· Provide administrative support for HR executives

· To handle MOM - WPONLINE & EPONLINE

· Organize, compile, update company personnel records and documentation

· Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off

· Help in payroll management, preparation and payment

· Prepare, manage and store paperwork for HR policies and procedures

· Answer employees’ questions and provide requested information

· Maintain schedule and coordinate calendar activities

· Assist recruiters in posting job ads on careers pages and processing received resumes

· Answer telephone calls and provide needed information

· Labour Monitoring, insurance and other adhoc works

· In charge for Employees Training

· In charge for Company Insurance (WICI, FMI, PL), Company vehicle VPC, Motor Insurance, Road Tax

· Help organize and manage new employee orientation, on-boarding, and training programs

• Looking for experienced Clinic Assistant
• Able to commit weekdays & Sat/Sun.
• Rotating shift hours. AM / PM / Full Shift

Job Scope

• Perform front desk duties and operational activities
• Registering patients and dispensing medications
• Chaperoning / assisting doctors in clinical procedures
• Establish inventory standards for medications and supplies
• Submission of claims and other medical documents
• Scheduling of appointment and patient registration
• Booking of referral appointments
• Handling phone calls and inquiries
• Handle administrative and ad-hoc duties

Qualifications And Job Requirements

• Fluent in English and the ability to speak Mandarin/dialects will be an added advantage
• Great interpersonal skills
• Prior experience will be an advantage.
• Computer literate and team player

Responsibilities

• Handle full spectrum of Accounts Payable (AP) function
• Processing of vendor invoices
• Processing of payment run for all modes of payments
• Perform monthly staff petty cash claims
• Ensure all invoices and expenses of petty cash claims are complete and approved by authorized personnel
• Assist Accounts Executive
• Other admin works & ad hoc finance related assignments

Requirements

• Minimum Nitec/Higher Nitec/ Diploma in Accounting or equivalent
• At least 1year of relevant working experience
• Detail-oriented and meticulous
• AR & AP knowledge preferred

Working days: 5 days

Location: Located in the West (Pandan Loop)

Interested candidates are invited to apply online with a comprehensive resume, via the APPLY NOW button below.

We regret that only shortlisted candidates will be notified.

Thank you for applying.

Responsibilities:

• Assist with reviews and follow up on key policies and procedures (e.g DOA and Revenue Recognition)
• Assist and support internal/external audits, tax investigation and audits
• Provide ideas to help drive best practice across all internal and external governance requirements
• Assist with GST checking for quarterly preparation and submission
• Fixed asset checking – coordinate with SSC and IT/Admin/Procurement on documentation completeness; Year end fixed asset movement working for audit/tax computation
• AP – coordinate with SSC to clear old outstanding’s in AP aging; assist with year end audit by providing supporting documentation
• Balance sheet schedule reconciliation – coordinate with SSC to tidy up (including payroll burden)
• Maintain Accounting records
• Assist location with treasury and operations team interface
• Complete assigned GL day to day required activities, month end closing process and draft journals
• Assist statutory audits and prepare necessary schedules required for audit. Assist in preparing financial statements for audit
• Assist and prepare timely submission of monthly and quarterly management reports required
• Assist/prepare inputs for cash flow forecasting reports
• Assist to analyses key accounts and explain variances for month end
• Assist to prepare journal voucher for General Ledger
• Help to verify AP invoices and any staff expense claims (e.g project type enquiries, Coding etc.)
• Assist in forecasting/budget exercises for entity
• Assist tax agent in preparation of file Estimated Chargeable Income Tax computation
• Complete assigned Hyperion month end activities as required, including HFM schedules
• Complete any ad-hoc reports/assignments as requested
• Assist to prepare various government surveys

Requirements:

• Degree in Finance/Accounting or its equivalent
• Full set account, general/basic Taxation (GST/WHT/VAT), AP/AR, Balance sheet schedules
• Familiar with ERP system such as Oracle, Sage, Hyperion would be an advantage
• Ability to interact effectively with people. Clear, fluent and expressive use of verbal and written language to convey information and ideas
• Ability to work with minimum supervison, eye to details & good team work
• To Support financial audit as required or any ad-hoc task
• Good time keeping and prioritization skills
• Minimum 3-5 years relevant experiences

COMPANY DESCRIPTION

1-Net manages carrier-neutral Internet Data Centers, along with providing a comprehensive range of integrated services including network connectivity, managed services, work area recovery suite, cloud and media delivery services. 1-Net's Data Center Corridor initiative currently interconnects key data centers in Singapore to facilities quick deployment and providing a diverse connectivity options for enterprises and service providers.

