Total 1,181 secretary job vacancies in Singapore

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Responsibilities:

• Assist in bookings for travels, meals and events
• Assist in organizing meetings and booking meeting rooms/venues
• Assist in preparing agenda, meeting minutes taking and sending reminders for follow-ups
• Working with procurement and relevant parties in processing purchase requests/orders and claims
• Assist in preparations, as well as printing of documents and name cards
• Ensure stationary and items required for company operations are well stocked
• Coordinates maintenance of copiers/printers and ordering of toners
• Arranging logistics, visa applications, bookings and itinerary planning for visitors (overseas and locals)
• Helping with tabulation, packing and/or distribution of materials/items when necessary
• Assist in admin work for bids and projects when necessary
• Working as a facilitator/coordinator for events or monthly meetings
• Working together with other secretaries to support one another when necessary

Requirements:

• Experience as a Secretary or Admin Executive
• Familiarity working in a complex office organization
• Strong oral and written communications skills, and ability to communicate with multiple overseas and local stakeholders
• Proficiency in Microsoft Office Suite, Outlook and related admin tools
• Capability of multi-tasking with good time management and priorities setting
• High level of integrity in handling confidential information
• Able to work under pressure and handle last minute requests/changes at times
• Strong interpersonal skills in managing conflicts or tasks assigned by different senior executives

• Excellent opportunity to join a top REIT firm
• Permanent part-time opportunity

About Our Client

My client is a global industrial real estate company that specializes in logistics facilities. It owns, operates, and develops industrial properties in key distribution markets worldwide. With a vast portfolio of warehouses and other industrial facilities, it plays a crucial role in the global supply chain.

Job Description

As a corporate secretary, the key responsibilities includes:

• Manage a broad spectrum of corporate secretarial tasks.
• Collaborate with corporate legal counsels to implement the steps-plan for corporate exercises.
• Handle the incorporation of new entities in Singapore and participate in drafting resolutions for these entities.
• Manage Annual Returns filing, closely coordinating with and taking direction from the accounting and tax team for all Singapore entities.
• Conduct Know Your Customer (KYC) procedures with banks.
• Maintain and organize legal documents and records, both physical and digital.

The Successful Applicant

• Diploma in relevant field
• At-least 5 years of experience within corp sec

What's on Offer

An exciting opportunity for a part-time role with a REIT firm as a corporate secretary

Contact

Ginny Teo (Lic No: R22104515/ EA no: 18C9065)

Quote job ref

JN-052024-6413479

Phone number

+65 6541 9926

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

• Responsible in monitoring and responding to the manager's email,
• Preliminary drafting of correspondence on the manager's behalf,
• Delegating work in the manager's absence,
• Diary management, planning and organising meetings, taking action points and writing minutes, preparing papers for meetings,
• Organising complex travel, planning and organising events,
• Improving office systems
• Conducting research, preparing presentations, managing and reviewing filing and office systems
• Managing ad hoc projects

• Position : Secretary/Admin Assistant - Up to $4500
• Location : Orchard - Near Somerset MRT
• Working hours : Monday -Friday, 9.00am-6.00pm
• Salary (commensurate with experience): Up to $4500+ 1 month completion bonus + 14 days annual leave + Medical reimbursement
• Duration : 1 year contract - convertible or renewable
• Industry : Power Generation

Main Responsibilities:

• Provides secretarial and administrative support to Senior Management/ Heads of Department including P/CEO
• Preparation of correspondence
• Arrangement of meetings
• Assistance in compliance work
• Organisation, storage and retrieval of documents including electronically
• Administrative duties such as procurement of centralized office purchases
• Cover for reception duties, general duties as assigned, etc

Requirements:

• Secretarial studies or GCE ‘O’/ ‘A’ Levels/ Diploma in Business Administration
• Minimum of 1-2 years relevant working experience in similar position
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to [email protected]

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Operating as Mayer Brown PK Wong & Nair in Singapore we have been working in a Joint Legal Venture since 1 January 2023. Singapore is one of our fastest growing offices in the region and it is an exciting time to join the firm as we continue to progress.

