Job Responsibilities:

• Handle corporate data management tasks, including maintaining records related to office maintenance schedule, corporate insurance policies, ISO certifications, and any compliance-related data management, ensuring timely renewal or submission;
• Manage incoming and outgoing mail and courier services, ensuring timely delivery and distribution;
• Maintain and procure employee uniforms, office supplies inventory, including stationery, office, food and cleaning supplies;
• Track and manage employee attendance records, ensuring accuracy and compliance with company policies;
• Provide direct administrative support not limited to HR duties but also tasks related to Operation & Maintenance (O&M) and Project Management administration such as forms filling, authority submission, etc.;
• Contribute to employee engagement initiatives, fostering a positive work environment, and promoting team cohesion;
• Undertake any other assigned duties from the HR Team or designated officers as necessary to support the overall functioning of the office.

Job Requirements:

• Candidate must possess at least Professional Certificate / NITEC, Diploma / Advanced / Higher / Graduate Diploma in any field;
• Minimum 1-3 years of experience in office administration, clerical support, or similar roles;
• Entry level candidates are welcome to apply;
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Excellent communication and interpersonal skills;
• Ability to handle multiple tasks simultaneously, efficiently prioritize them, and adjust to shifting priorities;
• Familiarity with corporate data management control and procedures;
• Flexibility to take on new tasks or responsibilities as assigned by management;
• Experience with employee engagement initiative is a plus;
• Demonstrate teamwork, a strong sense of responsibility and willingness to learn;

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements：

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Job Scope:

• Assist to organise engagement sessions to solicit feedback on amendment of regulations from external and internal stakeholders
• Engage the stakeholders to submit their laboratory results
• Conduct briefings, issue circulars and send mails for outreach
• Work with IT team to resolve IT issues faced by stakeholders
• Assess waiver and partial de-registration requests
• Handle public enquiries

Job Requirements:

• Degree Holder

• 1-2 years of relevant working experience

• Proficient in Microsoft Office applications such as Excel

• Ability to work independently

• Good interpersonal communication skills

• Meticulous with an eye for detail

Contract Period: 6 months

Location: Scotts Road

Salary: $19-$24/hour

Working arrangement: Mon-Fri

Job Scope:

To provide administrative support to the Commercial Leasing Department by assisting officers with tenancy administration. Duties include the following:

• Liaise with tenants for timely submission of documents, sending, collection, scanning and filing of documents;
• Update tenants’ details and property records, obtain and provide tenants with invoices on request;
• Monitor expiry dates of tenancies, guarantees and insurances;
• Monitor tenants’ monthly GTO submission and prepare variable rent computation
• Any other administrative duties assigned

Working Arrangement:

Working Hours: Office Hours (Mondays to Fridays)

Location: Newton

Contract Duration: Imm to 30 Sep 2024

Salary: $12/H

Job Requirements:

• Possesses basic Microsoft Office skills
• Team player who is meticulous and have good communication skills

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

1. Handle day-to-day accounting duties.
2. Clerical support and admin duties.
3. Perform AR,AP Transaction
4. Assist in Marketing Admin duties
5. Any other ad hoc duties or errands as assigned.
6. 3 Days / Week - 11am - 4pm

Job requirements:

1. Nitec or Higher Nitec

2. Bilingual in English & Chinese

3. Fresh Grad welcome

4. Computer literacy such as Microsoft Word, Excel, PowerPoint and Outlook

5. Salary will be commensurate based on experience

6. Able to start work immediately or in short notice is an advantage

7. High work ethics, and good awareness of confidentiality.

Responsibilities:

• To perform data entry and to ensure accuracy of data.
• Prepare and issue invoices to customer, manage billing queries and correspondence, ensuring timely and accurate response to town councils and private projects.
• Liasing with town council officers on repair and replacement of machine parts
• Assist in planning of maintenance schedule and processing of work orders.
• Follow up payment status with client and outstanding payments.
• Maintain proper filing system (invoices/documents)
• Any other ad hoc duties assigned.

Requirements:

• Minimum GCE ‘O’ level / Nitec / Diploma in any field
• Min. one to two years’ experience in an administrative role
• Proficiency in Microsoft Office
• Able to start immediately will be a plus

Responsibilities:

• Aid in the administrative tasks and documentation necessary for Ship to Ship (STS) operations, such as certificates, permits, and reports.
• Coordinate the exchange of documents, billing, and communication among various departments both in the office and with vessels.
• Manage and maintain records related to STS, including transfer logs and regulatory filings.

