Total 1,194 Others/Any secretary job vacancies in Singapore

About Sleek

Sleek is on a mission to revolutionize how entrepreneurs operate their business. We want to give small business owners peace of mind and the power of online solutions to allow them to focus on what they do best - growing their business. As we work for our thousands of customers, we gather millions of data points about their business, and in turn we transform those into useful, actionable insights and recommendations to accelerate their growth through smart algorithms.

We are a team of 480 builders from 14 countries, with offices in Singapore, Philippines, Hong Kong, Australia and the UK committed to delivering a delightful experience to our clients!

We are looking for an amazingly well-rounded Senior CorpSec Executive to help quickly grow our business in Singapore. You will be forward-thinking, with a desire to work in a progressive, tech-assisted environment.

You must be able to prioritise your tasks and work comfortably under pressure.

Position Duties

The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work. This includes:

• Incorporating new companies (private limited, sole proprietorship etc.)
• Transferring corporate secretary appointments for existing companies
• Preparation and drafting of statutory documents (e.g. AGM, EGM, Board Resolution, etc.)
• Other corporate or ad-hoc administrative duties as assigned by the Manager(s)
• Maintaining minutes books and updating records in registers
• Monitoring statutory deadlines

More about Sleek!

At Sleek, we work in a fast-paced start-up environment. We have a strong culture built around our five core values: Simplicity, Loyalty, Excellence, Entrepreneurship, Kindness. As a deliberately multicultural team, our team comprises more than 21 nationalities and spoken languages.

We consider the company’s success to be a result of committed individual and team efforts, and are looking to onboard talented and creative people who want to make a difference. Corporate social responsibility is a passion, and as an equal opportunity employer we aim at making the world a better place. We are the 1st international incorporation and accounting brand to achieve B Corp certification status, meeting the highest standards of social and environmental impact performance. With a strong commitment to also make Sleek a great place to work, we offer a flexible working environment where we empower every team member to be the best they can be - regardless of race, ethnicity, religion, gender, age or identity.

If you think you would be a good fit for our mission, we look forward to hearing from you!

· Provide administrative support to Line of Business and projects

· Initiate and maintain document control system and processes

· Prepare meeting logistics, presentation setup and presentation materials

· Assist in coordinating with project team(s)/ client(s) during project execution

· Assist in monitoring project progress, variations and progress claims

· Assist to maintain, track and clientele records

· Any other ad-hoc duties as assigned from time to time

Requirements:

· 3 years of working experience in construction industry

· Recognized diploma/ degree in business administration/ engineering

· Proficient in Microsoft Office skills, in particular Word, Excel. and Powerpoint

· Able to work independently and in a fast paced environment

· Analytical and problem solving skills

· Particular attention to details

· Possesses excellent communication skills both written and verbal

If you wish to have the opportunity to work in an international consultancy firm which offers attractive remuneration, a 5-day week and a conducive environment to enhance your skills and experience, please send your full resume, including your salary expectations and contact number to

2 International Business Park #06-08

The Strategy Tower 1, Singapore 609930

Email: [email protected]

(Only shortlisted candidates will be notified)

The Company

Our client in the financial services industry, a venture capital firm is looking for an Office Administrator & Secretary to join their team.

The Role

You will be providing full secretarial support to a senior executive. Some of the responsibilities include calendar management, coordinating meetings, managing travel arrangements, handling expense claims, preparing meeting agendas and presentations etc. You will also be responsible for general office management duties such as attending to visitors, upkeeping of the office, organizing events and other ad-hoc tasks assigned.

Your Profile

You should have at least 2 years of relevant working experience. To succeed in this role, you should be a proactive, a good team player, a self-starter, have good attention to detail, good communication skills and be proficient in Microsoft Office Suite.

Apply Today

Please send your resume, in WORD format only and quote reference number KC12584448,by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd | Co. Registration no. 200612189E | EA Licence No.: 07C5595 | EA Registration Number: R21100032 Ka Le Chua

• Location: Raffles Place

• Working hours: 09:00 to 17:40 (Monday to Friday)

• Salary: up to $6,000 (depending on experience)

CEO Secretary (Japanese-speaking, C-suite, Central)

Our established Japanese client in the energy industry is looking for a professional and committed secretary. CEO Secretary shall conduct high-level administrative support and assistance to the CEO of the Company.

