Admin Assistant’s Job Description

Responsible for administrative works

Assist in Human Resource (HR) matters

Day to Day Documentations

Assist in hotel reservation and flight booking for staffs and expats

Business Visa and Entry Permit Application

Maintain company assets.

Deal with supplier and property agent

Prepare office stock report and fixed asset listing

Assist management on corporate membership and event registration

Plan and prepare for team building and festival

Prepare day to day payment application form via system for payment purpose

Provide support to HQ for corporate secretary case

Liaise with local corporate secretary for filing matters

Provide support to auditor during audit period

Prepares monthly office budget & actual expenses report for Management.

Handle incoming and outgoing phone calls

Order Materials (e.g: Stationery)

Follow up with previous and following day work related issues.

Handle incoming and outgoing phone calls

Ad-hoc tasks as requested by the management.

Job Requirements:-

Minimum Diploma or equivalent on HR & Business Admin.

Minimum 1 – 2 years of relevant working experience

Positive working attitude

Able to work independent as well as a good team player

Ability to multi-task, communicate effectively, and maintain strict confidentiality of information

Able to work under a fast pace and dynamic environment

Excellent administration and communication skills.

Preferred able to speak Mandarin and write in Chinese.

Preferred start work immediate.

Clinic in Tampines requires a clinic assistant.

The person will be involved with the running of the clinic. These include, performing registration of patients, helping to organise the patient's queue and ensuring the patient are ready to consult the doctor. The dispensing of medicines and advicing the patients are also part of the duties.

The person must also assist in the maintainance of the drugs and other supplies.

The person must be computer literate and preferably be familiar with a clinic management software.

Summary Benefit :
- Salary : $2000, 1 year contract
- Location : West (Transport provided in Jurong/ Boon Lay)
- MNC with positive working environment

- No experience needed, training provided

Responsibilities :
- Maintain accurate document classification, sorting, filing, and efficient archiving procedures.
- Carry out daily administrative tasks, sorting documents
- Establish and oversee documentation processes.
- Address any ad-hoc administrative duties assigned by the supervisor.

Requirements :
- Entry level are welcome to apply, training provided

To Apply, kindly click on the "APPLY NOW" button or email to [email protected]
We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Provides support to the General Manager in daily administrative tasks.
• Providing administrative support for the General Manager
• Respond and resolves administrative requests and inquiries.
• Working closely with Management Team as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Do quotations
• Providing other organizational support such as ordering supplies and equipment.
• Involved in Ad-Hoc Projects.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Main tasks / activities / responsibilities

• - Preparation of inspection report for submission to authority
• - Coordinate with external vendors for costings and quotations
• - Coordinate with external vendors and arrangement of meetings / discussion
• - Attend to meetings and preparation of meeting minutes, summary, and follow up actions

Requirements:

Experience with Microsoft applications such as word, excel, powerpoint

Able to work independently with a good working attitude, willing to learn

Attention to detail and good organisation skills

Able to start work immediately or within short notice preferred

Able to use Mircosoft Excel and Words

Able to converse in Mandarin

5 days work week

at Ubi Crescent

Job scope includes

1. daily admin work and coordination for shipping

2. issue invoices, payment voucher, DO

3. receive payment and tally with bank statement

4. liase with external accountants for account and GST

5. in charge for HR, leave management and salary slip

Roles and Responsibilities:

• Daily appointments documents reconciliation
• Prepare work orders and raise purchase requisition
• Schedule daily appointments for service team
• Coordinate on warranty related matters
• Maintain proper filing and sales administrative records

Job Requirement:

• NITEC in Admin/Business/Built Environment or any related discipline
• Have a strong sense of responsibility and interpersonal skills
• 5.25 days’ work week (Mondays to Fridays and alternate Saturdays)

Responsibilities:

• To oversee and carry out audit & assurance work of companies in different industries.
• Ensure efficient and effective internal controls and operating procedures are implemented as well as to make recommendation on process improvement and risk controls.

Requirements:

• Must possess a Degree/Diploma in Accountancy or equivalent professional qualification.
• Good experience acquired in audit firms for at least one year is an advantage.
• Possess strong communication, analytical and writing skills.
• Able to work independently with minimum supervision.

