Our client is a Real Estate Industry. Due to their current expansion plan, they are looking for a Admin Officer to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities:

• Respond to all customer-related inquiries and provide timely updates to clients within a specified time frame.
• Coordinate with external vendors to ensure smooth processes related to clearance and transactions.
• Monitor and manage key accounts and reports, ensuring accurate tracking of flagged issues.
• Support backend operations for customer loyalty and rewards programs.
• Handle various administrative tasks and provide assistance for ad-hoc projects as required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

Expected 2-3 weeks of security clearance before an official offer as this position is under government.

Job Description:

Grant Administration

• Responsible for processing and reviewing various types of grant submissions while adhering to the terms and conditions of different grantors. This includes reconciling grant expenditures, identifying non-fundable items, and conducting budgetary checks.
• Collaborate closely with all stakeholders to coordinate, clarify, and advise on issues related to grant processing, ensuring timely and accurate submissions.
• Utilize accounting knowledge to post grant receivables/payables and reclassify non-fundable expenses through SAP.
• Maintain and review accurate data records of grant submissions and related working papers.
• Regularly update and review the work schedule to report on the progress of assigned submissions.
• Address any grant-related queries raised by grantors and other stakeholders.

Grant Audit

• Assist the team lead in supporting grant audits, including the collection and extraction of necessary documents.
• Liaise with various stakeholders to ensure audits are completed within the stipulated timeline with the appointed auditors.

Job Requirements:

• 1 - 2 years of relevant accounting experience, preferably in a shared services environment.
• Diploma in qualifications.
• Knowledge of the SAP system, grant management, and robotic process automation is advantageous.
• Experience with iGrants, IGMS, and the SAP system is a plus.
• Strong analytical, communication, interpersonal, and stakeholder engagement skills.
• Self-driven, independent, and able to thrive in a fast-paced environment.
• Meticulous, able to multitask, and deliver results under tight deadlines.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Officer to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Officer:

• Process monthly payroll, timesheets, claims, and government-related submissions.
• Manage end-to-end recruitment, partnering with departments and conducting talent outreach.
• Develop recruitment materials and support employer brand initiatives.
• Utilize HR analytics to assess recruitment and retention efforts.
• Coordinate onboarding and offboarding processes.
• Identify training needs, manage course registrations, and maintain training records.
• Organize employee engagement events and support CSR programs.
• Oversee office administration, insurance renewals, and employee record maintenance.

Requirements:

• Diploma or Degree in related field
• 2 - 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description

• Create E-marketing videos, contents and materials.
• Managing correspondence: This includes answering phone calls, replying to emails, and sending out letters or packages.
• Record keeping: This includes keeping track of files, documents, and records in an organized and accessible manner.
• Scheduling and calendar management: This includes setting up appointments, scheduling meetings, and coordinating with other team members.
• Providing administrative support: This includes tasks such as photocopying, faxing, printing, and scanning documents.
• Data entry and database management: This includes entering and maintaining data in databases, spreadsheets, and other systems.
• Financial administration: This includes handling invoices, processing payments, and managing petty cash.
• Maintaining office supplies: This includes keeping track of inventory, ordering supplies when needed, and ensuring that the office is well-stocked.
• Reception duties: This includes greeting visitors, answering questions, and directing them to the appropriate person or department.

Job Requirements

• Min 3 to 4 years administrative, client services or e-marketing experience.
• Able to work independently with minimal supervision.
• Candidates should be familiar with Microsoft Office and Outlook.
• Able to speak both English and Chinese (to communicate with Chinese clients and colleagues).