Our Legal Secretary Team is highly regarded and we are looking to hire a Junior Legal Secretary who is in the beginning stages of their legal support professional career, and who is wanting to progress in a firm on a growth journey. They will work alongside a Senior Legal Secretary to learn and collaborate on meeting stakeholders needs.

Responsibilities:

• Provide accurate, timely and professional support to Partners and Lawyers within the stakeholder group.
• Work alongside a Senior Legal Secretary to learn best practice and internal firm processes to meet the business needs.
• Develop and establish a career as a legal support professional in a leading global law firm.
• Arrange meeting and managing calendar to facilitate streamlined working habits, including time recording for fee earners.
• Assist in creating letters, preparing presentation materials and legal document collation.
• Responsible for file management on the iManage document management system, and maintaining good filing practices.
• Liaise with travel providers to arrange business travel and client/seminar meeting attendance.
• Assist in the preparation of bills and liaising with the Accounts Team to ensure accurate issuing inline with firm processes.

Requirements:

• Formal secretarial or legal professional studies.
• This role is suitable for someone who is at the start of their legal support professional career.
• Less than 2 years' legal secretarial/administrative experience, and who is willing to develop and learn under guidance.
• Experienced in MicroSoft Word, Excel, PowerPoint and Outlook.
• Comfortable learning new technologies and developing best practice in tasks specific to the legal profession.
• Confident in written and spoken English and in liaising with stakeholders in person and remotely.
• Uses initiative to get tasks done, is detail orientated and proactive about 'what else' when managing stakeholders matters.
• Enjoys working in a team orientated firm, and willing to assist colleagues when additional support is needed.
• Organised, and with the ability to prioritize and work to meet tight deadlines.

• Position : Personal Assistant or Secretary
• Location : Orchard/Holland Village
• Working hours : 5 days work week, Monday - Friday : office hours (9.00am-6.00pm)
• Salary (commensurate with experience) : Up to $6000+ AWS + Bonus
• Duration : Permanent
• Industry : Law

Main Responsibilities:

• Arrange all travel logistics, including flights, accommodations, visas, and transportation for the Top Manager's international trips. Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
• Maintain and update the Top Manager's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
• Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Top Manager.
• Prioritize and respond to urgent matters, draft routine communications, and maintain professional communication standards.
• Prepare meeting agendas, collate and distribute materials, take minutes, and follow up on action items.
• Coordinate with relevant departments to gather information and ensure smooth communication between the Top Manager and meeting participants.
• Handle sensitive and confidential information with the utmost professionalism and discretion.
• Maintain confidentiality regarding the Top Manager's work, personal matters, and business affairs at all times.
• Translate documents, presentations, and other materials as needed.
• Perform various administrative tasks
• Coordinate and support the planning and execution of special events, conferences, and corporate functions, both domestically and internationally.

Requirements:

• Proficiency in English
• 1-2 years driving experience (Singapore type 3A, Automatic
• MPV Car) is an advantage.
• Minimum of 2-3 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
• Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.
• Familiarity with international business protocols and cultural sensitivities is beneficial
• Willingness to work flexible hours and frequent travel to support the Top Manager's needs.
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Associate Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Responsibilities:

• Maintain executives' calendars, schedule appointments, meetings, and travel arrangements.
• Serve as a primary point of contact for internal and external communication, including screening phone calls, responding to emails, and drafting correspondence.
• Prepare and distribute memos, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality of all documents.
• Coordinate and schedule meetings, conferences, and appointments. Prepare agendas, take minutes, and distribute meeting materials.
• Arrange domestic and international travel, including flights, accommodations, transportation, and visa requirements.
• Maintain office supplies, equipment, and facilities. Assist with office organization and layout as needed.
• Maintain accurate records and files, both electronic and physical. Ensure compliance with record retention policies.
• Handle sensitive and confidential information with discretion and professionalism.
• Address inquiries and resolve issues in a timely and efficient manner. Anticipate needs and proactively identify solutions.
• Provide administrative support to executives as needed, including project coordination, research, and special projects.

