytechnic’s Student Administration System (Peoplesoft platform with MSSQL database). The candidate should possess software administration skills, technical support experiences and project management capabilities.

Responsibilities:-

· Provide software administration, technical and operational support for Peoplesoft platform with MSSQL database.

· Monitor system health to ensure service stability and availability.

· Review processes and practices to ensure compliance to ICT security requirements.

· Update of technical documentations and provide service improvement.

· Perform incident, problem and change management for internal stakeholders.

· Lead or coordinate ICT project implementation and vendor management which includes procurement, evaluation of tenders and execution of projects.

Requirements:-

· Preferably at least 3 years of relevant experience in administering Peoplesoft platform.

· Candidates who possess experience in MSSQL database administration has added advantage.

· Recognized Degree/Diploma in Computer Science or relevant disciplines.

· Strong analytical, problem-solving, and programming skills.

· Self-driven, independent and possess readiness to work as a team.

· Ability to multi-task and possess sense of perspective to prioritise work targets deadlines.

· People-oriented individual with good interpersonal, verbal and written communication skills.

· Self-motivated learner who constantly seek to acquire relevant knowledge and skillsets.

Dental Assistant / Dental Nurse

• Working days : Mon to Friday 830am to 530pm, Sat 830pm to 1.30pm
• Location : Novena
• Salary : S$2,500 - S$3,000

Job scope :

1. Assist Dental Operator in operative dentistry, surgical, endodontics and prosthodontics procedures.
2. Assist in the performing of dental radiography
3. Complies with work safety regulations in the handling of the dental instruments and equipment
4. Ensure cleanliness and sterility of dental instruments and equipment
5. Complies with Infection Control Practices and maintains Infection Control Standards
6. Educates clients on dental and post-operative care
7. Perform any other dental related duties under the supervision of Oral Health
8. Therapist / Dental Operator and Dental Manager (Clinical)

WhatsApp or Email me your latest resume for Immediate Interview Arrangement.

Whatsapp: +65 80231200

✉ [email protected]

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Objectives:

Tasked with aiding the Security Manager in safeguarding properties and ensuring the well-being of guests, employees, and the hotel. Supervise all activities of security staff to ensure compliance and proper application of department regulations and hotel policies. Documents all action in the department, including: emergencies, loss, theft, or accident.

Primary Responsibilities

• Manages the Security Department, alongside with Security Manager.
• Oversees the security department and their day to day operations.
• Trains all security personnel in their areas of responsibilities.
• Reviews policies, procedures, and instructions on a regular basis.
• Evaluates possible hazards or threats to security.
• Promotes a safety attitude amongst all employees.
• Ensures safety of persons in the hotel and property assets.
• Reports irregularity in employee or guest behavior.
• Handles loss, damage and accidents.
• Handles, documents, and follows up with necessary persons any accidents occurring in the hotel premises.
• Investigates theft as reported by guest or employee.
• Documents all action in the department, including: emergencies, loss, theft, or accident.
• Participates in weekly department heads meeting in absence of Security Manager - Rooms Division Meeting and any others if requested.
• Secondary liaison for interacting with government officials, ministries, and law enforcement agencies.
• Reviews emergency procedures regularly.
• Delivers security training and promotes awareness within the hotel.
• Performs other duties as assigned by Security Manager.

Job Requirements

• Minimum education of High Vocational diploma in any discipline. Bachelor degree holder have an advantage.
• At least 3 years’ experience in a similar position in security & safety operations.
• Basic knowledge of local laws, investigative methods and fire safety.
• Criminal-free record
• Have good English communication skills both in written and spoken
• Possess professional disposition with good communication and interpersonal skills

Responsibilities

• Spearhead social media strategy to develop rich and quality campaigns to ensure that the social calendars are aligned with business objectives
• Conceptualise and drive campaigns to profile the company's initiatives and professions
• Develop and execute staff engagement plans to improve engagement and strengthen organisation culture
• Providing communications counsel and support to departments, including branding and editorial oversight for collaterals
• Develop and manage crisis communications, and participate in emergency preparedness exercises

Requirements

• Degree preferably in mass communications, public relations or journalism
• At least three years’ relevant work experience, with a proven track record in managing social media campaigns
• Good communication and interpersonal skills, creative, meticulous and results-oriented

To apply, please visit www.gmprecruit.com and search for Job Reference: 24165.
To learn more about this opportunity, please contact XinYi at [email protected].

We regret to inform that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: XinYi | Registration No: R1328898

This position is for Pasir Ris Mall, a company under Allgreen Properties Ltd.

• Manage and handle all customer service-related matters at Customer Service Counter
• Maintain high level of customer service standards
• Handle enquiries and feedback from shoppers and tenants
• Brand ambassador of the mall, promoting Great Rewards loyalty program and related activities
• Support Marcom in voucher sales, mall redemptions, loyalty program and any other marketing initiatives as and when required
• Handle administrative duties and any other ad-hoc duties as assigned

Job requirements

• Min GCE N Level qualification
• Min 1 year of working experience in relevant customer service role
• Proficient in MS Office Word, Excel and/or usage of CMS is advantageous
• Fluent in English
• Customer-oriented with good communication and interpersonal skills
• Able to work in fast paced environment and has passion for service excellence
• Able to work rotating shifts, including weekends and Public Holidays
• 5 day work week, 2 shifts (Shift 1: 9.30am to 7pm. Shift 2: 11.30am to 9pm)

Our client is a F&B Manufacturing MNC. Due to their current expansion plan, they are looking for an Assistant Engineering Manager to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities:

• Lead a team of engineers and technicians in various projects and improvements.
• Manage to oversee the overall production process and quality control.
• Manage production, quality, and maintenance in industrial plants.
• Provide training and mentorship to other related supporting staffs/engineers on electronical and mechanical related troubleshooting skills/knowledge.
• Conduct performance evaluations and resolve internal issues.
• Collaborate on project plans and specifications.
• Ensure technical accuracy and compliance of work.
• Establish and enforce policies and procedures.
• Coordinate departmental activities.
• Provide support for downtime and standby duties.
• Any other duties as assigned.

