The Opportunity

• Opportunity to work with an Established Hospital! Providing user support on new clinical systems for the medical staff, training will be provided.
• 5 days office hour (On call support duty and shift hours support base on rostering)
• No experience is welcome to apply!
• Someone working in healthcare or hospital environment before welcome to apply!

Job Description:

• Provide clinical support for clinical systems
• Provide both on-site and off-site clinical support to the end-users
• Assist users through the problem-solving process
• Participate in testing clinical systems for implementation
• Gather feedbacks to improve the clinical systems
• Conduct and facilitate users training session
• Provide 24 x 7 on-call application support to users

The Talent:

• Nitec or Diploma in a healthcare discipline (nursing, allied health, medicine)
• Min 1-year continuous clinical experience in any healthcare organization
• Customer service experience will be added advantage

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' or email to [email protected] to drop your resume
• All shortlisted candidates will be contacted.

• Assist classrooms with setup and attendance.
• Coordinate program logistics, room bookings, and catering.
• Handle procurement, purchases, and quote invitations.
• Manage activities and invigilation duties.
• Report faults and perform additional tasks as needed.

Requirements:

• Minimum Diploma holder with at least 1 year of relevant work experience.
• Proficient in Audio Visual Equipment, MS Office

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

This role will be part of the HR Shared Service Ops supporting the following:

• Long Service award administration such as preparing list of LSA recipients to ensure that the select choice of award is given out to employee promptly, organizing the annual award ceremony.
• Responding to ex-employees reference3 check and collate new hires' reference checks.
• Daily card transmission and staff card printing.
• Arrange transport accomodation.
• Cover reception duties when reception is on leave.
• Handle invoice processing.
• Other ad-hoc tasks as assigned.

What you will bring:

• Diploma or equivalent with relevant work experience.
• Good communication, problem solving skills and documentation skills with high degree of attention to detail and very competent working with numbers.
• Abilty to multi-task and work in a fast paced environment against tight timelines.
• Must be able to work independently.
• Proficient in Microsoft Office.

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Job Scope:

• Handling of HR-related administration duties
• Assist in HR operations
• Conducting face to face/ online interviews with prospective applicants
• Coordination of interviews
• Provide support to the HR executives and other related departments
• Handle any admin duties assigned by supervisor

Job Requirements:

• Minimum GCE ‘A’ Levels/Diploma
• Proficient in MS Office
• Possess good communication and interpersonal skills

All qualified applicants, please send in your resume to:

[email protected]

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

• Manage monthly account closing for assigned entities.
• Oversee AR billing and review Vessel Operating Costs.
• Post invoices, journals, and payments in Microsoft Navision.
• Handle vendors reconciliation and payment cycle preparation.
• Assist with staff expense claims and ad hoc duties.

Requirements:

• Minimum Diploma/Degree in accountancy with at least 2 years of relevant working experience.
• Proficient in MS Excel and Navision.

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

The Opportunity

• My Client, a reputable organisation is looking to hire an Admin Assistant (2 HC):
• Administrative Assistant, Leasing
  • Administrative Assistant, Operations
• Monday - Friday
• Office hours
• Central
• Salary: SGD 3k to $5k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

1. Job Description for Administrative Assistant, Leasing

• Mall ERP, managing tenant details in the CRM module, and calling for quotations from solicitors/lawyers.
• Contract preparation, conducting searches on tenants, and obtaining stamp duty and legal fees.
• Responsibilities also cover updating and maintaining various tenant-related details and documents, assisting in Novation and Termination matters, and compiling leasing reports for control group meetings.
• Reconciling sales reports, billing reports, and performing general administrative and clerical duties as needed.

2. Job Description for Administrative Assistant, Operations

• Providing administrative support to the Operations team by maintaining accurate records, carrying out sourcing and purchasing tasks, preparing invoices, keying in data, and submitting regular reports.
• Coordinating paperwork for M&E services, handling documentation for renovation works and reinstatement cases, and managing dealings and correspondences with tenants.
• Other ad hoc & general administrative and clerical duties.

