Human Resources (HR) and Administrative (Admin) Officer / Executive

Job Description & Requirements

We are currently seeking a dedicated Human Resources (HR) and Administrative (Admin) Officer / Executive to play a critical role in supporting the human resource, finance, IT, and operational administration of our Council.

Human Resource Responsibilities:

● Plan and coordinate recruitment, on-boarding and off-boarding materials and processes, appraisal exercises and training for employees and interns

● Work with stakeholders to provide manpower administration, including preparation of Job Descriptions, selection of potential candidates, scheduling of interviews, negotiation of compensation packages, and offer letter preparation.

● Handle work pass and corporate credit card applications, issuance, renewals and cancellations,

● Maintain and organise staff personnel records

● Process claims of government grants and subsidies, such as maternity leave and childcare leave applications, training subsidies, as and when needed

● Plan and organise staff events and welfare programmes

● Serve as the primary contact for employee HR inquiries.

● Take ownership of monthly payroll processing and reporting, and actively contribute to the review, enhancement, and maintenance of HR policies and procedures.

Administration Responsibilities:

● Manage office mail, facilities, equipment (including IT and software) and supplies.

● Handle all documentation matters, including the issuance of appointment letters, coordination of annual Conflict of Interest declarations, safekeeping and organisation of compliance and policy documents.

● Monitor and facilitate applications and renewals for essential corporate administration tools, including but not limited to broadband, telephone services, and insurance coverage.

● Support meetings and events, and governance matters as and when required

● Act as a fire warden for the Council.

Payment Processing:

● Process bank payments and staff claims.

● Prepare payment and claim reports.

Other Corporate Services:

● Perform additional duties and responsibilities as assigned.

Requirements:

● Positive, approachable, and problem-solver with excellent communication skills

● Degree/Diploma in any field.

● Proficiency in MS Office. Comfortable working with IT and software, when required.

● Proven experience in an HR and Admin or similar role.

● Meticulous, highly organized, and adept at multitasking.

● Able to work independently and collaboratively in a fast-paced environment.

Join us in this challenging and rewarding role where your skills will contribute to the success and growth of our mission to transform the lives of persons with disabilities through sport. If you are ready for a new and exciting opportunity, apply now and become an integral part of our dedicated team!

Our client is a global leader in the technology space with strong footprint in the Asia-Pacific region The Singapore Regional HQ is located at Raffles Place. They are now seeking to hire an Accounting Specialist for the role of:

Accounts Executive (Basic $3800 ~ 4200 @ Raffles Place)

Key Responsibilities:

• Preparation of full set of accounts
• Complete daily ledger entries and financial transactions in accordance with accounting principles
• Vendor Invoice approvals
• Analyse monthly financial statements
• Preparation of accurate and timely financial reports
• GST / VAT preparation
• Ad-hoc duties when assigned

Qualifications and Job Requirements:

• Min 3 years of accounting experience
• Diploma in accounting or Level II of ACCA
• Strong in double entries, cost centre expense allocation, accounts receivable and account reconciliations
• Excellent verbal and written communication skills
• Fast learner and independent
• Good time management skills to handle multiple tasks especially during accounts closing period to meet tight deadlines
• Competitive basic + AWS + VB (historical average 1~1.5 months)
• Hybrid with mobile and transport allowance

Interested applicants may email updated CV to Daniel Yuan (R1102385): [email protected]

The responsibilities of a customer service officer in this restaurant include:

1. Greeting Customers: Welcoming guests as they enter the restaurant, and providing them with a positive first impression.
2. Taking Orders: Receiving orders from customers either in person, over the phone, or online, and accurately inputting them into the restaurant's ordering system.
3. Providing Information: Offering information about menu items, specials, and promotions to customers who inquire.
4. Handling Inquiries and Complaints: Addressing customer inquiries, concerns, and complaints promptly and professionally, and working to resolve issues to the customer's satisfaction.
5. Serving Food and Beverages: Delivering food and drinks to customers' tables in a timely and efficient manner, ensuring accuracy and presentation meet the restaurant's standards.
6. Processing Payments: Accepting payment from customers, processing transactions accurately, and providing receipts.
7. Maintaining Cleanliness: Keeping the dining area, serving stations, and customer service areas clean and organized, including clearing tables and resetting them for new customers.
8. Upselling: Suggesting additional menu items, desserts, or beverages to customers to increase sales and enhance their dining experience.
9. Collaborating with Kitchen Staff: Communicating orders and any special requests or modifications to the kitchen staff, and coordinating the timing of food delivery with the kitchen team.
10. Following Health and Safety Regulations: Adhering to food safety and hygiene standards, as well as health and safety regulations, to ensure the well-being of customers and staff.
11. Providing Excellent Customer Service: Ensuring that every customer receives friendly, attentive, and personalized service to enhance their overall dining experience and encourage repeat business.
12. Handling Reservations: Managing reservations, seating arrangements, and waiting lists during busy periods, ensuring efficient use of available tables and minimizing wait times for customers.
13. Training New Staff: Assisting in the training of new customer service staff members, ensuring they understand the restaurant's policies, procedures, and standards for customer service.