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

• Nearest MRT Paya Lebar
• 5days 9am - 6pm
• Basic + VB

Job Description:

• Full cycle of HR & Administrative operations.
• Develop and implement HR strategies aligned with the company's objectives.
• Review and update HR policies to ensure compliance with labor laws and industry standards.
• Manage the end-to-end recruitment process, including job postings, interviews, and selection of candidates.
• Develop talent acquisition strategies to attract top candidates and manage onboarding processes.
• Manage employee relations, addressing grievances, disciplinary actions, and conflict resolution.
• Implement and oversee performance management systems, ensuring regular appraisals and employee development.
• Handle work pass applications, renewals, and cancellations for foreign employees, ensuring timely submission and compliance with government regulations.
• Oversee payroll processes, benefits administration, and leave management.
• Review and recommend salary structures, bonuses, and incentive schemes.
• Identify employee training needs and develop programs to enhance skills and competencies.
• Organize internal and external training programs to support career growth and development.
• Oversee office management, including lease agreements, facility maintenance, and vendor management.
• Ensure the office environment supports productivity and complies with safety regulations.
• Ensure compliance with all labor laws, health and safety standards, and internal policies.
• Prepare and present HR reports on workforce trends, turnover rates, and other key metrics to senior management.

Job Requirement:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Professional HR certification (e.g., SHRM, CIPD) is an advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

(WEST REGION) - near tuas west road MRT

Highlights:

• Tuas West Road MRT - walking distance
• AWS + VB
• More to AR job, a bit AP & GL
• Standard working hours / reasonable volume

Accounting Responsibilities:
- Assist in preparation of invoice, payroll, accounts payable, accounts receivable & general ledger.
- Maintain accurate financial records and ledgers.
- Prepare and submit tax returns and ensure compliance with regulations.
- Conduct bank reconciliations and manage cash flow.
- Assist in the preparation of monthly and annual financial statements.
- Assist with budget preparation and monitoring.
- Assist with other accounts enquiries whenever as required
Administrative Responsibilities:
- Manage office supplies and inventory.
- Assist in scheduling meetings and managing calendars.
- Handle correspondence and communication with clients and vendors.
- Organize and maintain filing systems.
- Prepare reports and presentations as needed.
- Any other related task and ad-hoc duties as assigned.

Requirements:

- Diploma in Accountancy or related fields.
- At least 2 years of accounts experience.
- Good PC literacy.
- Good communication skills (Spoken and Written)

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

a) Administrative function such as data entry, typing, faxing, filling, attending to telephone calls, managing email account & etc.

b) In addition to the duties specified above, you are obliged to follow all reasonable instructions of the Employer, the management of the Employer, or the designated superior.

c) The Employee shall not be entitled to do any private work whatsoever or be a party thereto without the written approval if the Employer I fit interferes with his employment with the Employer or the proper and diligent execution of duties.

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Job Purpose:

Warehouse Operations administrative activities for Logistics. Responsible for all warehouse transactions using MS Office and SAP System, for receiving, locating, storage and retrieval of product for the Service Operations warehouse. Working closely with transport, warehouse, cross department, and management team. Ability to multi-task and perform under pressure. High level of accuracy and commitment is required.

Job Description:

• Assist in maintaining of all HACCP related records
• Daily 3PL warehouse stocks withdrawal (Storbest, Mandai Link, Tian Sheng and Flow)
• Printing of pickling list, data entry and posting.
• Communicating and coordinating with internal departments on logistics and stock inventory related matters etc.
• Conversion and printing of invoices and proper filing.
• Receiving goods on local purchase and external warehouse transfer.
• Responsible for all stationery requirements for the logistics department.
• Carry out warehouse administrative tasks and follow operational directive.
• Warehouse related administration documentation.g and repository management.
• Scanning and repository management.
• Ensure all incoming goods to be received in the SAP System and in accordance with procurement instruction or information, and according to the company policies.
• Maintaining inventory records, reporting relevant information, and preparing any necessary documentation.
• Maintain a safe, clean, and tidy office environment.
• Perform any other ad-hoc duties as and when assigned by superior.

Requirement :

• Proficient in MS Office
• Hands on SAP experience will be an advantage
• At least 1 year in administration work in warehouse, supply chain in manufacturing, and distribution industry
• Effective communication with fellow team members
• Able to commit 5.5 day work week

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Any other Ad-hoc administrative work by supervisor.