Requirements:

• Possession of a Diploma in Maritime business or a related field.
• Candidates with no prior experience are welcome to apply.
• Exceptional attention to detail and precision.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office applications

Responsibilities

• Maintain a full set of accounts, including General Ledger, General Journals, Accounts Receivables, and Accounts Payables.
• Responsible for monthly accounts closing and reporting, including Bank Reconciliation, P&L Statement, and Balance Sheet.
• Handle data entry and meticulous record-keeping.
• Execute cheque payments for suppliers and manage petty cash.
• Prepare schedules for year-end audits.
• Submit GST and CPF reports.
• Verify collections and receipts.
• Handle finance-related human resource functions such as payment of salaries and employment benefits and maintenance of leave records for all staff.
• Prepare and maintain a fixed asset register.
• Prepare schedules for prepayments, accruals, and other journals.
• Prepare financial statements and schedules.
• Prepare year-end financial reports.
• Assist in yearly audits.
• Liaise with management, sales, and operations regarding invoicing and collection matters.
• Perform admin-related duties and ad-hoc duties.
• Undertake any additional tasks assigned by management on an ad-hoc basis.

Requirement(s)

• Computer literate, at least in Microsoft Office and Excel.
• A good team player with a positive working attitude.
• Hardworking and willing to learn.
• Meticulous, organized, and able to multitask.
• Candidate must possess at least a Diploma/Advanced/Higher Degree/LCCI International Qualification - Level 2.
• At least 1 year of working experience in the related field.

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills
• Proficient in verbal and written English

Job Description:

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions:

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Monday - Friday

8:30 AM - 6 PM

Location: Ang Mo Kio, Upper Thomson

Shuttlebus pick-up from Ang Mo Kio MRT Station

Responsibilities:

• Perform general administrative tasks such as managing phone calls, handling email correspondences, organizing documents, and entering data.
• Provide administrative support to various departments including Administration, Accounts, and Procurement, with a focus on experience in workers' payroll computation.
• Undertake any additional ad hoc duties as assigned by superiors or management.

Requirement:

• Possess a GCE 'O' Level or GCE 'N' Level Equivalent.
• Previous administrative experience, preferably with reception duties, particularly within the Construction Industry, is advantageous.
• Proficient in PC usage, and strong interpersonal skills.
• Fluent in both English & Chinese language to effectively communicate with Chinese-speaking stakeholders)
• Fresh graduates are encouraged to apply.
• Demonstrates meticulousness, responsibility, and a positive work ethic.

Interested candidates please WhatsApp me at 8779 6100 or send in your resume to [email protected]

We regret to inform you that only shortlisted candidates will be notified.

Willie Goh | EA Reg No: R2197853

Swift Search Global Pte Ltd | EA No: 18C9495

Job Scope / Requirement:

1. Staff’s main job scope is to assist in asset verification and tagging for HDB assets. The verification works include validation of data (gas riser and multi steps) for more than 10,000 residential blocks between the vendor’s records and our Enterprise Asset Management (EAM). If there are discrepancies found, staff is required to do simple data patch via excel format.
2. At the same time, staff is also required to man the email Helpdesk Support i.e. take down and channel the enquires from all our staff to our appointed external vendors for them to address. Occasionally, staff also needs to process and clear some receipts from our ShopperLink App.
3. Staff will also need to check the numbers of multi steps for each flat across all residential blocks, convert the info from PDF format into excel and do data entry in the EAM at unit and block level.

Requirements:

1. Staff should have knowledge on the use of Microsoft Office.
2. When required, staff will also be given ad-hoc assignments.
3. Staff should be able to commit the full 12 months required
4. Team Player

Salary: $14 per hour

Location: Toa Payoh

Working hours:

Monday to Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Duration: 3-6months for a start (up to 1 year)

Job Description

• To give support to the Property Legal (Leases) Department of Legal Group in doing conveyancing work re: preparing legal instruments for registration with the Singapore Land Authority, issuing leases, filing work, maintaining title records and such other conveyancing related matters as may be assigned.
• Training will be provided.

Additional Requirements

• Be meticulous and independent.
• Proficient in using Microsoft Office with effective communication skills, both verbal and written.

