Location: Yishun

Working Hrs: 42hrs/weekly

Responsibilities:

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages,responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ message from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate
• such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

1. Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.

2. Assist in the dissemination of information: school circulars, parents’ messages.

3. Inventory management of spare uniforms and first aid items.

4. Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.

5. Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.

6. Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualifications:

1. Minimum 3 GCE N Level passes including english & Mother tongue languages

2. Must be proficient in computer applications such as MS Word, MS Excel.

3. Possess customer service oriented disposition with good interpersonal and communication skills.

4. Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.

5. Able to relate well with young children.

Summary:

• Basic salary up to $3000
• Performance bonus
• Location: Changi
• 5 days work week
• Proper HR related training and guidance will be provided
• No relevant experience welcome to apply!

Key Responsibilities:

• Work closely with employment agencies and source for good candidates
• Perform interview and select the right candidate for the company
• Follow MOM rules and regulations for employment
• Keep record of staff leaves
• Handle office administrative tasks and office purchase
• Upkeep company's assets
• Other related ad-hoc duties

Key Requirements:

• Able to attend HR related courses when required
• Bilingual in Mandarin language to deal with Mandarin speaking clients
• Candidates without relevant experience but keen to learn are welcomed

Applicants who possess relevant experience for the above responsibilities are most welcome to apply.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested applicants, please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

What You'll be Doing

• Administer and drive development and implementation of technical parameters, policies and frameworks.
• Monitor that new and existing implementations, renewals, and movements requests are updated promptly.
• Provide and assist in regular analysis or ad-hoc reports to clients on the performance of each portfolio.
• Account management for assigned accounts and provide support to the team where required.
• Maintain high quality interactions with all touch points and escalate resolutions in a client centric manner.
• Any other tasks as assigned.

What We Are Looking for

• At least 1-2 years of working experience in relevant industry and role.
• Candidates with prior experience with Healthcare Insurance provider (Employee Benefits) will be an added advantage.
• Proficient in Microsoft Office Applications.
• Possess good interpersonal and communication skills.
• Ability to work under pressure.
• Passion for customer service and a good team player.

We regret to inform that only shortlisted applicants will be notified for an interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

To assist in the daily administration jobs in the company. Expericene in office stills is an advantage and essential.

Knowledge with microsoft words , excel , data entry etc.. is part of the scope of works. Able to work independently

Responsibilities:

• Manage the reception counter and conduct checking in of clients and visitors
• Arrange the appointments for clients for initial assessments for day care and community rehab referrals
• Inform therapists, nurse and Centre Manager on scheduled visits of referral
• Prepare client files
• Mark attendance for the services
• Proper filing of documents
• Manage daily and monthly collection of services
• Attend to telephone enquiries promptly
• Stock management of PPE and stationery
• Ordering of stationery, uniforms, rations and PPE, etc
• Monitor delivery of goods and services
• Verify monthly invoices by vendors
• Perform the role of Fire Warden for SCC when appointed

Qualification Requirements

• Minimum GCE “O” level
• At least 3 years of related experience in a similar role in the social or health sector preferred
• Good proficiency in MS Office Word, Excel, and Outlook, and able to adapt and use software applications
• Bilingual and knowledge of other spoken language will be an advantage
• Able to prioritize, problem-solve and is meticulous in follow through
• Strong disposition to serve, in particular in caring for the elderly
• Independent and a good team worker

Job Highlights:

• Organisation With Clear Direction, Mission, Vision and Core Values
• Dynamic Working Environment
• Stable Career Growth
• Staff Benefits
• Performance Incentive
• On Job Training Provided

Job Responsibilities:

• Compiling, maintaining and updating company records and office business transactions
• Taking and processing orders
• Answering customer questions, providing information and addressing complaints.
• Calling and answering phone calls with customers and vendors
• Managing office, warehouse inventory and working with vendors to ensure the regular supply of materials
• Provide support to relevant team
• Any other ad-hoc duties as assigned

Job Requirements:

• Minimum “O” level qualification and above
• Minimum 2 years of relevant experience
• Computer literacy and basic accounting knowledge (Accounting Software and Microsoft Office, Outlook)
• Meticulous and well organized person
• Teamwork mindset
• Initiative and possess good communication skills

Job Details:

• Work Days: Monday - Saturday 5.5 days
• Work Hours: 9am - 6pm / 9am - 1pm

About Chambers International

Established in 1980, Chambers International, has built a strong presence in Singapore as a reputable group of companies providing a comprehensive range of professional real estate consultancy services, including integrated facilities management and strata title management.

