Job Title: Administrative Assistant

Company: Apex Gifts and Prints

Location: Premier @ 10 Kaki Bukit Road 4

Type: [Full-time | Remote/In-Office: In-Office

About Apex Gifts and Prints:

Apex Gifts and Prints is a dynamic and rapidly growing company specializing in Corporate Gifting and Printing. We take pride in our commitment to excellence, creativity, and customer satisfaction. As we continue to expand, we are seeking a dedicated Administrative Assistant to join our team and support our sales and operations departments.

Responsibilities:

• Assist the sales team with day-to-day administrative tasks.
• Manage appointments and schedules for sales representatives.
• Perform data entry and maintain accurate records on our websites.
• Coordinate with vendors and suppliers as needed.
• Assist in adhoc admin duties
• Collaborate with team members to streamline operations and improve efficiency.
• Other general administrative duties as assigned.

Qualifications:

• Academic Qualification not relevant.
• Proven experience in an administrative or office support role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both typing and verbal。
• Fluent in speaking and typing of english and mandarin. Handle day-to-day communications with customers and suppliers in both Chinese and English, including emails, phone calls, and etc.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• Positive attitude and a strong work ethic.

Deadline for Applications: [Specify application deadline if applicable]

Benefits:

• Competitive salary [$2000-$2200]. Excluding monthly bonuses tagging sales
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

At Apex Gifts and Prints, we value diversity and are committed to creating an inclusive workplace. We encourage applications from candidates of all backgrounds and experiences.

Join our team and be a part of our exciting journey at Apex Gifts and Prints!

WORK EXPERIENCE

• Responsible for day-to-day admin and account work.
• Reply and follow up customer required.
• Handle incoming email & prepare quotation.
• Prepare and generate invoices, delivery order and sales order using MYOB
• Ensure and keeping proper filing of documentations

Project Admin Assistant

Job Description:

- Prepare tender/quotation submissions.

- Prepare claims and photo report submissions.

- Coordinate with site supervisors for photos & final quantity needed for claim submissions.

- Source and obtain quotations from subcontractors/suppliers for tenders & projects.

- 5.5 days work week (Mon - Sat)

Requirement:

- Good communication skills.

- Proficient in Microsoft Word/Excel.

- Willing to learn.

- Able to work independently, be meticulous, a good team player.

- Attention to detail to ensure accuracy in cost calculations and reporting.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

JOB DESCRIPTION:

• Hire and train new employees.
• Supervise sales clerks to ensure that customers are helped.
• Work with the manager to create advertisements for products.
• Keep track of inventory.
• Motivate staff during busy shifts.
• Listen to customers' complaints and assist them, when needed.

JOB REQUIREMENTS:

• Prior experience in retail management.
• Excellent interpersonal skills.
• Ability to motivate staff.
• Flexible work hours.
• Basic math skills.

Responsibilities:

-Handle recruitment process, posting job advertisement, shortlisting, arranging interviews

- Manage on-boarding and departure of employees

- Administer Work Pass (EP/SP/WP) application for new hires, renewal and cancellation

- Update and maintain employee records including employment contracts.

- Manage annual leave, sick leave and attendance.

- Ensure monthly payroll are executed on a timely basis.

- Office admin duties

Requirements:

- Polytechnic Diploma in any discipline, preferably in Human Resources Management, Finance or Business Administration or O level, ITE.

- Well organized & with good interpersonal skills

Job Description:

a. Provide secretarial duties like answering calls, taking messages and scheduling meetings.

b. Receive, sort daily faxes and distribute to departmental managers.

c. Type letters and memos, send agendas and take meeting minutes.

d. Screen company emails and redirect to other departmental managers.

e. Set up Board Meetings, Sub-Committee Meetings, Annual and Extraordinary General Meetings. Prepare agenda for circulation to Directors by Company Secretary. Keep and update resolution, minutes of Board Meetings and Sub-Committee files.

f. Prepare itinerary, organize business trip file, put up travel request and expense forms.

g. Handle travel arrangement, visa application and hotel reservation

h. Assist in the sourcing, planning, production, verification and distribution of Annual Report to shareholders annually.

i. Update of company website on new information and corporate announcements.

j. Monitor and follow up on corporate management and financial reports.

k. Set up and maintain a good filing system for General Management’s Office.

l. Organize and send out season greeting cards.

m. To provide backup for other personal assistants.

n. Any other tasks as and when assigned by CEO.

