Total 62,867 Full-time front office assistant job vacancies in Singapore

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Office Admin
• Working Location: Tuas (Transport provided in Boon Lay & Choa Chu Kang MRT)
• Working Hours: 5.5 days (Mon – Fri, 8.30 am-5.30 pm; Sat, 8.30 am - 1.00 pm)
• Salary Package: Basic salary $2,600 + AWS + Allowance + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Be the main contact between executives, employees, clients, and external partners. Answer phone calls, respond to emails, and handle correspondence.
• Order office supplies, maintain inventory, and ensure computers and printers are in good working condition.
• Provide administrative support to various departments, including the sales department.
• Organize and maintain both paper and electronic files, manage databases, and ensure information is accurate and up to date. Tasks include retrieving and processing invoices, scanning documents, and sending documents to customers.
• Assist with basic bookkeeping tasks like processing invoices and maintaining records.
• Oversee the maintenance of office facilities and equipment, ensuring a safe and efficient work environment.
• Maintain the confidentiality of sensitive information and ensure compliance with data protection regulations.
• Provide support to clients or customers who visit or call the office.

APPLY NOW!!!

• Minimum GCE O-Level or equivalent.
• At least 1-2 years of relevant experience is preferred.
• Good communication skills and multitasking abilities.
• Proficiency in MS Office (Word, Excel, and PowerPoint).

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68539 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

We are seeking a proactive and organized Office Executive cum Receptionist to join our team. In this role, you will be responsible for handling front office reception and administration duties.

Your organizational skills and ability to prioritize tasks will ensure smooth office operations. If you have excellent communication skills and a passion for providing exceptional customer service, we encourage you to apply.

Reception Duties:

• Serve as the primary point of contact for visitors and clients, embodying our brand values through courteous and professional interactions
• Maintain a visually appealing and organized reception area that reflects our brand image and values

Administrative and Team Support:

• Provide administrative support to various departments to ensure efficient operation of the office team
• Coordinate and facilitate office activities
• Manage Travel Desk and travel arrangements for local team
• Prepare IT and staff access setup for new joiners
• Take up the role as fire warden for fire drill
• Manage office maintenance & supplies

Any other duties as assigned by your manager.

This is a one year contract (renewable) with completion bonus. You can expect benefits like Cosmetic Allowance, Flexible Spending Account, Cashless GP & Dental etc.

Working Location : Suntec Tower
Working Day : 5 Days
Working Timing : 9 – 6 PM
Salary Budget : 4,500 - $6,000+ VB (No AWS)

** Family Office Environment in managing fund, investment and charity from the budget given**

(Candidates need to know there is no Progression in Career)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Experience in handling trust and legal documents are a must for this role, familiar to compliance duty is a plus.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

Quah Siying (Jeslyn) R1982418

The Supreme HR Advisory Pte Ltd 14C7279

Do feel free to drop us your resume and we'll get back to you shortly on this!! All are welcome to apply!

Job Description:

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Location : Suntec Tower
Working Day : 5 Days
Working Timing : 9 – 6 PM
Salary Budget : 4,500 - $6,000+ VB (No AWS)

** Family Office Environment in managing fund, investment and charity from the budget given**

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Experience in handling trust and legal documents are a must for this role, familiar to compliance duty is a plus.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Job Scope of Dealer & Middle Office Support

Key responsibilities include but not limited to:

• Securities Dealing in respect of fund management activity of the Company
• Execution of trades in global markets via Bloomberg AIM with accurate placement on behalf of Investment Managers
• Perform pre-trade compliance check, detect irregularities and facilitate exception handling in Bloomberg System
• Maintain proper records for orders placed with brokers and the stocks bought under various funds managed / advised
• Adhere to all the regulatory compliance requirements of CMS License holder to the extent it is relevant to fund management
• Establish/maintain relationships with the select brokerage houses and try to derive the best research inputs for the active management of the funds
• Dealing-coordinating with back office for trade settlement, custodian, N.A.V, Accounts thereof & assist with middle office operations
• Preparation of compliance reports and other MIS reports with respect to the dealing function
• Preparation of monthly fund reports / performance analysis on the funds managed by the Company
• Participate in proxy voting on behalf of managed funds
• Any ad hoc duties as required in support of the organisation functions