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

• Create quotes for service and project jobs.
• Input billing details, prepare submission documents.
• Assign project codes for job details.
• Communicate with customers for feedback and orders.
• Source spare parts for projects and contracts.

Requirements:

• Minimum Diploma/Degree in Business or other related courses with at least 2 years of relevant working experience.
• Experience in Refrigerants will be an advantage.

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Responsibilities

· Responsible for providing strategic level/long-term planning

· Drive continuous improvement projects to optimize operations and improve productivity to meet and exceed business objectives; work on strategic projects that have total building and network-wide impact.

· Effectively leverage the Operations and Area Managers to solicit ideas and understand problems and challenges

· Anticipate needs; make administrative decisions and requests for information

· Domestic and international travel logistics management, trip preparation and expense reporting

· Forecast and manage budgets and team procurement

· Coordinate department facility operations, including space planning and office moves

· Daily team support including: new hire set up; purchase of goods & services, process invoices

· Ensure compliance with administrative operations policies and procedures

· Develop and prepare reports and maintain database

Requirements

· Min dip/deg in any discipline

· Ability to work in a fast pace environment

· Team player and collaborator

· Excellent communication skills

· No experience needed, training will be provided

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Responsibilities

• Reporting to Assistant Accountant (Accounts Payable)
• Perform full spectrum of account payable function
• Perform internet banking & monthly bank reconciliation
• Assist to process suppliers’ invoices including matching of invoices to purchase/delivery orders and cost center allocation
• Prepare accounts payable aging & periodic reconciliation of vendors statement of accounts
• Effectively communicate with internal and external parties with regards to discrepancies and queries on payment status & other issues relating to invoice
• Handle petty cash and monthly staff expenses claim
• Assist in preparation of audit schedules
• Assist in monthly intercompany transactions and balances schedules
• Perform month end closing and ensure its completeness and accuracy
• Support internal & external audit activities as necessary in compliance with Group policies
• Filing of taxes, e.g. Withholding tax if any
• Perform any other as assigned by Reporting Officer/Senior Management

Interested candidates, please send your detailed resume, state your expected salary and availability in MS Words.

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted

• Handle day-to-day financial matters, month-end and year-end accounts closing (such as assessing the adequacy of accruals/provisions), and preparation of the monthly and year-end audit schedules and financial reporting packages
• Liaise with various departments in the collection of information and documents
• Process internal charge and reclassification requests
• Process miscellaneous receipts and follow up on unaccounted sums
• Identify and perform clearing for offsetting transactions for balance sheet accounts
• Prepare bank reconciliation and resolve reconciling items
• Investigate and resolve user’s queries
• Prepare GST and other statistical submissions
• Assist on corporate tax, internal and external audit matters
• Work with Grants and Intercompany GL teams to resolve issues
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements:

• At least a Diploma in Accountancy
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)
Recruit Express Pte Ltd
CEI No: R1333503
Company EA license : 99C4599

• Assist with the planning, logistic and execution of outreach events
• Coordinate manpower for the outreach events
• Update and maintain website to promote NIE programmes
• Assist with digital content creation
• Provide support to any ad-hoc duties as assigned

Requirements

• Minimum GCE 'A' Levels/ Diploma in any discipline
• Preferably with prior working experiences
• Proficient in MS Office

Interested candidate please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]

• Support team in outreach for European and Virtual Programs.
• Update social media for new program launches.
• Manage databases, prepare statistics.
• Coordinate with partners on logistics, credit transfer, and related matters.
• Advise on academic and pre-departure issues.

Requirements:

• Minimum Diploma/Degree holders with at least 1 year of working admin experience.
• Prior events and program coordination experience will be an advantage.

