Employer:

TRANS Family Services

TRANS Family Services is a non-profit organization providing social services since 1979. We have 6 centres across Singapore providing services supporting families in need. As we expand our services, we are looking for positive and light-minded individuals to join our Corporate Services Team.

About The Role

The Corporate Services Team is an important pillar that provides the necessary HR, finance and administrative support for the organization as a whole. This team works closely with the Management to ensure staff and volunteers are well-supported. The incumbent is expected to plan, coordinate and manage a mix of portfolios under the umbrella of corporate services. We are looking for individuals who are good team players and passionate about supporting social workers and counsellors working in the frontline.

Candidate Requirements

Technical Competencies:

Bachelor’s Degree

Strong command of the English language

IT Knowledge

Core Competencies:

Knowledge in HRM, training administration, corporate communication, volunteer management will be helpful

Effective communication and problem solving

Ability in being organised and systematic at work

Preferred achievements / characteristics:

Integrity, ability in maintaining confidentiality

Analytical, meticulous

Diligence, humility

Excellent team player

Adapts well to changes

We appreciate your patience to allow us time to process the high volume of applicants.

Only short-listed candidates will be contacted for an interview.

Job Description

• Contribute to HR Specialist Services team in ensuring the timely and accurate HR related payment / reimbursement / manpower billing / honorarium processing for all the institutions and departments in NUHS.
• Ensure that the assigned service level agreement (SLA) and key performance indicators (KPIs) are consistently met.
• Execute the HR processing and ensure the services are delivered in line with NUHS policies and relevant Legislation requirement.
• Develop and maintain good working relationships with stakeholders (e.g. internal Shared Services cross teams, department admin and various institutions business partners).
• Propose appropriate improvements for work processes to raise the overall employee experience and efficiency.
• Perform any other assigned duties/projects.

Job Requirements

• Preferably 1 years of HR experience, fresh polytechnic graduates are welcome.
• Past working experience / knowledge in finance / payroll administration in healthcare will be an added advantage.
• Competent in MS Office (Excel & Word).
• Meticulous, independent, initiative with problem-solving and critical thinking skills
• Team player who is able to thrive in a fast-paced environment.
• IT Savvy and comfortable with the use of Microsoft Excel to handle large amount of data.
• Organised, meticulous and team player.

You will be part of the HR shared services team that provides HR operational support to all NUHS institutions in accordance with our service level agreements (SLA) and key performance indicators (KPIs). The scope of HR operational support covers the entire end-to-end employee lifecycle administration ranging from onboarding through to employment contract management and offboarding.

Job Responsibilities

• Support HR-related inquiries received from employees via phone calls and email.
• Manage the inquiries using available system, this includes logging of the cases received, re-assigning to other teams where the inquiries cannot be answered by HR Support Centre, to closure within SLA.
• Create and maintain HR-related frequently-asked questions (FAQs) on the intranet and HR chatbot.
• Keep the HR Support Centre knowledge database updated.
• Prepare regular and adhoc reports for management analysis.
• Participate in activities to promote the services of HR Support Centre, such as the design of posters and roadshows.
• Assist with HR Operations work matters as assigned, such as follow up with vendor on background screening report for candidates, respond to reference check requests received for former employees, verify vendor invoices and prepare information for audit exercises.
• Identify potential areas of improvement and be part of the team to develop suitable solutions to improve productivity, enhance work quality or meet service delivery gaps.
• Any other duties deemed reasonable and necessary by the business.

Candidate Requirements

• Diploma in Human Resource or Business-related discipline.
• IT savvy and comfortable with the use of Microsoft Office applications.
• Minimum 1 year of relevant experience.
• Able to manage high-volume activities and handle data confidentiality.
• Able to work under tight timeline and respond to changing priorities.
• Able to work effectively in a performance-driven environment and collaborate well with stakeholders.
• Proactively look out for opportunities to enhance work efficiency and effectiveness.
• Able to think on your feet, problem solve effectively and respond positively to changing priorities.
• Organised, meticulous and proactive.
• Independent yet a team player with good interpersonal skills.
• Open to changes in job portfolio within HR shared service team due to re-organisation, resource allocation re-prioritisation and demonstrated strengths and growth potential.

