Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg.

About The Job

This position is part of the Student Services (SS) department within Office of Academic Services (AS) serving as the first point of contact for students and alumni and enhancing the overall student services of the University. SS manages the SS hotline, counter, written correspondences, and administration of Electronic Course Evaluation (eCE) surveys to foster a student centric service environment.

The candidate will support SS day-to-day operations, student insurance management, point of contact for orientation booth organisation/corporate website content updates, and contribute towards the overall enhancement of SS service ecosystem.

What You Will Be Doing

Operations (40%)

• Monitor and supervise day-to-day student services operations, manage students’ enquiries, requests, and feedback across all touch points that are received through channels such as phone, email, and walk-in.
• Manage a team of 2-3 officers and/or senior officers, providing guidance to team members on handling student feedback, especially for challenging and complex situations.
• Identify issues/opportunities for improvement, highlight follow-up and participate in deployment of process improvements or enhancements.
• Collaborate with internal stakeholders (schools and other admin departments) to assess/investigate complex cases, appeals or exceptional requests from students and provide a satisfactory resolution within a stipulated/reasonable timeline.

Student Services orientation booth setup (10%)

• Collaborate with internal departments to organize Student Services orientation booth setup, ensuring an informative display and slides featuring essential information to navigate the student portal effectively.

Student Services Website update (10%)

• Point of contact with marketing and communication department to ensure timely updating of information on the Student Services page of the website.

Student Insurance Management (10%)

• Manage Student Insurance Broker contract, ensuring that the vendor is compliant with regulations and meets the university's insurance needs.
• Effectively handle escalated insurance issues/complaints with stakeholders.
• Work with stakeholders to review the insurance coverage and terms as appropriate.

Other administrative tasks (10%)

• Assists with raising purchase requisitions, budgeting, news & notices postings.

Strategic (20%)

• Support projects, system enhancements and process implementation for systems/applications used by SS department.

Job Requirements

• At least 2 years of supervisory experience in customer service, preferably in a contact centre environment.
• Possess a good bachelor’s degree (preferably); but can be compensated with extensive experience in related field.
• Good written and communication skills, with the ability to influence and motivate colleagues on their improvement areas.
• Strong customer service mindset with good communication and problem-solving skills.
• Ability to rapidly assimilate complex information and make expert judgments/decisions under pressure in complex situations.
• High level of accuracy and attention to detail
• Personal resilience and ability to perform effectively in a pressurized environment with a positive “can do” and “willing to learn” attitude.
• Able to work extended hours (up till 9.30pm) during university peak period.

What Do We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers

Application Process

Interested applicants are invited to apply directly to our Career Portal. We regret that only shortlisted candidates will be notified.

1. AR, AP and General Ledgers

2. 10% of this role will on administration.

3. Those with trust accounting experience in bookkeeping is preferred

We are looking for a Senior Executive, Infrastructure and Network to join the team.

As an Executive for infrastructure and network, you will respond to requests for technical assistance in person whenever necessary. You will also be expected to facilitate end user training to ensure proper usage of IT equipment.

Responsibilities:

· Respond to requests for technical assistance in person, phone, email, onsite support or remote access.

· Installing, configuring, testing and maintaining network-related operating systems, applications, software and management tools.

· Identify and escalate situations requiring urgent attention.

· Track and route problems, requests and document solutions along with logging all help desk interaction after every issue if necessary.

· Trouble shooting, diagnosing and resolving hardware, software and other network system problems.

· Assist with the management and maintenance of the network infrastructure, such as switches and Wi-Fi access points.

· Assist in creating network and email accounts for new users in the company.

· In charge of setting up computers for new users and guarantees fast delivery of tools to users in various locations if needed.

· Conduct IT audit and certification process.

· Assist in drafting IT security and governance SOPs.

· Facilitate end-user training to ensure the correct usage of IT equipment for users.

· Any other projects that are assigned by the manager.

Job Requirements:

· Higher Nitec or Diploma in IT, Engineering or of a similar discipline.

· At least 3 years of experience in a service desk or helpdesk environment.