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

JOB RESPONSBILITIES:

• Admin Tasks
• Assist site leadership with tasks as required.
• Update noticeboards (post site communications and take down when no longer relevant)
• Assist with office filing system.
• Help with the management and organisation of site visitors.
• Collect mail from the post box and ensure any outgoing mail is managed.
• Manage delivery notes and forwarding of invoices to finance department

Inventory Tasks

• Procurement activities from set-up of new vendors, raising purchase requisitions, performing system and physical receipt of site supplies.
• Maintain office supply inventories (including pantry) and aim for Total Cost Efficiencies (e.g. look for cost efficient suppliers)
• Main point of contact for IT/Telecom Matters/Printers
• Order IT equipment/mobile phones for new staff/replacements for existing staff. Collaborate with IT Director/local IT contractors to support.
• Maintain inventory of mobile phones and check rates/plans annually. Submit proposals for more cost-effective solutions.
• Manage inventory of site printers and maintenance. Check plans/contracts annually and submit proposals for more cost-effective solutions.

WORKING HOURS:

• 5 days work week (Mon-Fri), Office Hours

LOCATIONS:

• Redhill

JOB REQUIREMENTS:

• Must be able to start work by 1 March 2023

All qualified applicants, please send in your resume NOW to:
Whatsapp: https://wa.me/+6597430026
Email : [email protected]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA License Number: 99C4599

What Will You Do

• Telemarketing or Cold Calls to identify and develop strong clients’ accounts, both new and existing business to achieve sales targets
• Serve with urgency and commitment to support and fulfil clients and candidates needs
• Source suitable candidates via advertising, resume mining, networking and referrals
• Screen resumes, short-list, interview and select the right match of candidates according to clients’ requirements and job responsibilities.

What You Will Need to Succeed

• Communicate and speak well in English
• Competitive, quick on the feet and achievement-oriented.
• Result-oriented and sales-focused.
• People-oriented with excellent customer service skill.
• Meticulous and attention to detail.
• Able to work independently and a team player
• Able to multi-task and perform under stress.
• Possess high energy level and enjoy working in a fast-paced environment

The Opportunity:

• Exciting opportunity to work in a Reputable Organization
• 5 days work week (Office Hour)
• Location: Central
• Up to $3500 (Depending on experience)

Duties:

• Reconcile and maintain petty cash & bank balances
• Reconcile daily sales with payment gateway platform
• Ensure monthly settlement of sellers' accounts for sales are reconciled
• Reconcile and maintain inventory records on a timely basis
• Ensuring suppliers' invoices are keyed correctly into the accounting system on a timely basis
• Check and process staff claims in accordance with company policy
• Prepare monthly schedules
• Assist in month-end and year-end closing
• Perform accurate inputs of financial data into relevant spreadsheets and work with manual finance operations and processes
• Perform ad-hoc duties as assigned from time to time

Requirements:

• At least 1-2 years of working experience in accounting. No experience is welcome to apply as well.
• Minimum Diploma and above.
• Experience working in start - up environment or Ecommerce or logistics industry would be added advantage.
• Able to adapt in fast paced environment.

Next Step:

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' to drop your resume or send your resume to [email protected].
• All shortlisted candidates will be contacted.

We are the SAKEMARU Artisan Sake Hideout, a concept dining experience which showcases Japanese Kappo-style cuisine alongside one of the largest artisan saké collections available in-store. still immensely popular today!

We're hiring for Executive Chef

(Full-Time)

Responsibilities(For Executive Chef)

• Preparing of open.

• Maintain a high standard of work in accordance with the Head Chef/Sous Chef’s instructions

• Prepare and cook food and ensure the highest possible quality and standards are maintained under the guidance of senior chefs

• Responsible for food preparation prior to cooking, including cleaning, cutting and storage

• Assist in receiving food products and supplies, and controlling the stock rotation and correct storage

• Learn different skills and practice those skills by implementing them in actual tasks throughout the kitchen

• Work on different sections and teams

• Communicate effectively with other members of the kitchen team

• Carry out a range of different tasks simultaneously in a brief amount of time

• Ensure cleanliness and hygiene in assigned areas of work during and after service

If you have the potential, you can also be trained to take on more independent tasks as a chef.

Requirements

• Basic service Skills.

• Customer care.

• Good hygiene knowledge.

• Pleasant disposition and a can-do attitude.

===

* You will get the opportunity to immerse in saké culture and learn all about it on-the-job!

* You will also learn Japanese culture and perhaps even some phrases from our Japanese staff!