Role and Responsibilities

 Responsible for creating business opportunities with potential customers in SG and ASEAN region.

 Provides technical support to customers throughout the R&D cycle till completion.

 Drive design win and demand creation revenue for the company.

Requirements

 Degree/Diploma in Electronics or Electrical Engineering or equivalent

 Minimum 3 years of FAE working experience in a semiconductor distributor or manufacturerenvironment, or

 Working experience in a R&D position with strong knowledge in hardware design, analog and/orpower application.

 RF & Microwave experience in Comms, Radar, Instrumentation, Defense etc. is a plus.

 Experience in PCB layout designs, schematic capture, routing rules, testing and debugging.

 Able to work independently and also contribute as a team player

 Strong command in English

 Strong communication and interpersonal skills

 Able to travel on short notice

Job description:

- Check and verify before issuing Sale Invoices and update the collection accordingly.

- Check and match suppliers’ invoices with PO and Performa Invoices taken in AP system and upload all the supporting in the system as well.

- Perform day-to-day financial transactions, including verifying, classifying, computing, recording, all supporting banking transactions, submitting online banking payments, and filing documents.

- Process staff claims, Check, and classify expense items for payment preparation and enter Transactions.

- Perform reconciliation for multi-currencies bank statements.

- Update AR and AP Invoices and perform reconciliation timely and accurately.

- Reconciliation for the Balance sheet items and ensuring the accuracy of the audit schedules.

- Prepare accrual, prepayment, and provision transactions if possible.

- Extract audit schedules to ensure the accuracy of the Profit and loss transaction…

- Take in Fixed assets bills tied up GL with Fixed Assets audit schedules.

- Sent out Statement of Account (AR) and requested suppliers’ Statement (AP) monthly.

- Reconciliation of Inter-companies transactions.

- Submission of Monthly CPF and quarterly GST Filing and other financial duties.

- Budgeting cash flow and projected Profit & loss ac.

- Extract and check monthly closing stock balance.

- All other duties as assigned.

Qualifications

- Minimum LCCI or Diploma in Accountancy

Job Requirement

- Minimum 5 years of working experience in the related field.

- Hardworking, Responsible with a good work attitude, and willing to learn.

- Proficiency in MS Office (Excel and Word)

- Experience in the XERO and AUTO-COUNT accounting systems will be an advantage.

Job description:

- Check and verify before issuing Sale Invoices and update the collection accordingly.

- Check and match suppliers’ invoices with PO and Performa Invoices taken in AP system and upload all the supporting in the system as well.

- Perform day-to-day financial transactions, including verifying, classifying, computing, recording, all supporting banking transactions, submitting online banking payments, and filing documents.

- Process staff claims, Check, and classify expense items for payment preparation and enter Transactions.

- Perform reconciliation for multi-currencies bank statements.

- Update AR and AP Invoices and perform reconciliation timely and accurately.

- Reconciliation for the Balance sheet items and ensuring the accuracy of the audit schedules.

- Prepare accrual, prepayment, and provision transactions if possible.

- Extract audit schedules to ensure the accuracy of the Profit and loss transaction…

- Take in Fixed assets bills tied up GL with Fixed Assets audit schedules.

- Sent out Statement of Account (AR) and requested suppliers’ Statement (AP) monthly.

- Reconciliation of Inter-companies transactions.

- Submission of Monthly CPF and quarterly GST Filing and other financial duties.

- Budgeting cash flow and projected Profit & loss ac.

- Extract and check monthly closing stock balance.

- All other duties as assigned.

Qualifications

- Minimum LCCI or Diploma in Accountancy

Job Requirement

- Minimum 5 years of working experience in the related field.

- Hardworking, Responsible with a good work attitude, and willing to learn.

- Proficiency in MS Office (Excel and Word)

- Experience in the XERO and AUTO-COUNT accounting systems will be an advantage.

- Hardworking and able to work independently

- Preparing creditor accounts monitoring payment.

- Ensuring payments, amounts and records are correct

- Working with accounting software, sales and purchase ledgers and journals.