Overall, a customer service officer must play a crucial role in creating a positive and enjoyable dining experience for restaurant patrons while representing the establishment in a professional manner

About the role

The incumbent will be part of the Sustainability team and will support the Sustainability Manager in implementing sustainability/reducing environmental impact across the company’s operations.

What will you be doing

• Sustainability projects implementation and Continuous Improvement, with a strong focus on developing the 4Rs across our operations:
• Main topics revolve around consumables (tertiary packaging) and circular economy solution.
• In direct contact with the Operations Team, Analysts, Procurement, Vendors, and Customers
• Calculation and presentation of environmental and cost impact
• Benchmark innovative solutions and partners
• Co-create and track project roadmaps
• On a constant look out for innovative solutions and sustainable alternatives
• Research on sustainability topics to build up knowledge database
• Be aware of industry trends, changes and legislations revolving around the sustainability space
• Oversee the tracking, consolidation and analysis of sustainability Key Performance Indicators on a monthly basis
• Oversee biodiversity topics for Singapore warehouse, facilitating different site assessment and active communication between relevant stakeholders to deploy related projects
• Employee Engagement, Empowerment and Communication
• Lead the CSR Employee Engagement Program and be accountable for its budget
• Be the Biodiversity Referent and deploy related projects
• Organize punctual trainings
• Participate in internal and external communication such as newsletters, videos, etc. for CSR project

The successful candidate

• Bachelor’s Degree or above in CSR, Environment, Sustainability or Business Management.
• 2-years professional experience with a deep interest in, and a general awareness of, sustainability issues. Good understanding of sustainability stakes applied to the logistics industry is preferred.
• Passion, knowledge and drive to create a more sustainable world
• Excellent knowledge of Microsoft Office, including Excel, PowerPoint and Word. Tableau is a plus
• Fluency in English, both written and spoken. Chinese is a plus.
• Excellent organisational skills, ability to own projects and work independently
• Ability to multitask is necessary
• Solid written and verbal communication skills, familiarity with business writing
• Knowledge of Project Management tools and techniques
• Familiarity with carbon calculation with tools such as GHG protocol is a plus
• Interest in Gardening

Bollore Logistics is proud to be an equal opportunities employer and places high importance on promoting diversity and inclusion in the organization. We embrace all people regardless of age, race, gender identity, sexual orientation, religion, nationality, marital status, political opinions or disability. We are strongly committed to providing a safe working environment for our employees, free from violence, bullying, harassment, or threats.

Due to the current COVID-19 situation and the escalating visa/travel restrictions in place, we will be prioritizing candidates who are currently based in Singapore and do not require relocation. We will be reviewing the pandemic situation and will adjust our position in accordance and adherence to local authority.

We regret that only shortlisted applicants will be contacted. Thank you for your interest in Bollore Logistics Singapore.

Responsibilities :

• Plan and deploy tugboats as per MPA guidelines.
• Maximize own tug resources.
• Support 24/7 operation and planning activities.
• Process customer’s orders including amendments and cancellations.
• Monitor and ensure all job orders are covered in timely manner.

Requirements

• GCE “O”/ NITEC
• At least 2 years of working experience in the marine industry.
• Good working knowledge of Microsoft Office
• Knowledge of local port waters will be an added advantage.
• Bilingual
• Fresh ITE graduates are welcome to apply.
• Able to work shifts.
• Ability to multitask and work under pressure.