Requirements:

• Candidate must possess at least Diploma/ Bachelor's Degree
• At least 5 years of related work experience preferred
• CMFAS Module 3 (M3) - Rules & Regulations for Fund Management
• Able to work independently and as a team player
• Detail oriented and able to multi-task, able to work under stress & tight timelines
• Knowledge on Excel, Bloomberg AIM. Microsoft VBA macro skill would be beneficial

First Konnection is partnering with Marine International, a prestigious marine equipment and boat spares company to find a motivated Marine Sales Specialist.

Based in Aljunied Industrial Complex, they are a leader in delivering top-notch marine spares and equipment to both local and international markets. They are known for their exceptional service and products that meet the stringent demands of the marine industry.

Key Responsibilities:

• Develop and nurture relationships with new and existing clients.
• Identify and capitalize on new sales opportunities.
• Deliver outstanding customer service and technical support for marine products.
• Meet and exceed sales targets and contribute to team objectives.

Qualifications:

• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Knowledge of marine equipment is advantageous but not required.

What’s in It for You?

• Base salary and commission structure.
• Rewards: AWS (13th Month Bonus) and a Variable Bonus (1 to 1.5 months, subject to performance).

If you are a passionate sales professional seeking to advance your career with a leading marine equipment provider, we would love to hear from you!

EA Registration No.: R23111820 (Ben Chang)
EA Licence No.: 22C1307 (First Konnection Pte. Ltd.)

First Konnection is proud to partner with Marine International, a distinguished leader in the marine industry, renowned for delivering high-quality marine equipment and boat spares to both local and international clients.

Based in Aljunied Industrial Complex, Marine International is at the forefront of innovation, committed to upholding the highest standards of service and product excellence.

Why This Role?

At Marine International, every team member is a crucial part of a dynamic crew, dedicated to pushing the boundaries of what's possible in the marine industry. If you're passionate about hands-on work, have a keen eye for detail, and thrive in an environment that values both independence and teamwork, this is the perfect opportunity for you to set sail on a rewarding career.

Your Mission:

• Troubleshoot & Maintain: Engage in hands-on troubleshooting, maintenance, and servicing of electrical systems and equipment aboard marine vessels, ensuring they meet the rigorous demands of our industry.
• Customer Interaction: Provide prompt, professional assistance to customer inquiries via email and phone, showcasing your expertise and Marine International’s commitment to excellence.

What You Bring to the Table:

• Technical Expertise: An education background in either Electrical or Mechanical Engineering is your ticket aboard.
• Independence & Team Spirit: You’re comfortable working independently after training, yet you understand the importance of collaboration and following instructions.
• Dedication: Hardworking and ready to tackle challenges, you’ll be a key player in maintaining our reputation for reliability and quality.
• Flexibility: Be prepared to embark on overseas assignments when duty calls.

What’s in It for You?

• Rewards: Look forward to an attractive package that includes AWS (13th Month Bonus) and a Variable Bonus (1 to 1.5 months, subject to performance).

Ready to join a company that doesn’t just navigate the waves but leads them?

Submit your application with an updated resume/CV to us today!

EA Registration No.: R23111820 (Ben Chang)
EA Licence No.: 22C1307 (First Konnection Pte. Ltd.)

Job Summary:

Provide befriending and outreach services to the elderly at a designated service boundary. Work closely with the Centre Supervisor in the befriending care plan implementation and monitoring of clients’ condition.

