Administrative Assistant - 1 year Contract

Job Description

1.1 General administrative support for the department

1.2 Process renewal listing

1.3 Review renewal cases as assigned

1.4 Adjust renewal terms for renegotiation cases

1.5 Update renewal review records

1.6 Allocation of instruction to processing team

1.7 Respond to NCD checks and enquiries

1.8 Support UAT

1.9 Ad hoc duties as assigned

Job Requirement

2.1 Minimum Diploma

2.2 Immediate starter for fresh diploma graduates and/or experience are welcome

Job Highlights

• Industry: IT Tech
• Location: Kaki Bukit
• Working days: 5 days’ work week
• Working Hours: 9am to 6pm

Job Responsibilities: -

• Perform routine monitoring and resolve basic issues according to Standard Operating Procedures (SOPs)
• Follow through the escalation process as necessary
• Track and manage all incidents to closure within Service Level Agreements (SLAs)
• Provide administrative support to ensure smooth day-to-day operations
• Perform data management and documentation duties to ensure accuracy of records
• Generate and prepare reports
• Source for viable vendors and request for quotations
• Liaise with internal and external stakeholders on projects to ensure timely delivery
• Identify opportunities for the automation of day-to-day operational processes such as data collection and tracking
• Design and implement automation solutions
• Support ad-hoc duties and projects as assigned

Job Requirements: -

• Candidates must possess at least a Diploma
• Willingness and capacity to learn new skills and technology
• Excellent verbal and written communication skills
• Meticulous, excellent record keeping and documentation skills
• Good customer service skills
• Positive working attitude
• Some background in IT will be an added advantage

HR cum Admin Executive | Xero | Kallang

• Salary Range : $3000- $3500
• Working Days: 5days (9am- 6pm)
• Working Location: Kallang Ave

Job Scopes:

1. HR duties

• Assist in the recruiting process including job advertisement posting, resume screening and arranging of interviews.
• Generate HR documents: Employment Contract, Confirmation Letter, etc.
• Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence.
• Manage WP, SP, EP matters - application, renewal, cancellation, monitoring quota details, expiry dates.
• Process payrolls include CPF submission, reporting employee earnings (AIS) in accurate and timely manner.
• Prepare and coordinate employee on-boarding/off-boarding process.
• Undertake any other ad-hoc tasks and responsibilities assigned.

1. Administrative duties

• Manage the office and ensure that all administrative tasks are completed efficiently and effectively.
• Acquire and maintain office furnishing, equipment and supplies eg. Stationery
• Liaise with partners, vendors and suppliers through emails and phone calls.
• Handle the incoming and outgoing mail and correspondence.
• Greet visitor and direct them to the appropriate person or department.
• Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims.
• Undertake any other ad-hoc tasks and responsibilities assigned.
• Prepare RFQ

Requirements:

• Minimum Diploma in related field or equivalent.
• Good knowledge of Singapore labour and employment laws.
• At least 2-3 years of relevant work experience
• Familiar with XERO software

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Responsibilities:

· Manage and process expatriates monthly claims

· Manage and process expatriates new and renewal tenancy agreement

· Take care of office supplies and equipment.

· Support office building facility maintenance including security system related matters

· Manage and process office insurance and other administrative related agreements

· Support office & mobile lines and related equipment maintenance

Requirements:

· Minimum 2-3 years of experiences in general office matters

· Proficient in Microsoft Excel and Word

· Japanese language skill as individual needs to speak and write in Japanese as this role supports Japanese colleagues from HQ

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Job description

- Generate invoices and maintain proper record of invoices.

- Work closely with operations to invoice customers promptly and accurately.

- Perform administrative/billing duties.

- Maintain proper Data Entry, Scanning & Filling system and ensure all transactions are entered correctly and accurately.

- Prepare quotation for new customers.

- Ad-hoc duties as assigned

Job Requirements

- Proficient in MS office

- Detail- oriented, positive attitude and willing to learn

- Ability to multi-task, prioritize, and manage time effectively

- Able to work in 5.5 days work week (Alternate Saturday after probation)

- Entry levels are welcome to apply

-Ability to start work within short notice

About the Client

Leading MNC Company

Responsibilities

· Possesses ability to think creatively to devise customizations and uses for SharePoint.

