Link Healthcare, a Clinigen company, is a growing pharmaceutical services company, with one clear aim: to ensure innovative medicines reach patients all over the globe.. We operate in a complex global regulatory environment and ensure that vital medicines are delivered securely, on time and wherever they are needed in the world.

We are currently 1,100 people headquartered in the UK with global offices in the US, EU, JAPAC and South Africa.  Clinigen has grown rapidly since it began in 2010 and is positioned well for an exciting future of continued expansion. To support our growth, we have an exciting opportunity for a motivated, driven and meticulous Personal Assistant & Office Administrator to join our team in their offices in Changi.

Key Responsibilities:

• Provide executive support to the regional Senior Vice President including diary management, communication support - calls and email,
• Support travel arrangements including flights, accommodation, transport etc
• Produce correspondence, reports and presentations as required
• Arrange various meetings, generating agenda ands take minutes
• Provide office and facilities management support for the offices across South East Asia
• Coordinate various events for the business and our team.

• Demonstrated experience of a personal or executive assistant for senior executive in a corporate environment
• Qualification in Business Administration or similar preferred
• Advanced skills with Microsoft office suite
• Effective written and verbal communication skills
• Strong time management skills with the ability to multitask.

• Competitive base salary
• 13th Month bonus
• Annual Performance Bonus
• Supportive team environment
• Ongoing professional development

TMGM Singapore is a dynamic and rapidly growing startup within the global financial services industry. As part of a global company, TMGM Singapore offers a fast-paced, innovative environment with opportunities for growth and development.

We are seeking a detail-oriented and proactive Executive Assistant to join our dynamic team. This role combines essential bookkeeping responsibilities with general administrative support, making it ideal for a professional who thrives in a fast-paced, startup environment. You’ll support our management team with financial tasks, help streamline operations, and contribute to the efficient functioning of our organization.

Key Responsibilities:

• Accounts Management: Handle essential bookkeeping tasks, including accounts payable and receivable, ensuring timely and accurate processing of invoices and bank reconciliations.
• Payroll Processing: Oversee payroll activities to guarantee prompt and precise payments to employees.
• Financial Reporting: Prepare and maintain financial reports to support budget tracking and forecasting efforts.
• Tax and Audit Support: Coordinate with external accountants for tax preparation and assist in financial audit processes as required.
• Expense Tracking: Monitor company expenses against budgets, providing insights for cost management and suggesting areas for improvement.
• Ad-Hoc Projects: Assist with various ad-hoc projects and tasks assigned by management, showcasing adaptability to meet evolving startup needs.
• Process Improvement: Contribute to the continuous improvement of bookkeeping and administrative processes, proposing and implementing best practices.
• Operational Efficiency: Support the team in streamlining operations and ensuring compliance with relevant financial regulations, enhancing overall organizational efficiency.

• High school diploma or equivalent qualification.
• At least 2 years of experience in an accounting or bookkeeping role is preferred.
• Proficiency with accounting software and MS Office Suite, particularly Excel.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication skills and a proactive approach to problem-solving.
• Willingness to learn and adapt to new processes and systems.

The Assistant Finance Manager is the finance business partner for the organisation and has responsibilities covering all aspects of financial management, performance management, financial accounting, budgeting, corporate reporting etc. He/she has sound technical as well as management skills and be able to lead a team consisting of finance professionals with varied, in-depth or niche technical knowledge and abilities; consolidating their work and ensuring its quality and accuracy, especially for reporting purposes.
The Assistant Finance Manager is expected to provide sound financial advice and counsel on working capital, financing or the financial position of the organisation by synthesising internal and external data and studying the economic environment. He/she often has a key role in implementing best practices in order to identify and manage all financial and business risks and to meet the organisation's desired business and fiscal goals. He/she is expected to have a firm grasp of economic and business trends and to implement work improvement projects that are geared towards quality, compliance and efficiency in finance.

Manage the organisation’s financial accounting and corporate reporting functions.
• Manage a documented system of accounting policies and procedures
• Supervise and review the preparation of financial statements, business activity reports and forecasts for management and external stakeholders.
• Monitor changes and emerging trends in accounting standards and regulation.
• Provide financial leadership and strategic thinking to support sustainable value-creation.
• Apply professional judgement to identify accounting treatments adopted in financial statements and assess their suitability and acceptability.

Manage taxation-related functions within the organisation.
• Supervise the calculation of taxable income and income tax liabilities of the organisation.
• Assess the chargeable gains and losses of the organisation, as well as capital gain tax liabilities.
• Resolve tax-related issues with external tax experts.
• Articulate to management all relevant tax issues to minimise the organisation’s tax liabilities.