- Recording and filing cash transactions.

Job Description:

- Custom Brokerage/Declaring Agent

- Office located at Alps Avenue, Nearest MRT Station: Pasir Ris

- Desk bound job.

- Complete Declaration at stipulated rate per day and per hour with full compliance.

- Maintain account assigned for exception declarations.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Respond to phone and email enquiries on brokerage- related services

- Prepare and provide various reports in a timely manner to meet customers’ timelines

Requirements:

- Able to start work immediately

- 5 working day

- Possess good work ethics and positive attitude

- Able to handle pressure & adapt in a fast-pace environment

- Knowledge in Mircosoft Excel is a must

- Expect overtime on a regular basis

About the Company:

We are an established Tech company based in Singapore, specializing in providing cutting-edge technology solutions to our clients from government to MNCs to in-house projects.

About the Role:

As a rapidly growing company, we are seeking a Finance Executive to join our finance team and play a crucial role in supporting investments and sales.

We are seeking a dedicated, proactive and organised Finance Executive. You will play a crucial role in supporting the accounting and finance management function for investments and sales, including liaison with management and internal staff. If you are proactive with a positive attitude, we are inviting you to join our organisation.

Key Responsibilities:

· Design and maintain complex financial models and templates to support revenue planning, forecasting and budgeting for geographies in AP. Focus on optimizing level of detail, accuracy and clarity of calculations

· Perform revenue and revenue drivers analysis, leveraging relevant analytical techniques, AI and machine learning models

· Provide insights from data and present results to stakeholders through a combination of reports, dashboards and innovative technologies

· Proactively identify and communicate business implications of analysis and ability to simplify and present complex issues to stakeholders

· Perform systems maintenance and enhancements of revenue analytics database to ensure data relevance and accuracy

· Create beautiful engaging professional business powerpoint slides and decks for investment presentations and pitches.

· Make clear concise presentations of financial information during meetings

· Clear and detailed understanding of financial models and numbers provided by finance department.

· Work cross-functional departments and teams to generate financial modelling for Management

· Work closely and align with goals and expectations with CEO

· Any other work as assigned.

The ideal candidate should have the following qualifications:

• Diploma or above in Finance (Accountancy / Business) or equivalent with at least 2 years in financial analysis/accounting background. Fresh graduate is welcome.
• Demonstrates well-developed analytical, interpersonal, organizational, and communication skills
• Collaborates well with different teams from finance, systems, analytics and able to work through the matrix organization structure
• Ability to connect the dots and grasp conceptual models
• Good in data visualization and has superior analytical and problem-solving skills and strong attention to detail
• Ability to multi-task and prioritize in a fast-paced environment with a high degree of commitment to meeting timelines
• Excellent written and oral communication skills
• Expertise in Microsoft Excel, Powerpoint required. Conceptual knowledge of Power BI and financial database is beneficial.
• Positive attitude and proactive to independently think of problem solving and taking ownership
• Timeliness in all matter especially for meetings

Who We Are

At Inchcape Singapore, we operate a multi-brand vertically integrated business model, distributing and retailing world leading marques. We pride ourselves on the amazing team, products and services that we have built and represent. The driver behind our growth and reliable brand is OUR PEOPLE.

If you believe in delivering great performance, building lifelong relationships and enjoy leading and paving the way through innovation and continuous improvement, we want you!

Job Responsibilities

• Provide executive administrative support (e.g. filing, printing and data entry) to key management leaders (e.g. Managing Director & Directors)
• Manage and coordinate calendar and schedule of key management leaders. Provide timely updates to key management leaders on changes to their schedule and any key information
• Liaise with internal and external stakeholders on arrangement of business meetings
• Provide support and coverage in terms of receptionist duties when needed
• Manage and coordinate travel arrangements, meals and accommodation for key management leaders for their overseas business trips
• Collate, submit and track expenses on portals
• Participate and support internal company or employee related projects or initiatives.
• Provide coverage for Executive Assistant when on leave
• Undertake ad-hoc tasks/administrative support when the need arises