Working Arrangement: Mondays to Thursdays: 8.30 am to 6.00pm Fridays: 8.30 am to 5.30pm

Location: Toa Payoh

Salary: $14/hour

Contract Period: 3 months (extension subject to performance and department's requirements & needs)

Job Description – Sales Admin

Industry: Data Centre / Engineering & Building Services Industry

Summary

The Sales Admin will function as the administrative support to the Sales Team. This role requires an experienced and well-organized Sales Coordinator to provide the necessary support to the field sales team in a fast paced. The successful candidate will become the point of reference for colleagues and customers alike, by keeping schedules and providing feedback, documentation and information. The goal is to facilitate the team’s activities so as to maximize their performance and the solid and long-lasting development of the company

Responsibilities

· Coordinating the sales team by managing the filing of important documents, maintaining important data such as storing and sorting of sales function related data in electronic form, and communicating relevant information for smooth sales operations.

· Responding to sales team’s requests on tender bid process (from pre-qualification, to bidding and post award phase) including submission of documents, drawings and compliance certification to ensure successful bid submission.

· Preparation of ERP system derived cost sheet for management approval prior quotations.

· Preparation and presentation of pipelines tracking reports, sales and all related functional reports for business unit.

· Handle the processing of all sale orders and scheduling job code on ERP system with accuracy and timeliness.

· Monitor the team’s progress and identify shortcomings of administration process and propose improvements where necessary.

· Working with Marketing agency in organizing marketing events and projects.

· Ensure adherence to internal workflow policy.

3 months contract role X 4 people

2 shifts: 8:30am to 5:30pm/ 10am to 7pm

Location Changi Business Park

Salary: 2200-2400

Key Responsibilities:

• The staff will be required to understand the different facilities from our system and recognizes the different legal documents that are tagged under them.
• The staff will be required to retrieve/ scan/ upload the existing legal documents in full and filed under the correct doc ID/ doc Type to system (documentum).
• Perform checking for quality/ clear scanning, and reconciliation activities.

Interested candidates apply thorugh mycareersfuture.sg or send your resume directly to [email protected] with all details

Regards

Shashi (R23112213)

Just Recruit Singapore Pte Ltd (EA12C6295)

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Responsibilities:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills
• Proficient in verbal and written English

Responsibilities

• Assisting with day-to-day tasks
• Conducting research
• Preparing documents and presentations, and contributing to team projects
• There will be on-site on event days (including weekends) to support all sponsorship and hospitality operations

Requirements

• Events, hospitality and business management academic knowledge preferred
• Ability to work in a fast-paced environment, both independently and in a team-setting
• Strong interpersonal and communication (written / spoken) skills
• Eagerness to learn and grow
• Able to commit minimum 6 months

Working Arrangement

Mon to Fri: 830am – 6pm

Salary

$11/hr

Working Location

National Stadium

Job Description:

Monthly and Yearly salary computation

Yearly submission of AIS

Handle recruitment

Handle employees onboarding and off boarding process.

HR duties included work pass application, course arrangement.

Office maintenance and ordering of supplies

Check employee attendance records

Perform administrative duties & other ad hoc duties as assigned.

Requirments:

1 to 2 years in HR duties

Diploma holder and above

Flexible and willing to explore and learn new things

Proficient in Microsoft Office and Standard Accounting System

Remuneration payout will be based on working experience

Location: Tai Seng

Working hour: Monday to Friday (9.00am to 6.00pm)

Schedule:

Monday to Friday

Job Description:

1. Grants Administration and Management (Harmony Fund)

a. Engage grant applicants to introduce grant objectives and assist with their clarifications

b. Conduct end-to-end administration of client's grant applications that support social cohesion. This includes:

i. [Pre-award] assessment of grant applications, evaluation of applicants’ proposals and budgets, liaison and communication with applicants to seek clarifications

ii. [Post-award] preparation of letter of award, funding agreement, communicating application outcome, tracking project progress, reviewing of project reports, verifying expenditure reports and grant disbursement

c. Assist in knowledge management and grant process optimisation matters, including maintaining the grant registry, tracking status and progress of applications, reporting grant data as well as reviewing and streamlining Harmony Fund grant management processes