· Proactive, resourceful and willing to learn and take on responsibilities.

· Team player with strong analytical, communication, interpersonal and organisational abilities.

· Capable of working independently and under time constraints.

· Proficient in the use of Microsoft Office applications.

ACCOUNTABILITES

• Regulatory Compliance and Reporting: Support the implementation of regulatory standards and controls within Student Records (SR) processes; compile reports/documents necessary to support all regulatory reporting/audits.
• Centralised Services: Plan, execute activities necessary for the team to provide centralized services. These include Student’s Pass (STP) processing, TransitLink PEI-Student concession card for eligible students, verification of qualification and processing of Personal Data Protection-related queries.
• Audits: Prepare and ensure readiness of documentations to support all internal and external audits on SR department.
• Student Records Management: Maintain student-related records, including document keeping, in accordance to established SR processes.
• Student Records Policies and Procedures: Provide and compile inputs to the review of SR policies and procedures to meet operational/annual review requirements.
• Continuous Improvement and Innovation: Recommend and implement improvements to SR processes to address new business requirements/user experience and in achieving operational efficiency.
• Budgeting: Monitor and manage the annual budget of SR department for budget items assigned by Supervisor and/or Managerial Leader.

JOB REQUIREMENTS

• Minimally a Bachelor's degree
• At least 2 years of relevant working experience in higher education, preferably.
• Proven track record of collaboration with team in achieving results.
• Proficient in mentoring team members.
• Good communication and interpersonal skills.
• Possesses analytical skills in preparing and interpreting statistics.
• Proficient in utilizing digital tolls to enhance work effectiveness.
• Ability to plan, organize and time manage under pressure.
• Independent and resourceful; collaborate effectively with others to achieve goals.
• Meticulous and process-oriented.
• Good learning agility; constantly recommend improvements and capable of adapting to evolving job requirements.

• Manage the communication of the organization with clients via means like emails, telephones, and websites
• Respond to inquiries made by clients about company products and services in a timely and friendly manner
• Act as link between the organization and the clients to ensure clients take more interest in products and services rendered by the business organization
• Undertake and monitor researches to provide highly needed support for the business development team
• Identify and communicate with new business leads for the organization
• Conduct research and also make delivery on any intelligence that will have strong impact on proposition development for any new investment project of the organization
• Develop good knowledge regarding priority sectors, like market routes and trends; this enables the organization improve on its effectiveness in service delivery
• Provide required support for the organization’s business development team, especially in activities relating to account management
• Perform various tasks, like recording minutes during meetings
• Develop operational contacts, which will provide needed support for the tasks undertaken by the organization’s business development team
• Contribute to the management of the organization’s systems to ensure things are done accurately
• Assist the sales agents of the organization to complete clients visit reports and system development
• Manage reports and management information to ensure the company meets up with requirements made known by clients
• Support the business development manager in sales support when required by him/her
• Work under direction of the business development manager
• Assist the manager to make inquiries on small projects and to handle them from start to finish
• Cooperate in positive manner to the growth of the organization by providing required assistance to relevant staff and organization’s partners

We are seeking a new Assistant Project Manager for our Singapore office. As our new Assistant Project Manager you will work closely with the Project Manager and Project Management team.

In brief

• You will assist Project Manager with daily coordination and management work
• You will be responsible for meeting preparation and tracking
• You will be responsible for document compiling, translation, delivery, approval and archiving
• You will be responsible for administration support for the whole team
• Other tasks assigned by project manager

What we expect

• You have a minimum of 2-5 years of relevant experience working in project coordination or administrative coordinator role.
• You have strong communication, organization, and customer-service skills
• You have the ability to work both collaboratively and independently, and to perform effectively under tight deadlines
• You have bachelor degree
• You have oral and written language skills in English.

Wise Oaks International School is an established Cambridge accredited school offering education up to lower secondary levels. Students admission is a critical process in overall functioning of the school. We are seeking applications for school's admin

Key Duties:

• Admissions: Work with School's Admissions Manager to ensure the smooth processing of applications; manage the maintenance and security of Admissions records and documents.
• Welcoming parents/ visitors, answering their queries about school and directing them to the relevant office/personnel if additional information needed
• Carrying out school reception duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.