Support the organisation as a business partner.
• Advise management on the organisation’s exposure to risks.
• Analyse current market trends and provide strategic input to shape the organisation’s key financial decisions.
• Analyse, compile and present management information for managerial decision making.
• Analyse and assess the impact of investment decisions on the financial position of the organisation.

Manage strategic planning initiatives.
• Identify and understand the financing needs of the organisation.
• Identify and calculate both financial and non-financial performance measurements for reporting on the organisation’s performance.
• Oversee the preparation of the organisation’s budget.
• Interpret, investigate and report to management on variances, as well as develop a full understanding of the inter-relationships between variances.

Manage the organisation’s management accounting and budgeting functions.
• Maintain banking relationships for accounts for day-to-day transaction as well as investments.
• Prepare for the use and implementation of integrated reporting.

Support internal and external audit activities.
• Plan and coordinate the annual financial audit process.
• Respond to internal and external auditors on audit data, variances and audit findings.
• Implement policies and procedures with emphasis on internal controls to prevent possible fraud and errors.
• Resolve issues and deficiencies arising from audit findings.

Drive the use and integration of information technology within the organisation’s finance function.
• Use management information systems strategically for effective management and control of the business.
• Evaluate the effectiveness of the organisation’s financial system and determine any areas of improvement.
• Ensure the appropriate set up of accounting rules in the organisation’s financial system.

Others
• Any ad hoc duties as assigned

Job Requirements

• Candidate must possess a degree in accountancy or any equivalent professional certification (CPA, ACCA, CMA and etc.).

• Minimum 5 years working experience, preferably with hospitality/F&B industry exposure and with audit experience.

• Good knowledge of finance/accounting policies and procedures, GST, Singapore tax, audit and accounting laws, practices and regulations.

• Excellent organisational, strategic planning skills, highly responsible and reliable with exceptional attention to details.

• An influential finance leader with good analytical and problem-solving skills.

• Team player with an ability to function effectively in a dynamic, fast-paced environment.

• Must be proficient in MS Office. Candidates experienced in using Sun accounting software would stand at advantage.

• Travelling may be required.

At Changi Airport, our critical infrastructure includes systems like the Baggage Handling System (BHS), Automated People Mover (APM, also known as Skytrain), and security screening X-ray machines. We’re seeking a dynamic, self-motivated individual with the courage to challenge the status quo to join our Engineering and Development Cluster. Be part of a forward-thinking team at Changi Airport, where you’ll have the opportunity to work on cutting-edge projects and drive meaningful improvements in airport operations.

As part of the Engineering and Development team, you will be responsible for conceptualizing, testing, and implementing innovative ideas and projects aimed at enhancing manpower efficiency and system reliability. You will leverage advanced technologies such as robotics, IoT sensors, and data analytics to drive these improvements.

Job Responsibilities:

• Develop a deep understanding of BHS, APM, and X-ray systems. Analyze operational data and maintenance records to identify and implement innovative solutions that boost efficiency and reliability.
• Work closely with stakeholders, including ground handling agents and CAG’s outsourced maintenance contractors, to validate and refine innovative solutions.
• Evaluate proposals from potential contractors and manage innovation projects, including coordinating with stakeholders and overseeing contractor installation work.
• Create and execute test plans and assess results from live trials.
• Provide on-site support for the BHS team’s Business Continuity Plan during BHS failures.

Requirements:

• Bachelor’s degree in Mechanical Engineering, Electrical & Electronic Engineering, or a related field.
• Strong problem-solving skills with a proven ability to minimize project delays.
• Excellent verbal and written communication skills, with the ability to effectively present and explain solutions to internal and external stakeholders.
• Team-oriented with the ability to collaborate effectively with both internal teams and external partners.
• Knowledge of Python programming, data analytics, and data visualization software is a plus.
• Candidates with no work experience are encouraged to apply.
• Experience with product prototyping and embedded systems is advantageous.

We are on the lookout for like-minded team players to join our unique restaurant at Jewel Changi Airport!

A Bornean themed restaurant - first in Singapore - that offers creative Bornean cuisine and cocktails by a lively team.

Roles and Responsibilities:

- Assist with food preparation and cooking tasks.

- Clean and sanitise kitchen equipment and utensils.

- Dishwashing, cleaning kitchen premises.

- Help with inventory management and stock rotation.

- Follow the instructions of senior kitchen staff.

- Maintain a clean and organised kitchen workspace.

- Assist in basic food plating.

Requirements:

- No prior experience required; training will be provided.

- Ability to work in a fast-paced kitchen environment.

- Willingness to learn and contribute to the kitchen team.