Job Requirements

• Preferably with Diploma in Business Administration or relevant discipline
• Someone with at least 2 years of proven executive assistant experience, preferably in a fast moving environment
• Someone with strong communication, organizational and interpersonal skills
• Someone who is agile, versatile in handling various stakeholders, and has a ‘can-do’ attitude
• Independent, resourceful, and has a pro-active personality
• Work well under pressure and tight deadlines

Responsibilities:

• Conduct research on food trends, consumer preferences, and industry developments to enhance existing product quality and processes.
• Develop and test new product formulations considering taste, texture, nutrition, and shelf stability.
• Conduct R&D trials to produce samples for evaluation.
• Work closely with sales, production, and quality control teams to ensure product success.
• Stay current with food safety, labeling, and packaging regulations and standards.
• Document research findings, procedures, and product specifications.
• Occasionally travel on business trips to provide technical support and training to customers.
• Perform ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Food Science or a related field.
• Minimum of 1 year of relevant experience and/or training; or an equivalent combination of education and experience.
• Strong team player with a proactive approach and a positive attitude.
• Demonstrated creativity and innovative problem-solving skills.
• Willingness to travel overseas when necessary.
• Location: Pandan Loop (West)

1. Adminstrative duties - register book, update student particulars etc

2. Customer service - attend to parents emails and enquiries

3. able to work weekends and evenings

4. patient and able to work well with parents and young children

5. IT savvy

6. Minimum O levels or equivalent

7. Able to speak ,read and write Chinese as we are a Chinese Enrichment Cenre

Youth Employment Support (YES) (青年就业辅助) was formed in 2007 to continue imparting to graduates of Metta School with life skills that promote integration, independence and employment.

Our maiden initiative, Arts@Metta (慈光展艺), has as its mission to provide equal access to enriching artistic endeavours for youths with special needs while creating related training cum employment opportunities under a sustainable framework.

As an ECO Trainer , the candidate is responsible in the following areas:

As an ECO Officer / Executive , the candidate is responsible in the following areas:

. Main Responsibilities

• Support the efficient and effective day-to-day operation at ECO@Metta
• Assist in coaching and mentoring alumni as appropriate to improve performance
• To work closely with the team to engage in new product development and establish contacts with vendors and suppliers for product development
• To manage retail activities, including managing corporate projects, public sales and retailers for consignments
• To drive digital initiatives i.e. social media marketing and managing e-commerce platforms
• To help facilitate Corporate Social Responsibility (CSR) events and activities
• To create awareness and identify business prospects and opportunities via roadshows and CSR activities
• To maintain quality service by establishing and enforcing organisation standards
• To handle and manage project related administrative tasks
• Contributes to team effort by accomplishing related results as needed

2. Other Responsibilities

• Assist in any Fundraising event and activities
• Perform any other duties as required and/or assigned by the Manager or Management

Job Descriptions

• Full spectrum of Human Resource functions and good understanding of Singapore Employment Laws
• Handling Adjunct Lecturer recruitment and CPE registration, negotiation of rate, contract for service and renewal and obtain documentation
• Handling of full-time staff appraisal and coordinate with Academic Department for Adjunct Lecturer Appraisal
• Maintain P-files of full-time staff & Adjunct Lecturers
• Manage staff leave and claims through HRIS
• Manage Work Pass applications, renewals, cancellations, and levy waiver Requests
• Administer staff training, including the collation and compilation of the company's training needs for implementation, applying for training grants, and submitting training claims.
• Submission of government and related claims, e.g. childcare leave, parental leave, NS claims, income tax (IR8A & IR21) matters etc.
• Arrange events / activities manpower support and duty roster
• Update employee’s handbook, staff benefit & compensation
• Organise team bond activities and birthday celebration
• Conduct HR related survey and report

Requirements

• Diploma or above in Human Resources Management or related discipline
• 3 - 4 years of relevant experience
• Independent, flexible, good stress management and able to respond to changing priorities
• Organized, meticulous and proactive
• Good IT literacy and knowledge of HRIS

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

As a Senior Executive, you will be responsible for the provision of end-to-end administration of at least 1 postgraduate medical programmes leading to NUS certifications. Your role encompasses project management and coordination with internal and external stakeholders. You are also expected to provide secretariat support to Committees and Faculty staff, as well as collate data and statistics when necessary.