Requirement:

• Diploma in any discipline
• At least 5 years relevant working experience in similar industry
• Good understanding/knowledge in electronical and mechanical troubleshooting concept will be a bonus.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Our client is a Global Manufacturing MNC, one of the leading players in the Oil & Gas servicing sector. Due to their current expansion plan, they are looking for a Logistics Assistant to join their team, in hopes of developing the current high performing team. They are located in the West.

The Responsibilities of Shipping Clerk:

• Arrange transportation for subcontracted components and internal transfers
• Coordinate in local deliveries & shipment collections
• Assist in the item packing plans and considering special shipping requirements from sales administration
• Assist with warehouse team to ensure shipping items are loaded out correctly
• Handle imports and exports shipments
• Thoroughly prepare and verify all necessary documentation prior to scheduled shipments
• Complete post-shipment documentation such as delivery orders and shipping records
• Engage with customers to make appropriate shipping arrangements

Requirements:

• Min O-level or equivalent
• Min 2 years of relevant working experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Responsibilities:

• Perform full spectrum of HR functions and admin support including recruitment, employee relations, grievance handling, staff engagement and advisory service on HR policies and procedures
• Review and maintain all HR related policy
• Posting of recruitment advertisements
• Ensure and maintain good brand and communication consistency for all company materials and collaterals
• Perform end-to-end recruitment – interview, shortlisting, assessment & selection, offer and on-boarding
• Engagement with both internal and external stakeholders such as employees and vendors, etc
• Reports generation
• Payroll administration
• Work pass administration
• Perform any other ad-hoc duties as assigned

Requirements:

• 2 years’ experience and above is preferred
• Possess a keen interest in human resources
• Ability to work independently and with a team
• Thrives in a fast-paced environment
• ability to handle the pressure of meeting tight deadlines
• Self-motivated and resourceful with good multitasking and organisational ability

Salary Range: $ 2500 - $ 2800
Working time: Monday to Friday, 8am - 5pm // 9am - 6pm
Working location: Ang Mo Kio

Job Description

• Analyze sales data and calculate monthly commissions for staffs, ensuring accurate and prompt payment
• Develop and maintain spreadsheets, databases, and POS software to support business operations
• Organize and maintain filing systems to ensure easy access and retrieval of important documents
• Provide administrative and operational assistance to the team
• Other duties as assigned by immediate superior

Requirement

• Proficiency in MS excel
• Minimum 1 year of experience in the related fields

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Overview

This role entails being the main coordinator in the team to manage team meetings, events and resource distribution. Staff will also be an important pillar of administration through providence of support, contributing to smooth operations of the department.

Job Responsibilities

You will be responsible for the following:

• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

• Collate and update relevant data required by the department for purposes of cost management and improvement.

• Manage and plan rosters of clinicians, call back staff for coverage if there is shortage of staff.

• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.

• Support onboarding and off boarding of clinician and department staff, including access applications.

• Prepare, verify and submit claims for overtime, public holiday and night allowances, leave and petty cash for department staff.

• Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.

• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.

• Manage gift packs for storage and distribution.

• Manage mailbox for the department, including dispatch to respective clinics.

• Requisite, control and maintain good utilization of office supplies in the department.

• Manage the Director’s/ Clinical leads’ calendars as required.

• Perform any other duties assigned by supervisor.

Requirements

• Minimum 2 years of experience in clerical and administrative duties.

• A good understanding of accounting and figures.

• Good computer skills in Word, Excel and Power Point.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Gao Shan (Jane)

Registration Number: R23118568

EA License No: 06C2859 (MCI Career Services Pte Ltd)

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Accounting & Administrative Assistant

This is a permanent position attached to a SME in the import and export business and with regional offices. Location: East.

Job Scope

-Maintain monthly full sets of accounts for overseas subsidiaries on real time basis and co-ordinate with banks.

-Update overseas internet sales including inventories and perform reconciliations timely and accurately.

-Update financial data in databases to ensure that information will be accurate and available immediately when needed.

-Assist with local warehouse team in upkeep of inventories on weekly basis.

-Assist with other accounting projects as assigned.

-Other ad-hoc duties as assigned.

Requirements

-Diploma or Degree in Accountancy

-5 years and above of related experience

-Able to work independently with minimum supervision

-Dependable, responsible and possess positive attitude

-Possess initative and able to organise and prioritise work

-With experience of using accounting software

-Able to work independently under tight deadlines

-Able to speak Hindi and English (to liaise with the India and Melbourne subsidiaries)

Working Hours

Monday to Friday 9am to 6pm 5 day week

Salary: $4,000 to $5,000 monthly

To Apply

WhatsApp resume: 8787-1690 or

Email resume: [email protected]