Job Description & Requirements

Accounts cum Admin Executive

5 days Monday - Friday | 9am - 6pm

$2,500 – $3,500

Duties and Responsibilities shall include but not limited to:

1. Keep full set of accounts.
2. Data entry and record keeping.
3. Prepare cheque payments for suppliers & petty cash.
4. Reconcile monthly bank statements.
5. Prepare monthly P&L reports in excel format.
6. Prepare monthly comparison reports.
7. Prepare year end audit schedule.
8. HR & Payroll.
9. GST & CPF Submission.
10. Handle phone calls, mails maintain filling and general admin support.
11. Any other ad-hoc duties as assigned by management.

Requirements

• Degree/LCCI International Qualification - Level 2

• Preferably 1-2 years working experience in Accounting Dept or Auditing firm.

• Required Skill(s): Microsoft Office, Excel, Auto Count.

• Able to work in a fast-paced environment.

We regret that only shortlisted candidates will be notified.

Credit Underwriting Support Officer (Training provided!)

• 12 months contract
• Office Location: Downtown

The Client

• MNC Bank

The Opportunity

Assist the credit approval team in performing the following credit monitoring activities:

• Stock exchange announcements
• Litigation suits
• Property price index
• Commodity prices
• Collateral reports
• Facility Limit Excess reports
• Allocation of credit approval cases
• Other miscellaneous reporting and credit support activities

Your Background

• Diploma / Degree in Banking/Finance or equivalent
• Proficient in Excel and numeracy
• Experience in Credit underwriting Accounting will be advantageous

Interested parties please click "Apply Now" or contact Chevelle (EA Reg no: R1762272) at [email protected]

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248

Responsibilities

• Make estimates for maintenance parts sales.
• Prepare necessary quotations and negotiate with customers.
• Update progress of sales status & prepare reports relating to quotation and sales.
• Issue job instructions and relevant documents for the works.
• Developing and maintaining software for sales work.
• Co-ordinate with other departments on matters relating to works.
• Keep proper records and filling of works carried out.
• Ensure all data and information are kept in confidentiality.
• Ensure compliance to Environmental Policy, reduction of waste & prevention of pollution.

Requirements:

• Diploma/Degree in any discipline
• Entry level are welcome to apply as training will be provided.
• Proficient in MS Office e.g creation of table and analysing of data
• Background in sales or Customer service preferred
• Experience in handling and analysing large data quantity.

Interested applicants, please send in your updated resume by clicking “Apply Now”

Lin Weikang

Registration Number: R21102570

Workstone Pte Ltd

EA License Number: 19C9998

• Maintaining contacts with airlines, trade, industry and government bodies to keep abreast of information and economy/market developments
• Manage daily shipping co-ordination of shipments by air, sea (export/import/3rd party/local delivery)

Requirements:

• GCE O Level and above
• At least 2 years of working experience as Sales admin

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Handle full spectrum of AR, AP
• Manage General Ledger data entries

Requirements:

• Diploma in Accounting
• At least 1 years of accounts/book keeping experience in shipping industry
• Proficient in Microsoft Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Basic Functions:

· Answer telephone calls and carry out various reception and admin duties.

· Approach customers and attend to their needs.

Duties & Responsibilities:

· Answer and redirect incoming calls in a polite and pleasant manner.

· Greet customers promptly, identify their needs and direct them to the appropriate personnel.

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

• Perform full spectrum of accounts receivable
• Responsible for timely and accurate billing of invoices, debit/credit note, etc.

Requirements:

• Diploma in Accounting
• At least 2 years of experience in Accounting

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Prepare full sets of accounts, financial statements and assist in audits when necessary.

• Liaising and attending to clients.

• Prepare accounting schedules for audit and financial statements preparation.

• Liaise with auditors in preparation of clients' financial accounts;

• Assist in managing clients' accounting deadlines;

• Ensure accounting deadlines are met;

• Assist with GST preparation;

• Attending to finance function at client's office;

• Handling courier, postage and banking duties;

• Procurement of office supplies;

• Digitization of documents and correspondences;

• In charge of office maintenance;

• Maintain and update client database

Ibis styles Hotel is an International Brand Hotel. Ideal for anyone who has the ambition to grow within the company and have the opportunity for career progression.

Industry experience not necessary, we are willing to train. Entry level Finance Assistant role.

