Total 65,080 Senior Executive executive assistant job vacancies in Singapore

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business.

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments.

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Marketing Communication Senior Executive

• 5 days [ 10am - 6pm ]
• Bukit Merah Central
• $3,200 - $3,800

Tasks & Responsibilities

• Develop and implement marketing strategies that incorporate storytelling to promote our products/services.
• Create engaging content for various marketing channels, including social media, website, and email campaigns, using storytelling techniques.
• Collaborate with internal teams and external vendors to ensure storytelling is integrated into all marketing materials.
• Monitor and analyze the effectiveness of storytelling in marketing campaigns and make adjustments as needed.

Qualifications & experience

• Bachelor's degree in Marketing, Communications, or a related field.
• Strong storytelling skills.
• Experience in digital marketing and social media management.
• Knowledge of graphic design software (e.g., Adobe Creative Suite).
• Familiarity with marketing analytics tools (e.g., Google Analytics).

Lim Jun Yao

Reg No.: R1989028

The Supreme HR Advisory Pte Ltd

EA No.: 14C7279

About our client: Our client is the world's leading company in the oil and gas industry.

About the role:

• Ensure the terminal operates with minimal impact to the environment and comply with legal environmental protection regulatory requirements
• Support the terminal’s SHE permits and licenses applications / renewals
• Coordinate the occupational health & industrial hygiene programs in the terminals
• Coordinate risk management and workplace inspections
• Report the terminal’s SHE performance and progress on improvements made
• Support the terminal’s SHE legal and internal training obligations for all employees and contracted workers
• Coordinate the terminal’s preparedness in emergency response through the organization and monitoring of emergency drills and exercise
• Implement the terminal’s SHE initiatives and Must-Win-Battles (MWBs)
• Support the terminal’s drive to achieve a proactive safety culture
• Engage contractors for their continual improvement in SHE performance
• Assist the terminal in the event of an emergency or crisis
• Prepare the required reports on the terminal’s SHE performance
• Ensure Permit to Work, monitoring records, etc. are updated and maintained
• Coordinate the annual training plans for terminal employees

About you:

• At least 1 years of experience in safety, health & environment management in a similar industry
• WSH Level B
• Demonstrate exemplary SHE behavior
• Able to analyze to identify gaps and improvements required
• Understand and advise BCSS SHE requirements to employees and contractors
• Proficient in Microsoft Office and computer software.
• Work as an effective team member in the SHE department
• Engage employees from all departments to achieve BCSS SHE objectives
• Focus on BCSS SHE Department's main goals and prioritizes tasks
• Able to complete tasks based within the agreed timeframe

Other:

• Work location: Jurong Island (transport provided at Jurong East)
• Work hours: Monday to Friday (8.30am to 5.30pm)
• Contract duration: One year

*Please note that only shortlisted candidates will be contacted.

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508

The Job:

• Ensure that all preventive maintenance programs and schedules for M&E and building services are effective in place and executed
• Ensure all services are maintained and managed in full compliance with all statutory requirements and by-laws
• Coordinate with the marketing team on tenancy-related works such as handing over/taking over units, processing tenants’s fit-out works
• Carry out regular surveys and inspections of building works and fixtures and where appropriate make recommendations for renewal or replacements with full specifications and scope of work
• Supervise and manage all maintenance staff reporting to you

The Requirements:

• Min Diploma Holder with min 3-5 years of relevant working experience
• Proficient in MS Office
• Good communication and interpersonal skills

Interested applicants can send their detailed resumes to [email protected] .sg or call Jane @ 6735 1955.

CEI: R1104482

As an Account Executive, you will assist the Accountant in all aspects of statutory in the daily operation of the Finance department and ensure all accounting documents are compliance with the Company and Government's policies and standards

Responsibilities

1) Process and manage daily AR,AP, GL and intercompany transactions

2) Responsible for intercompany transaction (AR/AP) amd reconciliation

3) Prepare monthly accural and amortization entries

4) Prepare monthly balance sheet schedules including foxed assests register, AR aging, AP aging, inventory, WIP and ensure schedules and sub-ledgers are reconciled to the GL