JOB REQUIREMENTS

• Degree with 3-5 years of working experience working experience as Admissions executive/ manager in international school in Singapore.
• Familiar with the elementary and secondary education industry
• Excellent interpersonal, communication and presentation skills
• Excellent planning and organizational skills
• Responsible and committed team player with strong coordination skills
• IT savvy and knowledge of MS Office applications

SALES EXECUTIVE NEEDED.

DYANMIC PERSONALITY

5.5 DAYS WORK WEEK

TEAM PLAYER

MUST BE GOOD IN COMPUTER SKILLS

GOOD IN COMMUNICATION SKILLS

WEST SIDE

We are looking for candidates who possess integrity, a pleasant personality and strong inter-personal skills to join our expanding team.

Job Requirements:

• To receive and register patients.
• To settle patients after their treatments.
• To collect payment, dispense products / medication / booking of next appointment.
• To attend to patients’ requests and queries regarding appointments, medication, products, and services via phone calls, SMS / whatsapp messages / emails.
• To handle end-day closing / settlement.
• Taking of minutes during department meetings.
• To liaise with service providers to secure quality services for the clinic.
• To assist with inventory management and other organizational tasks.
• To assist other support team members when needed.
• To perform assigned housekeeping duties within the Clinic and the Medspa.
• Good grasp of written and spoken English.
• Any other ad-hoc duties assigned by the managers.

Qualifications:

• Minimum GCE O Level or Diploma / Graduate Diploma Holder with at least 2 years working experience
• Prior experience at frontline or service environment will be advantageous
• Customer-centric with strong interpersonal and (both verbal and written) communication skills
• Must have proficient computer skills including Word, Excel and PowerPoint
• Hardworking and able to work both independently as well as a team player

We are looking for a passionate and committed candidate to:

• Conceive and develop efficient and intuitive marketing strategies.
• Execute e-commerce implementation plans and analyse e-commerce platform performance to propose enhancements.
• Execute marketing communication plans and content marketing initiatives across digital platforms.
• Maintain the organisation's social media platforms and digital marketing channels to align with branding strategies.
• Manage working-level relationships with vendors and creative agencies.
• Work with agencies to develop marketing campaign collaterals.
• Monitor the development of collaterals across digital marketing platforms.
• Monitor objectives throughout marketing implementation.
• Review the performance of marketing campaigns based on campaign targets to identify areas of improvement.
• Monitor the progress of campaigns using various metrics and submit/present performance reports.

Requirements and skills

• Diploma/Bachelor’s degree in marketing, business, or a related field.
• At least 2 years’ experience as a marketing executive or a similar role.
• Good understanding of modern marketing techniques and trends, creativity, and commercial awareness.
• Familiarity with social media and data analysis and statistics methods.
• Excellent communication and people skills.
• Strong organisational and time-management abilities.
• Creativity and commercial awareness.
• Ability to work well under pressure.

Admin staff

Preparing daily invoicing and tracking invoicing.

Performing daily office duties.

Willing to learn software and systems.

Able to work independently.

Support Assistant Finance Manager.

Tracking and ordering daily operational/logistic material.

Replying emails.

Working: Monday to Friday. 10am to 7pm. Sat - 10am to 2pm.

Only Singaporean or PR. Preferred Mandarin speaking as most of the team speaks Mandarin here.

Office Location: Wcega Plaza.

Immediate position.