Responsibilities

• Finance duties such as Accounts Receivable (AR), Accounts Payable (AP), Purchasing & General cashier. Handling daily Audit Documents, etc.
• Coordinating inventory control by way of stock movement and management
• Multitasking required – this is the new norm in hospitality
• Handle daily compliance for finance in cost control and what is to be completed by hotel operations
• Ability to work well under pressure and independently
• Good CAN DO attitude
• Ability to manage time and work well under pressure
• Assist hotel operations on need basis
• Willing to support the team and be a strong team player
• Willing to carry out tasks assigned by management on adhoc basis
• Understanding and willing to remain flexible with job scope and working hours
• Has good telephone manners
• Has good and polite communication skills
• Willing to learn the hotel business in order to provide high standard of customer service in hotel environment
• Strong organisation skills
• Good Negotiator to handle supplier relationship
• Willing to undertake training as recommended by the hotel to improve the skillset
• Reliable and punctual to work
• Reporting directly to Hotel Finance Manager - Head of Department.

Requirements

• Ideal for fresh graduate , someone who wants to expand in Finance
• A positive attitude and ambition
• Willing to learn new things
• Strong time management
• Well-disciplined and can work independently
• Strong computer skills
• Strong negotiator
• Detailed person with a commitment to the Job
• Ability to use own initiatives in the job
• Good customer service skills
• Passion for hospitality and likes to work in a hotel environment
• Detailed person with a commitment to the Job
• Dedicated and committed to this role for 2 years.
• Accor hotels provide internal training for the right person with the right attitude
• Willing to work with the hotel team and understand hotel operations
• This is a great entry level role for hospitality industry. Training will be provided.

Interested applicants to please email your resume to [email protected] and [email protected] for this job posting.

Call Centre Officer

Duration: 6 months contract

Working hours: Monday - Friday

Mondays to Fridays: 8.30am-6pm

Location: Kallang

Job Scope:

• Respond to a high volume of incoming customer calls through an automated phone system.
• Initiate outbound calls to patients, referrals, and sales contacts as necessary.
• Employ available resources to diagnose and resolve patient concerns or problems.

Requirements:

• Minimum Diploma in relevant studies
• 1-2 years of customer service experience required
• Call center experience preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

19C9682 (Recruitpedia Pte Ltd)

EA Reg. No. R23119064

TEOH ZINI

Our client is a service provider in Safety and Health, Environment and Quality. They are now recruiting a Senior Accounts Executive to be part of their Finance team for ongoing transformation projects. They are located in the Central Area - easily accessible.

Roles and Responsibilities:

• Executing monthly financial closing procedures.
• Ensuring accuracy and currency of financial documentation, encompassing accounts receivable, accounts payable, general ledger entries, and reconciliations.
• Crafting periodic financial statements, budgets, and assorted reports.
• Handling the preparation of GST tax filings.
• Collaborating on financial audit readiness and maintaining smooth communication with auditors.
• Formulating payment documentation, validating records, and facilitating disbursements.
• Establishing and sustaining robust internal controls to safeguard corporate assets and financial information.
• Coordinating with external stakeholders, such as auditors, tax agents, and secretarial services, to ensure compliance and punctual submission of financial records and returns.

Requirements:

• Minimum Diploma in Accounting
• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Environmental Control Officer (ECO)

Work Location: Changi Naval Base

Working days: 6 days 8am to 5pm

Salary: $6000 to $8000

Requirement

• Registered ECO cum ECMO with minimum 3 years of working experience in a construction firm, preferably experience in LTA /PUB project requirement
• Possess Earth Control Measure Officer (ECMO) qualification
• Minimum Diploma, Advanced/Higher/Graduate Diploma