5) Prepare cash forecast and ensure healthly cash-flow

6) Assist internal and external auditors on all the documents required

7) Support Accountant in other ad-hoc projects

8) Perform any other duties as assigned by the Management and the designated manager

Requirements

1) Diploma in Accountancy / ACCA or equivalent

2) At least 1 year hands-on experience in accounting

3) Prior experience in Manufacturing Industry will be advantageous

4) IT savvy with proficient in Microsoft Office application

5) Independent, meticulous and good team player

Sales Executive Jobscopes:

1) Serving customer existing customer

2) Canvasing of new customer

3) Achieve sales target

4) Have experience in aircon sales will be an advantage

5) Possess class 3 License is an advantage but not critical for this position

6) Prior experience in working with MCST, Building management, operation managers will be good.

7) B2B and B2C

8) Provide timely quotes

9) Provide quick response to customer enquiry

10) Opening up new channels

The Operations Executive (Commercial and Environmental) assists with the management of cleaning operation duties as directed by the manager.

Main Duties:

Manage cleaning services
- Coordinate with supervisor and client to ensure quality service delivery (compiling, analysing, development and review of operation plans to improve work procedures and quality service delivery)
- Ensure cleaning teams adhere to safety measures to during cleaning operation
- Assist in budget planning for cleaning operations
- Review daily cleaning job reports for submission to management
- Preparing periodic schedules and all other documentations and ensure all periodic schedules has been enforced and followed up accordingly.
- Covering of manpower if needed (requires you to do hands-on cleaning)
- Recruiting of manpower for projects
- Resolving all matters/ incidents on site

Manage inventory, equipment and maintenance schedule

- Stocktake and allocating of equipment and/or technologies and supplies to project sites
- Identify and recommend suitable equipment and/or technologies to improve cleaning operations
- Implement maintenance schedules for tools and equipment

Manage cleaning teams
- Facilitating in planning of work schedules, deployment of manpower, effective work processes and capability development of staff

Manage incidents
- Guide teams to respond to major incidents/emergencies and reporting it to the management

Job Requirement:
- Preferably with 2 years’ experience in related fields
- Team player, good problem-solving and decision-making skills
- Excellent communication skills and customer oriented
- Ability to multi-tasks under tight time frames with minimum supervision
- Organised, responsive and resourceful
- 6 Days work week

• Create job posting on different social media platforms

• Recruit new members & get them to register on our platform

• Guide the new member on the registration process

• Brief the new member on the platform system - Such as job requirements, payment & benefits

• Follow up the requisition & maintains the standard of the company

BENEFITS

· Training will be provided

· Basic + Commission

· 5 days work week

· Medical Benefits

· Career advancement possibilities

· Up to 12 months Performance Incentive Bonus

JOB REQUIREMENTS:

· Excellent interpersonal and communications skills

· Meticulous and Detailed Individual

· Strong sense of responsibility

· Able to work in a fast-paced environment

· Candidates with prior experiences of manpower outsource will be advantageous

- $3.5k - $3.8k basic, AWS, VB

- located in the west

- payroll experience is needed

Payroll and Benefits Administration

- Assist in monthly payroll processing, including CPF and income tax submissions, NS claims, childcare claims, and related matters.

- Verify overtime and leave records.

- Generate reports and provide data analysis as needed.

- Participate in surveys conducted by MOM, salary surveys, and other relevant surveys.

- Act as the superuser for all HRIS, ensuring timely and accurate updates.

- Assist with the entire performance appraisal cycle, educating managers on performance management and the appraisal process.

- Follow up with managers to ensure timely submission of appraisals.

- Handle system controls and customization.

Recruitment and Staff Exit

- Advertise job vacancies both internally and externally.

- Arrange interviews, manage follow-ups, and handle documentation.

- Verify candidate documents before extending job offers.

- Prepare appointment letters, acceptance of resignation letters, transfer letters, etc.

- Assist with the application and renewal of work passes, resolving any issues with MOM.

- Perform new hire onboarding, orientation, and off-boarding processes.

- Set up and maintain personnel files.

Training

- Source suitable training programs.

- Prepare preliminary and final training plans.

- Register employees for training and arrange course replacements if necessary.

- Track and ensure timely submission of all training documents.

- Claim applicable training grants.

- Ensure training plans are fulfilled to meet yearly Quality Objectives.