Monday to Sat from 9am to 6pm

Sunday and Public Holiday Off *

Experience need apply

To Repair Work on Luxury Vehicle

Salary Depending on Experience

Range From $2000 to $5000 Gross

interested Parties Pls call chan @ 91821268

Job Description

1. Practicum

• Secure and administer Practicum Site placements
• Source new Practicum Sites
• Maintain EduTrust compliance standards for all practicum and clinical supervision-related documentation
• Attend to and resolve students’ practicum and clinical supervision-related concerns and feedback within three working days
• Provide good quality student-centred service
• Track, monitor and verify documentation submissions
• Carry out administrative role related to practicum matters, including maintaining and renewing Service Agreements, contracts, letters and Memoranda of Understanding with Practicum Sites
• Track and monitor regularly students’ practicum, logs and clinical supervision progress
• Generate necessary documentation for Practicum Sites and Clinical Supervisors
• Prepare recommended list of Clinical Supervisors for Clinical and Academic Director’s approval
• Match and allocate Trainee Counsellors to Practicum Sites and Clinical Supervisors
• Check Supervisor’s Report for areas of concern
• Analyse Supervisee’s Feedback Form for areas of strengths and weaknesses of Clinical Supervisors
• Meet students monthly to gather feedback and provide intervention(s) and support
• Attend Course Reviews (Closure) to receive feedback on Clinical Supervisors, Practicum Sites and Practicum experience

2. Prepare and Manage of Short Courses and Special Projects

• Prepare brochures and marketing materials for publicity
• Conduct cold calls and client outreach
• Manage course administrative duties, including registration, collection of fees, notification of participants, printing of course notes, and other related administrative duties
• Track sales and costing for each course run
• Undertake administration of counselling-related surveys and analysis of findings with Clinical and Academic Director
• Undertake any other projects as assigned by CEO and the Clinical and Academic Director

Requirements

• Has a good grasp of the English Language
• Communicates well, written and spoken
• Proficient in Microsoft Office
• Possesses good people skills
• Holds any qualification in Counselling

Benefits

• 40- to 44-hour week
• 14-day annual leave
• 60-day medical and hospitalisation leave
• Medical reimbursement of $500 per annum
• Group Hospitalisation Insurance
• Personal Accident Policy

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg.

What You Will Be Doing

The shortlisted candidate will report to the Manager and provide administrative support to the department in the below areas:

• Process Coordination: Co-ordinate and maintain efficient process for operations and activities within the department, and supporting operations to ensure effectiveness and compliance with standards.
• Stakeholder Liaison: Act as a liaison between internal and external stakeholders, facilitating communication and collaboration on administrative matters pertaining to eCR, Courier Application and related activities.
• Student Support: Address student enquiries promptly, providing comprehensive solutions for routine and escalated cases, fostering a positive and supportive environment for student success.
• Workflow Documentation: Document and continuously improve workflow procedures for departmental activities, optimizing efficiency and effectiveness.
• Programme Operations Oversight: Participate in the operations of curriculum approval & updates, course fees, academic rules, quota, course registration and acquisition & delivery of course materials, fees. Resolve issues with precision and timeliness.
• Data Analysis and Reporting: Prepare statistics and generate reports for both internal data requests and reporting purposes, ensuring accuracy and timely delivery of information.
• Guides and Training Material Development: Create comprehensive guides, FAQs, and workflows for internal staff and students, aiding their understanding and usage of new systems effectively.
• System Testing and Support: Provide support for data migration and conduct essential pilot testing for new system functionalities. Resolve major issues before roll-out, ensuring a smooth transition for the team and making necessary adjustments.

Job Requirements

• Degree Holder with 1-2 years' relevant working experience.
• Mature, meticulous and possess high level of discretion and integrity.
• Effective interpersonal skills with excellent command of written and spoken English.
• Resourceful team player who is able to work independently and display initiative.
• Proficient in Microsoft Office applications.
• Able to do data analysis and information research.
• Ability to communicate well so as to act as liaison and help reach out to stakeholders, such as faculty and admin staff from other departments and divisions as well as associates and other stakeholders.

Interested applicants are invited to apply directly to our Career Portal. We regret that only shortlisted candidates will be notified.