We're Hiring!

The ideal candidate should have excellent organizational and time management skills, as well as strong attention to detail. Good knowledge in computer skills and previous experience in data entry/administrative role is preferred. If you are a proactive and reliable individual with a positive attitude and a willingness to learn, we welcome you to join our team.

Responsibilities:

• Manage full sets of accounts
• Prepare the monthly financial reports on timely
• Liaise with auditors for yearly audits for audit or tax purposes.
• Prepare and submit quarterly GST return.
• Provide general administration support
• Other Ad hoc duties as assigned

Requirements:

• Diploma in Accounting or equivalent
• Minimum 1-2 years accounting experience
• Proficient in computer skill such MS Office
• Relevant experience in the residential development or service industry
• Possess fluent communication and interpersonal skills
• Meticulous, organised and detail-oriented
• Hardworking and responsible team player
• Able to work in a fast-paced environment and manage multiple tasks at one time

Interested applicants please send your resume to [email protected] with details below:

• Notice period/Intended start date
• Last drawn and/or current salary
• Expected salary
• Reasons for leaving current and/or last employment
• Position applied for in the email

We regret that only shortlisted candidates will be notified.

Other Information:

This position involves multiple workplace locations in Singapore.

Location: Ang Mo Kio

Working Hrs: 42.5hrs/weekly

Responsibilities:

1. Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)

2. To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)

3. Able to use school implemented IT system for administrative purposes.

4. To handle daily varied demands and queries from parents / students / vendors / staff etc

5. To call pupils absentees and to check with parents on their child’s status every morning.

6. To call pupils to convey messages during ad-hoc / special events

7. To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.

8. To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties:

1. To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc

2. To help update the school activity notice board in the office (data accuracy is important)

3. To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.

4. To assist in general typing duties.

5. To assist in Stores supplies management during school holidays

6. To support any other general admin duties as and when required

Qualifications:

1. Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

2. Good communication and inter-personal skills in reception duties, preferably in school environment

3. Good team player with high level of initiative

General Description: This role is responsible for assisting the full spectrum of administrative functions.

Scope & Responsibilities:

- Report to the Administrative Manager during office hours from Monday to Friday, 8:00 AM to 5:30 PM.

- Assist the Administrative Department with all administrative duties.

- Serve drinks, attend to inquiries from directors, visitors, and guests, and manage incoming calls professionally.

- Maintain a clean and tidy reception area and greet visitors, directing them appropriately.

- Oversee office upkeep and supervise cleaning staff.

- Manage meeting room bookings and ensure they are prepared for use.

- Ensure smooth operation of office equipment and monitor contract expirations.

- Handle document scanning, printing, photocopying, faxing, and filing.

- Maintain records of incoming and outgoing mail and courier services.

- Source cost-effective vendors as needed and arrange travel and VISA applications for staff.

- Coordinate with external vendors to maintain office facilities.

- Order and deliver corporate and seasonal gifts as needed.

- Keep track of office and pantry supplies inventory.

- Assist in planning staff welfare activities and perform other assigned duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum of 1-year relevant experience;

- At least a GCE O' Level equivalent or higher qualification;

- Entry-level applicants are welcome to apply;

- May need to make travel arrangements after office hours due to global time zone differences when required;

- May need to liaise with outside vendors after office hours when required;

- A problem-solving mindset, able to multitask and Proficient in Microsoft Office;

- Independent, fast learner, and meticulous team player with good communication skills;

- Good telephone etiquette and customer service orientation;

- Keen to learn and possess a positive attitude;

- Pleasant and good interpersonal skills.

Interested candidates, please send your detailed resume, state your expected salary and availability to apply, please apply and send us an updated copy of your resume/CV.

We regret that only the shortlisted candidate will be notified.