Job Description

• Conduct community outreach and relevant need assessments to the elderly at a designated service boundary.
• Conduct care befriending services to frail and vulnerable elderly at their homes.
• Provide referral to help services for the elderly in needs.
• Recruit volunteer befrienders to assist with the outreach and befriending services.
• Train volunteer befrienders to provide monitoring and appropriate referral to support services.
• Perform administrative and reporting duties such as visitation notes, records and other necessary data and statistics required by the authorities.
• Perform other duties as assigned by the reporting officer.

Job Requirements

• Minimum Diploma Holder.
• 1 to 2 years of relevant experience in elderly befriending service.

Working Location

• Blk 4 Dover Road, Singapore 130004

Job Responsibilities:

· Handles Accounts Payable and Receivable

• Prepare payment to suppliers etc
• Reconcile bank statements
• Prepare monthly GST return and assist in generating accounting stuffs

Job Requirements:

• Minimum CAT/LCCI/ITE Certificate or Diploma in Accounting or equivalent with 2 years of relevant work experience

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Our client is a Water Treatment Industry. Due to their current expansion plan, they are looking for a Purchasing Assistant to join their team, in hopes of developing the current high performing team. They are located in the West.

Key Responsibilities:

• Manage data input, analytics, and maintenance of the Procurement Department’s electronic folders.
• Conduct clerical and administrative tasks within the Procurement Department.
• Assist and support the team with quotation and tender activities.
• Utilize internal Purchase Requisitions to identify and process purchase requirements, ensuring accurate information for the Purchase Order process.
• Monitor and expedite Purchase Orders with vendors.
• Communicate order status updates to internal stakeholders.
• Ensure proper filing and archiving of Vendor Registration documentation.
• Confirm goods receipt for Purchase Orders upon delivery.
• Perform additional duties as required, aligned with the role.

Requirements:

• Possess at least “O" Level or Diploma/ITE certification in Office Skills or equivalent.
• Knowledge of Microsoft Office applications (Word, Excel)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

Job Responsibilities

The role holder, reporting to the Financial Controller, will play a crucial part in driving

and overseeing the transformation of our Finance function. The ideal candidate will

have a strong background in finance, coupled with proven expertise in leading and

implementing transformation initiatives.

Responsibilities

 Strategic Planning: Develop and execute a comprehensive finance

transformation strategy aligned with organizational goals, ensuring optimal

efficiency and effectiveness.

 Process Optimization: Identify and implement process improvements to

streamline financial operations, enhance accuracy and reduce cycle times.

 Process enhancement: Leverage on financial technologies (RPA etc) to

improve finance processes and reporting capabilities.

 Change management: Effectively manage the organizational change associated

with finance transformation efforts with overall business objectives, fostering a

cohesive and integrated approach.

 Cross-functional collaboration: Collaborate with various departments to align

finance transformation efforts with overall business objectives, fostering a

cohesive and integrated approach.

The Ideal Candidate Should Possess The Following

Qualification and Experience

 Degree or professional qualification in Accountancy or CPA with at least 5 years

of relevant experience.

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Job Description:

• Registering patients, scheduling appointments
• Help out doctors as needed
• Admin work
• Other ad hoc duties

Requirements:

• Min. N or A lvls or Diploma in any courses
• Able to start work immediately with minimal holiday plans
• Office hours Mon to Fri

Interested candidates, please forward your resume to Victoriayam@recruitexpress.com.sg

Victoria Yam Wen Ting
R21103142
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

• Perform dusting, sweeping, vacuuming, and mopping across all office areas, including workspaces, restrooms, the pantry, walkways, staircases, and outdoor spaces.
• Prepare and serve drinks for visitors; restock pantry items and cleaning supplies; manage inventory; and update the daily job log.