- Evaluate training providers based on employee feedback.

- Represent HR & Admin as both internal auditor and auditee.

Benefits and Other Responsibilities

- Stay updated on Employment Act/Regulations to ensure company compliance.

- Update monthly staff movements for insurance purposes.

- Handle company insurance inquiries and liaise with brokers.

- Verify annual insurance premiums.

- Organize company events, activities, and Long Service Awards.

- Support new initiatives and process improvements.

- Continuously seek to improve the company's environment and benefits.

- Revamp or revise forms and templates.

- Adhere to company environmental practices.

- Perform any other tasks as assigned.

Requirements

- Diploma in HR Management.

- 3 to 5 years of experience in payroll management.

- Experience using payroll software.

- Familiarity with HR policies and procedures.

- Good knowledge of Employment Act, CPF, and Income Tax Regulations.

[Order Number: 618077]

Responsibilities

• Trade Settlement and Transaction Processing: Ensure timely and accurate settlement of fixed income trades such as bonds, repos, credit default swaps (CDS), and US Treasury futures. Input, verify, and reconcile transaction data in the settlement system.
• Documentation and Compliance: Prepare and manage settlement documentation. Ensure compliance with internal policies and regulatory requirements.
• Client and Counterparty Coordination: Liaise with clients and counterparties to resolve settlement issues. Address client inquiries and discrepancies.
• Reporting: Perform reporting tasks such as US Treasury Net Long Position reporting and MAS Trade Repository submissions for CDS.
• Fees Processing: Process monthly introducer fees.

Requirements

• At least 5 years of Fixed Income Settlement experience preferably with great proficiency using the Euroclear system.
• Strong knowledge and proficiency in Microsoft Excel.
• Candidates must be able to hands-on handle the specified duties.
• This role requires to work on PH occasionally.

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yap Zia Xin

EA Personnel Reg. No.: R22109263

EA Licence No.: 07C5771

Company’s Profile:

Known as the sole automotive distributor for Audi cars in Singapore, they have gained a strong reputation amongst loyal customers since 1999. Aside from leasing vehicles, they also sell pre-owned vehicles, aftersales services, body and paint works.

Work location: Ubi

Working hours: Mon – Fri, 9am - 6.15pm, one Saturday per month: 9am - 1pm

Job Responsibilities:

• Check used car purchase and sales folder (export, local retail sale, and local wholesale) for payment, documentation, approval, etc.
• Process full settlement of customer's used car traded in.
• Update excel control list for used car sale and purchase details.
• Issue invoices for used cars sold.
• Process payment for direct used car purchase.
• Process number retention, number replacement, ownership transfer, and de-registration of vehicles.
• Process refund of overpayment to customer and payment to customers for direct purchase of used car.
• Compile LTA purple forms for submission to LTA.
• Posting of bank-in slips, credit cards, and Nets payments.
• Posting of temporary transfer of ownership charges and all payment vouchers relating to the sale of used car.
• Compute purchaser commission, car commission and finance commission.

Requirements:

• Educational qualification in Accounting or relevant
• Work experience or internship in accounts field will be an added advantage
• Meticulous with high attention to detail
• Able to speak in Chinese to communicate with Chinese-speaking counterparts

Interested candidates may whatsapp your resume to 8494 1966. Only shortlisted applicants will be contacted.

Cassie Chan | R2197426

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Responsibilities

• Job ratio is 50% for making new business and 50% for maintaining the current business
• Marketing and taking action aggressive and spontaneously to create new business
• Maintaining current customers to handle daily task efficiently
• To control the trading material stock inventory.
• Attend to customer enquiry and provide sales services to customer
• Prepare quotation and liaison with customer on pricing matter
• Follow up with customer on payment issue
• Sourcing for suitable supplier for purchase of trading material.
• Evaluate of supplier performance to ensure purchased products met the customer requirement.
• Check P/O from customer and to supplier for trade term, payment term, price and lead time
• Follow up with customer on any arise including customer complaint.
• Take proactive actions to ensure customer satisfaction.