Key Responsibilities

1. Membership Administration

• Assist in processing new membership applications, renewals, and terminations following club guidelines and policies.
• Maintain accurate and up-to-date member records in the membership management system, ensuring confidentiality and data integrity.
• Respond promptly and professionally to membership inquiries, addressing concerns, or escalating issues to relevant team members as needed.
• Support in managing members' statements, account updates, and adjustments when required.

2. Member Engagement and Communication

• Act as the first point of contact for membership-related queries, both in-person and through phone or email, delivering excellent customer service.
• Assist in preparing and distributing membership-related notices, updates, and promotional materials.

3. Administrative Support

• Provide general administrative support to the Club and membership office, including filing, data entry, and handling correspondence.
• Assist with scheduling and organizing club events and meetings, coordinating with relevant departments.
• Maintain inventory of office supplies and reorder as necessary, ensuring that the department is well-equipped.

4. Database and Records Management

• Ensure the membership database is current, accurately reflecting member status, contact details, and any pertinent notes.
• Maintain secure handling of member information in compliance with data protection policies and best practices.

5. Support to Club Operations

• Collaborate with the finance and administration team to streamline operational tasks, such as invoicing, event preparation, and record-keeping.
• Assist with ad-hoc tasks or projects, including supporting marketing efforts or coordinating with external vendors.

Qualifications:

• Proven experience in administrative roles, preferably within a club or membership-based organization.
• Proficiency in MS Office Suite
• Excellent communication and writing skills.
• Prior experience with Club2000E software is preferred.
• Able to start immediately or within a short notice period will be an added advantage.

About the Job

The Logistics Department plays one of the most critical roles in managing part the assets in Cyrus. You will be joining a dynamic team managing and working closely with the Assistant Warehouse Manager to solve Logistics, warehouse operation issues, managing the inventory level and fulfil daily orders. You will also be required to implement new ideas to improve our logistics and warehouse operation processes.

Your key responsibilities cover the following 5 broad areas:

1) Receiving and Inspecting of Goods

• To verify the quantity of goods, inspect for damages and report discrepancies.
• To ensure proper handling and storage of goods.

2) Inventory Management

• To tidy and organise all inventory and maintain accurate records for accurate monitoring
• To conduct regular inventory checks and report discrepancies.

3) Order fulfilment

• To retrieve and pack shipment orders according to delivery schedules, and coordinate with inter-departments for deliveries and pickups.

4) Warehouse Organization

• To ensure inventory are well organised and stored at stipulated locations so as to achieve and maintain warehouse 5S standard.

5) General Support

• To initiate and collaborate on work improvements projects to improve processes and work environment.

Your areas of knowledge and expertise that matter most for this role:

· Secondary school, Higher Nitec, Diploma or 2years working experience in warehousing or environment.

· Basic understanding of Microsoft Office is required.

· Valid Forklift license is an added advantage.

· Knowledge of ERP/WMS system.

· Physical fitness to carry goods up to 25kg.

· Key attention to detail and monitoring of inventory quality.

Job Responsibilities:

• Perform general administrative duties.
• Provide secretarial support, including managing of calendars and meeting appointments.
• Process work pass applications and renewals.
• Overseas via applications and booking of air tickets.
• Other ad hoc duties.

Job Requirements:

• At least GCE 'O' Level / Diploma / ITE.
• At least 1 year of relevant working experience.
• Knowledge of Microsoft Office applications (Word, Excel, Powerpoint etc).
• Able to work independently.
• Willingness to work in Loyang area.

Area of responsibilities

1) Provide full support in discreet of personal and secretarial to Director.

2) Ensure highest confidential level when dealing with all matters, safekeeping documents and filings.

3) Answer phone calls and emails and take messages.

4) Manage and schedule meetings and appointments (send out calender invites).

5) Provider reminders of important task and deadlines.

6) Take minutes of meeting and follow up action if required.

7) Arrange travel arrangements, including flights, accommodation and itineraries.

8) Prepare proposal based on director's guide.

9) Assist on paperwork and administrative tasks assigned by Director.

10) Coordinate company’s events such as planning activities, meal arrangements, etc.

11) Provide support on all HR matters & activities, when required.

12) Run errands as requested, when required.

13) Provide assistance for personal errands and tasks assigned.

14) Any other area of responsibilities that the company deems necessary.

Competency requirements

1) Minimum requirement of Diploma.

2) Organizational and time management skills.

3) Proficiency in MS Office (Word, Excel, PowerPoint).

4) Ability to multitask and work efficiently.

Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)

The main responsibilities and tasks of this position are as listed below, but not limited to these:

• Maintain daily mis-en place and prepare ingredients 
• Inspect and clean food preparations areas, to ensure safe and sanitary food-handling practices 
• Ensure the highest standards and consistent quality in the daily preparation 
• Keep up to date with the new products, recipes and preparation techniques 
• Have full knowledge of all menu items, daily highlights and promotions  
• Effective communication between colleagues to ensure a secure and friendly working environment 
• Establishing and maintaining effective inter-departmental working relationships 
• Consistently offer professional, friendly and proactive guest service while supporting fellow colleagues 
• Efficiency in preparations and execution 
• Provide a level of Safety and Security for all team members whilst working 
• Follow guidelines provided in Colleague Handbook 
• Adhere to the hotel standards on personal hygiene and cleanliness on and off duty 

Location: Changi Airfreight Center (Company will apply for pass)

Employment Type: Full-time

Salary: $1,700/month

Start Date: 1st November 2024

Job Overview:We are seeking a meticulous and organized Air Freight Operations Admin Clerk to join our dynamic team. The ideal candidate will play a key role in ensuring the smooth and efficient handling of administrative tasks within the air freight transportation department. This role involves maintaining accurate records of collections and deliveries, coordinating transporation details with agents, and providing clerical support to the operations team to ensure compliance with company and regulatory standards.

- Ensure timely checking of deliveries and colleciton statuses.

- Liaise with drivers and agents on trasportation instrucitons.

- Monitor shipment statuses and ensure all necessary paperwork is submitted on time.

- Coordinate with internal teams and external vendors to track shipments and resolve issues that may arise during transit.

- Assist with data entry, filing, and maintaining updated records in the company's freight management system.

- Support the operations team by scheduling and coordinating delivery and pick-up of freight with service providers.

- Perform other general administrative duties as assigned.

Qualifications:

• Minimum of N'Level or equivalent

• Prior experience in air freight or logistics operations is an advantage.

• Strong organizational and multitasking skills, with attention to detail and accuracy.

• Ability to communicate effectively with internal teams and external partners via phone calls and Whatsapp messaging

• Proficient in Microsoft Office (Word, Excel).

• Knowledge of freight documentation and customs procedures is an advantage.

• Ability to work in a fast-paced environment and manage time effectively.

Work Schedule:

• 5.5 days work week.

• Office hours.

Benefits:

• Full-time office-based position.

• On-the-job training provided.

• Stable working hours with opportunities for growth.

Interested candidates are encouraged to apply immediately. Please call Tel: 62141690 for more details and to express interest.

Reporting to the Associate Director of Client Operations, this is a unique opportunity to join a dynamic, fast-growing company in Financial Services.

You Will:

• Provide a full range of fund accounting services to private equity clients, including NAV preparation, booking accruals, security pricing, performing cash and security position reconciliations.
• Prepare pricing of portfolios ensuring all holdings are priced observing the applicable fund documents and valuation policies.
• Prepare capital call, distribution calculation and allocation.
• Prepare fee schedules including calculation of management fee and waterfall, ensuring all calculations observe applicable fund documents.
• Prepare Investor allocations for each NAV cycle ensuring capital transactions are booked correctly and P&L is allocated correctly.
• Prepare NAV packages and other ad hoc deliverables as defined in the service level agreements.
• Complete other ad hoc requests and projects.
• Communicate with internal MUFG teams and external clients, ensuring all deliverables and requests are met.
• Prepare/Assist with audited Financial Statements, audit assistance, and other regulatory services, as applicable.

Job Purpose:

The HR & Administration Officer is responsible for overseeing and managing human resources tasks and ensuring smooth office operations. The role includes recruitment, onboarding, employee relations, payroll, compliance, and administrative tasks such as facility management, office supplies, and event coordination.

Key Responsibilities:

Human Resources Responsibilities:

- Recruitment & Staffing:

• Manage end-to-end recruitment processes: job postings, CV screening, interviewing, and selection.
• Ensure onboarding processes, orientation, and training of new employees.
• Manage employee exit processes (offboarding, exit interviews, etc.).

- Employee Relations & Engagement:

• Handle employee grievances, manage conflict resolution, and address workplace issues.
• Foster a positive and productive work environment through engagement programs, wellness initiatives, and team-building activities.
• Ensure compliance with labor laws and organizational policies.

- Performance Management:

• Assist in the development and implementation of performance evaluation processes.
• Support managers and employees in performance improvement plans and development goals.

- Compensation & Benefits:

• Oversee payroll processing, ensuring accurate and timely salary disbursement.
• Administer employee benefits programs (insurance, leave, etc.).
• Monitor compliance with compensation and benefits regulations.

- Training & Development:

• Identify training needs and coordinate training programs for employee skill development.
• Support career development and succession planning initiatives.