Requirements:

• At least 1 year of working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

What’s on Offer

• Mission: Provide compassionate, excellent and holistic healthcare. Tagline: Serve all with Love.
• Company: Guided by Catholic values, as a missionary not-for-profit hospital, we reach and serve all our patients and visitors with love, continue to make private healthcare accessible to our community by providing reasonable price points and bill transparency. We continue to be progressive to better serve current and future generations.
• Values: Compassion, Humility, Integrity, Respect and Peace (CHIRP).
• Sustainability: Love for nature and the environment. For instance, BYO food containers at staff canteen.
• Work-Life balance: Attractive leave days to rest and re-charge.
• Work Satisfaction: An impactful role in shaping a high performing & engaging culture.

Who We Need

Front Office Department:

• Performing reception and front desk duties.
• Portering and Triaging duties such as transfer of patients from one location to another.
• Attending to all enquires of patients and visitors including phone enquiries.

How to Succeed

• Possess at least Nitec, GCE ‘A’, ‘O’, ‘N’ Levels in any discipline.
• Minimum 1-year experience in a customer service position.
• 5 days work week, able to work on 2 rotating shifts including weekends and public holidays.
• AM: 7am to 4.30pm, PM: 12pm to 9.30pm
• Entry level candidates are welcome to apply.

主要工作职责：

（一）总裁助理职责

1.协助总裁进行对外事务联络，协调和经销伙伴之间的业务往来；

2.配合总裁处理对外关系（重要客户经销伙伴），接待客户和合作伙伴的考察参观；

3.协助总裁处理日常事务及与各职能部门的联络.协调，做好上情下达工作；

4.协助总裁安排各项事务的日程与议程，撰写和跟进落实会议安排等。

（二）办公行政职责

1.负责前台服务热线的接听和电话转接，做好来电咨询工作，重要事项认真记录并传达给相关人员，；
2.负责来访客户的接待、基本咨询和引见，严格执行公司的接待服务规范，保持良好的礼节礼貌；
3.对客户的需求及反馈第一时间传达到客户服务团队，定期汇总整理、优化；
4.公司行政工作安排并协助人事文员等其他工作。

任职要求：

1.本科及以上学历，商务类专业优先；

2.聪明灵活，工作有条理，细致.认真.有责任心，办事严谨；

3.具备较强的文字撰写能力和较强的沟通协调以及语言表达能力；

4.熟练电脑操作及Office办公软件，具备基本的网络知识；

5.良好的团队协作精神，为人诚实可靠.品行端正，具备一定的抗压能力；

6.工作仔细认真、责任心强、为人正直，具备较强的书面和口头表达能力；

7.形象好，气质佳。

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

5 days, 8.30am- 6pm

Salary: $5000 -$6800 + Transport allowance + HP allowance (No commission)

Address: Tagore Industrial Ave, Singapore (Lentor)

Company products:

Industrial parts supplier of Valves, Steam products, Actuator, and etc..

Overview of Job Scope

As the Assistant Sales Manager (ASM), you will be responsible for overseeing the sales and marketing team to attain predetermined annual sales targets. You will drive the implementation of a robust sales and marketing strategy aimed at broadening the company's customer base and reinforcing its market position.

Key Tasks and Responsibilities:

1. Achieve Target Sales and Beyond

• Devise and execute strategic sales and marketing plans to meet sales targets.
• Analyse sales revenue to assess the profitability of existing and new products.
• Jointly set performance goals with sales staff – Key Results Areas (KRA), Key Tasks (KT) and Key Performance Indicators (KPI) for the next year.
• Utilise an efficient reporting system for accurate tracking of business opportunities.
• Generate leads and foster new business opportunities to support the sales team.
• Monitor market dynamics including sales volume, product mix, and pricing to stay abreast of changing trends and competitors.