• Must need to work on weekends and Public holidays
• Develop and implement marketing strategies, identify and evaluate business opportunities and foster strong customer relationships
• To be responsible for the planning and implementation of our new product’s launching activities
• To liaise and negotiate with local market personnel & buyers and suppliers directly in India/Bangladesh for products procurement
• To build and strengthen the relationships with buyers, retails personnel and relevant parties to ensure smooth operations of business
• Developing a solid and trusting relationship and communication between major key clients and company
• Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
• Provide timely and regular feedback on market spices availability, procurement from various countries to support growth and expansion.
• Evaluate Sharbeswary's current inventory and make suggestions for continuous improvement based on market research and understanding of the purchasing habits consumers
• Establish new sourcing networks and strengthen existing supplier relationships for household and grocery goods desirable to our customers
• Maintain comprehensive knowledge of and ensure compliance with relevant regulatory rules and standards
• Performs other job-related duties as assigned by Company
• Ensure all operations are carried on in an appropriate, cost-effective way
• Improve operational management systems, processes and best practices
• Purchase materials, plan inventory and oversee warehouse efficiency
• Help the organization’s processes remain legally compliant
• Formulate strategic and operational objectives
• Examine financial data and use them to improve profitability
• Manage budgets and forecasts
• Recruit, train and supervise staff
• Find ways to increase quality of customer service

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar, philipines and India .

Seeking experience Admin Assistant to join our family orientated company..

Admin Assitant Responsibilities:

To prepare necessary documents required for Arrival and deployment of domestic helpers

To coordinate with overseas suppliers

To update the list of availability of helpers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

• Filtering of candidates and arrangement of interview
• File and maintain P-files
• New hire and Resignee onboarding procedures
• Issuance of uniform
• ID pass creation and Issuance
• Any other ad-hoc duties as required

Job Requirements:

• Relevant HR admin experience will be welcome
• Able to commit 3 days per week (Fixed on Mon, Wed and Thur)
• Able to communicate well and organised
• Able to work in fast pace environment

• Managing schedules: Prioritizing and managing the schedules of executives, including meetings and appointments
• Coordinating meetings: Organizing and attending meetings, taking minutes, and ensuring that communications are disseminated
• Handling sensitive information: Protecting and handling confidential information
• Supporting executives: Providing administrative and secretarial support to executives
• Facilitating communication: Facilitating internal communication and ensuring that communications from senior management are disseminated
• Planning events: Planning and executing business events, such as conferences, luncheons, and dinners
• Managing projects: Managing and maintaining special projects for senior management
• Onboarding: Facilitating the onboarding process for new executives and joiners

Job Summary:

HR & Admin Assistant

Awarded Best Employer of the Year 2023/2024- InfluentialBrandsAbout the role

At FunWorks Pte. Ltd ( https://fun-works.co ), we are seeking a talented HR & Admin Assistant to join our team. In this full-time role, you will play a pivotal part in shaping the HR function of our dynamic and growing company located in the Pasir Ris Park East Region.

What you'll be doingAssist HR & Admin HOD to Perform full spectrum of HR & Administration Support functions.

HR

• Perform staff recruitment via various means to meet the company manpower needs.
• Familiar with recruitment requirements, able to identify potential candidates, conduct selection, interviews, job offer and signing of employment contract.
• All Onboarding and Offboarding matters such as Staff Inductions, Staff equipment issue, staff pass, arrange exit interview and exit clearance.
• Maintain and update employees’ records in InfoTech HRM system and P Files
  Able to draft HR related letters and notices and communicate well with staff and related government agencies.
• Familiar MOM policy and perform MOM work permit/pass applications, renewal, and cancellation.
• Liaise with MOM to resolve work pass related issues.
• Manage staff attendance, leave administration, payroll computation and income tax clearance submission via InfoTech HRM system.
• Handle employees’ welfare and benefits, organize company events and activities for employees.
• Perform staff engagement and survey.
• Training registration and maintain a proper training records.
• Facilitate work performance review and staff appraisal.
  Admin
• Familiar with Government Supports and Grants application
• Update and Maintain Workflow charts and SOP
• Facility Maintenance (e.g. vendor contracts renewals, Copier machine, fire safety equipment, etc)
• Manage outlets’ monthly Bulk Purchases
• Manage group insurance, staff expenses and Transport claims
• Any other Admin task from Director
  

What we're looking for

• A minimum of 1 years of experience in a generalist HR role, preferably in a fast-paced, dynamic environment
• Strong analytical and problem-solving skills, with the ability to provide practical and pragmatic solutions
• Proficient in INFOTECH HRM systems, Microsoft Office suite and Adobe.
• Excellent communication and interpersonal skills, with the ability to effectively liaise with employees at all levels
• A hands-on, proactive, and solution-oriented approach to work
• Adaptable and able to thrive in a constantly evolving business environment
  

What we offer

At FunWorks Pte. Ltd, we are committed to creating an environment where our employees can thrive. We offer competitive remuneration, comprehensive benefits, and ample opportunities for professional development and growth. Our company culture is characterised by collaboration, innovation, and a strong focus on work-life balance.