===

* We are currently looking for Singaporean

• Assist HR Business Partners in recruitment matters
• Coordinate and arrange interviews
• Use Linkedin and other search engines to reach out to potential candidates

Requirements:

• Minimum Diploma/Degree holder with at least 2 year of HR working experience.

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

• Process orders timely and accurately.
• Validate order documents and internal governance approvals for orders submitted by Sales.
• Clarify with Sales on the completeness and accuracy of the documents/ information submitted.
• To access in house systems (such BCC, Focal Scope, QS, SIR, Orion, SMOD, etc) to check for order information or resources (where relevant).
• Submit validated order information to order input team for further processing in the order system and ensure the timeliness of order issuance.
• Submit orders to Managed Services Procurement team (MPE) and Data Procurement team (DPE) to place orders with vendors/partners.
• To follow up closely on any issues such as outstanding document, approvals, and system component creation.
• File and store relevant sales documents of orders processed.
• Achieve targets of turnaround time (measure under Performance Measurement) of various order processes.
• Maintain and update order log for tracking.
• Provide statistics and analysis of order processing performance.
• Advice, coach and guide the SDE team (both HQ and offshore) on order raising.
• Work with Product and other stakeholders to fine tune order processes
• Escalate to line management on any issues/problems pertaining to order processing.
• Perform any other duties as required or assigned by Manager/Director.

Skills for Success:

• Diploma
• Proficient in MS Office applications, especially Excel.
• Knowledge of telecoms products
• Minimum 1-year relevant experience in a fast-paced environment
• Knowledge in BCC, Focal Scope, SMOD, QS, Orion systems will be an advantage.

Responsibilities:

• To uphold and deliver all Bowling Alley and Youth products and services in accordance with the Club’s vision, mission and values, working united as a team within the department and beyond.
• Ensure smooth operations for all responsibilities pertaining to events, camps, parties, classes and workshops.
• Build good rapport and partnerships with key stakeholders, such as parents and children who utilize the facilities, fellow colleagues and external vendors.
• Maintain effective communication between all stakeholders including line staff and Management.
• To complete administrative aspects for the Bowling Alley and Youth Sections as agreed with the Project Executives and Manager.

Requirements:

• Diploma or equivalent qualification
• At least 1 year in supervisory role
• Experience in budgeting
• Comfortable working in kids' environment
• Able to work on Weekdays, Weekends, Public Holidays and shift hours according to the operation
• Experience in early childhood or running of operations in a kids-friendly environment would be advantageous
• Meticulous with strong administrative skill
• Good communication and interpersonal skills
• Good team player
• Mobile set-up required

Salary: up to $5200

Duration: 3-6 months contract

Working Days & Hours: Mon-Fri Office Hours

Location: Outram

Job Description:

• Responsible for AP and GL
• Do month end closing
• Assisting in auditing

Job Requirements: Min Diploma/Degree in Accountancy or similar w min 3-5 yrs of relevant experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

World renowned Luxury Watch & Jewellery Retailer is seeking for passionate individual to join the team as Boutique Administrative Coordinator!

Job Description

• Update KPI Dashboard and data reports.
• Generate sales and after-sales invoices.
• Maintain boutique filing system.
• Manage appointments for sales / after sales team.
• Attend boutique’s emails and calls.
• Prepare third party collection and delivery of stock between the Boutique and Service Centre.
• Assist in any Finance-related issues e.g send documents to office and stock take.
• Receive and check on stock deliveries.
• Manage cash claims, reimbursements and coordinate with third party collection.
• Coordinate orders for the Boutique eg carrier bags, stationary, florist.
• Perform stock count and ensure accuracy of inventory.
• Manage inventory for branding supplies.
• Assist in roster planning.
• Assist with boutique set-up for campaigns.
• Respond to ad-hoc assignments in a timely manner.

Requirements

• Related experience in Luxury Retail or similar industries
• Good organizational skills, attention to detail and ability to manage tight deadlines
• Independent worker who takes initiative in handling given tasks and projects
• Meticulous with eye for detail
• Possess high level of initiative, independent and resourceful

Interested applicant, kindly submit full-detailed resume to [email protected]

We thank all applicants for writing in. Only shortlisted candidates will be notified

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Company Background – Partior Pte Ltd

Partior is a blockchain-based technology provider that is enabling the next generation of cross-border payments and value exchange.