2. Lead Team to High Performance

• Inspire and energise the sales team to perform to their level best.
• Review each team member’s sales performance report submitted weekly/monthly to analyse trends and performance.
• Coach and guide individual sales staff in achieving their key performance indicators.
• Collaborate with the sales team to co-create solutions and overcome challenges.
• Work with team to innovate strategies for competitive advantage in meeting monthly sales targets.
• Conduct year-end performance review and provide ongoing feedback to the sales team.
• Build a high performing team aligned with the company's vision, mission and core values.
• Plan and support HR with appropriate sales and marketing training to improve sales staff competence

3. Provide Excellent Customer Service

• Deal with dissatisfied customers and resolve customer complaints promptly.
• Service and retain high profile clients by maintaining steady long-term relationships with them.
• Monitor customer preferences to determine the focus of sales efforts and service level.
• Manage sales administrative processes efficiently to provide timely and high-quality services to satisfy customers’ needs.

4. Key Result Areas: Working with Management Team

• Prepare and present periodic sales reports to the General Manager/Managing Director.
• Provide performance feedback and contribute to sales and marketing strategy development.
• Drive debt collection efforts in collaboration with colleagues from Finance.
• Coordinate with Finance and other departments to resolve issues and improve processes.
• Undertake additional duties as directed by the management.

Requirements:

• Preferably a Bachelor’s degree or Diploma in Sales & Marketing, Business Administration, Engineering or a related field.
• At least 5 years of proven experience in industrial sales.
• At least 3-5 years experience in leading a sales team
• Proficiency in Microsoft Office Suite and CRM software

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Job Scope:
* Responsible for receiving, storing, and dispatching finished products – Medications.
* Conducting Quality Check for the Medications package received.
* Ensure that customers' orders are picked and packed correctly.
* Responsible for housekeeping to ensure the warehouse is maintained clean, neat, safe, and orderly.
* May be assigned to work @ GMP Room or Cold Room
o GMP Room : Required to pack medications in small quantities, will be required to work in a clean room environment – Must be meticulous and detailed
o Cold Room : Where medications are stored in Temperature controlled environment – Jacket provided specially for this room.

Job Requirements:
* GCE ‘N’/’O’/’ITE’ or Diploma in any discipline
* A good team player and cooperate with superiors and co-workers.
* Take ownership of the work assigned.
* Proactive and open to innovation and changes.
* Basic knowledge of Warehouse Management Systems (WMS) will be advantageous

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Pharmacy Logistics Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Responsibilities

• Main Duties is Loading and doing quality check for medications
• Responsible for receiving, storing, and dispatching finished products
• Conducting Quality Check for the Medications package received.
• Ensure that customers' orders are picked and packed correctly.
• Responsible for housekeeping to ensure the warehouse is maintained clean, neat, safe, and orderly.

Requirements:

• GCE ‘N’/’O’/’ITE’ or equivalent.
• Able to work under pressure in a fast-paced environment.
• A good team player and cooperate with superiors and co-workers.
• Take ownership of the work assigned.
• Proactive and open to innovation and changes

Working hours:

Part time: Mon- Fri office hours
Full time: Mon- Fri, office hours + alternate Sat, Half day
(830am - 530pm/ Sat 830am to 1230pm)

Temp Salary: $12/hr (no cpf)
Perm Salary: Up to $2500

Transport provided at Jurong & Clementi MRT

For interested candidates, please send your most recent and updated resume to [email protected]


Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Salary: up to $6500

Working Days & Hours: Mon-Fri Office Hours

Location: Novena

Job Description:

Provide safe and accurate medication dispensing and comprehensive medication education/counselling to patients and caregivers

Perform medication reviews and interventions to prevent and/or resolve drug-related problems with appropriate therapeutic recommendations to enable safe and cost-effective medication therapy

Perform clinical assessment of patients/customers with minor ailments and provide Pharmacy-only medications (Pmed) and/or General Sales List (GSL) with appropriate education and advice

Handles research drugs and sample drugs in outpatient pharmacy

Communicate effectively within the inter-professional teams and the department, as well as outside of team/department (e.g. patients, caregivers, community partners, admin support staff)