We are committed to creating an inclusive and diverse workplace where talent thrives. Our hiring decisions are made based on merit and fit-to-role. If you have a disability or special need which requires accommodation to participate in the recruitment process, please inform us when you submit your online application. We will be happy to support as necessary.

Thank you for your interest and application to this role. Please note that only short-listed candidates will be contacted.

RESPONSIBILITIES

• Serve as the single-point of contact for all customer account management matters.
• Build and maintain strong, long-lasting client relationships.
• Negotiate contracts and close agreements to maximize profits.
• Ensure the timely and successful delivery of our solutions according to customer needs and objectives.
• Perform monthly/quarterly business progress updates to internal and external stakeholders.
• Develop new business with existing clients and/or identify areas of improvement to meet sales quotas.
• Forecast and track key account metrics (e.g. quarterly sales results and annual forecasts).
• Identify and maintain customer reference ability within the assigned account list.
• Prepare reports on account status, including Accounts Receivable and Contract expiry dates.
• Assist with challenging client requests or issue escalations as needed.
• Schedule one-on-one session with BRM staff per week to help/guide them in achieving their performance plan goals.
• Provide weekly and monthly reports to the Management regarding Sales Revenue Performance, Contracts Renewals and A/R Aging.

• Degree holder with minimum 6 years of working experience in customer accounts servicing and at least 2 years experience in leading a team.
• Applicants without academic qualifications but with more years of experience are welcome to apply.
• Excellent interpersonal and communication skills.
• A good team player and leader.
• Maintain a positive attitude focused on customer satisfaction.
• Working location: 1-Net (East) at Chai Chee

The HR Assistant and Officer will be involved in the day-to-day running of the office, and be involved in HR general and administration, employee experience and fulltime and internships recruitment and onboarding.

Responsibilities

• Assist in the recruitment process of employees from job posting, to coordinating of interviews plus evaluation of candidates.
• Aid in the issuance or renewal of work passes plus the maintenance of employee files and data, employee confirmation and yearly appraisals.
• Help in the recruiting of student interns from the posting of the job descriptions, arranging of interviews to the final offering if the student is confirmed.
• Administer the entire on-boarding process including contract preparation, new hire orientation, logistics preparation for first day reporting, data verification, and P-file creation.
• Aid in the exit process of staff and interns who are leaving including the preparation of clearance documents, handover and removal of such personnel from the company’s attendance system.
• Administer the e-leave system, training database and government grants and claims.
• Administer employee benefits.
• Organize company celebration events, submit insurance claims, and keep track of annual insurance renewals and any other insurance payments.
• Work together with management in terms of adding in new staff and interns to the monthly payroll and removing old staff and interns.
• Contribute to the continuous process improvement projects and new initiatives to support the company's growth.
• Perform general administrative and reception duties including the ordering of pantry items or stationery, welcoming guests,and helping to receive deliveries.
• Other HR and administrative tasks as assigned by the management teams such as supporting management during the recruitment fairs and the compiling of monthly attendance reports for management review.

Job Requirements

• Diploma or equivalent in the relevant fields including Human Resource Management
• 1-2++ years of relevant working experience
• Proficient in Microsoft Office Meticulous, adaptable and with a positive mindset
• A team player with excellent communication and interpersonal skills
• Independent and confident in dealing with internal and external stakeholders
• Fresh graduates from ITE/polytechnics are also welcome to apply
• Singaporean or Singapore PR only
• Able to prioritize and work within tight deadlines
• Has some degree of fluency in Mandarin so as to be able to communicate with fellow staff and management

ASSISTANT PROGRAMMES MANAGER

Company Description

Unlocking ADHD (UA) is a registered charity and social service agency located in Singapore. The organization's mission is to empower ADHDers and their families to live life to the fullest, providing high-quality information, support, and community resources.