Administration Responsibilities:

- Office Management:

• Ensure the smooth running of the office, including managing office supplies, facilities, and vendor relations.
• Maintain office equipment, oversee repairs, and manage contracts with service providers.

- Compliance & Record Keeping:

• Maintain employee files, contracts, and confidential records.
• Ensure legal compliance with local labor laws and workplace safety regulations.

- Administrative Support:

• Provide administrative support to senior management and other departments as needed.
• Organize company events, meetings, and conferences.
• Handle correspondence, reports, and presentations as needed.

- Budgeting & Cost Control:

• Manage HR and administrative budgets.
• Ensure cost-efficient use of resources and monitor expenses.

Other Responsibilities:

• Stay updated with industry trends and best practices in HR and office management.
• Assist in organizational planning, strategy, and execution of HR projects.
• Oversee security protocols and health and safety policies within the workplace.

Key Qualifications:

• Proven experience in HR and office management roles.
• Strong understanding of labor laws, employment practices, and HR procedures.
• Excellent communication, organizational, and leadership skills.
• Proficiency in HR software, MS Office, and familiarity with payroll systems.
• Ability to manage multiple tasks and prioritize work in a fast-paced environment.

Core Competencies:

• Problem-solving and decision-making
• Strong interpersonal skills
• Attention to detail
• Integrity and confidentiality
• Time management and ability to meet deadlines

Duties and responsibilities:

- Report to the Administrative Manager.

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answer phone calls, and attend to visitors.

- Prepare business letters, reports and office memos.

- Assist in planning and scheduling office maintenance needs.

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.

- Assist in company events from planning to execution.

- Assist in the implementation and follow-up of Safe Management Measures.

- Assist in all general ad-hoc duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum 2 years of relevant working experience

- Diploma in Business or a diploma in a related field

- Fluent in spoken and written English

- Enthusiastic

- Excellent interpersonal skill

- Ability to prioritize tasks

- Ability to work under stress and a tight timeline

Perks and benefits:

Medical

Dental

Group Employee Insurances

• Responsible for the constant supply of beverage stock
• Sets up assigned bars; requisitions and stocks all beer, wine, spirits, paper products, straws and stirrers, condiments, glassware, ice and produce
• Maintains stock, prepares, cures and stores all fresh fruit and vegetable garnishes, juices and other perishables to ensure product quality
• Greets guests in a courteous, friendly manner
• Takes and/or processes orders for drinks; mixes, garnishes and presents drinks using standard ingredient recipes; practices prudent portion control
• Detects and acts upon guest inebriation as trained.
• Locks up and stores all beverage product, food, equipment items
• Performs general cleaning tasks to adhere to health and safety standards; keeps work area clean and organized
• Arranges bottles and glasses to maintain an attractive display in the bar area
• Wash glassware

• Good command of spoken English
• Pleasant and outgoing personality
• Team player, preferable with good communication and interpersonal skills
• Positive service attitude, coachable
• Able to work on weekends and public holidays
• 5 day work week
• Variable bonus and daily incentive scheme
• Free shuttle bus from Tanah Merah MRT station

• Provide excellent customer service to all guests.
• Take reservations and enquire purpose of visit.
• Greet each guest courteously and promptly.
• Share promotions, specials and items to customers.
• Take food and beverage orders, repeat orders to guests, inform guest of estimated service time.
• Oversee a team of servers who are assigned to his/her shift.
• Efficiently input orders in the Point-of-Sale system.
• Process payment and check bills promptly.
• Maintain cleanliness of the outlet.
• Assist manager by getting involved in planning and organizing of special events.
• Check food and beverage inventories and stocks in a consistent and accurate manner.
• Follow Food & Beverage Safety and Hygiene policies and procedures.
• Complete opening, operating, and closing procedures.
• Troubleshoot any issues related to cashier payments.
• Escalate guests feedback to duty manager.

• Good command of spoken English
• Pleasant and outgoing personality
• Team player, preferable with good communication and interpersonal skills
• Positive service attitude, coachable

• Able to work on weekends and public holidays
• 5 day work week
• Variable and daily incentive scheme
• Free shuttle bus from Tanah Merah MRT station

THE CONTEXT _________

Benefit Cosmetics is one of the world’s top beauty brands. Since the opening of its first makeup shop in San Francisco in 1976, Benefit Cosmetics has playfully shown that “laughter is the best cosmetic”. We create instant beauty solutions that make customers smile… And we’ve been shaking up the industry for over 40 years.​ Join us for the opportunity to raise the pink flag in SEA and craft the future with us.