Specific responsibilities include:

• Manage daily schedule for internal/external meeting requests, liaise with transport service provider for local transport arrangement, provide daily updates of meetings, lunch, dinner appointments and golf booking etc. in a timely manner
• Assist in business travel support, including arrangement of VISA application, and overseas accommodation/logistic arrangement. These may include private flights and logistic booking etc.
• Manage monthly expenses and claims
• Other ad-hoc tasks and support any other administrative duties assigned by the CEO and reporting supervisor(s)

Attitude and Skillsets:

1. Proactively support CEO in his daily business activities without disruption. Be responsible for the role with a professional mindset, and keep in mind to work as a member of the administrative department;
2. Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments;
3. Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality
4. Effective listening, communication, and interpersonal skills;
5. Excellent verbal and written communication skills;
6. Excellent time management skills with a proven ability to meet deadlines.;
7. Ability to multitask and function well in high-paced and at times stressful environment;
8. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems;
9. Proficient with Microsoft Office 365 with the ability to learn new or updated software
10. Experience in the SAP accounting system will be an advantage

Qualifications:

• Diploma or equivalent.;
• 3 - 5 years of Personal Assistant experience in a corporate or professional environment working for senior-level management;
• .Good written, verbal, and interpersonal communication skills;
• Japanese communication skill (minimum JLPT level N2 or equivalent) is required to liaise with Japanese-speaking counterparts;
• Possess strong organizational skills, meticulous attention to detail, diligent, self-motivated with a positive working attitude;
• Able to multi-task and work under pressure;
• Able to solve problems independently or with minimum supervision;
• A good grasp of absolute discretion and confidentiality

Interested applicants, please send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Charlene (R22105303) at [email protected] with the email subject header "CEO Secretary (Japanese-speaking)" for immediate processing.

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

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Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Tanjong Pagar
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681

The Supreme HR Advisory Pte Ltd| EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

An award-winning full service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have the following position for a highly motivated and committed individual to join our Firm:

Job Description:

The successful candidate will work with a team of patent professionals in the Intellectual Property & Technology Department, and will be involved in patent prosecution matters. Essential attributes include an excellent work attitude and strong communication skills with a good command of the English language, along with the ability to work both independently as well as part of a team.

Job Requirements:

• Degree or Diploma in any discipline
• Minimally 5 years of experience as a legal secretary in an Intellectual Property & Technology department
• Attention to detail, strong organisational skills and a commitment to meet deadlines
• Conversant with Microsoft Office Applications, with a willingness to learn new technology
• Excellent communication skills in both spoken and written English
• A team player with good interpersonal skills

If you possess the above and would like to be part of a progressive and responsible team, we welcome you to put in your application with us.

For more information on our Firm, please visit our website at www.allenandgledhill.com.

Only shortlisted candidates will be notified.

Responsibilities:

• In charge of arranging all travel logistics, including flights and accommodation bookings, visas, and transportation.

• In charge of the schedule planning for meetings, travels and activities.

• Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.

• Maintain and update Director’s calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.

• ⁠Engage with stakeholders through various channels, including phone and zoom, to address inquiries, provide information, and resolve issues.

• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.

• ⁠Advise Director on a high priority matter and follow up accordingly.

• Takes part in responding to the Director’s requests for review and approval.

• Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Director.

• Handle sensitive and confidential information with the utmost professionalism and discretion.

• Perform various administrative tasks.

Requirements:

• Willing to travel overseas.

• Minimum of 3-5 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.

• ⁠Excellent communication, interpersonal and time-management skills.

• Discretion and confidentiality in handling sensitive information.

• ⁠Flexibility to adapt to changing priorities.

• Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.