Requirements:

• Proven experience as an executive secretary or similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to prioritize tasks and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all work.
• Professional demeanor and interpersonal skills.
• Bachelor's degree or equivalent experience preferred.
• Experience with calendar management software (e.g., Microsoft Outlook, Google Calendar).
• Certification in administrative or secretarial studies.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Cantonment Rd, Singapore
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

We are seeking a skilled and detail-oriented Patent Secretary to join our team. The ideal candidate will have experience working in a legal or intellectual property setting, with a strong understanding of patent processes and procedures. As a Patent Secretary, you will play a crucial role in supporting our patent attorneys in their day-to-day operations.

Responsibilities:

1. Handle electronic online filings for patent prosecution formalities and ensure timely filing with IPOS.

2. Coordinate communication between attorneys, clients, and foreign associates regarding patent filings, deadlines, and other matters. Respond promptly to inquiries and requests for information.

3. Assist with billing, and invoicing activities. Provide secretarial and administrative support to Patent Attorneys.

4. Handle confidential and sensitive information with discretion and integrity, adhering to ethical and professional standards.

5. Covering other secretarial and/or administrative functions when required.

Requirements:

- GCE ‘A’ with Private Secretary Certificate, Diploma holder or Bachelor’s degree.

- Previous experience as a legal secretary, patent secretary, or similar role in a law firm or intellectual property setting preferred but not essential.

- Knowledge of patent prosecution procedure and IPOS digital hub system a plus.

- Proficiency in Microsoft Office Suite.

- Good written / verbal communication and interpersonal skills.

- Strong organizational and multitasking abilities, with a keen eye for detail.

- Ability to work independently and collaboratively in a fast-paced environment with tight deadlines.

• Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
• Working Location: Cantonment Rd
• Salary Range: $3000-$3500

Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Requirement:

• Relevant Experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C727

· At least 2 years’ experience in Conveyancing.

· Preferably familiar with handling HDB, private resale and/or BUC transactions.

· Must have good command of spoken and written English.

· Good work attitude with initiative, good interpersonal and communication skills.

· Able to work independently as well as in a team and under pressure in a fast-paced environment.

· Meticulous and well organized.

• Top 10 accounting firm
• Central (Hybrid)
• Opportunity to work with a diverse client portfolio from local to international
• Keep up with Singapore Companies Act and other pertinent governmental regulations

Our client, a Top 10 Accounting Firm, is looking for a Corporate Secretary, Associate.

Key Responsibilities:

• Oversee a diverse client portfolio comprising of local and international companies
• Execute a comprehensive range of corporate secretarial tasks, not limited to company incorporation, directors' and shareholders' resolutions, maintaining statutory registers and records, submit filings to ACRA, etc.
• Ensure strict adherence to statutory obligations outlined in the Singapore Companies Act and other pertinent governmental regulations
• Collaborate with auditors, accountants, and other pertinent stakeholders to facilitate smooth operations
• Undertake additional corporate or ad-hoc responsibilities as delegated.

Key Requirements:

• Diploma/Degree in Business, Accounting, or equivalent
• No experience needed, training will be provided
• Proficient in written and spoken English
• Able to work under pressure and handle clients professionally

How to Apply:

Interested candidate, please submit your updated resume in MS WORD Format to: Email – [email protected] or call your Friendly Consultant, Jing Ying (Reg. No: R23115733), at 6590 9935 or WhatsApp 8482 1951 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

*Seeking for a talent with min 1 year of Secretary/Personal Assistant/Office admin experience or min 6 months of internship admin exp*

THE COMPANY

A credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for a Secretary/Personal Assistant who is able to support CEO, directors and other employees of the company.