Adopt patient-centred care approach to patient care and establish collaborative therapeutic relationships with the patients/caregivers

Exercise situational awareness in performing routine patient care activities in outpatient pharmacy, and communicate with colleague to uphold patient safety and clinical care quality standards in patient encounters

Manage the continuous improvement of clinical quality, medication safety, and operational efficiency in outpatient pharmacy

Assist in the conceptualisation and implementation of departmental, institutional, and cluster strategies in alignment to national policie and best practices

Assist in the management of outpatient pharmacy operations (e.g. prescription processing, patient education, inventory management) and the corresponding performance, quality, and value-based indicators

Supervise the outpatient pharmacy team and manages clinical rosters and allocation/scheduling of duties in collaboration with relevant stakeholders (e.g. pharmacy technician executive)

Supervise the medication delivery services and manages its team of staff

Provide supervision over junior pharmacists and pharmacy technicians/assistants in routine patient care activities in outpatient pharmacy

Comply to the prevailing pharmacy practice standards and institutional policies, and escalate to supervisors for advice appropriately

Investigate and manage medication-related incidents in outpatient pharmacy

Exercise appropriate change management principles in the areas of work

Assist in the management of patient safety, quality improvement, and clinical quality standards in pharmacy department and the

corresponding activities (e.g. ERM/CRM, PSQI indicators/audits)

Participate in the clinical education of students, trainees, and healthcare professionals

Participate in the staff training of pharmacists and pharmacy technicians/assistants

Lead and participate in medication safety and quality improvement activities in collaboration with relevant

Any other duties as assigned

Job Requirements: Min Degree in Pharmacy & VALID AHPC & min 5 yrs of relevant experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• 8-10+ years of relevant office services/ facility management experience gained with MNCs or fast paced work environments
• Working knowledge in core operational areas, such as facilities management, event management (e.g.: recruitment and training events), and staffing & resource allocation
• Skillful in the analysis and re-engineering of systems, processes, and procedures

Our client is a top notch and international professional service MNC (based in town) with a strong reputation. It offers flexi work arrangements and promotes a collaborative and proactive work culture. For this role, we are looking for a dynamic and passionate office manager with min 8 years of office admin exp gained with fast paced and dynamic MNC environments.

Job Summary as an Office Manager

The purpose of this role is to be the first point of contact for office services/admin management of the business, based in Singapore. In this role, the individual will be responsible for all office support duties, ensuring smooth and professional operations of the firm’s back of house operations. You will manage the receptionist and work closely with multiple stakeholders.

The main duties will include:

• Manage end-to-end planning and execution of all office services related work and in-office events
• Forecast and plan budgets for facility-related spend, office expansion/fitting/installation spend and centralized vendor relationship management
• Work closely with the Technology team to implement office space/rooms bookings technology
• Co-Lead Office Safety & Security team with HR Manager to ensure that Office space is compliant with global safety and security guidelines as well as local building requirements.

In addition, you provide leadership /guidance to office managers in growth offices (based overseas) to align on best practice, cost efficiency methodology and knowledge sharing. You will also share with other offices globally on best practices in facilities/office services management.

Essential Functions

Office Services & Management

• Be the single point of contact for any events and meetings in the office (i.e. ensuring meeting room layout for training events, off-sites, office parties etc.)
• Respond to office feedback on what can be improved in terms of facilities effectiveness
• Forecast movements, recommend, and facilitate office space allocation (workstations, LT offices, etc.), in conjunction with HR
• Manage and maintain floor plans. Responsible for name labels on workstations and LT offices
• Arrange office maintenance (e.g. lights, air-conditioning, photocopying machines, printers) and equipment repair, dealing with tenancy issues, working together with the Technology team
• Conduct daily inspection with a checklist to ensure that LT rooms are in useable condition (furniture, equipment are in place)
• Coordinate regular routine maintenance with building management and cleaners including: carpet steam cleaning, ad hoc cleaning of fridges, cupboards, windows, equipment etc.
• Responsible for day-to-day management of Housekeeping, Facilities, Food & Beverages, Pantry in office
• Responsible for stock/pantry supplies, stationery, furniture order and purchases
• Solicit bids, negotiate contracts, and manage vendor relationships
• Review vendor contracts and ensure that firm’s interest is safeguarded
• Work closely with EA Manager/EAs on office facilities matters
• Provide additional support as required for in-house Marketing or Recruiting functions