· Is familiar with website layouts and html.

· Demonstrates strong leadership skills.

· Manages time efficiently and multi-tasks effectively.

· Troubleshoots and resolves issues that affect the ability of SharePoint to perform at full functionality.

· Coordinate with 3rd party vendors where needed on integration issues.

· Look into the new Change Request and Service Request requirements where needed.

· Update documentation for supported environment.

· Maintain sites (SharePoint site Collection) content by using coding such as HTML, CSS, JavaScript, SQL, XML and ASP.net to enhance user’s experience.

Skills/Requirement

· Overall 5+ years of experience in SharePoint development and administration tasks.

· Should have experience in SharePoint Server setup and Upgrade/migration.

· SharePoint 2019 solutions using out of the box components, front end web development tools and design experience required.

· Minimum 2 years of experience in developing .Net application using angular 2/ 11, Node JS, Visual Studio Code and MVC5.

· Minimum 2 years of hands-on experience developing solutions with traditional development .NET and C#, JavaScript, jQuery, XML JSON is required.

· Minimum 2 years of experience using SharePoint Designer, developing custom workflows & solutions as well as experience with SharePoint customizations including Master Pages and branding required.

Interested candidates, who wish to apply for the above position, please send in your resume to [email protected]

We regret to inform that only shortlisted candidates will be contacted.

PERSOLKELLY Singapore Pte Ltd EA License No. 01C4394 EA Reg No: R23118975 (ABDUL RAHMAN ANSARI RAJA)

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All parties involved in any form of workforce engagement are to strictly adhere to prevailing regulations and laws that govern local fair employment practices, and to invest reasonable efforts in building a strong Singaporean core workforce, recruit and select candidates based on merit and prohibit discrimination based on age, race, gender, religion, marital status and family responsibility or disability. For more information, please refer to MOM and TAFEP websites.

**********************************

Position: Sales cum admin

Salary offer: $2500 - 3000 + commissions

Working location: Kovan

Working days: 6 days work week

Working hours: 11.30am - 7.30pm; weekend 11.30am - 4.30pm

Job duties:

• Respond to customer enquiries on requirements and hiring of MDWs (Migrant Domestic Workers)

• Conduct Interviews with potential MDWs from overseas training centres.

• Shortlist suitable MDWs for customer selections

• Schedule and arrange interviews for customers.

• Handle phone and email enquiries from customers

• Handle after sales services issues for customers and MDWs

• Handle on-boarding and off-boarding acoordination

• Handle paperwork including work pass application, issuance, cancellation and others.

• Any other duties assigned by superior.

Requirements:

• Min degree in any field of study

• Good communication and interpersonal skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), able to use the computer or willing to learn.

• Knowledge of online applications would be useful (Email, Google Drive, Whatsapp Web etc)

• Able to work independently and in a team.

• CEI certification is an advantage but not mandatory.

• Entry level are welcomed to apply.

HR cum Admin Executive | Xero | Kallang

• Salary Range : $3000- $3500
• Working Days: 5days (9am- 6pm)
• Working Location: Kallang Ave

Job Scopes:

1. HR duties

• Assist in the recruiting process including job advertisement posting, resume screening and arranging of interviews.
• Generate HR documents: Employment Contract, Confirmation Letter, etc.
• Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence.
• Manage WP, SP, EP matters - application, renewal, cancellation, monitoring quota details, expiry dates.
• Process payrolls include CPF submission, reporting employee earnings (AIS) in accurate and timely manner.
• Prepare and coordinate employee on-boarding/off-boarding process.
• Undertake any other ad-hoc tasks and responsibilities assigned.