An independent company that grew from the Project Ubin collaboration backed by the Monetary Authority of Singapore, Partior was founded in 2021 by J.P. Morgan, DBS and Temasek. In 2022, Standard Chartered was named as a fourth founding partner.

Partior aims to make digital clearing and settlement more efficient, reliable and secure for financial institutions worldwide by harnessing the key features of blockchain and smart contracts — programmability, immutability and traceability — to address the industry’s longstanding pain points.

There is an opening for an experienced Office Manager and Executive Assistant to support our COO and manage our office.

Key Professional Requirements

● Ability to work under pressure in a fast-paced, rapidly changing environment.

● Highly self-motivated, proactive, resourceful and has a can-do attitude

● Strong communication skills and the ability to deal with people of various levels in organization

● Well-organized, has strong attention to details, with an innate sense of how to prioritize.

● Fluent in English; other language skills will be an advantage.

● More than 10 years of experience as a Personal / Executive Assistant and/or Office Manager with several years of experience supporting senior executives in a fast-paced environment.

● Prior experience in a FinTech start-up

● Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

● Ability to maintain confidentiality and a high degree of discretion in managing information

Key Responsibilities

• Manage and maintain calendars, including conference calls, travel and meetings across multiple time zones and partner with other team assistants accordingly.
• Provide organizational support for meetings such as conference room bookings, logistics, attendee management, meeting materials, refreshments etc.
• Administer and maintain filing systems
• Process invoices and expenses claims
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate pantry deliveries when requested.
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Any other ad-hoc requests as and when required

Preferable Individual qualities

● Solution-driven: Practical and resourceful.

● Hands-on; willing and able to assist with ad-hoc requests from other teams.

● Team player and works well in a team that values open communication

What the role is

The Waste Management Division (WMD) is responsible for the regulation of the waste collection industry, the Public Waste Collection scheme, general waste disposal facilities, the Extended Producer Responsibility and Mandatory Waste Reporting schemes. Through these programmes, WMD aims to achieve an efficient and sustainable waste-to-resource management system in Singapore. It also enforces against illegal dumping activities.

The Producer Responsibility Department (PRD) under WMD oversees the development, administration and regulation of Extended Producer Responsibility (EPR) Schemes for waste streams such as E-waste and packaging waste, as well as the Mandatory Packaging Reporting(MPR) framework. It is responsible for the licensing of the Producer Responsibility Scheme (PRS) Operator and the regulation of recycling facilities under the EPR schemes. It is also responsible for the audit and verification of data submitted under the EPR and MPR schemes to ensure stakeholder confidence and integrity of the system.

What you will be working on

You will be part of a dynamic team that is involved in the development and implementation of e-waste management strategies and initiatives, including those under the Zero Waste Masterplan. You will be required to take on a regulatory role to ensure industry and stakeholders’ compliance to the Resource Sustainability Act on e-waste management. In addition, you will have the opportunity to work on cross departmental initiatives and projects related to e-waste; and to play a vital role in achieving Singapore’s vision of becoming a Zero Waste Nation. You will be responsible for the following:

• Review global and local landscapes for sustainable e-waste management strategies and technologies
• Develop and implement plans for key waste streams (i.e. e-waste)
• Administer and regulate Extended Producer Responsibility and related reporting schemes for e-waste
• Work with other departments/agencies to develop and build up capabilities for the e-waste recycling industry
• Conduct audits, inspections and enforcement to ensure compliance of relevant stakeholders with the Resource Sustainability Act
• Verification of company declarations on regulated electrical and electronic products and packaging supplied in Singapore, including data audits.
• Work with other departments to review performance of regulated systems (e.g. extended producer responsibility, product stewardship) after implementation and recommend enhancements/refinements
• Work on the required legislative amendments for current and emerging regulated waste management systems
• Work with other departments/agencies to support national efforts on circular economy, resource optimisation and recycling
• Work with other parties to roll out initiatives to improve e-waste collection by the PRS Operator
• Other duties as assigned