Unlocking ADHD has become Singapore’s most comprehensive resource for ADHD information, providing online peer support communities, foundational workshops for parents, and plans to implement services such as peer support circles, workshops, and coaching.

UA is seeking an Assistant Programmes Manager who will be responsible for developing and executing UA’s programmes to empower ADHDers and their families to live life to the fullest.

The ideal candidate is highly organized, has excellent project management skills with attention to detail, has programmes/event management experience and is skilled in group dynamics/facilitation. Familiarity with ADHD from a professional or lived experience perspective would be a plus.

Role Description

This is a full-time role for an Assistant Programmes Manager, who will be responsible for:

• Managing and implementing the organization's programs and initiatives, with focus on core programmes such as ADHD awareness events such as webinars/seminars, school/corporate talks, monthly community hangouts and special events.
• Supporting ADHD peer support groups as a facilitator/co-facilitator
• Ensuring project completion within designated timelines.
• Budgeting and forecasting,
• Continuously identify areas of potential growth and partnership opportunities,
• Building relationships with stakeholders,
• Developing and overseeing partnership initiatives.
• Managing interns, volunteers, and junior programmes team

Qualifications

• At least 3 years of relevant experience in the charity sector (IPC preferred)
• Project management, planning, and budgeting skills
• Excellent communication and networking skills, with attention to detail
• An understanding of the challenges facing people with ADHD and their families
• Strong organizational and time management skills
• Ability to work independently and in a team setting.
• Demonstrated experience managing teams.
• Degree in Social Sciences, Psychology, Counselling, Social Work, or a related field
• Ability and confidence to give presentations and conduct training
• ACLP certification would be an advantage
• Willingness to work on certain evenings a month to run the core programmes or support other programmes

Job Description:

Are you passionate about dentistry and eager to expand your skills in a supportive environment? We are seeking a motivated and dedicated Dental Assistant who shares our commitment to providing exceptional patient care and continuously improving their craft.

Key Responsibilities:

• Assist the dentist during dental procedures, following the principles of 4-handed dentistry to enhance efficiency and patient comfort.
• Actively participate in patient care, ensuring a smooth and seamless experience from start to finish.
• Demonstrate a willingness to learn and grow in all aspects of dental assisting, including but not limited to chairside assistance, sterilization, and taking patient records.
• Strive to become proficient in all aspects of dental assisting techniques through hands-on experience and continuous learning opportunities.
• Foster a positive and collaborative work environment by building strong relationships with colleagues and contributing to a supportive team dynamic.
• Take initiative to address any concerns or challenges in the workplace, seeking guidance and support from supervisors as needed.
• Embrace feedback as an opportunity for growth and improvement, actively seeking out opportunities to enhance skills and knowledge.
• Ensure compliance with all clinic policies and procedures, maintaining a high standard of professionalism and ethics at all times.

Qualifications:

Previous experience in dental assisting.

Strong desire to learn and develop skills in dental assisting techniques.

Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.

Positive attitude and willingness to adapt to changing priorities and environments.

Commitment to delivering high-quality patient care and ensuring patient satisfaction.

Ability to handle confidential information with discretion and professionalism.

If you are ready to embark on a rewarding career path in dentistry and are eager to grow and excel as a Dental Assistant, we encourage you to apply. Join our team and become an integral part of a supportive and welcoming clinic environment.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Successful candidate will work with Dr. Chang and her team on the characterization of fungal diversity in mangrove sediment ecosystems. The funded project aims to characterize and explore the species and functional diversity of fungi in mangrove sediments using an approach combining amplicon sequencing and fungal culturomics.

The main job responsibilities of this position include:

• conduct fieldwork with other team members;
• perform molecular work in the lab (DNA extraction and PCR, and amplicon-sequencing library preparation);
• perform data analysis on metabarcoding sequencing data.

Qualifications

• Qualifications / Discipline:
BSc in Life Science, Environmental Studies or related field

• Skills:
Basic R and basic statistical skills.

• Experience:
Prior experience with DNA work and/or metabarcoding data analysis is preferred.