The selected candidate will play a crucial role in the day-to-day operations of our store.

Resposibilies:

- Uploading and loading of goods from suppliers;

- Ensuring proper storage and organization of merchandise within the store.

Experience Matters is an event agency that dreams, designs, manages, and delivers experiential events for clients and their audience. Based in Singapore, they have been the agency behind several prominent government meetings involving world leaders, industry movers and shakers. Their work with Fortune Global 500 companies takes them around the globe, creating immersive experiences that matter – shifting mindsets, building brand loyalty, and impacting choices.

• We are looking for individuals who have at least 2 years of relevant experience
  who are keen to develop a career in the event industry.
• Who are looking to be a part of a team.
• Who are passionate about work and play.
• Who are committed to delivering not just effective experiences but also experiences that transform mind sets and make a difference.

If this is how you roll..

• Have at least 3 - 7 years of experience
• Customer-focused and can interact well with clients
• Strong communicator and good interpersonal skills
• Highly motivated and adaptable
• Independent with high initiative
• Able to multi-task and work under pressure
• Well organized, meticulous and has an eye for detail
• Creative eye and innovative mindset
• Looking to be part of a team that will break the norms and rewrite the rules

Seniority and remuneration will be based on relevant experience.

Application Requirements

Interested applicants are to provide us with the following:

• Cover letter
• Resume
• Salary expectation
• Earliest start date

COMPANY DESCRIPTION

Since October 2011,Thye Hua Kwan Moral Charities (THKMC)was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large.

THKMC provides assistance to the various groups in our community through more than 60 programmes and services for theelderly and the sick,families,persons with disabilities, andchildren. We help anyone in need with full respect to their race, colour, creed, language, culture and religion. We have more than 90 programmes and services, reaching out to more than 55,000 people in the community.

Together, as ONETHK Empowering the Community.

RESPONSIBILITIES

• Perform full spectrum of accounting functions
• Work with Divisional Director and Finance at Headquarters to ensure compliancewith accounting standards and financial policies
• Prepare monthly and quarterly reporting to Finance Committee and financeanalysis
• Set up and maintain Microsoft Business Central 365 system for division
• Perform internal audit in line with policies e.g. fee collection, cash on hand etc.
• Liaise with internal and external auditors
• Support internal departments on finance processes e.g. teaching, therapy, socialwork
• Review Purchase Requisitions and generate Payment Vouchers, ReceiptVouchers and Journal Vouchers
• Manage cash flow
• Manage donor funds
• Other duties as assigned

• Degree in Accountancy or ACCA qualification with relevant experience

• Good knowledge of Microsoft Business Central 365 software
• A team player, good interpersonal and communication skills
• Self-driven, able to work under pressure and meet deadlines
• Meticulous and organised

Finance Administrator (4 - 5 month role)

Working Location: South, Accessible from Tanjong Pagar MRT

Working Hours: 9 am - 6 pm (5 days work week)

Job Description:

1. Support in Profit Management Activities

- Gather, Consolidate & Monitor Profit (including preparing & maintaining tracking sheets)

- Review department submission and clarify variance with department

- Perform forecast, variance analysis and monitor monthly Profit movement

- Assist in the preparation of Annual & Mid-Long Term Profit Plan Preparation activities

- Assist in management reporting activities and other adhoc Profit related tasks

2. Support in Budget Control Activities

- Perform & manage SAP system budget control process including budget transfer

- Provide appropriate advice to Budget PICs relating to budget transfer, expenses charging and other budget control related matters

3. Support in Project Evaluation activities

- Review & Evaluate projects before submission for management approval

- Track project progress and compliance with company guidelines.

4. Filing and Administrative work is required

Requirements:

• Nitec/Diploma in Business/Finance/Accounting
• No experience is required as training will be provided

Interested candidates, please email your updated resume to Gareth Lim at: [email protected] to apply or contact via Whatsapp : +65 9154 5356

ATTN; Tan Hui Yung Janet (CEI: R1104487)

Do Join Our Telegram Group to look for other job opportunities as well

https://t.me/Fasttempcontractjobs

EA License No: 05C3451

Pleasant looking, able to work long hours, supportive and helpful with managing customers appointments. Able to handle traditional styles, foot bath massage, facial beauty treatments, etc.