Job Description

• Directly report to the workplace's/ project's Manager in-charge
• Responsible to perform his/her work in accordance to the relevant HSSE regulations and other requirements
• Responsible to comply and adhere with CES_SDC's HSSE Management System requirements
• Responsible to adopt and use the relevant records in the HSSE Management System to conduct checks / inspections, carry out proper record keeping, and submit such records to the CES_SDC's HSSE personnel where required
• Responsible to adhere to the instructions from CES_SDC's HSSE personnel with regards to compliance of HSSE requirements
• Responsible to adhere to the CES_SDC's Policies, HSSE Rules & Regulations, HSSE Risk and Impact Assessment (HSSERIA), Safe Work Procedure (SWP), HSSE Instructions, security instructions, etc
• Responsible to read and understand the HSSERIA, SWP and any other required HSSE documentation for the work operation
• Responsible to discharge his/her duties in accordance to the Code of Practice for Environmental Control Officer
• Responsible to prepare and submit the Site Environmental Control Programme according to the format required by National Environmental Agency to the workplace's/ project's Manager in-charge for approval
• Responsible to prepare and submit the bi-weekly Site Environmental Control Report according to the format required by National Environmental Agency to the workplace’s/ project’s Manager in-charge for approval
• Responsibilities and duties of the ECO shall emphasize on the following main areas of concern: Elimination of disease-bearing insects and rodents Ensuring proper disposal of construction waste/ marine clay Eliminating noise, air and water pollution Eliminating earth littering Preventing siltation of drains
• Provision of proper maintenance of septic tank(s)/ holding tank(s), chemical/ portable toilet(s) and other sanitary facilities
• Any other environmental health matters
• Responsible to inspect the workplace/ project to ensure all facilities and equipment relevant to the maintenance of environmental health are in proper working condition and do not pose any environmental health hazard
• Responsible to attend to all feedback on such irregularities and inform the Manager incharge of such irregularities accordingly
• Responsible to organise campaigns, training courses and other activities with regards to environmental to organise campaigns, training courses and other activities with regards to environmental control
• Other Ad-hoc duties as assigned

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

AI-Powered Hedge Fund CTO

Are you a visionary technology leader with a passion for finance and a deep understanding of artificial intelligence? Are you eager to spearhead the development of a cutting-edge hedge fund that leverages machine learning to generate alpha? If so, then this is the opportunity for you!

About Us:

TSGS is a dynamic, forward-thinking company at the forefront of the financial technology revolution. We are launching a truly AI-powered hedge fund, and we are seeking a talented and experienced CTO to lead the charge.

What You Will Do:

• As CTO, you will be responsible for crafting and executing our technological vision. You will develop a multi-year roadmap that focuses on artificial intelligence, machine learning, and Python development.
• You will lead a team of brilliant engineers and data scientists, fostering a collaborative and innovative culture.
• You will partner with the investment team to identify and implement AI-driven trading strategies.
• You will ensure that our systems are secure, scalable, and reliable.
• You will stay abreast of the latest advancements in AI and machine learning, and identify opportunities to leverage these technologies to give our fund a competitive edge.

What We Are Looking For:

• 10+ years of experience in financial technology, with a proven track record of success in a leadership role.
• Deep expertise in artificial intelligence, machine learning, and Python development.
• Experience in developing and deploying quantitative trading models.
• A strong understanding of the financial markets and the hedge fund industry.
• Exceptional leadership and communication skills.
• A passion for innovation and a relentless drive to succeed.

What We Offer:

• A competitive compensation package and equity.
• The opportunity to be at the forefront of the AI revolution and make a real impact on the financial industry.
• Work with a team of talented and passionate individuals.
• Be part of a growing and innovative company.

If you are ready to take your career to the next level and help us build the future of finance, we encourage you to apply!

Please submit your resume and cover letter to [email protected]

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Description:

• Responsible for overseeing and carrying out all works relating to the safety, health and environmental matters in the project.
• Work closely with project team & contractors to mitigate and control all high risk hazards to maintain a safe workplace.
• Ensure overall compliance and good procedures/practices in statutory environmental and health requirements at project site and requirement premises at all time.
• To identify any unsafe condition in the worksite or unsafe work practice is carried out in the worksite.
• Implement and monitor environmental, health & safety management system on site.
• Prepare, submit statutory reports and maintain of documentation for all EHS issues according to ISO.
• Conduct regular site inspections to ensure that all site activities are carried out in compliance with MOM, NEA and EHS regulations.
• Liaise with relevant authorities on all environmental and safety issues.
• Support all in-house EHS initatives.

Requirement:

• Only Singaporean / PR will be considered for this position
• Specialist diploma in WSH or MOM Recognised certificates
• Minimum of 7 years of experience as a Safety Officer or related experiences
• Strong leadership and communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and strong organizational skills.
• Certification in Occupational Health and Safety (OH&S) is a must.
• Must be responsible, organized and self-initiated.
• Respect for deadlines, sense of urgency.