1. Administrative duties

• Manage the office and ensure that all administrative tasks are completed efficiently and effectively.
• Acquire and maintain office furnishing, equipment and supplies eg. Stationery
• Liaise with partners, vendors and suppliers through emails and phone calls.
• Handle the incoming and outgoing mail and correspondence.
• Greet visitor and direct them to the appropriate person or department.
• Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims.
• Undertake any other ad-hoc tasks and responsibilities assigned.
• Prepare RFQ

Requirements:

• Minimum Diploma in related field or equivalent.
• Good knowledge of Singapore labour and employment laws.
• At least 2-3 years of relevant work experience
• Familiar with XERO software

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Description

• Industry Type: Ship
• Working Location: Boon Lay
• Working Hours: 5.5 days (Alternate Saturday)
• Duration: Permanent Role

Responsibilities

· Responsible for managing the incoming and outgoing orders

· Handle Import/Export permit declarations, custom clearance

· Maintain accurate records of shipping documents as per SOP standards

· Arrange and coordinate import/export shipments

· Coordinate sea/ air freight shipments and transport arrangement

· Liaise with air/sea freight forwarding, shipping lines, transporters to ensure timely delivery of shipment

· Process shipping operation and courier service

· Handling of all billing and invoices

· Ad-hoc duties as and when required

Requirements

· Diploma or equivalent

· With 1 – 3 years of relevant experience

· Proactive and positive working attitude

· Meticulous with good organizational skills

· Proficient in MS Office

· Good interpersonal skills and able to work independently with minimum supervision

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Responsibilities:

· Provides administrative support to ensure efficient operation of office.

· Answers phone calls, schedules meetings and supports visitors.

· Carries out administrative duties such as filing, typing, copying, scanning etc.

· Exhibits polite and professional communication via phone, e-mail, and mail.

· Supports team by performing tasks related to organization and strong communication.

· Provides information by answering questions and requests.

· Contributes to team effort by accomplishing related results as needed.

· Any other adhoc duties as assigned

Working Hours: 0830 – 1800 (5 Days Work Week)

Skills and Qualifications:

· Microsoft Office Skills

· Managing Processes

· Organization

· Analyzing Information

· Professionalism

· Problem Solving

· Communication Skills

· Auto-motive experience preferred

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Salary : $3,500 - $5,000

Location: Buangkok

Working hours: Monday - Friday (8am to 5pm / 9am to 6pm)

Job Responsibilities

• Develop individualise care plans for residents
• Execute the care plan and monitor progress
• Develop and implement programmes and activities to meet the residents’ care needs
• Put up 6th monthly review reports and monthly interview records for about 50 residents

Job requirements

• Degree in Social Work
• Willing to perform shift work in accordance with the Duty Roster
• At least 1 year of relevant experience

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

S. A E & C (S) PTE LTD

Admin Assistant

Salary range – S$2,000.00 to S$3,000.00

Job Description – Admin Assistant

Responsibilities

- To assist the General Manager and Managing Director in completing administrative matters

- To work closely with the General Manager for proper data computation & input

- To assist the General Manager in preparing staff related forms and matters such as daily attendance taking, compiling weekly work activity, etc

- To assist the General Manager in preparing construction worker related forms and matter such as printing and compiling of individual worker personal details, computation and calculation of worker time-cards, coordinating workers’ medical appointments / other appointments, etc

- To assist the General Manager in preparing Minutes-of-Meeting for in-office internal discussions

- Any other ad hoc duties assigned by the General Manager or the Managing Director.

Requirements

- Minimum Diploma in any field

- Fresh graduates are also welcome

- Familiar with Microsoft Office (Word & Excel in particular)

Expectations

- Have good work ethics and shows camaraderie with other employees

- Have good presentation skills (Organized and neat in preparing documents)

- Is self-motivated and willing to learn

- Values respect, responsibility and humility

Interested candidates who meet the qualifications and requirements may email their resumes.

Only short-listed candidates will be notified

Job Title: Admin Assistant (ID8102)

Location: Pioneer

Working Hour: 5.5 days work

Monday – Friday 8am-5:30pm

Saturday 8am-12pm

Salary: $1800 - $2400

Job Description:

• Handle day-to-day administration, incoming/outgoing collections, and deliveries (orders, invoices, DO)
• Ensure goods are received and released accurately both physically and in the system
• Input data entry into the accounting system
• Generate reports from the accounting system for analysis
• Carry out administrative duties such as filing, typing, copying, scanning, invoicing etc
• Schedule drivers delivery/collection for the day
• Other ad hoc duties assigned

Requirement:

• Microsoft Excel
• Team player
• Initiative
• Willing to learn
• Able to communicate effectively and efficiently

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.