Executive, Human Resources and

Administration

JOB ROLES AND RESPONSIBILITIES

1. Human Resources Management

- Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and

onboarding.

- Administer HR policies and procedures, ensuring compliance with labor laws and regulations.

- Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.

- Facilitate employee training and development initiatives.

- Process and compute payroll of both full-timers’, part-timer’s and internship staff

- Address employee inquiries, concerns, and contribute to employee engagement.

2. Administration

- Coordinate and schedule meetings, events, and travel arrangements for the team.

- Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.

- Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and

services.

- Raise purchase orders and process invoices accurately and in a timely manner.

- Implement and enforce administrative policies and procedures.

3. Vendor Management

- Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.

- Build and maintain positive relationships with vendors, addressing any issues or discrepancies.

- Collaborate with various departments to understand their procurement needs and requirements.

- Monitor vendor performance and conduct regular reviews to ensure quality and service standards are

met.

4. Compliance and Documentation

- Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.

- Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.

QUALIFICATIONS:

• Bachelor's degree or Diploma in HRM or Business
• Fresh Graduates with HR Internship / HR temp experience are welcome to apply as training will be provided
• Strong understanding of HR, admin, and vendor management principles and practices.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications and relevant software.
• Detail-oriented with a proactive approach to problem-solving.

Working hours: 9am to 6pm / Mon - Fri

Location: Tai Seng (100% onsite)

Jessie Hoe Huey Miin

CEI Reg No R1103861

EA: 99C4599

Working Location: Tagore Lane

Responsibilities:

-Manage the product catalogue including but not limited to pricing, product specifications and

sales quotations for respective customers to.

-Provide administrative support to commercial team.

-Assist with consolidation and tracking of customer order.

-Co-ordinate and assist to conduct regular competitors’ price survey for comparison.

-Assist with Stock Inventory Management and Reporting

-Assist with stock take, audit and stock reconciliation

-Assist in the timely and accurate maintenance of product codes for each customer.

-Ensure timely and accurate submission of documents for system maintenance.

-Any other ad-hoc duties as per assigned.

Requirements:

-Diploma/bachelor’s degree in any discipline with at least 2-3 years of working experience in Singapore.

-Working knowledge of Basic Accounting or Inventory software will be an added advantage.

-Computer literate and proficient in Microsoft Office (Words and Excel)

-Proficient in Microsoft application especially Excel (e.g. Pivot Table, Vlookup)

Remuneration:

-Basic Salary: $2500-3200(Depending on experience)

-Working Hours: 5 days work week

-Entitled to 12 days annual leave & 14 days medical leave

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

•Handle general construction workers administration.

•Handling correspondece, filing, fax and circulation etc.

•Good presentation, communication and interpersonal skills.

•Proficient in computer literate.

•Undertake the purchase of materials and invoices checking.

•Other ad-hoc works.

•Mininum 1 years experience in construction firm.

•Minimum GCE 'O' levels qualification equivalent.

To perform office administrative duties:-

1) To generate and filing of invoices using TRADPAC daily.

2) To assist in checking of stock for deliver/return of stock.

3) To assist logistics support/stock intake and to check and tally orders.

4) To assist and support the sales team.

5) To handle in-coming calls and enquiries with competence.

6) To possess Computer Science Web Technology digital skills and IT knowledge.

7) To assist with in-house designs of marketing materials for company webpage and others.

8) Competent with Microsoft Office Words, Excel and Powerpoint.

9) Any other ad hoc duties as assigned.

10) Minimum Qualification – Diploma holders or above.

11) Meticulous, Team Player, Positive Attitude and Able to Multi Tasks.

12) To work in a fast-paced environment.

We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.”

Executive, Human Resources and

Administration

JOB ROLES AND RESPONSIBILITIES

1. Human Resources Management

- Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and

onboarding.

- Administer HR policies and procedures, ensuring compliance with labor laws and regulations.

- Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.

- Facilitate employee training and development initiatives.

