Bukit Panjang Methodist Church is recruiting an Administrative Executive.
ROLE PURPOSE
To provide daily administrative support to the Church Office Manager and Church Pastors. This includes planned, and other ad-hoc administrative tasks as required. The role is important to enable the overall church administrative duties are carried out efficiently and effectively.
RESPONSIBILITIES
• Assist Church Office Manager and Pastors in all administration related matters.
• Prepare weekly bulletins and PowerPoint slides for various worship services.
• Take minutes of Chinese Works Committee meetings which are usually held on a bi-monthly basis on Sunday afternoons or as and when required.
• Assist in the preparation of the annual Church Leaders’ Planning Session or any other ministry events as required & to attend the session when needed.
• Manage room-booking requests and ensure no double booking through the online room-booking system.
• Perform ad-hoc duties or tasks as assigned.
TECHNICAL / PROFESSIONAL SKILLS & COMPETENCIES
We are looking for an individual who possesses most of the following skills and abilities:
1. Organisational skills: Strong organisational skills to manage multiple tasks, prioritise effectively and meet deadlines.
2. Communication skills: Excellent verbal and written communication skills, primarily in Chinese. Able to do English to Chinese translation well.
3. Time management: Able to manage time efficiently, scheduling and coordinating meetings/ assigned task to ensure smooth operations.
4. Attention to detail: Paying attention to detail is crucial for administrative tasks such as proofreading documents, managing records and maintaining accuracy in data entry.
5. Adaptability: Being adaptable and flexible in a dynamic work environment is important as it allows admin executive to handle unexpected situations and changing priorities effectively.
6. Interpersonal skills: Pleasant & cheerful personality with good interpersonal communication skill.
CERTIFICATIONS/ EDUCATION
• "O" Level qualification and above or equivalent work experience.
PROFESSIONAL EXPERIENCE
• At least 2 years of working experience in administrative work.
• Proficiency in using Chinese software & Microsoft Office applications which includes presentation tools.
• Comfortable to use Excel functions such as basic formulas would be an advantage.
Interested applicants are welcome to write in with detailed CV, current and expected salary and earliest availability to:
Church Office Manager – Ms Xinyi at [email protected]
(Only shortlisted applicants will be notified).
By submitting your application and resume to us, you consent to our collection, use, retention and disclosure of your personal data indicated in the documents for the assessment of your job application.
