Job Capsule
Will be responsible for providing clerical and administrative support to members of the Human Resources Department and occasionally to Administrative Services as directed. Primary function of this position will be to maintain the workflow by assisting with the fulfilment of procedural requirements relative to proper documentation, filing, and follow-through. Documentation includes, but is not limited to, preparation of employment related correspondence, new hire and payroll documents, HRIS data entry, and related checksheets. Will handle information that is highly confidential and sensitive on a daily basis.
Job Duties/Roles
1. Provides administrative and clerical support to members of the Human Resources Department.
2. Sets up and maintains personnel files and central filing system.
3. Serves as point of contact for employee questions regarding all facets of Human Resources.
4. May post employment information on main bulletin boards within the office or by electronic means, if a position becomes available that could be filled internally.
5. May process vendor invoices for payments.
6. Coordinates travel and hotel arrangements for applicants, relocating employees, and other employees as required.
7. Arranges and coordinates management travel itinerary and hotel reservations with company-designated travel agency. Keeps all direct reports informed of managers' travel schedules.
8. Arranges meeting space and hotel rooms for global HR meetings held locally.
9. Prepares recruitment, employment, relocation, and separation packages as needed.
10. Performs routine and non-routine clerical tasks with little or no supervision.
11. Provides assistance with backlog or on special projects as needed or directed.
12. Attends training courses as needed. On-the-job training will be provided as needed for maintenance of HRIS and generating of ad hoc reports by department members.
13. Other duties or special projects as assigned.
14. Performs data entry as needed for maintaining and updating employee records in the human resources information management database in a confidential manner.
15. Performs other departmental tasks and/or participates in various projects as assigned by the Director of Human Resources.
Knowledge, Skills and Abilities Required (KSAR)
1. Must be skillful in the use of various PC software programs. Ability to learn additional programs as required.
2. Familiarity with the basic functions of a human resources information system (HRIS).
3. Must have strong organizational skills.
4. Must have effective verbal and written communications skills.
5. Must have strong interpersonal skills and ability to deal with all levels of employees and outside clients in a professional and business-like manner.
6. Ability to handle routine and non-routine business matters in the absence of an executive.
7. Ability to prioritize workload and handle assignments simultaneously as may be required.
8. Working knowledge of the ABS Health, Safety, Quality and Environmental Management System.
Minimumyears of Experience
Previous experience as an administrative assistant or secretary, with a minimum of two years’ experience in Human Resources.
Required/Preferred EducationRequirements
A minimum diploma or equivalent.