2. Secretariat Support

a. Book calendars of senior management ahead of various committee meetings

b. Assist relevant meeting secretariats to consolidate attendance, assist with logistical preparations and on-site set up before committee meetings e.g. preparing refreshments, coordinate with caterer, prepare nameplates, setup meeting room, print meeting materials and folders for attendees

c. Assist with contract or appointment letter preparations

d. Liaise with relevant personnel to seek security clearance

3. Assist with Project Administration

a. Assist with administration of BRIDGE (Broadening Racial and Religious Interaction through

Dialogue and General Education) programs, including monitoring and tracking of programmes calendar and participation figures

b. Liaise with external partners for event/programme-related preparations

c. Assist with engagement and liaison with BRIDGE partners, including meeting coordination, preparation of materials and note taking

d. Assist in marketing related matters, including providing inputs on publicity material

4. Any other duties as assigned

Working Arrangement:

Location: Near Clarke Quay MRT Station

Working Hours:

Mon – Thu: 8.30am to 6.00pm

Fri: 8.30am to 5.30pm

Contract Duration: 1 Year

Salary: $3100-$4100/Month

Job Requirements:

• Strong writing and verbal communication abilities, meticulous, organised and process-oriented, good analytical skills (able to evaluate proposals, draw conclusions, make recommendations), adept at IT and administrative skills

Direct Search Global is working with a start-up company in the Maritime industry to fill the role of Administrative Executive based in Singapore. The office is located nearby to Clarke Quay / Raffles Place MRT station.

Job Descriptions:

• Perform a full spectrum of coordination and administrative duties, including invoicing, data entry, document filing, etc.
• Manage documentation efficiently such as printing and filing.
• Monitor office supply level.
• Handle requests, feedback, and queries professionally.
• Review and ensure all invoices are accurate.
• Work closely with the internal stakeholders to ensure smooth coordination of documentation.
• Assist with any ad-hoc assignments.

Job Requirements:

• Certificate or Diploma in Business Administration or relevant discipline.
• Minimum 1 years’ experience in office management.
• Computer literacy and proficiency in Microsoft Office.
• Meticulous and attention to detail.
• Keen to learn new skills.
• Adabablity to fast-moving pace environment.
• Team player with good communication skills.
• The candidate will liaise with clients in China.

Overall Purpose of the Job

To assist in finance, HR and administrative functions.

Key Accountabilities

• To consolidate and collate data from SAP system to prepare monthly financial

report and report actionable items

• To process payroll, reimbursement and execute HR benefits such leaves,

insurance etc.

• To be a stand-by for all support functions like IT, Customer Service and

Regulatory compliance

• To act as a personal assistant to management

Qualifications, Experience

• Candidates with minimum diploma in Accounting and proficient in written

communication with at least 3 years or more of managing full office

administration independently

Key Competencies Requirement

• Result and customer service orientated

• Proactive and Passionate

• Resourceful and attention to details

Job Title: Admin Executive - Construction Hacking Company

Employment Type: Full-time

Responsibilities:

• Assist in project documentation and record-keeping, ensuring accuracy and organization of project files
• Coordinate project scheduling and team communications to facilitate efficient project execution
• Collaborate with project managers and stakeholders to prepare budget reports and monitor project expenses
• Support risk management efforts by assisting in safety compliance and monitoring potential risks
• Manage contract administration and procurement processes, ensuring compliance with terms and conditions
• Contribute to quality control by conducting site inspections and assisting in resolving quality issues
• Prepare project status reports and presentations for effective communication with stakeholders
• Integrate technology, including Building Information Modeling (BIM), into project administration
• Implement sustainability initiatives and green building practices in construction projects
• Manage stakeholder relationships and assist in public relations efforts related to construction projects
• Develop contingency plans and assist in crisis management during unforeseen challenges
• Identify areas for continuous improvement and assist in implementing process enhancements

1. Assist in handling day-to-day Accounts function, eg, Preparing of Tax invoices /Delivery Order /Credit Note etc.

2. Submission of E-invoice at customer portal, follow up discrepancies if any

3. Generating Weekly Sales Report and Monthly Write-Off Report

4. Administrative duties, such as filing, answering phone, ordering stationery, arranging courier service/mail

5. Other ad-hoc duties when required

Candidate must be able to read/write Chinese and English.

Base Salary $2000-$2400 + Performanec Incentives + 13th month Bonus