JOB RESPONSIBILITIES

• Support Senior Management and team in their work schedule
• Booking of Flight, Hotel/Accommodation, travel schedules/activities planned etc.
• Handle expenses claims (e.g. Drivers’ overtime)
• Office admin (Upkeep/Maintain Meeting room, reception area, pantry area)
• Order office supplies or company’s gifts
• Other administrative matters (Data entry and Filing)
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma in Business Studies/Secretarial/Administration/Management or any other relevant certifications
• Minimum 1 year of Secretary/Personal Assistant/Office admin experience or minimum 6 months of internship admin exposure
• Patient, highly organized, versatile, has good interpersonal and communication skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

Job Summary
We are seeking a dedicated and highly organized Executive Secretary to the Director / Executive Director to provide comprehensive administrative support.

The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

Key Responsibilities

• Calendar Management: Proactively manage and prioritize the Executive Directors’ meetings and appointments, ensuring efficient use of their time.
• Written Communication: Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations. Prepare official information releases for internal and external circulation, maintaining high-quality standards.
• Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
• Event Planning: Lead or actively participate in the planning and execution of business conferences, luncheons, and dinners involving internal and external stakeholders.
• Project Management: Manage and maintain Senior Management's special and strategic projects, handling confidential information
• Team Collaboration: Lead and collaborate with cross-divisional teams on special projects, ensuring effective communication and project completion.
• Onboarding Support: Facilitate a smooth onboarding process for top executives and new joiners within the Division, including coordinating logistics and necessary resources.
• Travel Planning: Manage travel arrangements for the Executive Directors, including itinerary planning, accommodation, transportation, and expense reporting.
• Driver Liaison and Vehicle Management: Coordinate with drivers and oversee vehicle maintenance to ensure the Director / Executive Director transportation needs are met efficiently and safely

Requirements

• Bachelor's degree/Diploma in a relevant field preferred.
• Proven experience as an Executive Assistant or Personal Assistant to senior executives.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and work under pressure.

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia. We are looking for dynamic and motivated individuals to join us as IP Secretary.

Job Description:

• Administer clients' IP Portfolios, including reviewing and monitoring clients' portfolios as well as filing administration comprising correspondence and office actions.
• Prepare cost estimates in various jurisdictions.
• Liaising with foreign agents of trademarks, patents and registered design applications in other countries.

Requirements:

• Minimum 2 years relevant experience in IP Work.
• Proficient in Microsoft Office, Outlook, Adobe, and IPOS e-services.
• A team player with a positive working attitude, meticulous, and able to work independently.
• Good command of written and spoken English.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Responsibilities:

• Provides secretarial and administrative support to Senior Management/ Heads of Department including P/CEO
• Preparation of correspondence
• Arrangement of meetings
• Assistance in compliance work
• Organisation, storage and retrieval of documents including electronically
• Administrative duties such as procurement of centralized office purchases
• Cover for reception duties, general duties as assigned, etc

Requirements:

• Secretarial studies or GCE ‘O’/ ‘A’ Levels/ Diploma in Business Administration
• Minimum of 3 – 5 years relevant working experience in similar position
• Resourceful and able to work independently
• 1 Year contract with annual benefits and completion bonus (renewable)

Interested candidates, please send in your updated resume to [email protected]

Legal Secretary (Offshore law firm)

Job Duties:

• Drafting all correspondence
• Copy typing various documents, including agreements
• Typing documents from scratch
• Reviewing and revising documents
• Ensuring accuracy and timeliness in typing lengthy legal documents
• Creating business expense claim forms for fee earners
• Assisting in creating new clients/matters in the Document Management system
• Handling phone calls and emails
• Assisting with conflict checks
• Taking and relaying messages
• Managing and updating diaries
• Coordinating meeting room bookings, equipment, and catering
• Organizing conference calls
• Providing coverage during absences
• Undertaking other general office tasks as needed
• Travel Arrangements
• Adding and maintaining partner and fee earner contacts
• Updating contact information and ensuring accurate profiling
• Adding contacts to LinkedIn if necessary
• Managing files and archiving document
• Billing Support

Job Requirements:

• At least 3 years legal secretarial experience
• Proficient in Microsoft office
• Ability to type quickly and accurately

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Chu Chin Siew (Claire) (R1989696)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1989696

Data provided is for recruitment purposes only Business Registration Number: 200611680D. Licence Number: 10C5117

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia. We are looking for dynamic and motivated individuals to join us as Litigation Secretary.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Litigation Department.