Job Description:

• Good receipt process in physical store
• Perform order picking and packing tasks accurately and efficiently
• Assist in loading and unloading of cargoes
• Warehouse house-keeping
• Process inventory for delivery
• Sort, organize and inventory in the proper location
• Package items and label correctly
• Follow safety procedures and guidelines while handling materials and operating equipment
• Utilize forklifts/reach truck for material handling tasks as needed
• Ad-hoc duties as assigned by supervisor

Job Requirements:

• Strong teamwork and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Physically fit to carry up to 25kg of load
• Able to work overtime when required.

Working Location : Penjuru Lane

Working Hours : 5.5 days, 8:30am-5:30pm (Mon-Fri), 8:30am-12:30pm (Sat)

About the Role:

A team member of RRC (Regional Repair Center) and will be responsible to perform repair of medical endoscopes in RRC. He/ She is also responsible to strictly adhered to the process, safety and quality standards required to repair medical equipment. He/ She also has responsibility to maintain the proper condition of repair workbench as assigned.

Roles and responsibilities:

• Perform repair of medical endoscopes.
• Carry out workshop maintenance task assignment. (5S common area)
• Ensure compliance to GDPMDS requirement at all times.
• Perform 5S in individual and scope repair areas at all times.
• Any other duties as assigned.

About Olympus:

Our purpose at Olympus is to make peoples’ lives healthier, safer and more fulfilling. We do this through innovation. As a technology pioneer, we design and deliver solutions across our Medical division that make a positive contribution to society.

Our products are used to capture the medical and diagnostic images of our world, from the microscopic to the endoscopic. They are instrumental in furthering research, and for travelling inside the human body to help diagnose, treat and prevent illness.

Our commitment to customers and our social responsibility is the cornerstone of everything we do.

Why work at Olympus?

At Olympus, we are dedicated to fostering a high-performing culture, a collaborative environment, and enabling everyone to shine. Our common values of Integrity, Empathy, Long-Term View, Agility and Unity form the foundation of our culture and guide our behaviour, where our people feel like they are making a difference every single day.

Not only will you benefit from a meaningful, rewarding and challenging career, you will have access to a range of benefits:

• A competitive salary package including AWS and Variable Bonus
• 18 days of annual leave in your first year
• Health and Wellbeing initiatives (Annual Medical Checkups, Flu Vaccinations, Dental benefits, and Employee Assistance Programs)

What we are looking for:

• Diploma or ITE in Engineering / Biomedical Engineering.
• Electrical & mechanical soldering experience.

Apply Now:

To submit your interest in this opportunity, select “Apply for this job”.

In the meantime, follow us on:

• LinkedIn - Olympus APAC
• Company website -www.olympus.com.sg

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Assistance to the coordination of the research activities in the Robots for Humans thrust.

• Assistance to the collaboration with external partners (CHART) and the interactions with users

• Assistance to the management of the workplan, deadlines, reporting, meeting organization.

Qualifications

• Degree in Engineering
• Expertise in project management

Job Description:

• Provide administrative support to the office and purchasing manager.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answer incoming phone calls and emails.
• Performing general office duties such as setting up filing systems, data entry, typing, copying.
• Manage employee training and other HR matters.
• Ad hoc duties as assigned.

Requirements:

• Proficient in Microsoft Office.
• Candidate must possess at least a Diploma in Business Studies administration or human resource management or equivalent.
• Responsible, mature, meticulous and good team player.
• Good communication and interpersonal skills and able to communicate well with all levels of people.

Executive Assistant, FL

It's an exciting time of growth for IFF, we’re inviting a dedicated and results driven individual to join us as Executive Assistantfor our Greater Asia, Nourish, division. Based at IFF Singapore Creative Centre, this position will report to VP, GA Regional President, Nourish.

Your Focus

As Executive Assistant, you will handle complex meeting agenda and calendar management of the VP, GA Regional President, Nourish. In addition, you will manage the travel arrangements and reporting of travel expenses in compliance with Global policy.

Apart from secretarial administration there would be opportunities for you to be involve in event management of team meetings. These team meetings comprise of onsite, offsite or remote meetings for either Regional or Global Functional Leaders. Employee engagement initiatives support, coordination of special events and follow through on office operation related matters are also key accountabilities of this role.