Qualification

• Diploma in Business or Private Secretarial Certificate
• Skills: Proficient in MS Office, Good communication and interpersonal relationship skills, able to multi-task and work in a fast-paced environment
• Minimum 3 years secretarial experience in supporting senior executives

JOB DESCRIPTION :

• Hire and train new employees.
• Supervise sales clerks to ensure that customers are helped.
• Work with the manager to create advertisements for products.
• Keep track of inventory.
• Motivate staff during busy shifts.
• Listen to customers' complaints and assist them, when needed.

JOB REQUIREMENTS:

• Prior experience in retail management.
• Excellent interpersonal skills.
• Ability to motivate staff.
• Flexible work hours.
• Basic math skills.

• Leading Asset Management Company
• Vibrant Working Environment
• AWS + Performance Bonus

Responsibilities:

• Maintain full occupancy of portfolio by supporting the managers in securing new/replacement/renewing tenants to reduce any vacancy.
• Establish good working relationships with shareholders representatives and various consultants including lawyers, QP, surveyors and real estate consultants.
• Engage in negotiations to secure leasing deals and facilitate the proper execution of necessary leasing documents.
• Assist in planning and review of portfolio budgets including rental revenue, operational expenses and marketing expenses.
• Prepare accurate and timely reports for teams regular reporting, assist with data analysis and ad-hoc updates as required by management and shareholders.

Requirements:

• Degree in Real Estate/Building/Estate Management
• Min 3 years of commerical leasing experience
• Well-conversant with Microsoft Office software applications especially with Microsoft Word, Excel, Powerpoint and Outlook.
• Great personality and good interpersonal skills.

Working Location: Raffles Place

Working Hours: Mon- Fri 8.30am - 6.00pm

Salary: Up to $5,900 + AWS + VB (average 2-3 months)

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

✔ Good Career Starter !!!

✔ 1 Year Contract

✔ 1 Month Completion Bonus

✔ Company shuttle provided

Working location:

Jurong

Working hours:

Mon-Fri (830am - 6pm)

Responsibilities:

• Sourcing of direct purchases for operational needs.
• Requests quote from vendors to compile cost comparation tables for internal stakeholders
• Negotiation with vendors for cost competitive offers
• Responsible for raising purchase orders (POs) on a daily basis and maintaining procurement records in P2P (Oracle Fusion) for Singapore
• Responsible for raising purchase orders (POs) on a daily basis and maintaining procurement records in SAP for Singapore
• Responsible for raising purchase orders (POs) daily and maintaining procurement records in P2P (Oracle Fusion) for Malaysia
• ERP Oracle Fusion Track and record database management
• Monitor order delivery timeline and follow up late deliveries.
• Communicate with vendors and internal stakeholders to align goals for supplied products specifications
• Communicate with vendors and internal stakeholders to align goals for supplied products specifications
• Monitor outstanding invoices and to request PR creation in P2P from respective end user departments.
• Any other Ad-Hoc administrative tasks

Requirements:

• Experience in SAP would be preferred
• Excel skills & Microsoft Office (Word, PPT etc.) skills
• Ability to work with team members and good communication skills
• Self-driven with high independence in working

How to Apply:

Please prepare your updted resume (Include your current salary and expected salary) and email to [email protected]or Whatsapp +65 8512 8044

We regret only shortlisted candidates will be notified.

EA License No: 05C3451
EA Personnel Reg No: R2198644
Ellen Lee Wei Xin

Job Responsibilities :

- Develop monthly, quarterly, and annual sales plans;

- Develop and implement strategies to bring in new business;

- Pursue new sales opportunities, gather inbound leads, and follow-up calls/meetings;

- Work effectively with internal stakeholders & external vendor to achieve business goals;

- To understand the material costing for printing, carpentery and signages;

- To understand the operation of printers, summa cutter, CCD CNC & Oscillating machine and CCD Laser cutter;

- To understand the labour cost for production;

- To attend briefing/meeting and site measurements for production for the projects undertaking;

- To ensure the production of the projects undertaking;

- To ensure the installation and delivery of the projects undertaking.