- Process and compute payroll of both full-timers’, part-timer’s and internship staff

- Address employee inquiries, concerns, and contribute to employee engagement.

2. Administration

- Coordinate and schedule meetings, events, and travel arrangements for the team.

- Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.

- Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and

services.

- Raise purchase orders and process invoices accurately and in a timely manner.

- Implement and enforce administrative policies and procedures.

3. Vendor Management

- Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.

- Build and maintain positive relationships with vendors, addressing any issues or discrepancies.

- Collaborate with various departments to understand their procurement needs and requirements.

- Monitor vendor performance and conduct regular reviews to ensure quality and service standards are

met.

4. Compliance and Documentation

- Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.

- Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.

QUALIFICATIONS:

• Bachelor's degree or Diploma in HRM or Business
• Fresh Graduates with HR Internship / HR temp experience are welcome to apply as training will be provided
• Strong understanding of HR, admin, and vendor management principles and practices.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications and relevant software.
• Detail-oriented with a proactive approach to problem-solving.

Working hours: 9am to 6pm / Mon - Fri

Location: Tai Seng (100% onsite)

Jessie Hoe Huey Miin

CEI Reg No R1103861

EA: 99C4599

• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
• Supervise members of the administrative staff, equally dividing responsibilities to improve performance
• Manage agendas, travel plans and appointments for upper management
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Support bookkeeping and budgeting procedures for the company
• Create and update databases and records for financial information, personnel and other data

Near MRT station

Uniform/Staff Meal will be provided

Basic + AWS + VB

Key Responsibilities:

• Regularly clean and maintain the temple premises, including the prayer halls, courtyards, and surrounding areas.
• Ensure cleanliness and hygiene in prayer rooms, and other public spaces.
• Perform routine maintenance tasks, such as sweeping, mopping, dusting, and garbage disposal.
• Monitor and ensure the security of the temple premises, reporting any suspicious activities to the appropriate authorities.
• Assist in implementing safety measures and emergency procedures to safeguard worshippers, visitors, and temple property.
• Maintain the temple gardens and outdoor spaces, ensuring they are well-kept and aesthetically pleasing.
• Assist in the preparation and coordination of religious and cultural events held at the temple.
• Set up and dismantle event spaces, ensuring all necessary arrangements are in place.
• Keep track of cleaning and maintenance supplies, and inform the designated personnel when replenishment is needed.

Qualifications:

• Ability to work independently and as part of a team.
• Respectful of religious and cultural sensitivities.
• Physical ability to perform manual tasks and lift/move moderate weights.
• Basic knowledge of safety and security procedures.

Working Conditions

The Temple Caretaker may be required to work flexible hours, including weekends and holidays, to ensure the continuous upkeep of the temple.

If you feel a calling to contribute to the maintenance and sanctity of our temple, we invite you to apply for the position of Temple Caretaker. Your dedication and commitment will play a vital role in creating a harmonious and inviting space for worshippers and visitors alike.

Job Role Description

Case Management

• Provides holistic services that include interviews, assessments, case formulation, intervention planning, implementation of evidence-based practices, and evaluation of outcomes.
• Works collaboratively with caregivers, colleagues and/or professionals from relevant agencies to address the needs of students from diverse backgrounds using a family-centred model of care.
• Establish rapport, engage parents and conduct holistic bio-psycho-social assessment of child’s and family’s needs, risks and strengths using the CANs tool
• Conduct parents’ meetings to share assessment outcomes of child and family and recommendations for family care plan
• Facilitate family’s understanding of needs of child and programmes that can be offered to better support the child and family
• Conduct home visits as part of assessment or intervention follow-up
• Evaluate and identify areas for follow up (eg referral to internal and external community resources)
• Conduct inter-agency case conferences
• Assist parents with applications related to financial assistance, schemes or programmes offered in the community
• Experienced in case management

Group Work

• Develop groupwork/ programmes to support family needs
• Facilitate and conduct group work/ programmes

Systems Development

• Contributes to workflow reviews and updates when necessary.
• Works collaboratively with the Senior Social Worker to develop standard operating procedures for the Social Work unit.