• Mon to Fri 8.30am - 5.30pm Sat till 1pm (Alternate Saturday)
• Salary up to $3,000 (depending on experience)
• Bonus

Job Duties:

· Handling AP, AR & GL

· Handle petty cash disbursement and process staff claims

· Bank reconciliation

· Deposit paid/received schedule

· Other ad-hoc duties as assigned\

Requirement:

· Diploma in Finance/Accounting

· At least 2 Year(s) of working experience in the related field is required for this position

· Possess strategic thinking, able to take initiatives and pro-active attitude

· Require skill(s): Proficient in MS Excel & Words (Excel skills.ie. VLOOKUP, Pivot Table), SAP

· Able to start work within short notice

Responsibilities :

• Perform and maintain full sets of accounts
• Timely preparation of monthly financial and management reports
• Submit GST & CPF e-submission contribution
• Preparing payroll, update and maintenance of employee file (Hire, resignation)
• Submission such as tax clearance, annual tax filing, NS claims, maternity claims
• Waiver of foreign workers levy from MOM & Apply or cancel the work pass
• Preparation of monthly & year-end schedules for auditor. Liaise with the auditor and related professionals during the financial year
• Adhoc accounting/administrative tasks as assigned by manager. Handle day-to-day adminsitrative work

Requirements :

• 2 years relevant experience is required for this role.
• Competent in Microsoft Office (Word & Excel)
• Ability to perform under pressure and meet tight deadlines
• 5.5 days work week

The Opportunity

• Opportunity to learn and gain experience in a largest Tech firm in SG! (Resume Booster)
• Immediate position (3-4months)
• Working hours: Monday to Friday 9-6pm.
• Salary: $1800
• No EXP is fine - Training will be provided!!

The Talent:

• Min GCE A levels and above
• Possess good verbal and written communication skills
• Basic computer skills such as MS Office
• Able to work independently with minimal supervision

Job Description

• Data entry, Filing, Sorting, and scanning of documents
• Assist with on boarding processes of Clients and partners
• Attending to phone calls and emails
• Handles and liaise with internal stakeholder with day-to-day operations such as - report generation, pipeline management meetings slides, Marketing Project campaigns etc
• Any other Adhoc Admin duties/support as assigned

Next Step

Prepare your updated resume, and send to the following email: [email protected] or Click APPLY

*Only shortlisted candidates will be contacted*

Department: General Secretary's Office (GSO)

Reports To: General Secretary’s Office Manager/Director

Overall Responsibilities:

As part of the General Secretary’s Office, provide broad spectrum support to the General Secretary/CEO and the Bible Society. This includes various communications and liaison functions, capability development, administrative support, community relations, governance and compliance, as well as supporting other special projects and initiatives as required.

Key Areas of Responsibility:

• Provide general administrative support to the General Secretary/CEO and the Bible Society, including organising meetings and preparing reports for internal and external stakeholders.
• Proactively track, file, archive and retrieve key business information for future reference, including contracts and business documents.
• Represent the Bible Society on behalf of the General Secretary/CEO when relating to external agencies and strategic partners.
• Prepare and disseminate critical information to internal and external stakeholders.
• Work closely with all internal departments and coordinate activities to ensure activities meet the objectives of the Bible Society.
• Monitor the progress of key assignments as directed by the General Secretary/CEO, following up with relevant parties when necessary.
• Coordinate internal processes involving other business units for customer inquiries, reviews, evaluations and escalations, not limited to implementing new processes and documentation to improve workflow, governance, and compliance, including compliance with the Personal Data Protection Act (PDPA).
• Manage the volunteers’ and internship programme – Sowers-in-Action (SIA).
• Engage in outreach and community relations activities with churches and other Christian organisations, including establishing local SIA chapters.
• Any other duties as assigned by the General Secretary/ CEO.

Qualifications/Requirements:

• Diploma or Degree holder in any relevant disciplines
• Ability to work independently
• Excellent oral and written communication skills; comfortable with formal business writing
• Highly motivated and teachable, willing to accept and adapt to challenges
• Ability to communicate with a wide spectrum of people across all levels of seniority
• Self-starter with a good eye for detail and a strong ability to multi-task
• A good team player who is responsible and positive, able to work under tight deadlines
• Organised and possessing good analytical skills
• Possess a high level of discretion and integrity
• Excellent command in Microsoft Office competencies preferred
• Bilingual in English and Mandarin an advantage
• Fresh graduates are welcome to apply

Job Highlights

You will have the opportunity to put your gift to good use and serve in one of Singapore's oldest Christian mission agencies, having more than 200 years of history. You will also have the opportunity to work closely with management to contribute towards the growth and success of the Bible Society and further advance our mission. If you are passionate about serving in a mission organisation, thrive in a dynamic environment, and have the skills to excel in this role, we encourage you to apply.