Requirements

• Min.3 years of Sales experiences with relevant experience
• Degree in any Business Administration or Marketing or its equivalent
• Good and aggressive personality with excellent analytical skills, willingness to learn and able to travel for business
• Good interpersonal and communication skills

HOW TO APPLY:

Interested applicants, please email to “ref32@trustrecruit.com.sg”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950
EA Personnel: Pierre Chung Yih Shern
EA Personnel Reg No: R22111092

• 5 Working Days
• 9am - 630pm
• Up till $3500 + Monthly Commission
• Kaki Bukit

Job Description:

• Responsible for the entire sales cycle
• Actively explore new business accounts and develop client base
• Conduct cold calls and face-to-face meetings with clients
• Enjoy interacting and communicating with people, maintain good rapport with our IT Business Partners
• Follow-up on leads and sales inquiries
• Closing sales and driven to achieve monthly sales target

Requirements:

• A winner with a hunter role mindset
• Self-starter, result-driven, energetic & positive thinking
• Excited about the opportunity to develop consultative sales skills and to meet monthly targets
• Preferably with 1-2 years of proven track record in B2B sales or 1-2 years of related working experience
• Exposure to IT related products will be best

Interested applicants can send your resume to Whatsapp 83208165 (Jennifer) and allow our consultant to match with our clients.

We regret to inform that only shortlisted candidates will be notified! All applications will be handled with strict confidentially.

Jennifer Tay Swee Shan

Reg No: R22111564 | EA No: 21C0845

Recruit Now Singapore Pte Ltd

Events Sales Executive (Event and Exhibition)

Job Info:

• Monday - Friday, 9am to 6pm (Monday to Friday)
• 9am to 1pm (Saturday) - Report to office only when necessary
• Sungei Kadut
• Basic SGD$3,000 to $3,400 + Commission

Job Description:

• Canvasing of new business based on direct marketing and referrals.
• Build and manage good relationship with new and existing clienteles.
• Creating official quotation with estimate software
• Working with the sales team to develop targeted sales strategies.
• Handling client project enquiries on specifications and lead-time
• Conduct site-recce, sales, and tendering presentation.
• Prepare quotation and Delivery Order
• Research, expand supplier/vendor listing on project related.
• Creating and presenting sales performance reports.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Kok Jean Ray
Registration Number: R22110935
EA Licence No: 16C8004 (Elitez Pte Ltd)

Lead of

• POC Tenancy/Leasing matters
• M&E Works / BMS
• Telcos
• Lifts
• Security Systems
• POC for Authority Matters
• Internal / External Audits
• Drawings
• Minor Improvement / A&A Works

Supporting

• PPM Schedule
• Safety Matters / Crisis Management / SOPs
• Manager to oversee the team

Others

• Common Emails
• Paperwork : Progress Reports, Quotations, Submissions/Approvals, Flowcharts/Programs
• Escorting
• Duty Phone
• LinkFM / OMS / fault cases
• Any other works assigned by Supervisor / Manager

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Sales Executive / Key Account Executive - CRM / FMCG / Health & Beauty Products

Location: Woodland

Salary : $3000 - $3500 + Commission

Working days: Monday - Friday (7.30am -5pm / 8am-5.30pm / 8.30am-6pm)

Job Responsibilities

• Formulate strategic plans and initiatives aimed at bolstering business channel expansion.
• Manage sales accounts, catering to various sectors including general trade, convenience stores, wholesalers, modern trade, and food service, with a focus on nurturing strong customer relationships.
• Drive the acquisition of new accounts and the promotion of existing and new products to both current and prospective clients.
• Meet sales objectives by achieving targets, managing channels effectively, and controlling costs.
• Develop and implement sales promotion strategies and budgets to surpass channel sales goals.
• Generate comprehensive sales reports for management review.
• Optimize resource allocation within the sales budget for maximum efficiency in designated channels.
• Conduct regular field visits to ensure route coverage, monitor competitor activities, and identify growth opportunities.
• Inform sales channel clients about new products and promotions to stimulate increased sales.
• Establish and maintain an efficient outlet servicing schedule to meet or exceed sales targets.
• Collaborate with the Marketing team to execute effective sales activities and promotions, enhancing product visibility and consumer engagement.