• Manage and administer the assigned postgraduate programme(s) including liaisons with all stakeholders.
• Perform secretarial duties support to Exam/Course Committee(s) as well as to all stakeholders
• Responsible for the handling of all post-Exam /Course events and logistics including (where applicable) marks data-entry via Microsoft Excel, Board of Examiners’ meeting and reports.

Qualifications

• A Bachelor Degree in any discipline
• Experience in healthcare industry is advantageous
• Effective communication (written and verbal)
• Problem solving, and thinking on your feet skills
• A meticulous individual with strong customer orientation and multi-tasking abilities
• Microsoft Excel (able to write excel formulae with respect to marks algorithm)
• Working around 25 weekends in a year and occasionally after office hours are to be expected

The Assistant Accounts Manager will oversee the full set of accounts, General Ledger (GL) and financial. The individual will collaborate with cross-functional teams, provide financial insights for decision-making, and support the company's business.

The successful candidate will be proactive, detail-oriented, and able to handle multiple responsibilities effectively.

Essential Duties and Responsibilities:

• Develop and execute financial plans, budgets, and forecasts aligned with company objectives

• Conduct in-depth financial analysis to identify areas for improvement and provide regular reports and presentations to senior management

• Ensure timely and accurate preparation of financial statements, including balance sheets, income statements, and cash flow statements at group and company level

• Handle the full set of accounts and GL

• Manage GST/tax calculations and submission

• Establish and implement effective internal controls to mitigate financial risks and protect company assets

• Apply knowledge of internal controls and best practices to ensure compliance

• Forecast and manage cash flow to ensure adequate funds for daily operations and strategic initiatives

• At least 7 years of experience in the finance field

• Accounting or finance Diploma / Degree preferred • ACA/ACCA/CPA qualified or equivalent

• Excellent knowledge of internal controls and best practices

• Excellent written and verbal communication skills

• Excellent time management skills

• Strong knowledge of planning and performance processes, including annual budget, monthly forecast and periodic business reviews

• Team orientated, a “can do” attitude and flexible approach

• Superior analysis skills

• Enthusiasm for solving problems and working collaboratively

• Work experience in industrial background preferred

• Independent/Self-starter with high attention to detail

Objective / Purpose of the Job

To provide administrative & accounting support to facilitate the smooth running of the clinic environment and support the delivery of quality patient care.

Admin Duties

- Daily check of clinic payments against invoices

- Daily entry and scanning of invoices into the accounting system for timely and accurate payments to vendors.

·-Cross-check invoices across

·-Maintain filing records effectively, including monthly statements of accounts from vendors.

- Manage the clinic’s general stationery and pantry supplies.

-Monthly salary slips / pay role

· Ad-hoc duties as assigned.

-Manage and keep track of insurance & TPA Payment

Skills and Abilities

· Good written, communication, and customer service skills, especially a courteous yet firm speaking voice. Comfortable communicating with people of different nationalities.

· Has a proven track record of handling disputed charges and negotiating payments with vendors and/or patients.

· Confident, persistent, and can keep calm under pressure.

· A keen eye for details and proficiency in handling numbers with accuracy. Hands-on experience with MS Excel and Xero accounting software will be an advantage.

· Mature and able to work independently.

· Ability to multi-task and stay organized.

· Collaborate well with others.

Qualifications

· Diploma/o level

· Minimum 1 years experience in GP/Medical Clinic

for Singaporean / pr

Contact clinic operation manager [email protected]

• Oversee daily operations of the hair salon, including staff management, scheduling, and customer service.
• Develop and implement strategies to increase salon revenue and profitability.
• Recruit, train, and supervise salon staff, including hairstylists, receptionists, and assistants.
• Ensure high standards of cleanliness, organization, and professionalism are maintained throughout the salon.
• Manage inventory, including ordering supplies and maintaining stock levels.
• Handle customer inquiries, complaints, and feedback in a professional and timely manner.
• Develop and execute marketing and promotional campaigns to attract new customers and retain existing ones.
• Monitor and analyze salon performance metrics, such as sales figures, appointment bookings, and customer satisfaction ratings.
• Implement and enforce salon policies and procedures, including safety regulations and sanitation standards.
• Stay informed about industry trends, products, and techniques to ensure the salon remains competitive.
• Collaborate with salon owner or upper management on strategic planning and goal setting.