People Development

• Enhance professional growth and development by keeping up to date with current literature and through participating in educational programmes, in-service meetings, and workshops.
• Translate evidence-based research into practice.
• Provide workshops to staff of The Village
• Provide training, peer support and/or supervision to junior/new staff such as Social Work Associates

Documentation

• Complete documentation (eg case notes and social report) accurately and promptly
• Maintain accurate records, prepare reports for governing agencies, collate information

Collaborative Community Network

• Demonstrate knowledge of available community resources
• Engage and work collaboratively with various community agencies (eg Family Service Centres, Social Service Office or other Social Service Agencies to ensure holistic case management for child and family)

Education and Experience

• Minimum Degree/Post Graduate Diploma in Social Work

Technical Skills and Competencies

• Minimum 3 years of experience working with children and families preferred
• Have good understanding of diverse cultures and races
• Is able to communicate using more than 1 language
• Registered or Accredited Social Worker

Generic Skills and Competencies

• Effective Interpersonal skills and ability to work well within a multi-disciplinary team
• Organized and meticulous
• Demonstrate interest and enthusiasm in professional work with children and families
• Has patience and commitment in the education of and nurturing of young children, empowering the families
• Good report writing and communication skills
• Open to learning and receptive to feedback

Job Description:

· Provide general support to the Management and Operations Team

· Handle day to day site project-related administrative functions which are vital for the smooth running of a project

· Process invoice, petty cash, submit project claims, quotations, data entry etc

· Monitor and submit monthly progress claims to the clients and update the claim progress file

· Prepare and generate daily progress report in a timely manner

· Regular call-up and follow-up closely on customers for project claim payments, with status update till full completion / claims of work order

· To upkeep documentation control and filing while retaining a good level of accuracy and efficiency

· Liase & work closely with operations/project team to monitor project work flow

· To assist in monthly stocktake and updating inventory records in system/excel checklist

· Helps to source for suppliers, administer quotation and purchasing order

· Able to prepare presentation slides using PowerPoint.

· Any other ad-hoc duties / miscellaneous work assigned time to time

Job Requirement:

· Minimum an N / O Level / ITE / Diploma with 1 to 2 years of administrative experience

· Experience in project/construction industry will be advantageous

· Proficient in computer skills, especially MS Office (Word, Excel, Powerpoint) & ERP

· Bilingual in English & Chinese to provide quality customer service and attend to enquiries from Chinese speaking customers

· Right attitude and willing to learn

· Good communication and interpersonal skills

· ONLY Singaporeans and PRs

· Able to start work immediately or within short notice period

Job Types: Full Time, Permanent

Working location: 33 Ubi Avenue 3

Working days: 5 Days / 9am – 6pm

Interested applicants, please send your detailed resume (including past experiences, current and expected salary to :- [email protected]

Newpath Global Consulting is a cross-border service organization headquartered in Singapore. Customer satisfaction is our top priority hence Newpath is committed to support individuals & companies for all their migration & educational development needs to reach their goal.

As a part time administrative assistant, you will be working mostly with company executives to support their administrative needs.

Job Scope:

• Doing Microsoft excel data entry
• Assisting to sift through company emails and redirect them to the relevant executives
• Helping to sort out company’s mails.
• Assist to reply to standard email enquiries. (Training will be given)
• Helping executives to make appointments with clients
• General administrative duties
• Taking minutes of meeting over video conference calls of executives with overseas clients
• This position allows the flexibility to work from home. You should possess your own computer or laptop with functional Microsoft office applications.

Job requirements:

• Permanent part time position
• Singaporeans or PR only
• All racial demographics are welcomed
• Ability to speak basic Mandarin to handle simple clients’ enquiries. Typing in Mandarin is not required but appreciated.
• Minimum ‘O’ levels or NITEC
• Fresh graduates welcome
• Understanding of Singapore’s educational system and programs is a plus
• Ability to use Microsoft Excel, words, and powerpoint.

Schedule: Mondays to Fridays

• Flexible schedule
• Need commitment to work around 15-20hours per week

Work location:

• Mostly work from home
• Occasionally required to come into the office to sort mails out and assist with printing materials for executives

Salary

SGD$12-15 per hour

Negotiable based on experience.