To apply, please submit your resume and cover letter to [email protected]. We regret that only shortlisted candidates will be notified. We look forward to hearing from you.

Job Responsibilities

• The Facilities Officer will be responsible for the facilities management, including the upkeep and maintenance, and building operations according to the required standards.
• Plan, organise, coordinate, and oversee operational processes of the areas assigned, including upgrading, renovation, and redevelopment works
• Source for comparative vendors/contractors to carry out renovations, building maintenance, and repair works
• Work together with other functions/departments to ensure work specifications are carried out efficiently and promptly
• Work closely and liaise with vendors, contractors, and suppliers to implement cost-effective, simpler, and faster ways of carrying out facilities development
• Attend to defects and faults reported on-site, conduct investigation and determine the cause of the defect
• Supervise contractors and other related facility management departments
• Oversee fire safety and workplace safety matters pertaining to infrastructure facilities
• Handle leasing documentation
• Budgeting and preparation of Annual General Meetings (administratively)
• Update work schedules of the department, attendance, day-off, medical leave, PH and Annual leave into the HR system
• Up-date & follow up on submission of PUB WEMP, Lift PTO and Government application & submission and other related agencies
• Prepare bills, invoices and bank deposits, supplier payments, deposit of cheque and customer receipts
• Verify discrepancies and resolve SP /tenants billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Assist in month-end closing activities
• Process accounts and incoming payments in compliance with financial policies and procedures
• Send out invoices to SP and Tenant Management & Sinking Fund, electricity, late payment Interest, carpark charges and others

• Overseas exposure
• Growth opportunity
• Diversity and inclusion

Our Client:

Embark on a transformative journey with our client, a global leader in geotechnical, survey, subsea, and geoscience services. Their cutting-edge technology and skilled professionals deliver unparalleled insights, empowering you to make informed decisions in energy, construction, and environmental management. At the forefront of precision, they strive to redefine possibilities and shape a sustainable future.

We are actively seeking a seasoned and results-driven Vetting Officer who will collaborate with the Vetting Manager to facilitate day-to-day operations and support the vetting process within Fleet Services and Third Party (Chartered) vessels across various business lines. Responsibilities include managing communication with external providers/clients to address vetting requirements and ensuring adherence to service levels.

The Responsibilities:

• Support the Vetting Manager in day-to-day operations and take responsibility for the vetting process within Fleet Services and Third Party (Chartered) vessels in collaboration with various Business Lines
• Liaise with external providers/clients to address vetting requirements and ensure adherence to service levels
• Monitor the OVID/CMID status of all Fleet Services managed vessels, overseeing the correct administration of inspection processes in the internal database
• Maintain the third party vessel database (VINE) of vetted vessels and follow up on any open corrective/preventive actions
• Update, check, and maintain the OCIMF Vessel Particulars Questionnaires (OVPQ), the IMCA Vessel Particulars (CMID), and the OVID & CMID databases in close cooperation with the Marine Assurance Officers
• Assist in the preparation of required vetting statistics (Fleet Services & 3rd party vessels) and contribute to the preparation of internal periodical/monthly/quarterly reports for the vetting department
• Assist in the preparation and data collection for OVMSA audits and various client bidding questionnaires in close cooperation with the Vetting Manager
• Handle vetting-related and ad hoc queries

The Requirements:

• Minimum two (2) years of higher technical education (e.g. Naval Architecture, Naval Engineering, or Maritime Education) and experience as a certified vessel engineer
• Work experience in the Maritime Industry with a minimum of three (3) years of sailing experience or minimum three (3) years of onshore work experience with the vessel owner/operator in vessel QHSSE and/or technical superintendent position
• Strong organizational, coordination, and time-management skills with a keen attention to detail
• Ability to interact effectively with a variety of people in varied settings and excellent communication skills in English, both in written and spoken
• Ability to visit vessels, other marine assets, and other Fleet Services offices when required

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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: JO-240228-345624