Budget Planning and Vendor Management

• When needed, work with project teams on expansion plans, seating and capacity planning, budgets (for example, real estate utilities, day-to-day expenses etc.)
• Effective cost management through efficient ordering of stock/pantry supplies, stationery
• Process, code and submit invoices for payment approval relating to various vendors including catering, business card supplier, florist, couriers, gifts and others
• Track and monitor facility management KPIs and present to Senior Management on a monthly/quarterly basis
• Manage vendor relationships and contractual staff with respect to office items, facility, transport etc.; bring the best possible deals and discounts

Reception

• Manage and oversee the Receptionist and cleaning staff to ensure general office & meeting rooms are always ready for use
• Oversee the professionalism/presentation of the front-of-house areas (i.e. reception and client meeting rooms)
• Manage daily inter-office mail including arranging couriers as and when required and redirect incoming faxes
• Collect office mail from the post box daily
• Arrange afterhours lift access for clients as and when required
• Arrange afterhours office air-conditioning requests
• Act as back up Receptionist in her absence (i.e.: annual leave/sick leave, etc.) / arrange for additional back up support of Receptionist as and when required, with the support from the EA Manager

Regional Office Safety & Security

• Part of the Office Situation Response Team led by the Office Head that manages the day-to-day safety and security of the office and responds to any emergencies
• Conduct audits, verify compliances, and do safety checks (e.g. fire drills, first aid kits); coordinate with HR and global teams to handle Crisis Management
• Leads life safety initiatives, such as fire and first aid training and drills and liaise with building management and local fire and police departments.
• Maintains and updates portals with support from growth office OMs/building management across 6 offices
• Leads and conducts annual regional call-tree exercise across 6 SEA offices and prepares reports/updates to Office Heads

Others/Projects

• In the next 12 - 18 months, the job incumbent will be expected to be heavily involved in office move project from design, planning and engagement with the global facilities team and local project team and vendor.
• Perform other related duties as requested or as responsibilities dictate

Qualification and Preferred Experience

• 8-10+ years of relevant office admin experience gained with MNCs or fast paced work environments
• Passionate in the areas of office services/facilities management
• Working knowledge in core operational areas, such as facilities management, event management (e.g.: recruitment and training events), and staffing & resource allocation
• Skillful in the analysis and re-engineering of systems, processes, and procedures
• Strong records/knowledge management skills
• Purchasing, lease and contract management experience

Desired Attributes

• Excellent presentation skills with a friendly and professional demeanor
• Ability to work under pressure effectively and calmly
• Ability to multi-task
• Ability to work in a team environment
• Proficient organization and time management skills
• Have excellent attention to detail
• Ability to work to own initiative and be proactive
• Strong analytical and interpersonal skills
• Strong communication skills to effectively manage office-wide stakeholders
• Strong sense of detail, able to multitask, have good network of facilities vendors (i.e. electrician, cleaning companies etc.)
• Ability to thrive in a fast paced and dynamic work environment
• Hands-on, committed, and professional with strong stakeholder management skills

To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 27 August 2024

Benefits:

• Flexible schedule
• Travel incentive
• Salary: Basic + Attractive Rewards + Flexible Income Structure [Earn uncapped income through a multilayered incentive system, including commissions, performance incentives, annual bonuses, and exclusive incentive trips.]