What we are looking for

• At least Bachelor degree in chemical/mechanical/electrical/environmental engineering and/or equivalent field
• At least 1 - 2 years of experience in solid waste management/sustainability/auditing is preferred
• Passion for environmental protection and adept at working with corporate and public stakeholders
• Outgoing and pleasant personality; mature, independent and resourceful; highly self-motivated; patient and resilient; adaptable to diverse work scopes
• Integrity and interpersonal skills
• Analytical, communication, problem solving skills
• Organisational and Leadership skills
• Meticulous with an eye for detail
• Good presentation skills and comfortable speaking to an audience
• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment

To apply, please proceed to https://sggovterp.wd102.myworkdayjobs.com/PublicServiceCareers/job/NEA-HQ-ENVIRONMENT-BUILDING/Engineer-Executive-Senior-Dy-Principal-Engineer--Producer-Responsibility-Dept-_JR-10000026057

Duties & Responsibilities:

• Reporting to General Manager SEA & India
• Supports General Manager in calendar management, meeting schedules & travel arrangements
• Coordinating travel plans and agenda with the 7 markets
• Coordinating cross markets initiatives and events – Seminar – Training
• Provide secretarial support and screen incoming correspondence, emails and reports
• Provide daily administrative support eg. Leave applications, expenses and claims tracking, maintaining contact database
• Handle sensitive matters with a high level of confidentiality and discretion
• Maintain good rapport with internal and external stakeholders
• Any other duties/matters which may be assigned from time to time

Requirements:

• At least 3 years of relevant experience
• High level of integrity and ability to handle confidential information.
• Good team player
• Resourceful and can work independently
• Meticulous and ability to multi-task
• Proficient in MS Office (MS PowerPoint, MS Excel, MS Word)
• Demonstrate ability to handle work professionally and independently
• Possess effective organizational and follow-up skills, attention to details

1. CHECK-IN

Welcome guests upon their arrival with greetings and assigned rooms

Confirm with guest on their length of stay, special requests, room rate, room type, number of rooms and mode of payment and/or deposit upon arrival.

Register guests collecting necessary information (ie: Contact details, Date of Birth, Passport or Identification card details)

Explain hotel facilities and amenities to guest

Upsell additional facilities and services, when appropriate.

Arrange for the Bellhop’s services to assists with guest’s luggage and room guest when necessary.

2. CHECK-OUT

Confirms with the guests on the name, room number and mode of payment upon checking out and assists with settlement.

Checks with the guests on any consumption from the mini bar and confirms with the Housekeeping staff.

Arrange for the Bellhop’s services to assists with guest’s luggage when necessary.

Arrange for taxis upon the request by the guests.

Attends to billing enquiries if required.

3. CASH FLOAT

Ensures that the amount of cash float is checked and tallied daily after shift handover.

4. NIGHT DUTIES

Ensure room rate reflected tallies with correspondence

Prepares and print necessary reports (Arrival / HSKP Status / Rate / Breakfast)

Ensure settlement of all 3rd Party TA accounts on a daily basis.

Ensure settlement of Long Term Guest bills on a monthly basis.

Ensure necessary discount or adjustment for Long Term Guests are applied

Bring forward all No-Show bookings in accordance to hotel guidelines.

No Show reservations are to be highlighted to Room Reservations Team.

Ensure to send message reminder to guest with High Balance/Credit Limit.

5. CLOSING SHIFT

Reconciles Cashier totals with the Opera Cashier Shift Closing for Cash Payment, Credit Card and E-Payment.

Ensure necessary supporting documents and vouchers are submitted.

Ensure that cashier closure tallies before submission to Finance AR Team.

6. OTHERS

Performs allocation of rooms based on guest reservation preferences on daily basis.

Ensure weekly stock order when stock par reach minimum.

Ensure daily task completed and/or otherwise handover to the next shift.

Respond to telephone and in-person inquiries in a timely and professional manner.

Performs any other duties as may be assigned from time to time by Management.