Roles & Responsibilities:

• Perform data entry and general administrative matters
• Calling merchants to confirm appointment time
• Prepare sticker printing for shipment
• Mail of normal and registered letters
• Monitor daily sales and stock level
• Manage devices and follow up on faulty device status
• Attend to walk in customers for card collection
• Sorting and keeping proper record of devices
• Any other ad-hoc duties as assigned by the management

Requirements:

• GCE “O” Levels
• Proficient in MS Word and Excel
• Able to resolve issues independently
• Good at multi-tasking and good team player
• Keen to learn and has good working attitude
• Able to speak Mandarin to communicate with each other

Company: Manufacturing Company

Location: East (Near MRT Station)

Position: Sales Coordinator (Job ID: 18468)

Job Description:

• Provide administrative support to the Sales team.
• Must also be able to work closely with the Sales team to assess the progress of the department and develop Sales strategy accordingly.
• Manage internal customers for order management and attend to their inquiries.
• Processing customers’ purchase orders, expediting delivery schedules and ensure orders are scheduled and ship out on time.
• To coordinate with shipping team on import and export shipment matters.
• Preparing weekly and monthly Sales Forecast report.
• Ensure and provide a high level of customer service.
• Prioritize e-mails for assigned Sales Manager(s) such as quotations, extracting of reports, sales figure updates and any additional requests.
• To undertake cognate duties as and when necessary.
• Coordinates with Sales Team, Supply chain, Marketing, Finance and Product Development.

Job Requirements:

• Minimum 1 year experience as sales coordinator.
• Must be organised and possess a high level of administration ability to effectively manage paperwork.
• Excellent customer service skills.
• Strong ability to multi-task, prioritize and execute.
• Organised, proactive, take initiative at work and able to handle work pressure well.
• Good interpersonal skills and able to work independently with minimal supervision and able to work well in a team.
• Experience in Excel (E.g.: Pivot Table / VLOOKUP) for data analysis and research.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Lee Xin Hui

EA Registration No: R22108046

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Admin Executive (Leasing/Property)

Salary: $2500 - $3200

The Job:-

• Oversee and ensure smooth operations of all tenancy/agreement/purchases matter
• Prepare, manage and maintain all properties to tenantable condition.
• Conduct joint inspection for handover and takeover of premises.
• Handle feedbacks and enquires from existing and prospective tenants/buyers.
• Attend and resolve all maintenance requests, including sourcing and negotiating for parts/services, and monitor work progress.
• Collaborate with other departments to resolve work issues
• Perform administrative tasks pertaining to property matters, including vetting and reviewing of agreements and contracts
• Keep good record of leasing documents and filing of documents
• Perform other admin duties such as meter reading, refund of deposit etc.
• Performed other ad-hoc duties assigned from time to time

The Person:-

• Good communication and interpersonal skills to coordinate with all levels.
• Proficient in handling feedbacks.
• Meticulous, resourceful and excellent problem-solving skill
• Able to work independently within tight timelines.
• Take initiative to get the desired outcomes in cooperation with other teams.
• Team player with positive work attitude & willing to learn.

All are welcome to apply. If you have the drive, embrace challenges and are always thinking on your feet, Apply Now with your updated resume including your last drawn salary, expected salary and reason for leaving the current job. We regret to inform that only shortlisted candidates will be notified.

Qualification

Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree

Summary of role:

Provide an efficient and responsive secretarial and administrative support to the Head of Department and the Medical Department, helping HOD to prioritise and manage their time, support department to achieve organization targets.