YOUR IMPACT _________

• Responsible for product management including category analysis and product performance, forecast and allocations, in charge of product assortment in the region and work closely with VM Team on planograms
• Possess a unique blend of business and marketing savvy; big-picture vision. You will be fully responsible of product management in SEA & India in partnership with Regional and Local Markets. To succeed in this role, the candidate is a strong product & marketing professional with a clear understanding of consumer marketing especially in beauty. The ideal candidate is entrepreneurial & independent, possesses the ability to think strategically and analytically, enjoy work and getting through the good, the bad and the fab…with laughter and fun
• Regional/Country: SEA & India; direct manage Singapore and Malaysia

YOUR MISSION _________

• Responsible for product performance and category analysis including analyzing sell-in/out information for SEA & India on monthly basis, Beaute research data, competitor analysis as well as qualitative feedback from markets to identify regional needs and opportunities
• Lead & manage new launch, limited editions, TOA & samples and promo sets forecast and allocations in alignment SEA Senior Marketing Manager based on business & marketing ambitions, consolidate new launch forecast feedback and ensure local markets to place order TOA & samples orders in timely manner
• In charge of new launch sales tracker and feedback, monthly reports submission and consolidation of market reports. Partner with SEA Marketing Executive to work on new launch full recap report presentation
• Work together with Commercial Team and SEA SMM to identify & propose BOTF Assortment for Sephora based on Minis strategy and sales potential
• Manage new product regulatory & registration in Singapore and Malaysia in coordination with Registration Team from JV Partner to ensure timely registration before launch, update new product registration masterfile
• In charge of Sephora Brand Planning Template submission and OMNI NIF creation
• Update product assortment list, work with VM team on planograms and promo set stickers
• Monitor new product supply in partnership with SEA demand planner, report product QA issues to HQ

WHAT WE OFFER   _________

• A challenging role in a fast moving, ambitious environment, with daily learning opportunities and passionate team members.
• Beyond this role, your development is a pillar of our ambition. Benefit Cosmetics, as part of LVMH, offers a Career perspective with a worldwide presence and continuous growth within 75 distinguished Houses.

Job Description

1. Manage daily leave & attendance via time software, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance.
2. Processing monthly payroll for designated job sites including processing new hires, terminations, transfers, and promotions.
3. Reviewing and verifying source documents as well as investigating and correcting payroll discrepancies.
4. Ensure timely & accurate submissions in all government and related claims, e.g., levy Wavier, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR21) matters etc.
5. Provide advice, information and support to department managers and employees on HR policy and Leave Balance, etc.
6. Maintain & regularly update the master database (personal file, personal database) of each employee.
7. Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
8. Prepare employment contract, confirmation letter, increment, promotion and HR-related letters

Requirements

1. GCE 'A' level, diploma or higher in relevant discipline.
2. 1-2 years of relevant experience
3. Meticulous,pro-active, multi-tasking and able to work under tight timelines.
4. Proficient in computer application, i.e. Microsoft Office.

Additional Information

1. Working Location: Alps Ave
2. 5 working days
3. Company Transport pick up points: Bedok, Pasir Ris, Tampines, Punggol, Sengkang,

Interested applicant may click 'Apply' or via WhatsApp Recruitment Team: +65 97815157

Position Summary:

The Project Assistant is responsible for essential administrative and project support in planning, financial tracking, reporting, business development activity, project management, meeting management, and administrative processing. Working in tandem with the Leadership Team, the incumbent will anticipate needs and deliver on a wide range of requirements that create efficiency for leaders and projects.

This is a dynamic role with exposure to all aspects of our business, that requires an ambitious self-starter with excellent upwards management skills and with aspirations to become a program manager, or specialist in one of our support teams.

Essential Duties and Responsibilities:

• Leading an exceptional standard of proactive, organized and detail-oriented team and project administrative support, striving to evaluate and systematize our administrative support practices and create a world class standard of excellence in efficient administration on our team.
• Using or learning a full range of key systems (CRM, CoPilot, Financial Management System, Knowledge Management, HR Systems) to interrogate, collect and validate data for regular required team reporting, including Utilization Reports, Revenue Reports, Financial Reports, People and HR Reporting, Pilot Technology Reports, Project Reports and Contracting Reports.
• Automate, draft and prepare responses to routine inquires; work with team to automate correspondence and communication, develop systems of prioritization, work with leadership team to optimize team meeting management, agendas, scheduling and documentation.
• Support project teams as needed with project administration and planning including resource utilization tracking and owning project administrative tasks to be delivered on time and to budget. Supporting the project team with a variety of administrative and logistical tasks as needed, including the development and production of program materials
• Meeting management support, including working with teams to lead team efficiency and strong disciplines in team meeting tracking, preparation, agenda setting, follow up and action tracking, and ensuring these disciplines are always proactively observed and used to drive efficiency and effectiveness.
• Supporting key office priorities and strategic initiatives as they arise, including but not limited to, administrative support on marketing campaigns, technology pilots and outbound business development scheduling, travel planning, administrative processing.
• Represent the team confidently, professionally and thoroughly to ensure operational deliverables meet our needs, including interacting with internal colleagues in other regions and with clients.
• Working closely with our executive directors to anticipate and meet all administrative needs related to their roles, exercising strong upwards management to deliver a world class standard of efficient and effective executive support and gaining exposure and involvement in many aspects of our business, acting as an administrative business partner. 
• Support the preparing and shipping of project and method materials, maintaining project items and stock levels. Track and order materials needed in line with policy.
• Provide support with logistics and planning for business travel, client events and team events.
• Act as a point person for financial management of contractor work orders and invoicing.
• Perform other job-related duties and responsibilities as assigned.

Position Knowledge, Skills and Abilities Required

• Administrative and Organization Management Skills

• Able to set priorities, organize and manage multiple tasks independently without prompting. Able to engage multiple team members to prompt, track, plan, gather data and get tasks completed effectively. Ability to deliver, enforce and influence higher standards of excellence where necessary.
• Anticipates needs; takes proactive approach to work; manages upwards effectively including regular communication, service orientation and logging/tracking progress to bring decisions and issues for resolution. Continuous improvement mindset which drives continual innovation in administrative efficiency.
• Strong and assertive voluntarism to solve for team needs, find new solutions, garner input and lead effective engagement to improve the team’s efficiency. Professional, supportive, positive and service-oriented demeanor at all times, with strong business acumen to aid prioritization and client/market-centricity.
• Meets deadlines; manages time effectively; accountable for all aspects of the role; sets guidelines and timelines and holds self and others accountable for delivery to achieve excellence. Strong attention to detail; focused on quality, excellence and professional business acumen.
• Data and numeracy oriented. Ability to use or learn multiple administrative, financial and client IT systems to work effectively and to support with data-driven reporting.

• Client Relationship Management

• Ability to establish professional and personal credibility with colleagues, clients, faculty and venders; owns relationships
• Strong interpersonal and communication skills, confident and ability to engage multiple stakeholders to achieve the most optimal outcomes (e.g. deliverables, tasks or reporting)

• Technical Skills

• Project management capability
• Proficient in Microsoft Office Outlook, Excel, Word and PowerPoint
• Able to learn and work in various databases and systems
• Strong interpersonal skills and the ability to build relationships.
• Customer orientation mindset, sees self as an enabler
• Critical thinker; can think outside the box, problem solve easily and find creative solutions to challenges.
• Learning mindset with the ability to quickly acclimatize and master tools and new systems
• Agile and resilient, can cope under pressure and multitask effectively

Education and Experience Requirements:

• Degree qualified
• Minimum of 1-year administrative experience in a corporate setting
• Project management experience, ideally holding a PM qualification
• Knowledge of Office 365 or other office software systems, preferably with experience of CRM systems, financial management systems and other operational support systems.

• Must have Class 3,Class 4 and Class 5 Driving License
• Delivering packages to customers in a timely manner.
• Picking up office purchases or other administrative needs.
• Utilizing navigation apps to find the most optimal route.
• Interacting with clients in professional conduct.
• Working at night and on weekends.
• Maintaining an organized travel schedule.
• Transporting clients from various locations
• Carrying out vehicle maintenance checks.
• Ensuring that vehicles have sufficient gas, fuel and are always ready for use.
• Arranging for vehicle repairs when necessary.
• Updating monthly mileage records.
• Driving a variety of vehicles, including motorbikes, cars, buses and trucks.

About the role

The incumbent will be leading a team and be part of a larger team within the IFF department in providing seamless and customer-focused solutions to support the achievement of business objectives.

What you will be doing

• Lead the Customer service team for Sea freight
• Liaise with customers on the standard operating procedures
• To meet up with clients on projects / special matters
• Prepare customer key performance index reports
• Promptly handle customers / team escalations
• To implement corrective actions and preventive measures for immediate service recovery
• To co-ordinate with Ocean carriers for bookings / uplift upon escalation from team
• Attend to freight management and rates negotiation
• Provide quotes / rates to COD customer or overseas offices
• Liaise with overseas agents on the various requirements and rates
• Review the profit & loss of product desk
• Analyse job file purchasing and raise concern to Pricing team
• Review & approve changes of work processes before escalation to Head of Sea Freight
• Conduct recruitment exercise for officer / executive position when needed
• Provide related training concerning the BU to new staff assign to the team
• Joint sales visit to resolved operations issue when necessary