Job Description:

• Assist the executive director by providing full secretarial support.
• Brainstorming for fresh ideas to demonstrate appreciation for our clients during the different festive seasons.
• Coordinate business meetings across different stakeholders such as internal & external non-executive directors to optimise company profits.
• Handling sensitive data with the highest level of confidentiality & ensuring compliance is accomplished.
• Maintain a systematic filing system & ensure all company documents are safeguarded appropriately.
• Organising company bonding events as well as replenishing office supplies.
• Support the executive director by furnishing full secretarial support.

Requirements:

• Possess minimum Local Diploma or related equivalent
• No experience required. Training provided
• Convertible to full-time direct sales if you have the passion for it

Interested applicants can send your resume to Whatsapp 83208165 (Jennifer) and allow our consultant to match with our clients.

Jennifer Tay Swee Shan

Reg No: R22111564 | EA No: 21C0845

Recruit Now Singapore Pte Ltd

Responsibilities:

• Oversee daily maintenance operations for facilities, including troubleshooting and repairing mechanical, electrical, and plumbing systems
• Assist in developing maintenance schedules and protocols, resulting in a more efficient workflow and improved system reliability
• Coordinate with external contractors for specialized services, Building system, MEP, fire safety systems, ensuring compliance with all regulatory standards and codes
• Collaborate with the project management team to support the design and implementation of new facility systems and infrastructure upgrades
• Conduct routine inspections of building facilities, including checking for leaks, monitoring equipment status, and reporting any issues to the maintenance supervisor
• Provide on-call support for emergency maintenance needs, responding promptly to issues to minimize operation disruption

Requirements:

• Min 2-3 years of relevant experience
• Minimum Nitec in Facilities Management or related fields

Salary range: Up to $3K

Mon to Fri office hours

Medical Device MNC

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Asia-Pacific Office of Compliance Department

We are looking for a professional to join the team.

Your key roles & responsibilities include:

· Enhancing overseas compliance monitoring framework/programme

· Designing KRIs (Key Risk Indicators) monitoring framework, conducting R&C (Review & Challenge) process to detect early signs of a potential compliance risk(s) as well as periodic and/or ad-hoc Testing activities where necessary

· Handling queries from offices and providing assists with proper interpretation and adherence of Japanese laws and regulations and relevant internal rules that are applicable to the bank and its clients

· Coordinating with HQ relevant departments/sections, and effectively communicating with regional offices’ compliance personnel and management to strengthen the bank’s compliance risk control locally, regionally, and globally

What you should have:

· A Bachelor’s Degree

· At least 15 years of relevant experience in compliance analysis, planning, relevant rule implementation/revision/abolition process

· Special knowledge of Japanese laws and regulations, especially the ones applicable to Japanese Financial Institutions operating overseas

· Good problem-solving skills and the ability to acquire consensus among stakeholders.

· Skills for critical & analytical thinking, articulate documentation, effective communication, relationship building among others

· Business-level proficiency in both English and Japanese are required to read, write,

understand documents as well as communicate in those two languages with Head

office in Japan, Singapore branch staff and globally including our regional branches

· Strong understanding and affiliation to Japanese financial industry with relevant

network

Responsibilities

· Perform quality testing and inspections of Products

· Perform verifications of RMA parts returning from customer and troubleshoot of issues

· Assures system and product quality by testing finished-product and system capabilities

· Assist Senior/Engineer on new product phase-in

· Preparation of product documentation (User manual, Datasheets, Procedures etc)

· Ensures proper record keeping of all test data and test report

· Work with different department teams

· Support project engineer for new project testing

· Support field installation work (if required)

Qualifications:

· Diploma in Electrical and Electronics or equivalent

· Proficient in MS Office application (i.e. Words, Excel, Powerpoint) is a must

· Good communication skills

· Good team player with the ability to work with people from different level

· Basic knowledge on software programming languages such as C/C++/Python/Java

· Willingness to learn & Positive attitude