Main Duties:

1. Provide secretarial and administrative support to the Head of Department:

• Handling correspondences and call on behalf of the Head of Department
• Support the Head of Department in clinical rosters, leave matters/applications, court appearance, travel plans and claim matters
• Verify the doctors’ claims before routing the Head of Department to approve
• Contact point for meeting scheduling and calendaring matters support for Head of Department
• Schedule individual face-to-face meeting for Head of Department for the annual performance appraisal exercise
• Any other duties as assigned by Head of Department

2. Department Admin Support

• Support HOD in formulating and executing long term & short term strategies setting sight towards departmental workplan (e.g. collate information and details for the annual budget planning)
• Support department operations for the purpose of department manpower deployment to ensure smooth and optimal clinical services
• Facilitate and support the department operations in the engagement of the respective stakeholders for the achievement of organisation’s targets (e.g. wait times)
• Support the department in rolling out and evaluating new initiatives (e.g. collate data needed, monitor project timelines)
• Maintain website for the respective department(s)
• Coordinate and take minutes of department meetings and Faculty & Resident meeting
• Work with Medical T&E on organization of courses
• Provide administrative support for the Year End event
• Planning of travel arrangement for scientific conference, mission and business trip
• Handle office duties such as purchase request of stationeries, pantry supplies, office equipment, coordinate IT requests
• Collate department information and details for the annual budget planning
• Provide coverage for medical secretaries during their absence

3. Administrative support to Doctors of the Department

• Verify doctors’ on-call claim submission
• Keep track of the leave applications and update leave records
• Facilitate doctors' leave applications so as to block clinics and OT sessions and arrange for coverage of clinics in the event of manpower shortage
• Verify leave applications against doctors’ roster and follow up with doctors on pending leave applications for KPI payments
• Provide advice and guidance on institutional’s policies for doctor’s adherence
• Monitor doctors’ vendor conference sponsorship eligibility
• Facilitate resource modifications to doctors' clinics and OT sessions

4. Provide secretarial and administrative support to specific clinician leaders

• Handling correspondences and call on behalf of the clinician leaders
• Contact point for meeting scheduling and calendaring matters support for clinician leaders
• Any other duties as assigned by clinician leaders

Requirements:

• Possessed at least a Degree with 3 years of experience in Secretary
• Experience in Healthcare Industry will be a great advantage
• Good written adn verbal communication skills

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Summary

• Basic $2,600 - $3,200 (depends on experience)
• Monday to Friday 8am to 5.15pm
• AWS (13-month) + Performance Bonus
• Location - West, Tuas

Job Scope

• Provide administrative support, i.e. invoicing, data entry and general office management
• In-charge of day-to-day operations of admin duties
• Providing internal support to increase sales efficiency, productivity, or profitability
• Help maintain a database listing of sales contracts, including details of customer name, trading terms, contractual period, etc.
• Generate various reports and admin duties
• Weekly meetings, minutes taking and reports sharing

Job Requirements

• Diploma in Business/Administration/equivalent
• Min. 2 - 4 years of experience in Sales Administration
• Proficient in Microsoft Office Skills (Word, Excel, PowerPoint)

Interested applicants, click APPLY NOW or text +65 9759 6862 for confidential discussion.

Only shortlisted applicants will be notified

OH ZI YI, JOEY | R22107510

MTC CONSULTING PTE LTD | 15C7752

• Assist the management team with administrative and accounting tasks.
• Assist and handle monthly payroll calculation
• Keep good records of the company documentation.
• Attend incoming calls and emails from customers or clients.
• Printing and filing documents (e.g. tax invoices, bank statements, invoice issued etc.);
• Match purchase orders, deliver orders with supplier invoices.
• Other admin/accounts duties as assigned by superior.

• Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and onboarding.
• Administer HR policies and procedures, ensuring compliance with labor laws and regulations.
• Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.
• Facilitate employee training and development initiatives.
• Process and compute payroll of both full-timers’, part-timer’s and internship staff
• Address employee inquiries, concerns, and contribute to employee engagement.
• Oversee general administrative functions to ensure the smooth operation of the office.
• Coordinate and schedule meetings, events, and travel arrangements for the team.
• Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.
• Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and services.
• Raise purchase orders and process invoices accurately and in a timely manner.
• Implement and enforce administrative policies and procedures.
• Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.
• Build and maintain positive relationships with vendors, addressing any issues or discrepancies.
• Collaborate with various departments to understand their procurement needs and requirements.
• Monitor vendor performance and conduct regular reviews to ensure quality and service standards are met.
• Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.
• Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)