Roles & Responsibilities

• Perform full office administrative duties, including receptionist duties and mail/courier handling
• Manage company vehicle matters (e.g., road tax, insurance policies, etc.)
• Monitor office supply inventory and maintain appropriate stock levels
• Scanning of Documents and Assist in Data Entry into ERP system
• Assist in organizing office events (e.g. Lunches, Birthdays, etc)
• Support Catering Sales Team
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum O Levels or 4 years of relevant experience in Administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team

Job Information:

• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to us including the following:

• Expected remuneration
• Earliest availability

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

• Good negotiation with Supplier, Vendor.

• Liaise with Main Contractor, Client for progress claim.

• Assist Project Manager, taken as build quantity and tender quantity.

• Monitor the claim from Main Contractor and Sub Contractor.

• Prepare the progress certification

• Submission catalogue, technical details, brochure to Main Contractor and Client

• Coordinate with Vendor and Site team

• Good knowledge of Electrical components and drawing

• Provide effective and efficient administrative support to project department and managers.

• Other duties assigned by the Superior

• Ad-hoc duties assigned by the Management from time to time

Monday to Friday

About ST Engineering

ST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence, and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Our history spans more than 50 years, and our strategy is underpinned by our core values – Integrity, Value Creation, Courage, Commitment and Compassion. These 5 core values guide every aspect of our business and are embedded in our ST Engineering culture – from the people we hire, to working with each other, to our partners and customers.

About our Line of Business – Mission Software & Services

Our Mission Software & Services business provides leading-edge mission critical command, control, and communications (C3) systems with secured IT infrastructure and managed services. We support our client’s innovation journey through design thinking, analytics, and AI-enabled decision support with our full suite of cloud computing solutions. We provide intelligent, actionable insights and sustainable solutions to our valued partners in diverse industries including defence, government, and commercial sectors.

Together, We Can Make A Significant Impact

The Administrative Executive supports daily business operation in the office.

This individual requires to be a team player that work cohesively with other colleagues and provides essential support to executives, managers, and other office personnel. Their duties typically handling correspondence, handling of billings, putting up purchases and performing a variety of clerical tasks. Expected that job tasks will be rotated every few years to ensure executive are familiar with various tasks within the office.

Be Part of Our Success

• Staff Timesheet ManagementSend reminders, consolidating, reconciliation and submission of staff timesheets
  
• Office Suppliers / Asset ManagementTrack, check, replenish and make purchase arrangement
  Support managers/executive to raise purchase requisition
  
• General AdministrationAssist with staff carpark application
  Assist with Telco subscription / termination
  Assist projects documentations / job opening / amendments
  Perform raising of banker guarantee, billings (Credit notes if needed)
  Others ad-hoc administrative duties when assigned
  

Qualities We Value

• Proficient in Microsoft office
• Familiar with SAP will be advantage (if not, will need to pick up along the way)
• Highly organized, detail-oriented and ability to prioritize
• Effective analytical and problem-solving skills
• Effective communication skills (both oral and written)
• Self-starter, positive, proactive and independent & team work spirit
• Able to thrive in a fast pace environment

Our Commitment That Goes Beyond the Norm

• An environment where you will be working on cutting-edge technologies and architectures.
• Safe space where diverse perspectives are valued, and everyone’s unique contributions are celebrated.
• Meaningful work and projects that make a difference in people’s lives.
• A fun, passionate and collaborative workplace.
• Competitive remuneration and comprehensive benefits.