The Executive Assistant will coordinate with cross functional leaders or managers and other EAs for data information, cascading of information and other ad-hoc administrative matters or request, which includes but is not limited to reception duties, Visa invitation, orientation planning, researching, events support and travels coordination.

About You

To be successful in this role, you should have at least 3 years’ secretarial and administrative support experience for Senior Executive Committee or VP level.

You should have proven track record in calendar management, complex travel arrangements, hotel and flight bookings, VISA applications, expenses reimbursement and events planning or coordination.

You should possess either a Diploma or Bachelor Degree in Business Administration or any other relevant discipline from a reputable institute. You should be well-versed in MS Office and SAP PR, any other software application skills will be a plus.

A fast and efficient team player, you are detail oriented, dependable with the ability to anticipate the needs of your manager or other functional leaders. You have quick learning capability, the willingness to take on challenges, and have no issues going the extra mile or attending to urgent assigned task.

Well presented with good articulation skills you should have excellent command of English, proficiency in any other languages will be an added advantage.

About IFF

We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. International Flavors & Fragrances Inc. is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking "what if?" That passion for exploration drives us to co-create unique scents and tastes in fine fragrances and beauty, detergents and household goods, as well as beloved foods and beverages. Our 7,300 team members globally take advantage of leading consumer insights, research and development, creative expertise, and customer intimacy to develop differentiated products.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will work with Dr Subhroshekhar Ghosh on mathematics of data under a project on Complex structures in Statistical Physics and the Math of Data and Stochastic models with latent symmetries.

The main responsibilities of the position include conducting research.

Qualifications

Qualifications / Discipline: Master’s degree in Mathematics with an emphasis on probability, combinatorics, statistics and machine learning

Skills: Coding skills in R, Strong theoretical and theorem proving abilities and should be familiar with ideas and techniques for mathematical modelling of real world phenomena

Experience: Prior experience with research, including demonstrable completed research projects

Responsibilities

• Transportation of paperwork, goods and material
• Support store operations
• Receive and review orders during project mobilisation and demobilisation
• Support in ad hoc support in company implementation (e.g. Biometric Registration)
• Inspect and monitor quality standards of cleaning chemical, equipment / tools
• Perform asset tagging to ensure accountability of equipment
• Stock Checking to ensure that there is no over-ordering and ensure proper housekeeping
• Prepare inspection finding reports and communicate with internal staff / vendors on any faults, and follow up to ensure rectification
• Ensure ISO/QEHS Compliance for QC matters
• Any ad-hoc assignments

Requirements

• Valid Singapore Class 3 Driving Licence
• Minimum 2 years of experience in similar capacity
• Good communication and organisational skills
• Basic computer and report writing skills.
• Good time management and planning skills
• Hands-On Physical work required
• Driving company lorry (manual)
• Working hours: 8am to 8pm (Monday to Saturday)

1. JOB DESCRIPTION

Job Description & Requirements

Accounting (QuickBook)

• Input all Sales Invoices and Purchases Invoices
• Match PO to Supplier Invoices and filing
• Make payment to Suppliers (Local and Overseas ) & monthly Staff Payrolls with bank transfer
• Submit Monthly CPF (thru e-submit)
• Maintain AR (to chase overdue payments)
• Reconcil monthly Bank Statement (For SGD, USD, EURO)
• Reconcil GST & submit filing every quarterly (e-submit IRAS)
• Monthly financial report to be ready by 15th of following month
• Submit end year financial reports and files to auditors
• Provide requested documents and enquiries from auditors
• Input all audit adjustements from auditor for final closing

Admin/Purchasing/Shipment

• Process PO to Suppliers (Overseas & Local)
• Reply daily emails to customers and suppliers on orders status / delivery
• Arrange shipments overseas orders
• Update sales statistics
• Other admin duties when required

Responsibilities

• Transportation of paperwork, goods and material
• Support store operations
• Receive and review orders during project mobilisation and demobilisation
• Support in ad hoc support in company implementation (e.g. Biometric Registration)
• Inspect and monitor quality standards of cleaning chemical, equipment / tools
• Perform asset tagging to ensure accountability of equipment
• Stock Checking to ensure that there is no over-ordering and ensure proper housekeeping
• Prepare inspection finding reports and communicate with internal staff / vendors on any faults, and follow up to ensure rectification
• Ensure ISO/QEHS Compliance for QC matters
• Any ad-hoc assignments