Benefits:

Long Service Bonus/ Gratuity Payout
Performance bonus
Medical- Unlimited GP & AE visits
Employee discount
Parental Leave
Birthday Leave

Working Hours

8.30am to 5.30pm (Monday to Friday)

https://fun-works.co/

FOR HR (50%)

Assisting HR Lead in the following HR duties:

· Recruitment and onboarding: Coordinates recruitment & selection process, including induction activities. Handle all work passes related application in WP Online and EP Online

· Leave and Payroll Management

· Compensation and Benefits: Administration of workers movements such as resignations, transfers, promotion, benefits and overseas travel claims. Handle employees' medical insurance, workmen injury compensation & group hospitalization

· Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; hearing and resolving employee grievances; counseling employees and supervisors

· Organize company events, staff communication and HR improvement projects

· Prepare monthly reports and HR statistics and Expatriate management

· Other ad-hoc HR duties as assigned

FOR SALES ADMIN (50%)

· Raise sales order & do invoicing/prepare proforma invoice

· Sales Order Follow-up: Track open sales orders, and communicate with clients regarding order status, delivery timelines, and any changes or issues.

· Product sample Coordination: Handle the dispatch of samples and follow up on feedback.

· Shipment Coordination: Communicate with logistics and freight forwarders to ensure timely delivery of orders and documents

· Others sale admin tasks assigned by Team Lead

Requirement:

· Diploma in Business Administration/Admin/Accountancy

· Minimum 1-2 years experience in HR/Sale admin

· A team player who is self-motivated

Job Title: WSHO cum ECO (ID6011)
Location: Depend on project, current project at Lakeside
Working Hours: Monday- Friday : 8:30am-5:30pm, Sat (half day claim OT)
Salary: $4,800 to $6,200

Roles & Responsibilities
1. To assist the Project Manager in implementing the safety management system to ensure staff and workers work in a safe and healthy environment.
2. To assist the Project Manager in implementing the permit to work system and to stop & report to the project manager any incompatible works relating to the same.
3. To act as the secretary of the Project WSH Committee and chair the meeting such that the Nakano staff and subcontractors are aware of the site activities and the required actions.
4. To assist the Project Manager in complying with the WSH Acts and Regulation.
5. To conduct periodic safety inspection to verify level of safety compliance so that the safety standards are constantly improved.
6. To ensure site compliance with statutory safety requirements and in-house safety rules and regulations and to report any deviations to the Project Manager for management consideration.
7. To recommend to the Project Manager any necessary corrective measures to be taken on safety non-compliance and deviations in order to enhance the site safety.
8. To update site management on any new or changes to current statutory safety requirements and also take the necessary actions.
9. To investigate any accident/ dangerous occurrence/ incident and recommend corrective measures to prevent recurrence.
10. To liaise with officers from MOM/NEA /PUB on matters pertaining to safety, mosquito breeding, ECM etc and take the necessary action for their comments.
11. To conduct safety training and organise safety promotional activities.
12. To ensure safety documentation is kept current and ready for MOM, NEA or ISO Audit.
13. Carry out the works assigned for compliance with requirements of ISO 9000, ISO 14001 and OHSAS 45001
14. Be involved in the evaluation of risk assessment and plan, manage and review Management Programmes.
15. Be involved in all the sub-con safety and health matters pertaining to the site.
16. Prepare and submit the site environment control Programme and ensure that the staff and workers are aware and understand the intention.
17. Inspect the site to ensure that all facilities and equipment relevant to the maintenance of the environment health are in working condition.
18. Assist the authority to investigate outbreaks of infectious, vector-borne disease.
19. Organise campaigns, training course to develop and sustain the interest of workers in maintaining good environment health standards.
20. To assist the Project Manager in the management of the workers e.g their courses, reporting sick, home leave, accommodation.
21. To assist in achieving the safety standards required by the site’s developer.
22. Be involved in safety aspects for planning of activities that are in view of the public or in area that the public uses.
23. Must hold a valid registration with MOM as a WSH Officer and with NEA as an ECO.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• Review payments and claims to ensure compliance to NUS & Grantors' guidelines.
• Administer the grants in timely manner.
• Assist Principal Investigators on grant variations, extensions and other change requests.
• Assist in submission of progress and final reports.
• Monitor and keep track of the expenditures of the grants awarded.
• Assist in preparation and submission of grant related financial reports.
• Perform finance-related tasks such as fund management, preparation and analysis of financial statements for audit and reporting to relevant agencies on grants’ matters.
• Liaise with relevant government authorities and other departments on grant related issues.
• Assist in management reporting, monitoring expenditure, cash flow and tax related to grant matters.
• Ensure compliance to applicable standards, policies and procedures including Singapore Financial Reporting Standards.
• Liaise with external auditors on the year end closing.
• Any other finance duties assigned from time to time.