Job Description:

• Responsible to coordinate on customers' collection schedule
• Contact and follow up with customers for payments and overdue payments via call and text
• Monitor and ensure overdue payments are paid promptly
• To conduct checks and monitor the number of collections received
• Generate and send the statement of account, tax invoice and reminder via letter / email to customers
• Handle customer enquiries relating to payment and invoice issues via phone and mail communication
• Monitor and follow up in account receivable report weekly and ad-hoc report
• Attend and handle dispute and litigation
• Prepare for application of customer’s Giro and submit Giro to bank
• To prepare and handle leasing and sales documentation support including preparing leasing agreement
• To handle walk-in and telephone calls on customer queries
• Manage and update customers' data in the system
• Any other ad hoc matters

Requirements:

• Preferably with relevant experience in credit collection
• Basic accounting knowledge
• Self-driven, self-motivated and able to work independently
• Good communication and interpersonal skill
• Good knowledge in using MS Excel and Words
• Fast learner who is able to multi-tasks

Responsibilities:-

• General office administration
• Redirect Mail distribution
• Maintain accurate record, files and databases.
• Respond to inquiries, phone calls, and emails in a professional manner
• Ad-hoc administration in other work areas as and when required/necessary

Requirements:-

• 'O' level, NiTEC, Diploma, Business Admin or equivalent
• Fresh graduates will be considered for junior position
• At least 3 years of relevant work experience
• Good oral and written communications in English are essentials
• Independent, multi-tasking, good personality with positive attitude

The Executive, Admin will provide comprehensive administrative and secretariat support to the Senior VP, Executive VP, and the Aerostructure and Systems department. The role involves managing calendars, coordinating meetings and handling sensitive information. The ideal candidate will be an organized and resourceful individual with good communication skills and the ability to work effectively with diverse stakeholders.

Key Responsibilities

• Manage and coordinate calendar, appointments, and travel arrangements.
• Organize and manage events, meetings, and special projects as required.
• Work with sensitive and confidential information with discretion and maintain confidentiality per compliance with Company’s guidelines and policies.
• Manage office supplies and equipment, ensuring an efficient and well-organized office environment.
• Assist to draft and edit correspondence like letters, emails, reports and presentations etc.
• Coordinate with both internal and external stakeholders.
• Provide administrative and operational support for the department.
• Any other ad-hoc tasks related assigned.

Job Requirement

• Minimum 5 years' related experiences in office administration.
• Possess great interpersonal and communication skills to effectively collaborate with stakeholders of various levels.
• Strong organisational and time management skills.
• Flexibility and adaptability in a fast-paced environment.
• Able to exhibit initiative, demonstrate an ability to work independently.
• Proficient in Microsoft Office suites.

1. Preparation of project documentations (Site Clearance, Name List, PTW, Risk Assessment etc)

2. Assist in planning for jobs required according to work schedule and requirements and ensure budget and cost are in control.

3. Coordinate with customers and plan for job schedules. Evaluate customer needs and respond effectively with a good plan.

4. Liaise with operations and sales team on customers’ feedbacks and complaints

5. Liaise with operations and sales team and accounts department for timely billing of work done

6. Maintaining proper department filings and records

7. Assist in preparations of quotations, and internal registration.

8. Renewal and maintain relevant licenses.

9. Provide administration support to the Operations/ Sales Team

10. Assume any other duties suitable duties as and when assigned by the Company

Requirements :

• Candidate must possess at least a "O"/"N" Level, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.
• At least 2 year(s) of working experience in the related field is required for this position.
• Full-Time position(s) available.
• Only Singaporeans may apply

Will be working in a school environment.

Requires be have confidence and trustworthiness.

Fun and positive.

Can work well with children.

An administrative assistant is responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.