Requirements

• Valid Singapore Class 3 Driving Licence
• Minimum 2 years of experience in similar capacity
• Good communication and organisational skills
• Basic computer and report writing skills.
• Good time management and planning skills
• Hands-On Physical work required
• Driving company lorry (manual)
• Working hours: 8am to 8pm (Monday to Saturday)

Marketing Assistant Manager Job Description

Our company is looking to hire a marketing assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case studies. You will be giving presentations about our ongoing campaigns and provide administrative support to our marketing and sales teams.

To be chosen for this role, you must have a bachelor's degree in marketing, business, or a related field. Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are both important keys to success in this role.

Marketing Assistant Manager Responsibilities:

• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations.
• Giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Organizing market research.
• Analyzing questionnaires and other forms of feedback.
• Updating social media accounts.
• Perform any other duties assigned by the director.

Marketing Assistant Manager Requirements:

• Bachelor’s degree in marketing, business or related field.
• Administration or sales and marketing assistant experience.
• Effective written and verbal communication skills.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good organization skills.
• Related job and internship experience.
• Digital marketing experience.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Summary:

The successful applicant will support the PE teachers in the teaching process in order to attain educational excellence. Demonstrating a positive attitude towards the teaching process, they will communicate, liaise and develop sound relationships with children, teachers, parents and colleagues to enhance learning. They will support PE lessons, and lead groups of children in the swimming pool.

This role reports to Head of Infant School through the Head of PE (Infant School).

Requirements:

• A professional or educational background in PE or sports coaching will be an advantage, with relevant qualifications and at least two years’ experience
• Previous experience of working with children is essential
• Being a confident swimmer is a must, whilst experience in cycling and indoor climbing is advantageous
• Excellent command of English, organisation and communication skills
• Sound Microsoft Office knowledge; proficient computer usage
• Positive, enthusiastic and mature individuals who enjoy working with children and teachers

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

Please refer to “Careers” on our website at www.tts.edu.sg for a detailed job description.

5-day week with school holidays entitlement. Interested applicants, please email with an application letter and detailed resume, stating your current and expected salary, and contact number to [email protected]. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

Closing date for applications is Friday, 12 April 2024

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

Job Summary:

The appointee uses their knowledge of teaching and learning, and the values of the School to contribute to children’s progress in learning through planning organising and creating resources and providing support to the children and their teachers.

The role reports to Head of Infant School through Head of Learning Support (Infant School).

This is a temporary position for 3 months (August to November 2024).

Requirements:

• Minimum Diploma/Degree holder preferably in the relevant discipline
• Minimum 2 years of relevant teaching experience
• Previous experience of working with children is essential, preferably children aged 3 – 7 years old
• Have a very good knowledge and understanding of the UK SEND Code of Practice 2014;
• Excellent command of English, written and verbal communication skills
• Proficient in Microsoft Office Applications and knowledge of iPad is essential
• Positive, enthusiastic and creative individuals who enjoy working with young children, teachers and Teaching and Learning Assistants.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

Please refer to “Careers” on our website at www.tts.edu.sg for a detailed job description.

5-day week with school holidays entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

Closing date for applications is Friday, 12 April 2024

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

Responsibilities:

• Verify the accuracy of all invoices received from overseas agents against the system.
• Reconcile Statement of Accounts (SOA) with counterparties and send SOA to counterparties for verification.
• Facilitate group settlements, including collection and payment on behalf of the organization.
• Process bank receipts and ensure timely and accurate recording of transactions.
• Execute payments via Telegraphic Transfer (TT) or Fast Payment methods.
• Handle Singapore Customs related financial transactions and documentation.
• Manage Accounts Receivable in both USD and SGD currencies.
• Monitor and process receivables via cheque payments.
• Maintain oversight of the organization's bank position and ensure liquidity management.
• Review and address Overseas Unconfirmed SOA reports.
• Prepare and distribute SOA Overseas Reports as required.
• Generate monthly volume reports to track financial performance.
• Compile Monthly SIN-Profit Reports to analyze profitability in the Singapore market.
• Prepare monthly Profit and Loss Job Reports for management review.
• Ensure compliance with GST filing requirements.
• Assist with ad-hoc financial tasks and projects as needed.