Requirements

• Diploma / ACCA / Bachelor Degree

Job Descriptions:

-Diagnose and resolve issues with system-related, hardware and software, providing relevant recommendations.

-Installing, configuring, and maintaining IT systems, including servers, networks, and other infrastructure for onboarding and offboarding staff.

-Help users with common IT tasks like setting up printers, installing software, connecting to networks, and ensuring their devices are configured correctly.

-Update the content on the company website.

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

We are looking for Admin Assistant (Operation Department )for daily operation to manage client / a pool of floater and cleaner queries, schedule and feedbacks …. etc .

Need to manage and monitor equipment, cleaning solutions and cleaning standard.

Work Day: Monday to Saturday
Work Shift: TBA

Responsibilities:

Able to communicate well/fast with client, floater and cleaner through various channels (e.g phone calls, Chat / SMS, emails, walk-ins)

Maintaining a positive, empathetic, and professional attitude toward clients at all times

Responding promptly to client inquiries & complaints Ensure client satisfaction and provide professional client support

To arrange floater or cleaner jobs schedule and monitor cleaning standard.

Collect mails and documents Assist in any ad hoc duties assigned

Requirements:

Minimum 1 year experience in customer service, scheduling

Minimum Diploma holder Customer-oriented with good interpersonal and communication skills

Pleasant and friendly personality Strong problem solving capabilities

Able to work at a fast pace environment, fast learner, willing to take up responsibility

Computer literacy

We are looking for Admin Assistant (Operation Department )for daily operation to manage client / a pool of floater and cleaner queries, schedule and feedbacks …. etc .

Need to manage and monitor equipment, cleaning solutions and cleaning standard.

Work Day: Monday to Saturday
Work Shift: TBA

Responsibilities:

Able to communicate well/fast with client, floater and cleaner through various channels (e.g phone calls, Chat / SMS, emails, walk-ins)

Maintaining a positive, empathetic, and professional attitude toward clients at all times

Responding promptly to client inquiries & complaints Ensure client satisfaction and provide professional client support

To arrange floater or cleaner jobs schedule and monitor cleaning standard.

Collect mails and documents Assist in any ad hoc duties assigned

Requirements:

Minimum 1 year experience in customer service, scheduling

Minimum Diploma holder Customer-oriented with good interpersonal and communication skills

Pleasant and friendly personality Strong problem solving capabilities

Able to work at a fast pace environment, fast learner, willing to take up responsibility

Computer literacy

About the role

Amberdale Asset Management is seeking an experienced HR and Admin Manager to join our dynamic team in the One North Central Region. In this full-time, strategic position, you will be responsible for overseeing all human resource and administrative functions, ensuring the smooth operation of our thriving business.

What you'll be doing

• Developing and implementing HR policies, procedures and best practices to support the company's growth and goals
• Overseeing the full employee life cycle, including recruitment, onboarding, training, performance management, and offboarding
• Managing payroll, benefits administration, and compliance with relevant employment legislation
• Providing expert HR advice and guidance to managers and employees
• Maintaining comprehensive HR records and generating reports as required
• Coordinating office management and administrative functions to optimise efficiency and productivity
• Identifying opportunities for process improvements and implementing innovative solutions
• Providing full secretarial support to the Managing Director

What we're looking for

• Significant experience (7+ years) in a generalist HR and/or administrative management role, ideally within a professional services or financial services environment
• Excellent knowledge of HR best practices, employment law, and payroll administration
• Strong organisational and multitasking abilities, with a keen eye for detail
• Exceptional communication and interpersonal skills, with the ability to build trusted relationships
• Proficiency in HR information systems and MS Office suite
• Relevant tertiary qualifications in Human Resources, Business Administration or a related field

What we offer

At Amberdale Asset Management, we are committed to providing our employees with a collaborative, supportive and inclusive work environment. You will have access to ongoing professional development opportunities, flexible work arrangements, and a competitive remuneration package. Our focus on work-life balance and wellbeing ensures you can thrive both professionally and personally.

OVERVIEW

The role of a driver in DAC is to provide safe driving and high standard of safety and care for staff and clients. The driver is also required to assist the DAC’s general office in documents despatch services, logistical transportation and other general works support.