• Responsible for legal documentation and efficient document tracking, filing, and management.

• Knowledge of e-Litigation filing is a must.

• Drafting and preparation of Court documents.

• Other ad-hoc administrative duties.

Requirements:

• Minimum 2 years relevant experience in Litigation work.

• Proficient in Microsoft Office, Outlook, Adobe, and e-Litigation.

• A team player with a positive working attitude, meticulous, and able to work independently.

• Good command of written and spoken English.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia. We are looking for dynamic and motivated individuals to join us as Legal Secretary.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Litigation Department.

• Responsible for legal documentation and efficient document tracking, filing, and management.

• Knowledge of e-Litigation filing is a must.

• Drafting and preparation of Court documents.

• Other ad-hoc administrative duties.

Requirements:

• Minimum 2 years relevant experience in Litigation work.

• Proficient in Microsoft Office, Outlook, Adobe, and e-Litigation.

• A team player with a positive working attitude, meticulous, and able to work independently.

• Good command of written and spoken English.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

This position is responsible for providing high-level secretarial and administrative support to the General back-to-back carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Responsibilities:

• Ensure that the day-to-day administrative needs of the department are fulfilled.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information CONFIDENTIAL.
• Responsible for rendering secretarial and clerical services for the General Manager as required.
• To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
• To prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
• Manage the General Manager Diary, ensuring it allows for an effective day (not too many diaries appoint in one day, not to put larger Department Head meetings or Rooms Division
• meetings in one day back-to-back etc.). This is to allow the General Manager time to clear work without interruption.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carrying out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Responsibilities:

• Ensure that the day-to-day administrative needs of the department are fulfilled.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information CONFIDENTIAL.
• Responsible for rendering secretarial and clerical services for the General Manager as required.
• To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from the General Manager, etc.
• To prepare correspondence such as faxes, letters, memos, etc as assigned with a coding system for tracking.
• Manage the General Manager Diary, ensuring it allows for an effective day (not to many diary appoints in one day, not to put larger Department Head meetings or Rooms Division
• meetings in one day back to back etc.). This is to allow the General Manager time to clear work without interruption.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.

An award-winning full service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have the following position for a highly motivated and committed individual to join our Firm:

Job Description

As a legal secretary, you will report to the Corporate Real Estate department and support a team of lawyers while ensuring that their days run smoothly. You will be managing all of their calendars, scheduling their meetings, booking their flights, expenses, documentations and any other administrative duties as assigned.

Job Requirements:

• Minimum GCE ‘O’ level
• Minimum 2 years of conveyancing experience
• Conversant with Microsoft Office Applications
• Excellent communication skills in both spoken and written English
• A team player with good interpersonal skills

If you possess the above and would like to be part of a progressive and responsible team, we welcome you to put in your application with us.

For more information on our Firm, please visit our website at www.allenandgledhill.com.

Only shortlisted candidates will be notified.

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

You will co-ordinate and perform clerical and support functions in the assigned ward, such as maintaining statistics of deliveries and assists, updates and maintains case notes and patients' discharge records and any other duties that contributes to the smooth operations of the ward.

Job Requirements

• Candidate must possess at least Higher secondary/Pre-U/A level/College/Professional Certificate/NITEC in Business Studies/Administration/Management/Secretarial or equivalent.
• At least 1 Year(s) of working experience in the related field (preferably Healthcare) is required for this position.
• Proficient in computer skills
• Has a good disposition with the ability to provide good customer service