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

• Bukit Panjang, West Region
• Inventory & Fixed Assets (Accounting)

Fixed Asset function

• Process fixed transactions posting relating to asset acquisition, depreciation and asset movement, prepare journal entries and any adjustment deem necessary, compliance with Singapore Financial Reporting Standards (FRS) and company’s policy & procedures.
• Monitor and clear outstanding transactions in Fixed Asset CIP GL Accounts monthly.
• Prepare monthly PPE/IA/ROU audit schedules
• Asset Addition, Disposal, Lease Asset & Lead Schedules
• Deferred Income Reconciliation & Schedules
• Other schedules required by auditors during hard close / financial year end

Fixed Asset Acquisition

• Create fixed asset master record in Navision and post vendor invoice for asset purchased.
• Tally vendor invoice / delivery to Fixed Asset purchase order.
• Vet Fixed Asset purchase requisitions.
• Ensure asset number is created in accordance to fixed asset capitalisation policy.
• Ensure timely and proper capitalisation of fixed asset acquired.
• Update asset transfers and disposal promptly and accurately

Fixed Asset Verification (FAV) exercise

• Generate and distribute fixed asset listing to company’s fixed asset custodians / HOD
• Follow up to ensure that fixed asset custodian has completed the fixed asset sighting, report discrepancies and get approval to update fixed asset register.
• Prepare and send FAV summary report to company’s Head of Finance in accordance with the policy.
• Review all FAV returns and complete all follow-up actions and achieve closure on/before financial year end, 31 Mar

Others

• Proper filing of all required documents
• Liaise with internal / external stakeholders on Fixed Asset related matters with professionalism
• Review work processes / participate in business process improvements, obtained feedback to improve efficiency and to strengthen internal control procedures
• Any ad-hoc duties as assigned

JOB REQUIREMENTS

• Degree in Accountancy or equivalent
• Minimum 2-3 year of experience in Assets accounting, Accounts Payable or Accounting is preferred. Those with lesser experience will also be considered
• Experience in Navision is an advantage
• Proficient in Microsoft Office especially in MS Excel
• High integrity, meticulous and proactive
• Independent, self-driven with the ability to multi-task to meet tight deadlines
• Strong interpersonal, communication and analytical skills
• Customer service oriented with good service attributes and team spirit to achieve win-win outcome

• Bukit Panjang, West Region
• Accounts Payable (Accounting)

Job Responsibilities:

• Process invoices, payment requests and reimbursement claims accurately within the stipulated timeframe and in accordance to internal procedures and compliance with tax regulations.
• Ensure compliance with Singapore Financial Reporting Standards (FRS) and company’s policy & procedures.
• Ensure invoices are verified against orders, goods or services are received and authorised before processing payment.
• Follow up actively with the relevant parties to resolve problematic invoices, including sending periodic reminders to vendors to act on disputed invoices.
• Liaise with vendors and users to facilitate prompt processing of invoices including those under Direct Debit Authorisation (DDA).
• Accrue unprocessed invoices, payment request and reimbursement claims to meet month-end closing schedule.
• Prepare and submit/post journals for reclassification and adjustments, recurring transactions within institutions’ timeline.
• Check and review monthly journal posting
• Prepare monthly inter-co AP schedules
• Review of end-user purchase/cheque requisitions for budgetary control and to ensure correct GL coding.
• Participate in business process improvements, workflow automation and system implementation.
• Other ad-hoc duties as assigned.

Job Requirements:

• Degree in Accountancy or equivalent
• Minimum 2-3 year of experience in Assets accounting, Accounts Payable or Accounting is preferred. Those with lesser experience will also be considered
• Experience in Navision is an advantage
• Proficient in Microsoft Office especially in MS Excel
• High integrity, meticulous and proactive
• Independent, self-driven with the ability to multi-task to meet tight deadlines
• Strong interpersonal, communication and analytical skills
• Customer service oriented with good service attributes and team spirit to achieve win-win outcome