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

• Position : Purchasing & Logistics Executive
• Location : Loyang Way
• Working hours : Monday - Friday 9am - 6pm
• Salary (commensurate with experience) : Up to $4000 + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Engine Spare Parts Distributor

Main Responsibilities:

• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Maintain complete updated purchasing records/data and pricing in the system.
• Co-ordinate with freight forwarders regarding shipment.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Assist in managing and following up overseas orders.
• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
• Coordinate with suppliers to ensure on-time delivery.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Purchase and issue order in accordance to specification.
• Plan and manage inventory levels of materials or products.
• Source for new parts, suppliers or sub-contractors when the need arises.
• Handle all correspondences and liaising with the counterparts.
• Receive and processes customers orders, inquiries, and or complaints covering the products ordered.
• Ad-hoc duties as assigned.

Requirements:

• 2 Years of relevant experience
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Roles & Responsibilities

• Preparing and issuing of invoices for billing purposes.

- Data entry for invoice received

- Manage monthly payroll of workers’

- Arrange accommodation, transport, attendance record, register courses for staff and workers. Updating workers particulars periodically etc.

- General administrative duties, such as answering phone calls, opening letter box, filing of documents, ordering of stationery.

- Prepare monthly payment to supplier

- Any other ad-hoc task assignedFiling documents and generate invoice from system

• Simple computer processing skills is required

• This is a 5.5 days work

• Adhoc administrative duties

Executive Chef Job Responsibilities: Edit and add to this list because the tasks are likely to be different depending on whether you’re hiring for a Michelin-rated restaurant or a college cafeteria. Here are some examples of common responsibilities to get you started:

• Oversees back-of-house operations.
• Hires, trains, and manages kitchen staff.
• Sets the staffing schedule.
• Leads pre-shift meetings.
• Develops recipes and menus.
• Determines plating and presentation plans.
• Orders and evaluates the quality of new food.
• Stocks the kitchen with necessary supplies.
• Helps with financial planning and budgeting.
• Handles and resolves customer complaints.
• Makes sure the kitchen staff follows all food safety laws.
• Sets and implements the kitchen policies and procedures

Executive Chef Qualifications and Skills

• Creates creative recipes and menus.
• Manages and motivates the kitchen staff.
• Works well in a fast-paced kitchen.
• Demonstrates strong business acumen.
• Excels at project management and is organized.
• Collaborates effectively and has strong interpersonal skills.

Education and Experience Requirements:

A culinary arts bachelor’s or master’s degree is preferred.

• At least [number] years of management experience is required.
• American Culinary Federation Certified Executive Chefs (CECs) are preferred.

Roles & Responsibilities

- **Job Description**:
We are seeking a detail-oriented and organized Admin Executive, experienced in personal injury claim, to join our team. The ideal candidate will provide administrative support to our legal team and assist in the smooth functioning of our legal operations.

**Key Responsibilities**:
- Assist in all administrative duties within the legal department

- Prepare and manage legal documents using Microsoft Word and Excel

- Maintain and organize legal files and records

- Handle compliance with client’s subject access requests.

- Handle and requests clinics/Hospitals of client’s medical report

- Assist in scheduling appointments and managing calendars

- Communicate effectively with clients, attorneys, and other staff members

- Perform accurate research and analysis for the investigation of matter

- Transcribe calls to ensure thorough documentation and support.

- Answering incoming calls

**Skillset**:
- Proficiency in Microsoft Word and Microsoft Excel
- Strong interpersonal skills
- Excellent communication skills
- Ability to work well in a team
- Familiarity with Microsoft Office suite
- Effective problem-solving abilities


**Experience**:
1-3 years of experience in a similar role

**Qualifications**:
Post Secondary / Diploma in Legal Studies or related field

If you meet the qualifications and have the necessary skills and experience, we encourage you to apply for this exciting opportunity to contribute to our legal team.

Reachfield Security is one of the largest Security Guards Agencies in Singapore with a staff strength of more than 1000 employees. It is established since 2002 & it is supplying security Manpower (Security Officers) & Security System.

We are looking for suitable candidates for the following position:

Human Resource/ Staffing/Admin Executive (In-House)

Requirements

1. Diploma or “A” or similar
2. Good experience in Recruitment, HR admin & support duties.
3. Good organisation skills and able to relate to people from all levels.
4. Resourceful & creative in finding ways to recruit Security Officers / personnel.
5. Those who have experience working in Employment Agencies or engage in recruitment roles are preferred.