RESPONSIBILITIES

1. Transport Assignments which includes:

a) Co-ordinate with the DAC general office on transportation assignments on a daily/weekly basis and carry out the assignments by driving assigned vehicle(s);

b) Inform the DAC general office immediately if any of the transportation assignment(s) cannot be carried out;

c) Responsible to send the staff/ clients to and from assigned venue/activities safely and according to schedule of the assignment;

d) Assist the clients to board/disembark from the assigned vehicle;

e) Exercise high level of reliability and integrity in handling and safeguarding of confidential information and cash;

f) Assist staff to carry goods and to provide logistical support during transportation assignments when the need arises;

g) Report any unusual occurrences when carrying out assigned duties; and

h) Comply with LTA/Government Authority’s traffic/parking rules & regulations at all times while executing driving duties.

2. Upkeep of assigned vehicles which includes:

a) Keeping vehicle in good and serviceable conditions at all time;

b) Report any defects immediately & recommend necessary rectification measure(s) where possible;

c) Cleaning and washing of assigned vehicles;

d) Coordinate maintenance, servicing and repair of the vehicles;

e) Obtain quotations for required maintenance, repair & modifications (in compliance to LTA) to the assigned vehicles;

f) Payment of road tax upon receiving road tax renewal notice, cheque and copy of vehicle insurance from the DAC General Office; and

g) Sending vehicles for statutory inspection upon receiving LTA’s Vehicle Inspection Notice.

3. Cover the driving transportation assignment for other programmes/departments (i.e. School/ EIPIC/ HQ whichever is applicable), whenever the need arises.

4. Perform other general works duties as and when assigned by the Management on the days with no driving transportation assignments, e.g. helping in class.

5. Attend and participate in DAC and Association meetings/ activities as and when required.

REQUIREMENTS

•Primary/Secondary education

•A valid Class 4 driving license

•Physically fit

▪Ability to speak/write in simple English

▪A compassionate and patient personality

▪Good work ethics and a team player

▪Experience in working with persons with special needs is an added advantage

Working Location: 65 Pasir Ris Drive 1 Singapore 519529

• Administrative Support: Provide general administrative support, including managing phone calls, emails, and office supplies.
• HR Records Management: Maintain and update employee records in the HR system, ensuring accuracy and confidentiality.
• Staff Welfare Coordination: Help organize employee welfare activities, including staff events and recognition programs.
• Document Preparation: Prepare HR-related documents, such as employment contracts, letters, and reports.
• Compliance: Ensure compliance with company policies and local labor laws, assisting in audits and other regulatory requirements.
• Other Duties: Perform additional tasks as needed to support HR and administrative functions.

Job Purpose

To assist the publicity and recruitment team in implementing initiatives to promote the services and programs of Boys’ Town Fostering Services (BTFS) as well as to recruit foster parents.

Job Responsibilities

Marketing

• To coordinate and execute Foster Parents recruitment or outreach activities at various locations
• To create regular content and maintain the social media of BTFS
• To assist with the execution of the marketing plan to effectively market BTFS services and programmes
• To assist the Senior Executive with designing marketing materials and collaterals
• To assist and ensure that marketing materials and collaterals are kept properly and accounted for
• To participate in the quarterly review of foster parent recruitment strategies with the Head of BTFS
• To prepare key marketing performance metrics and tracking tools – post-event analysis, generate marketing-related reports

Administration

• To support and assist the Senior Executive with recruiting foster parents
• To assist the Senior Executive to facilitate the screening process of foster parent applicants
• To assist the Senior Executive in ensuring that all documentation relating to the Foster Parent Assessment Report is completed and filled in a timely manner
• To assist in enrolling newly approved foster parents for compulsory foster parent training
• To keep track of the marketing expenditure and ensure spending is within budget
• To process invoices and maintain tracking of expenses with the Finance department
• To coordinate and liaise with external parties such as vendors, suppliers, partner organizations, contractors and other professionals
• To assist in answering, forwarding and screening phone calls & following up with the public in relation to fostering matters in a professional manner
• To assist in tracking and documenting all inquiries from the public in a report format
• Any other assigned duties

Requirements

• A diploma in Marketing, Communications, Business or a similar field
• Prior experience in Marketing Assistant related roles is preferred
• Some relevant experience with marketing software and tools such as Microsoft Excel, Canva, Adobe Illustrator and Premiere Pro is preferred.