• Willingness to work flexible hours.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681

The Supreme HR Advisory Pte Ltd| EA No: 14C7279

Job Duties:

• Coordination of travel arrangements (booking of flights, hotels, transfers, visas etc)
• Calendars management
• Assist in expense preparation, submission and tracking
• Review, record and obtain required approvals for invoice payments
• Coordinate and provide support with meetings, events and conferences whenever necessary
• Attend and receive guests at the reception on the assigned floor in a professional manner when required
• Assist with meeting room bookings and arrange refreshments where necessary
• Assist in gathering company reports, presentations in advance to the meetings.
• Maintain travel & meetings record.
• Any other ad-hoc duties as assigned

Job Requirements:

• Proficient in MS Office applications: Word, Excel, PowerPoint, Outlook
• Meticulous and detail-oriented
• Strong interpersonal skills and a team player

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Legal Secretary for commercial & civil dispute litigation and global arbitration.

Responsibilities

Perform full legal secretarial, PA and administrative support to Partner and team

Edit, markup, amend documents, formatting, pagination, presenting documents

Proofread, prepare large files, bundle of document, table of contents

Manage diary in maintaining appointments, conference and lunches, travel and accommodation

Conduct online searches on ACRA, AML checks, electronic filing

Draft and engross bills, timesheets, expense claims, COR application with IRAS

Requirements

Min. 3 years legal secretarial experience supporting civil and commercial litigation, dispute and arbitration at law firms

Proficient with MS Office suite, Chrome River, Imanage, Expert Time and elitigation is a must

Excellent written and communication skill

Must possess strong administrative abilities, proficient secretarial skills, adept multitasking capabilities and accustomed to work effectively in fast-paced setting

Location : Marina Bay Financial Centre

Interested applicants are invited to submit MS word resume with current and expected salary,

reason for leaving employments and earliest availability to apply.

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Telephone: 69557787 Mobile: 98435711

Employment Agency Licence no.: 18C9211

Website: c-connectconsultants.careers

· Position: Secretary cum Admin

· Location: North Bridge Road

· Working Hours: Monday to Friday (9.30am - 5.30pm)

· Salary (commensurate with experience): Up to $5,000 + Performance Bonus

· Duration: Permanent

· Industry: Commodity trading of rubber & metal

Main Responsibilities:

· Managing CEO’s schedule by scheduling and coordinating appointments, meetings and events including booking of venues for lunch / dinner events

· Planning travel arrangement for the CEOs and HODs, including booking of flights, accommodations, ground transportation, travel insurance and managing travel itineraries

· Acting as first point of contact between CEO and internal or external stakeholders

· Managing incoming and outgoing correspondence on behalf of CEO, phone calls and other form of communication

· Keeping accurate records and maintaining an up-to-date filing system for CEO’s office

· Coordinating and scheduling of meetings, attending to CEO’s guests /visitors once they arrive at the office

· Maintaining the company's CRM system, delivering administrative support, and offering assistance with shipping operations as required

Requirements:

· Bilingual in English and Mandarin to converse with Mandarin speaking associates

· Good understanding of SaaS and Microsoft Office

· Ability to handle multiple tasks and operate in a fast-paced setting

· Remarkable communication and organizational skills

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Job Scope

• Provide full secretarial and executive administrative support for the Group CEO and CSO.
• Take detailed minutes during management meetings and presentations as required by the Group CEO and CSO.
• Coordinate corporate communication efforts and prepare presentations for internal purposes or external correspondence.
• Liaise with Legal Counsel and Regulatory Compliance to manage business matters effectively.
• Manage scheduling, prioritization, and preparation for all engagements, as well as coordinate and plan travel schedules involving the Group CEO, CSO, and Senior Management Team where necessary.
• Act as the primary interface to the CEO and working teams, specifically the senior leadership.
• Prepare and compile management reports, statistics, presentations, and meeting agendas, as well as prepare presentation materials for strategic meetings.
• Support adoption of key changes to processes and collaborate with different departments to gather insights and feedback.
• Conduct research, gather data on related market trends for decision-making, strategic planning, or business development purposes.
• Provide support for corporate strategy project management and related tasks.
• Demonstrate understanding of budgeting and expense management; financial acumen will be advantageous.
• Support marketing communications with the Marketing team in terms of project administration.
• Organize coordinate company events, conferences, or meetings and team-building sessions.
• Fulfill other ad-hoc duties as assigned by the CEO.