Requirements:

• At least 8 years in relevant experience.
• To be able to manage pressure of multi customers service requests and time management.
• Able to work irregular timing.
• To be able to read Customer needs and hair style.

Interested applicants, please send in updated resume.

We regret that only short listed candidates will be notified.

EA License : 17C8871
Uni Recruit (Singapore) Pte Ltd

Roles and Responsibilities:

1. Ability to manage full Accounts Payable duties.
2. To perform GRN/ bank reconciliation
3. Effective control & plan day-to-day cash operation balances.
4. Upload documents / match invoices and PO/WO, check content matches order and contacts into the accounting system.
5. Process invoice & petty claim payment and to upload bank Giro payment & remittance application.
6. Prepare repayment, advance payment, retention & rental lease schedules.
7. Prepare recurring journal entries.
8. Update Fixed Assets schedules.
9. Ability to prepare GST return (Form 5).
10. Check & review AP aging and vendor statement of accounts for missing or overdue payments
11. Addoc duties & MTI statistic survey.

Requirements:

1. Diploma in Finance & Accountancy or GEC “A” Level.
2. Good communication skills in English, good in Excel.
3. Meticulous and accuracy with figures to perform data entries.
4. Able to mutli-task & have strong sense of responsibility to meet tight deadline.

Interested parties, please send in your detailed resume.

COMPANY DESCRIPTION

Who we are

If youre passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapores largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China, India, Malaysia and Indonesia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co.

What its like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. Were privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asias top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

With about 200 employees were a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.

You dont need to have MICE experience to work with us. Were looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONSIBILITIES

• Conduct routine check on hygiene audit to improve and maintain good personal and food hygiene, safety and housekeeping standards of our production kitchen and F&B Partners.
• Pest control and cleanliness inspection and co-ordinate pest control and cleaning contractor service schedule.
• Work closely with Chief Culinary Officer for pest control, suppliers, food safety committee, F&B partners and recommend corrective measures to all food and hygiene related matters.
• Assist to enforce food safety and housekeeping procedures in compliance with SFA regulatory requirements.
• Monitor the status of SFA Food Handlers' Food Hygiene Certificates.
• Assist in implementation of 5S System with all Partners related to Food Safety and Hygiene related issues.
• To ensure the proper documentation to fulfill HACCP and Halal requirement of all Food and Hygiene matters.
• Any other duties and projects as assigned by reporting officer.

• Minimum 3 - 4 years of working experience in Quality Assurance (QA) / Quality Check (QC) experience in F&B industry is required.
• Candidate must possess at least Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Food Technology/Nutrition/Dietetics, Food & Beverage Services Management or equivalent.
• Pest Control Inspection / HACCP/ 5S Knowledge is an advantage.
• Proficient in Microsoft Office.
• Good written and oral communication skills.
• Analytical with a keen sense of observation.
• Able to meet tight deadlines, multi-task, self-motivated and systematic.
• Bi-lingual in English and Chinese to liaise with Chinese speaking clients and respective associates.
• Work location: Expo

Responsibilities

• Assist in the timely, consistent and accurate preparation of the Company's consolidated management accounts
• Assist in ensuring accounting practices comply with local legislation and Hirata Japan’s accounting requirements
• Assist in preparing financial analytical data for consolidated results analysis report
• Monthly working sheet preparation of project status for WIP
• In-charge of Job Costing for all projects
• Making monthly GIRO/remittance payments to vendors
• General duties including filing, liaison with external parties and confirming accounts balances

Requirements

• Diploma in Finance or Accounting
• 2 years relevant experience in preparing BS/PL statements
• Positive work attitude, willing to put in extra effort during peak period
• Strong analytical skills with prior experience in Finance ERP system
• Excellent Ms Excel & Powerpoint skills

We regret that only shortlisted candidates will be notified.