Duties

1. Plan, Strategize recruitment activities to fulfil the manpower requirements of the various sites (commercial organization, government buildings, schools, factories, etc).
2. Work closely with Operations Managers to fulfil manpower requirements of our sites.
3. Well versed with local labour law and able to advise Operational staff and Payroll team on labour laws and HR practices.
4. Human Resource duties including interview Security Officers, prepare employment letters, promotion letters, termination letters, and update personnel e-records.
5. Conduct exit interviews and find ways to retain staff.

6. Support Operations by optimizing deployment schedules to ensure no shortfall

of personnel at sites.

8. Prepare & reply correspondence with clients or the authority.

9. Assist in annual grading exercise and ISO audit, BCM audit, partial payroll, training admin.

10. General Admin & support duties.

We expect the candidates to be versatile and able to perform multi-tasks and take initiatives in this post.

Interested candidates, please email to [email protected]

Resumes please INCLUDE:

a) Recent photo, Personal Particulars

b) Educational Qualifications

c) Past Working Experience

d) Current and Expected Remuneration

e) Availability

Working Location: 10 Anson Road #26-09 International Plaza

(Near Tg Pagar MRT)

Tel: 6324 0648 (Jason Lim)

Responsibilities:

• Perform simple data entry tasks for opening and maintaining files.
• Answer and direct phone calls in a professional manner.
• Handle various types of online applications efficiently.
• Prepare legal documents and draft simple letters as required.
• Process basic aspects of conveyancing transactions, particularly relating to the sale and purchase of properties.

Requirements:

• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in using office software and handling online applications.
• Attention to detail and accuracy in data entry and document preparation.
• Previous experience in a legal or conveyancing setting is an advantage.

Tyson Jay Recruitment Pte Ltd | EA License No.: 16C7954

Ivan Lim | EA Personnel No.: R1109856

As a Staff in Carehub Ops, you are responsible for supporting the division in Centralised Ops and administrative matters, ensuring that the division is operationally ready. You play a critical role in providing high-level support to senior executives and the overall management team. Your exceptional organizational skills, discretion, and ability to handle complex tasks will be instrumental in facilitating the smooth operation of the office.

Your key responsibilities include:

1. Coordinate and facilitate staff training programs and workshops, ensuring proper documentation and tracking of training activities and budget.
2. Support procurement activities by researching and identifying potential suppliers. You will be responsible for requesting and reviewing price quotations, negotiating terms, and making purchase recommendations. Your role will also involve maintaining inventory records and ensuring the timely delivery of goods and services.
3. Play a vital role in the on-boarding process of new employees, handling administrative tasks such as coordinating paperwork, setting up workstations, and providing necessary resources. Additionally, you will be responsible for managing off-boarding activities, including collecting company assets, conducting exit interviews, and updating relevant records.
4. Monitor and maintain inventory levels, liaise with vendors for procurement, and ensure the distribution and allocation of supplies to staff members.
5. Collaborate with the finance department to track and monitor budgetary expenditures.
6. Coordinate and schedule meetings which will involve booking conference rooms, arranging necessary equipment, and ensuring all logistical aspects are well-organized. Additionally, you will prepare meeting agendas, document minutes, and follow up on action items. Additionally, you will have a crucial role in organizing HOD’s schedules, ensuring optimal time management, and coordinating meetings with internal and external stakeholders. You will be responsible for proactively identifying suitable meeting times, considering availability, priorities, and any time-sensitive commitments. This will involve coordinating with various individuals and departments to find mutually convenient meeting slots.
7. Assist in the preparation and distribution of internal communications, such as newsletters, memos, and announcements. You will be responsible for maintaining internal communication channels, such as email lists, ensuring effective and timely dissemination of information.
8. Coordinate the leasing process for laptops and other necessary equipment for new employees. Your responsibilities will include ensuring timely delivery of leased items, as well as assisting in the setup and configuration of laptops for new joiners.
9. Undertake additional administrative tasks as required. These may include data entry, filing, and providing general office support. You will also have the opportunity to support other departments with various projects and initiatives on an as-needed basis.