Requirements :

- Diploma or Degree in any field;

- At least 2 or 3 years of corporate sales experience/ project management;
- Proficient in MS Office (Excel, Word, PowerPoint);
- Strong time management skills;
- Passion for relationship building and selling;
- Strong presentation and negotiation skills;
- Customer service- orientated attitude;
- Ambitious and driven personality with a hunger for success.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

*Our restaurant daily operation from 12pm-2am

• Coordination and arranging with customers for collection and deliveries
• Preparing of documents for customer orders and follow up
• Preparing of documents orders with vendors for orders and follow up
• Quotations / invoices for customer requests
• To follow up and quote customers for services requests
• Preparing and maintaining company's reports, orders, inventory and fixed asset records;
• Updating of invoices to accounts
• Coordinating with sales personnel in placing orders and follow up
• any other duties as assigned by the company
• 5 days week
• 9am to 6pm working hours
• Near to Machperson MRT

Job Responsibilities:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned

Job Requirements:

• Diploma in Business Administration/ Engineering
• Fresh ITE/Polytechnic/University graduate are welcome to apply
• Good communication and interpersonal skills
• Meticulous and Adaptable
• Proficient in Microsoft Office.
• Adobe Photoshop Illustrator & Autocad 2D will be an added advantage
• Salary will commensurate with qualifications and experience

We are a dynamic company specializing in lubricants and ester products, seeking a detail-oriented and proactive Admin Assistant to support our operations. This role offers an excellent opportunity to grow with us as we expand our global footprint.

Qualifications:

• GCE 'O' Level or Diploma in Business Administration
• Proficiency in MS Office, especially Excel.
• Strong organizational and communication skills.
• Prior experience in administrative or accounting roles is an advantage.

Responsibilities:

• Handle daily administrative tasks and office operations.
• Assist in coordinating import/export shipments, prepare invoices, and payments.
• Coordinate with vendors and service providers as needed.

Job Responsibilities:

• Handle quotation, renewal, endorsements and other general administrative duties as assigned.
• Support team on renewal review activities such as generating monthly listing, input of renewal terms.
• Support team on underwriting matters.
• Attend to phone calls, dispatching of documents, arranging courier, collection and distribution of department mail.

Skills and Qualifications:

• Min 'O' Level
• Minimum 1 year of working experience in General Insurance industry.
• Candidates who possess the Certificate of General Insurance are preferred.
• MS office skills such as excel is a need as this position needs to generate and filter reports.
• Required language(s): English, Mandarin (Able to handle queries from English and Mandarin speaking associates

We are looking for a reliable individual.

Responsibilities:

-Handle recruitment process such as posting advertisement in the various job portals, shortlisting, arranging interviews

- Manage day-to-day employee-related issues

- Manage on-boarding and departure of employees

- Administer Work Pass (EP/SP/WP) application for new hires, renewal and cancellation

- Update and maintain employee records, including employment contracts, personal information and other documents

- Manage annual leaves, sick leaves and attendance.

- Ensure monthly payroll are executed on a timely basis.

- Perform any other ad-hoc duties as requested or assigned

- Invoices and book keeping

Requirements:

- Polytechnic Diploma in any discipline, preferably in Human Resources Management, Finance or Business Administration

- At least 2 years of related experience preferred

- Well organized & with good interpersonal skills

If you are detail-oriented and organised, we invite you to join our Goh Yeow Seng Pte Ltd Team, as Admin Sales Assistant (Part-Time).

Job Responsibilities:

• Providing customer support and attending to phone calls, e-commerce and email enquires.
• Processing of sales orders, invoices and statements.
• Co-ordinate with Logistics department.
• Maintain proper filing and documentation.
• Any other ad-hoc duties assigned.

Requirements:

• Having a positive attitude, willing to learn and improve.
• Able to work independently.
• Able to communicate clearly in English and Mandarin, and to liasie with Mandarin speaking customers.
• Proficient in MS Office.
• On-site work is required.
• Staying in Bedok area preferred.
• Part-time, Student job.
• Remuneration depending on qualifications, experiences and performance.

Interested, please send your resume by e-mail: [email protected] or contact us at Hp: 9617 3551.

• To assist in customer service at the counter

• To answer telephone calls and direct them to the respective parties, if necessary

• To assist in administering simple first aid for students Generic Email

• To assist in the clearing of the generic email Data Entry using Microsoft Word or Excel

• To assist in data entry using Microsoft Word or Excel Any other clerical duties

• To assist in any other clerical duties assigned

Requirements:

• At least GCE ‘N’ or ‘O’ Level

• Able to commence work on 02 Jan 2025

• Good communication and interpersonal skills

• Good team player with a high level of initiative

• Proficient in Microsoft Office (Please indicate proficiency in CV)

• Candidates must have at least 1 year of relevant experience in reception duty in schools between 2021 to 2024

• Mondays to Fridays: 6:30 am to 3:45 pm, inclusive of 45 mins lunch break

• Service not required on Saturdays, Sundays, and gazetted public holidays

Job Description & Requirements

Manage our marketing platforms such as Facebook / Instagram/ Tik Tok

• Create and maintain accurate product listings on all digital platforms.