The Executive Education programs at ESSEC are highly valued, ranking #10 for Custom Programs, and #12 for Open Programs in the 2023 Financial Times ranking. The Senior/Executive Admin role (1-year contract) offers a challenging opportunity to grow and develop ESSEC Executive Education in the APAC region.

Key responsibility areas:

A) Preparation phase (Feb – Mar 2024):

- Set up SOP for the entire chain of admin and process requirements from learner enrolment, reporting to SG SkillsFuture (SSG) to claims, as per SSG audit and ESSEC requirements

- Set up required Training Management System (either using existing Moodle, or another appropriate platform, meeting SSG requirements)

- Work with ESSEC Finance Department colleagues to set up payment and credit note processes, meeting SSG audit and ESSEC requirements

B) Day-to-day responsibilities (From April 2024 onwards):

- Working with Executive Education broader team to confirm program activation and dates

- Participant enrolment/registration including but not restricted to collection of necessary participant’s documentation, payment billing oversight (Finance department), tracking of participation progress/assessment outcomes, and submiting all relevant outcomes to SSG Training Portal for claims approval

- Correct, accurate and timely filing and storage of all documentation in the Training Management System to meet SSG and ESSEC requirements

- Dealing with faculty and trainers to follow up on necessary documentation and training materials for the pre-, during and post-program phases

- Tracking of claims processes via the SSG Training Portal and to highlight/flag abnormalities and issues in a timely manner to assist with resolving them

- Regular reporting of performance of Institute for Continuing Education (ICE) using different metrics to be agreed with the Head of Executive Education and Senior Business Development Manager

- Oversee all other administrative and operational SSG-related matters in accordance with funding agencies and ESSEC requirements

- Assisting with SSG audits

- All other adhoc matters, if any, as assigned

Job Responsibilities

• Monitor executive day to day activities/events to team to ensure every required support & demand are delivered to all relevant parties (E.g.: internal and external customers). 
• To ensure the flow of the work go smoothly. 
• Identify and resolve related issue to maximize the efficiency in terms of time, resources as well as costs. 
• Implement operational plans to improve and track all the work processes in compliance with organisational requirements. 
• Reporting daily activities of team & department and highlighting issues that is considerably concern. 
• Liaise with & amend to enquiries from the partners, clients and teams. 
• Driving business growth within a company 
• Any other ad-hoc if required.

Duties and Responsibilities

• Provide guidance to Accounts Receivable and Accounts Payable colleague.
• Review Accounts Receivable transactions.
• Review and approve staff claims.
• Prepare Inventory adjustment.
• Involve in yearly stock take exercise.
• Prepare month end journals.
• Prepare bank reconciliation.
• Prepare GST report.
• Prepare monthly management report.
• Handle inter-company transactions and reconciliation.
• Prepare monthly balance sheet schedule.
• Liaise with external auditor and handle audit queries .
• Ensure accurate and timely month end and year end closing and reporting

Responsibilities

• Handling full set of accounts for companies assigned including handling invoicing, purchasing, payables, receivables, receipts, payments and bank reconciliations in compliance and adherence with policies and procedures.
• Ensure transactions recorded into the accounting system timely and accurately.
• Ensure timely month-end closing and able to analyze and articulate monthly performance variances.
• Coordinate with China HQ to generate report as per requirement.
• Assist in preparation of annual budget, forecasts, and cash flow projection.
• Prepare GST filing, liaise with the external auditor and tax agent
• Any other ad hoc duties as assigned

Qualification

• Diploma / Bachelor's degree in accounting, finance, or professional qualification (e.g. ACCA, CA Singapore)
• Strong knowledge of basic accounting principles and financial processes
• Proficient in using accounting software and Microsoft Office Suite (e.g., Excel, Word,Powerpoint)
• Excellent attention to detail and accuracy in data entry and record-keeping
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Bilingual proficiency in English and Mandarin is a preferred, enabling effective communication with counterparts in China and international partners.
• Strong interpersonal skills, with the ability to collaborate effectively with team members
• Experience in audit is an added advantage.