Job Requirement:

• Min Degree in Business or relevant field
• 3-5 years of working experience, preferably working with leadership or senior management team
• Ability to handle multiple and complex tasks simultaneously and work under pressure in a fast-paced and dynamic environment
• Able to start work immediately or within a short notice

Interested candidates do submit your application to [email protected]

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

Responsibilities:

1. Assist executives in all aspects of daily work arrangements such as managing executive calendars, schedule meetings, and coordinate priorities;

2. Responsible for meeting minutes of relevant meetings; and the reception of relevant customers;

3. Serve as the primary point of contact for senior executives to liaise with internal and external stakeholders;

4. Draft and proofread emails, letters and other communications on behalf of senior executives;

5. Prepare and edit reports, presentations and various business documents as needed;

6. Cooperate in handling Singapore’s public relations (government, important customers, etc.) and have rich knowledge of business etiquette;

7. Coordinate the processing of requests, approvals and reports from various departments of the company, and register, pre-process, submit and follow-up relevant documents;

8. Complete other matters assigned by the directors and management, including business communication with customers.

Requirements:

• MinimumDiploma degree or above in business administration, secretarial, economics, finance and other related majors preferred, overseas study/work background preferred

• Presentable and well-groomed, good interpersonal communication skills, familiar with business etiquette and social skills

• Good “can do” attitude, meticulous and excellent prioritization skills, multitasking abilities and has initiative

• At least 2 years working experience as an executive secretary or similar position

• Cheerful personality, Well-developed organizational and time management skills

• Proficient in Microsoft Office

• Able to speak and write in English and Mandarin to handle overseas colleagues and clients

• Have a high degree of professional ethics and professionalism, and be able to ensure high confidentiality and consistency

• Intend to develop in the field of personal assistants, have a strong sense of self-management and teamwork

Job Description

To assist the management team with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties, and generally being a helpful and positive presence in the workplace.

To be successful as an administrator, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The administrator must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, the administrator should have a genuine desire to meet the needs of others.

Responsibilities:

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Preparing facilities and arranging refreshments for events, if required.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, and create presentations.
• Observing the best business practices and etiquette.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Other ad hoc duties.

Requirements:

• Bilingual in English and Chinese is a must.
• Diploma, equivalent or higher with relevant experience in administration support
• Excellent verbal and written English communication skills.
• Exceptional interpersonal skills.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Experience in the manufacturing industry is an advantage.
• Fresh graduates are also welcome.
• Salary S$2600-3600
• Singaporean, Singapore PR, and Malaysian only

Interested applicants, kindly forward your detailed resume indicating the earliest availability/notice period required, current and expected salary via email to: [email protected]

We regret that only shortlisted candidates will be notified.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Company’s Profile:

One of the leading global Financial Providers providing insurance and investment planning and management services, they are now looking for vibrant and passionate individuals that are seeking a career path in the financial industry to join them to gain insights and have hands-on experience with guided mentorship to spearhead their career in this industry!

Work location: CBD area

Working hours: Monday - Friday, flexible hours, 50 to 60 hours per month (Not required to work on weekends)

Salary: $15/hour

Job Responsibilities:

• Assist the executive director by providing full secretarial support.
• Brainstorming for fresh ideas to demonstrate appreciation for our clients during the different festive seasons.
• Coordinate business meetings across different stakeholders such as internal & external non-executive directors to optimise company profits.
• Handling sensitive data with the highest level of confidentiality & ensuring compliance is accomplished.
• Maintain a systematic filing system & ensure all company documents are safeguarded appropriately.
• Organising company bonding events as well as replenishing office supplies.

Requirements:

• Graduated from local school Diploma/A Levels/University Degree
• MUST be able to commit for minimally 1 month, convertible to full-time permanent role

Interested candidates may whatsapp your resume to 8494 1966 and interview can be arranged immediately. Only shortlisted applicants will be contacted.