Job Title: Account Executive ( Full-set Account ) (ID4547)
Location: Woodlands
Working Hours: Mon to Fri 8.15am to 5.30pm
Salary: $3000-$4500

Key Job Responsibilities:
• Responsible for full set of accounts
• Responsible for monthly financial and analytical reports to management
• Involved in asset and inventory reconciliation
• Assist in export and import procedures
• Assist in quarterly GST submission
• Assist in annual corporate tax submission
• Involved in annual external audit
• Assist in implementation of Enterprise Resource Planning system
• Undertake additional tasks and responsibilities when required or as instructed

Pre-Requisites:
• Diploma or degree in Accountancy or equivalent qualifications
• Proficient in Microsoft Word and Microsoft Excel
• Language proficiency will be an advantage
• Team player who is disciplined, motivated, independent, organised and able to multi-task within tight deadlines

Responsibilities:

• Handle inquiries and provide product knowledge
• Identify new partnership opportunities
• Maintain a proactive relationship with existing clients
• Meet targeted sales objectives
• Provide real-world intelligence to the marketing department
• Responsible for drafting and preparation of drawing for client
• Deal with telephone and email enquiries for sales, operational and accounting matters
• Liaise with overseas counterpart and business partners to meet client

Job Requirements:

• Able to communicate efficiently in English (Know speaking Cantonese will added advance)
• Min Diploma, Degree or equivalent qualification in and discipline
• Handle, transpose and edit meeting notes and audio into written documents
• Proactive, good interpersonal, communication and customer handling Skills
• Cheerful, cooperative, and proactive
• Willing to travel (if needed)

We are looking for an Finance Executive professional to join the team.

As a Finance Executive professional, you will be responsible for keeping the system running smoothly by managing cash flow and paying vendors and suppliers. You will be expected to keep track of all expenditures and reconcile processed work by verifying entries and comparing system reports to balances.

Responsibilities:

· Post business transactions, process invoices, verify financial data for use and maintain accounts payable records.

· Provide other clerical support necessary to pay the obligations of the organization.

· Maintain meticulous records of outstanding payables.

· Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes.

· Process out going payments in compliance with financial policies and procedures.

· Perform day-to-day financial transactions, including verifying, classifying and recording accounts payable data.

· Keeping track of all payments and expenditures, including payroll, purchase orders, invoices and statements

· Protect businesses against unintentional overpayment.

· Practice effective monitoring to ensure payments are made to vendors in a timely manner.

· Verifies vendor accounts by reconciling monthly statements and related transactions

· Clarify any questionable invoice items, prices, and receiving signatures.

· Assemble and review invoices to be completed for payment.

· Maintain copies of vouchers, invoices or correspondence necessary for files.

· Obtain proper information and data regarding invoice payments.

· Check vendor files for any previous payments and assign voucher numbers.

· Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.

· Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.

Job Requirements:

· Degree or Diploma in Finance, Economics, Business Studies or a similar discipline.

· Candidates who are currently enrolled in CPA Australia will be considered as well.

· Solid understanding of basic bookkeeping and accounting skills is required.

· Proven ability to calculate, post and manage accounting figures and financial records.

· Proven ability to calculate, post and manage accounting figures and financial records.

· Team player with strong communication, interpersonal and organisational abilities.

· Capable of working independently and under time constraints.

· Proficient in the use of Microsoft Office applications.

Job Title: Corporate Secretarial Executive (ID8021)
Location: Bukit Batok
Working Hours: 9 am to 6 pm, Mondays to Fridays
Salary: $3000 to $4000 (Up to 2 months VB/annum)

Job Description:
• To provide a full suite of corporate secretarial services to our clients.
• Assist in the incorporation of new companies, registration of Singapore Branches and other entities, striking off, ensuring compliance with the requirements of the Singapore Companies Act and the relevant laws
• Assist in ACRA e-filings
• Responsible for preparing directors/shareholders resolutions, relevant statutory forms and other related documents for ongoing corporate secretarial matters, the opening of bank accounts, change of bank signatories, etc.
• Assist in KYC (Know Your Client) checking and onboarding of new clients from across the world as well as liaison and coordination with third parties (auditors, accountants, etc.) for clients
• Update and maintain statutory registers and other records including the Register of Controllers and Register of Nominee Directors
• Any other corporate and ad-hoc jobs as required

Requirement:
• Diploma/Advanced Diploma/Degree in a relevant field, Business Administration, Business Management or Law
• ICSA qualification or currently pursuing SAICSA course (Beneficial but not compulsory)
• At least 1-2 years relevant experience in corporate secretarial firms
• Working knowledge of relevant provisions of the Singapore Companies Act is a plus
• Strong interpersonal and communication skills; team player
• Self-motivated and proactive; able to work independently and meticulously under tight deadlines.