The responsibilities of an administrative assistant may include:

Attending to phone call and email

· Manage collection of fees (cash/nets/paynow)

· Housekeep documents (filing system)

· Managing process for registration on-site and online

· Correspondences and liaison with external bodies

· Assisting centre leaders for the school programme

· Any other administrative duties if required

Office Administrative Duties

• Process CorpPass applications and terminations
• Administer Sseason parking requests and renewals
• Order and inventory control of stationeries and pantry supplies Manage office and pantry inventories and restock supplies
• Oversee general office cleanliness and festive decoration
• Administer and maintain Ccompany mobile phones administration
• Perform relief duties at reception
• Any other duties as and when assigned

Board Secretariat

• Coordinate Board Members’ Induction and Training Programme
• Organise Board Members’ Retreat
• Provide administrative support, including Preparation,re, compilecompilation, upload and circulation ofe meeting materials
• Minutes taking

Corporate Secretariat

• Circulation and compilation of Annual AGM / EGM documents and Directors’ Resolutions

Qualifications

• Degree in Business Administration or related field, minimum Diploma in Business Administration with at least 2 years’ relevant experience
• A team player, analytical, meticulous, resourceful, with good interpersonal skills
• Experienced in Office Administration at Executive level
• Good written and verbal communication
• IT savvy - Intermediate to advanced proficiency in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Able to multi-task and communicate well with people of all levels

Job Summary:

The Administrative Assistant at Legion Pest Control will assist in maintaining the efficient operation of the office, supporting field technicians, and ensuring that administrative tasks are handled promptly and accurately. This position involves a combination of office-based responsibilities and occasional interaction with clients and field personnel.

Responsibilities:

Client Communication:

• Answer client inquiries and schedule appointments for pest control services.

• Provide excellent customer service by addressing client concerns and ensuring their needs are met.

• Maintain accurate client records and databases.

Scheduling and Dispatch:

• Coordinate and schedule appointments for pest control technicians.

• Dispatch technicians to service locations and provide them with necessary information.

• Monitor technician schedules and ensure timely completion of services.

Office Administration:

• Perform general office tasks such as filing, photocopying, scanning, and data entry.

• Manage office supplies and place orders when necessary.

• Assist in preparing invoices, quotation, and service agreements.

Record Keeping:

• Maintain accurate and organized records of service reports, client information, and invoices.

• Ensure compliance with regulatory and company record-keeping standards.

Billing and Payments:

• Process payments, issue invoices, and follow up on overdue accounts.

• Coordinate with the finance department as needed.

Support for Technicians:

• Assist pest control technicians with administrative needs, such as documenting service details.

• Ensure technicians have the necessary paperwork and materials for service calls.

Health and Safety Compliance:

• Assist in maintaining safety records and ensuring compliance with safety protocols.

• Coordinate safety training for field technicians as required.

Qualifications:

• Previous experience in office administration or customer service is advantageous.

• Basic computer skills, including proficiency in Microsoft Office and data entry.

• Excellent communication skills, both written and verbal.

• Customer-focused with a professional and friendly demeanor.

• Organized and detail-oriented.

• Ability to multitask and prioritize tasks effectively.

• Able to work independently

Working Benefits:

• 5 Day work week

• Medical covered

• Breakfast provided

Working Conditions:

• Typically works in an office environment.

• Need to be independent

• May require occasional communication with field technicians and clients.

• May involve occasional overtime or flexibility in work hours.

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

- Perform administrative duties

- Provide support to various departments and operational teams

- Plan and execute company events or activities

- Provide support for special projects

- Any other ad-hoc duties assigned

Admin

- Research required information

- Source for new vendors and suppliers

- Liaise with vendors and suppliers

- Perform comparison and analysis

- Data entry

HR

- Maintain employees’ leaves, medical and attendance record

- Computation of casual labour pay and CPF contributions

- Act as touchpoint for HR-related matters

Sales & Marketing

- Source for new event venues

- Liaise with vendors

- Handle queries and feedback

Requirements:

- Preferably with prior experience in similar role in Chinese restaurant

- Proficient in Microsoft Office applications

- Able to speak and write Mandarin/Chinese to liaise with Mandarin speaking colleagues

- Willing to learn and open to taking on a variety of tasks

- Team player who is able to work independently

- Meticulous with an eye for details

- Excellent communication and interpersonal skills

- Able to multi-task and handle high volume of work in fast paced environment

Suitable candidates will be offered attractive salary package, bonus and other incentives.

We regret only shortlisted applicants will be notified.