Cassie Chan | R2197426

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Job Duties

• Provide high level administrative/secretarial support to CIO and Head of Business Management including schedule management, coordinating meetings and travel, preparing papers, presentation, minutes action points and communications, as required
• Receive and host visitors on behalf of the CIO/Investment Heads and support Group/ Board/Executive events and meetings as required
• Ensure broad support to functional teams for budget, vendor/contingent worker management, interview scheduling and other day to day administration requirements
• Partner closely with Head of Business Management coordinate annual program of technical and other investment related training and development, leveraging broader administration team resources to support
• Develop strong relationships with key personnel within office of CEO, and other key functions and support roles across the business interacting with Investment
• Provide support and back up to other administration/facility support teams as required
• Coordinate network Investment division for all secretaries to share relevant information and ensure cross team coverage, capacity, and capability to support all Investment functions
• Mentor department secretaries to support their development and performance in partnership with functional leader
• Ensure that all secretaries are maintaining Investment organisational charts (by function) and professional bios within each function in a timely manner and stored in a SharePoint for easy access
• Operate with the strictest of confidence and ensure the same attribute is demonstrated with other department secretaries
• Take the lead on adhoc project initiatives as delegated by CIO/Head of Business Management

Job Requirements

• Minimum Diploma/Degree & above or equivalent
• About 10-15 years of professional secretarial experience within banking/finance industries
• Possesses high initiative, excellent interpersonal skills, and confident
• Able to mentor/manage a team of secretaries within the investment team

Qualified candidates may submit a copy of detailed resume in MS Word Format to [email protected]

Charissa Ong Zimin (R1104659)

Email address: [email protected]

Recruit Express Pte Ltd

EA License No.: 99C4599

Nearest MRT: Labrador Park
Contract Duration: 12 Months
Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm Basic Salary: Up to $5,350 per month

Job Responsibilities:

· Provide administrative and secretarial support for day-to-day tasks like schedule management, booking meeting venues, handling meeting logistics, and managing requests from staff and external companies as well as agencies for meeting slots

· Manage travel arrangements for four Directors, handle expense claims, procure office supplies as well as track processing of invoices and payments.

· Organise divisional functions, off site and teambuilding events as needed

· Prepare meeting materials and event admin briefs where necessary

· Perform budget tracking for certain line items and purchase related processes

· Participate in any other ad hoc projects (such as assisting with events management) and committees as assigned from time to time

Job Requirements:

· Diploma in any discipline.

· Minimum of five to seven years’ secretarial experience at the executive level preferred.

· Proficient in Microsoft Office Word, Excel, Outlook and PowerPoint

· Only Singaporeans need to apply.

This role would require the incumbent to support calendar management for four directors.

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

JOB DESCRIPTION

The Operations Manager leads a team of Administrative Support and Logistics staff and ensures that the daily operations of the company are carried out smoothly.

JOB RESPONSIBILITIES

· Manage a team of 4 staff to handle the functions of Administrative support, Logistics, Human Resource & Procurement

· Assist in the implementation of all environment, health and safety programs of the company, in the capacity of EHS representative

· Ensure compliance to the Personal Data Protection Act, in the role of Data Protection Officer

ADMIN

· Monitor submission of invoices and ensure that high value invoices are submitted in time for payment

· Assist in payment collection of overdue invoices

· Maintain an effective To Do List system and to keep it updated at all times

· Ordering of stationery and printing of office & marketing collaterals

· Weekly check of SAP system to ensure there are no mistakes in entries made by staff

· Safe keeping of company cheques and cash

· Checking of mailbox and posting of mails

MANAGERIAL

· Work closely with the Managing Director to set and/or implement policies, procedures and systems and to follow through the implementation

· Communicate all operating policies and/or issues at company meetings

· Research alternate methods of productivity, efficiency & continuous improvement

· Submit reports and updates to the Managing Director

· Check quotations prepared by team and authorise high value quotations up to a value of SGD 10,000

· Review and approve tender documents up to a value of SGD 50,000

· Signing of Quotation acceptance for purchase of services or miscellaneous items up to a value of SGD 1,000

· Prepare and sign Decontamination certificates for return of Blood Chemistry analyser to factory

LOGISTICS

· Oversee the day to day deliveries of goods done by the delivery man to the various customers and step in if any issues arise

· Oversee the running of the warehouse and store operations

· Follow the quality procedures and standards with respect to GDPMDS, ISO 9001 & ISO 14001

· Supervise the Goods receipts from Suppliers

SALES & SERVICE SUPPORT

· Overall responsibility for company LinkedIn page including developing and posting content and ensuring identified objectives are met.