Join our team as an Accounts Assistant! We're seeking a detail-oriented individual to support our finance department with bookkeeping, invoice processing, reconciliations, and financial reporting. If you're organized, reliable, and eager to learn, we want to hear from you. Apply now to be part of our dynamic team!

Our Company:

• Beauty Industry
• 5 Days, Office Hours
• Bukit Batok (West)
• Basic Up $2800 + AWS + Company Benefits

Job Responsibilities:

• Creating and processing invoices for goods or services provided
• Processing and verifying invoices from suppliers, ensuring timely payment.
• Issuing invoices to customers, following up on outstanding payments, and recording receipts.
• Prepare financial statements, reports, and budgets as required.
• Assisting with bank reconciliations to ensure that bank statements match the company's records.
• Inputting financial data into accounting systems accurately

Requirements:

• Minimum 1-2 years’ experience in accounts
• Minimum Nitec/Higher Nitec in Accounting or relevant.

If you're ready to join our dynamic team and make a difference in the lives of our customers, please submit your resume to [email protected].

We look forward to hearing from you!

General Administration

• Typing of Letter of Appointment and other personnel letters for assigned projects/divisions

• Updating of employee data in the system

• Maintaining of electronic personnel files to ensure employment contracts and related documents are in place.

• Source and arrange for adhoc training courses

• Application of training grants

• Updating of Training Plan and collating of training evaluation forms for ISO 9000 certification

• Provide support for answering of incoming phone calls and enquiries

• Any adhoc HR duties as assigned Staff Retention

• Ensure exit interviews are conducted with resigning employees

Requirements

• Diploma in Human Resource Management, Administrative or similar

• Minimum 2 years of experience in related functions

• Good communication skills (written and oral)

• Pro-active manner, willing to offer new suggestions and share

• Knowledge of Foreign Manpower Act

• Familiar with work pass regulations

• Proficient in Microsoft Office/Excel with an eye for details

1. Answer/ follow up on school matters via general line or via school mobile line in English and Chinese.

2. Handle general enquires

2. Assist in the day-to-day running of school operations.

3. Record/Data entry of students in the CMS system

4. Maintain school cleaning schedule and upkeep cleaners’ duty roster.

5. Arrange and conduct school tours.

6. Maintain and records of information.

Job Responsibilities

• Responsible for the quality of care provided to the residents.
• Provide supervision and coaching to the care team.
• Assist in planning, implementing and management of staff training and development programmes.
• Ensure overall serviceability and cleanliness of the living environment.
• Support manager in the day to day administrative and operational roles.
• Support and participate in projects and initiatives.

Job Requirements

• A recognized degree or its equivalent.
• Experience in healthcare industry desired but not mandatory.
• Be a team player and possess good interpersonal skills.

Foreign Worker Administration

• Apply, renew, and cancel work pass for foreign workers and update changes. in personal particulars and address of foreign workers via MOM.

• Update work permit renewal/expiry in the HR system.

• Monitoring movement of passport of foreign worker.

• Purchasing of air tickets when repatriating foreign workers.

• Update the movement of foreign workers list for the various sites.

• Update the changes in foreign worker accommodation in the system and relevant shared folder timely and ensure accuracies.

Recruitment

• Advertise vacancies on all major job posting sites, and on social media platforms, working with government and recruitment agencies.

• Assist HR Director for recruitments, collaborate with Operations. Managers/Directors and other stakeholders in developing temporary staffing strategies to cover extended absences or extended openings of key positions.

• Review applications to shortlist candidates.

• Conduct initial interview for the shortlist candidates.

• Forward resumes of suitable candidates to the hiring managers for their consideration.