• Develop and implement Marketing promotional campaigns.

• Updates inventory and maintain pricings accurately.

• Respond to customer enquiries on timely basis.

• Collaborating with colleagues to generate new marketing ideas.

• Perform any other ad hoc duties when assigned

• Update weekly reports

Requirements:

• Possess great attention to detail

• Design knowledge to assist in marketing collateral designs (e.g. Canva)

• Diploma in Business/Marketing/Media or equivalent are welcome to apply.

Job Responsibilities

1. Assist with daily departmental tasks, including document organization and data archiving;

2. Facilitate internal workflows, ensuring all steps are completed on time;

3. Responsible for organizing and updating brand project boards to ensure progress can be tracked.

4. WFH

Job Requirements

1. Strong communication skills, detail-oriented, and responsible;

2. Good time management skills, able to handle multiple tasks efficiently;

3. Proficient in using office software (e.g., Excel, Word, PPT).

Sales Admin Coordinator

Key Responsibilities

• Maintaining supplies of sales presentation materials, samples, including slides and brochures
• Supporting sales efforts including during tenders, projects
• Tracking the activities and performance of each member of the sales team
• Entering order information into the company database
• Working with staff members from other departments such as design and finance to optimize sales
• Support in daily operations & customer service
• Prepare monthly sales report
• Any other ad-hoc admin duties assigned by superior

Who We Are Looking For

i. Competencies & Personality Traits

• Self-starter that is able to work independently and in teams
• Pleasing personality, mature and with customer service mindset
• Excellent communication skills in managing stakeholders (Internal and External)
• Strong strategic thinker, results oriented and great team player
• Ability to manage timelines and deadlines
• Able to analyse market trends, data to gather useful insights

ii. Skills

• Experience as coordinator in an office setting preferred
• Ability to communicate fluently (speaking and written) in English
• Comfortable with the use of computer and general IT software

Job Responsibilities

• Provide L1 to L2 support for infrastructure, network, and internal systems.
• Provide Install Move Add Change (lMAC), Break-Fix and end user support activities as required.
• Provide on call, 24x7 supports for systems on a rotating basis. Implement corrective procedures to resolve production problems and minimize unplanned system outages.
• Suitable candidate will support IT server patching administration and change manangement coordination

Job Summary:

The Admin Account Assistant will provide comprehensive administrative and accounting support to ensure efficient operation of the office. This role involves handling daily administrative tasks, maintaining financial records, and assisting with various accounting functions. The ideal candidate should be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

• Manage office supplies and equipment inventory.
• Handle incoming calls, emails, and other communications.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized filing systems for documents and records.
• Other ad-hoc administrative duties

2. Accounting Support:

• Assist with accounts payable and receivable processes.
• Prepare and process invoices, expense reports, and purchase orders.
• Reconcile bank statements and track financial transactions.
• Assist in the preparation of financial reports and budgets.
• Other ad-hoc accounting duties

3. Record Keeping:

• Maintain accurate and up-to-date financial and administrative records.
• Ensure compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion.

4. Communication:

• Liaise with vendors, clients, and internal staff to address inquiries and resolve issues.
• Provide excellent customer service and support to internal and external stakeholders.

5. Other Duties:

• Assist in special projects and other tasks as assigned by the supervisor.
• Participate in team meetings and contribute to continuous improvement initiatives.
• Logistic related

Qualifications:

• Min. GCE 'O' Level or equivalent
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with accounting software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to sit for extended periods and perform repetitive tasks.
• May require occasional lifting of office supplies and equipment.

Responsibilities:

• Monitor eCommerce websites to ensure proper functionality of links/pages
• Monitor inventory clearance levels
• Monitor selling data history and provide 3rd party buy guidance
• Launch new customer acquisition programs
• Involved in conceptual development of all email communications with team
• Assist with the development of new email content and strategies to increase conversion
• Liaise with sales team for planning
• Execute and manage all steps of the purchase order process
• Enter all markdowns and on-line promotions into system
• Analyze sales trends and use learnings to identify product opportunities, trends, and offerings which will impact the business and provide results

Requirements:

• 2-3 years experience E-Commerce
• Experience in the design, production and optimization of e-Commerce or related creative design field
• Strong knowledge of digital marketing campaigns and technology (search, display, affiliates, email marketing, partnerships, Google Analytics and Google Tech Stack)
• Web analytics and analysis expertise
• Advanced Google Analytics Skill