· Maintain good relationship with sub-distributor in Indonesia

· Serve as primary point of contact when there are escalated customer issues related to goods quality, customer service and mishaps.

· Communicate customer issues with the team and devise ways of improving the customer experience, including resolving problems and complaints

Requirements

• Min NITEC / Diploma / Degree in any courses
• Min 6 years of experience of office operation / Administrator / secretary expreience
• Experience in healthcare / Medical device / pharma industry is preferred

Basic salary range: $5K to $6K

Medical Device industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Job Descriptions:

· Coordinate with vendors, suppliers, distributors, customers, orders and shipping arrangements

· Provide shipping schedules to related parties

· Documentation jobs-making shipping invoices, draft bill of ladings with in-house system

· Perform general admin and clerical duties – photocopy, filing, creates and updates files/documents and secretarial duties for Senior VP

· Any ad-hoc duties assigned by the superior.

·

Pre-requisit:

· At least 3 years of related working experience

· Minimum educational qualification as a Diploma holder

· Knowledge of Microsoft applications

· Overseas travelling may be required to support business needs

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Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume
We regret that only shortlisted candidates will be notified
Job Code: SHUL
Email Address: [email protected]
EA License: R1656128
Registration No: 01C4394
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BOC Aviation Limited is a Singapore incorporated company listed on the Hong Kong Stock Exchange.

The Company Secretary is responsible for ensuring compliance with corporate regulatory requirements in Singapore, Hong Kong and other jurisdictions relevant to the Group’s business.

Responsibilities:

(A) Board Activities

• Advise Board and management on directors’ duties, corporate governance and corporate regulatory matters
• Supporting the Board Secretary in managing Board meetings
• Manage Board evaluation process
• Facilitate directors’ training
• Secretary to Nomination Committee

(B) Regulatory Matters

• Production of all HKEx announcements and publications
• Compliance with all other disclosure and filings requirements in Hong Kong, Singapore and other relevant jurisdictions
• Monitoring regulatory updates in all relevant jurisdictions and implementing appropriate changes
• Principal point of contact for corporate regulators, including ACRA and HKEx
• Manage AGMs and EGMs (as required) in conjunction with Investor Relations department and the Hong Kong share registrar

(C) Subsidiary companies

• Ensure all corporate filings are made in a timely manner, with proper records maintained
• Uphold good corporate governance in all board and shareholder proceedings

(D) Others

• Manage Corporate Affairs team
• Secretary to Management Committee:
• Review and manage Board and Management Committee approval papers, liaising with the relevant HODs and Senior Management as required
• Support other departments with corporate regulatory matters
• Member of ESG Committee
• Fulfil internal reporting requirements for the department
• Regular review of various policies and procedures

Requirements

• Qualified as a solicitor or chartered company secretary in Hong Kong, Singapore or other common law jurisdiction. Hong Kong qualification and/or HKEx experience is strongly preferred.
• 5 to 10 years of experience as (i) a company secretary (or other relevant corporate secretarial experience) or (ii) as a lawyer in the aviation industry.
• Excellent drafting skills and meticulous with strong attention to details.
• Good interpersonal skills, confidence to engage and influence at all levels.
• Strong organizational and process management skills.
• Good command of business Mandarin will be advantageous.

Job Duties:

• Manage the calendar and a variety of administrative task for the team
• Supports the team in all general administrative matters.
• Prepares expenses, invoices and procurement for proper authorization and approval.
• Handle travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.
• Comfortable to work in fast paced environment

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117