• Arrange interview appointment between the chosen candidate and the hiring managers.

• Conduct reference and background checks if necessary.

• Prepare necessary papers for the hiring process.

• Support recruitments for HR and Operations teams with recruitment. administrative, organizational and logistical tasks.

• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner.

• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork.

• Coordinating with the HR team to ensure correct procedures followed at all times and operational risks are minimized.

• Establish positive relationships within the various stakeholders and candidates to assist with the seamless recruiting process.

• Engage with HR team to recommend process improvements as needed

• Maintain accurate record keeping and consistent storage of new hire candidate records.

• Effective and efficient management of day-to-day queries and raising of issues.

• Completing daily, weekly, monthly and quarterly reports as required.

• Conduct new employees’ orientation, exit interviews, referral programs.

• Updating of handbooks, orientations programs and documents templates when required.

• Any other ad-hoc tasks that are assigned.

Requirements

• Diploma in Human Resource Management, Administrative or similar

• Minimum 2 years of experience in related functions

• Good communication skills (written and oral)

• Pro-active manner, willing to offer new suggestions and share

• Knowledge of Foreign Manpower Act

• Familiar with work pass regulations

• Proficient in Microsoft Office/Excel with an eye for details

Foreign Worker Administration

• Apply, renew, and cancel work pass for foreign workers and update changes. in personal particulars and address of foreign workers via MOM.
• Update work permit renewal/expiry in the HR system.
• Monitoring movement of passport of foreign worker.
• Purchasing of air tickets when repatriating foreign workers.
• Update the movement of foreign workers list for the various sites.
• Update the changes in foreign worker accommodation in the system and relevant shared folder timely and ensure accuracies.

Recruitment

• Advertise vacancies on all major job posting sites, and on social media platforms, working with government and recruitment agencies.
• Assist HR Director for recruitments, collaborate with Operations. Managers/Directors and other stakeholders in developing temporary staffing strategies to cover extended absences or extended openings of key positions.
• Review applications to shortlist candidates.
• Conduct initial interview for the shortlist candidates.
• Forward resumes of suitable candidates to the hiring managers for their consideration.
• Arrange interview appointment between the chosen candidate and the hiring managers.
• Conduct reference and background checks if necessary.
• Prepare necessary papers for the hiring process.
• Support recruitments for HR and Operations teams with recruitment. administrative, organizational and logistical tasks.
• Serving as the logistical point of contact for both internal and external candidates at the written offer stage, including interacting directly with the candidates and ensuring signed paperwork is received in a timely manner.
• Managing various aspects of the candidate experience post offer acceptance, including ensuring accurate start dates and compliance of onboarding paperwork.
• Coordinating with the HR team to ensure correct procedures followed at all times and operational risks are minimized.
• Establish positive relationships within the various stakeholders and candidates to assist with the seamless recruiting process.
• Engage with HR team to recommend process improvements as needed
• Maintain accurate record keeping and consistent storage of new hire candidate records.
• Effective and efficient management of day-to-day queries and raising of issues.
• Completing daily, weekly, monthly and quarterly reports as required.
• Conduct new employees’ orientation, exit interviews, referral programs.
• Updating of handbooks, orientations programs and documents templates when required.
• Any other ad-hoc tasks that are assigned.

Smilepoint is a dental group with clinics located in the central and southern Singapore.

Job Description

• Formulate and implement comprehensive business development strategies to drive the expansion of our dental clinics
• Identify, prioritize, and leverage new patient acquisition opportunities through various channels including corporate partnerships, medical affiliations, insurance providers, and digital platforms.
• Manage the entire partnership lifecycle from prospecting to onboarding, executing campaigns, and monitoring performance, tailoring propositions to meet clinic growth objectives.
• Collaborate with partners to design and execute joint marketing plans and events aligned with market trends and competitors' activities

Requirements

• Self-motivated individual
• Bachelors degree in a relevant discipline
• Strong managerial and leadership skills.
• Effective decision-making and excellent communication abilities.
• Ability to adapt quickly to dynamic situations and thrive in a fast-paced environment.