Team Management

• Ensure and monitor team compliance to the Bollore’s Code of Conduct and Company’s regulations
• Ensure team understanding and implementation on Bollore’s Value in daily work behaviors
• Plan and monitor team performance including give coaching and counselling needed to deliver expected outcomes
• Plan and monitor team development together with HR Division
• Ensure updated Job Description availability for the team by coordinating with HR Division
• Ensure all changes in Department / Section communicated properly to the team

The successful candidate

• Diploma / Degree preferred
• Minimum 8 years of experience in freight forwarding with sea freight experiences
• Previous customer service experience is an added advantage
• Possess excellent communication and interpersonal skills
• Pleasant personality and a good team player
• Proficient in MS Office & ability to work independently
• DGR trained will be an advantage
• Location: 101 Alps Ave Singapore 498793 (Designated transport Pasir Ris, Ang Mo Kio, Tanah Merah, Tampines, Admiratly, Yishun and Sengkang)

Job Responsibilities:

• Managing member accounts and billing
• Processing payments and reconciliations
• Assisting with budgeting and financial reporting
• Maintaining accurate financial records and spreadsheets
• Coordinating with the golf shop, restaurant, and other departments to ensure accurate financial tracking
• Assisting with accounts payable and accounts receivable
• Providing excellent customer service to members and guests
• Maintaining confidentiality and handling sensitive financial information
• Assisting with year-end audits and financial statements
• Performing other administrative tasks as needed

Job Requirements:

• Minimum qualification: LCCI Higher Accounting.
• Proficiency in MS Excel and Word.
• Prior experience with Club2000E software is preferred.
• Prior experience in a country club or similar environment is preferred.
• Able to start immediately or within a short notice period will be an added advantage.

Other Information

• 5.5 work days

Job Description

1. Manage daily leave & attendance via time software, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance.

2. Processing monthly payroll for designated job sites including processing new hires, terminations, transfers, and promotions.

3. Reviewing and verifying source documents as well as investigating and correcting payroll discrepancies.

4. Ensure timely & accurate submissions in all government and related claims, e.g., levy Wavier, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR21) matters etc.

5. Provide advice, information and support to department managers and employees on HR policy and Leave Balance, etc.

6. Maintain & regularly update the master database (personal file, personal database) of each employee.

7. Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

8. Prepare employment contract, confirmation letter, increment, promotion and HR-related letters

9. Assist in performance review process & administer performance appraisals

10. Work closely with operations to manage recruitment exercises, ranging from liaising with candidates, interview arrangement, on-boarding for new hires. orientation, guidance on policies

Requirements

• GCE 'A' level, diploma or higher in relevant discipline.
• 1-2 years of relevant experience
• Meticulous, pro-active, multi-tasking and able to work under tight timelines.
• Proficient in computer application, i.e. Microsoft Office.

Additional Information

• Working Location: Alps Ave
• 5 working days : 830 to 1730
• CompanyTransport pick up points: Bedok, Pasir Ris, Tampines, Punggol, Sengkang,

How to Apply:

Interested applicants may click 'Apply' or contact the Recruitment Team via WhatsApp at +65 97815157

Job Description

Import Support Admin (Part Time)

• To assist in daily support / operations.
• To sort import airfreight documents for finance and e-invoicing.
• To prepare e-invoice listing.
• To create jobs and invoice from systems.
• To assist in generating reports.
• Any other ad-hoc admin paperwork assigned by Supervisor.

Job Requirements

• Minimum O 'Level and above.
• 5 hours work time, 5 days work week (Mon - Fri) Hourly rate at $10 per hour
• Require basic airfreight knowledge preferable.
• Must be knowledge in Microsoft Office.
• Ensure punctuality and good attendance.
• To work together as a team.

Receiving of cargo/ goods from trucker

Sorting of cargo/ goods by shipment destination

To ensure all stacked goods are safe and secure

Be accountable for all the cargo/ goods movement within the warehouse

To ensure all inbound cargo/ goods, together with supporting documents are thoroughly checked upon receiving.

To ensure the receiver acknowledges all outbound cargo (through proper documentation) in good condition.

Any discrepancy(s) for inbound and outbound cargoes must be immediately reported to the superior and documented

Any cargo/goods outside the warehouse must be properly canvassed

General Warehouse maintenance

Job Requirements:

Able to work in a warehouse environment

Possess valid forklift license is an added advantage

Able to multi-task and work in a fast pace environment

Self-motivated and able to work independently

Training will be provided

Interested applicants, please write to:

Email: [email protected]

CEI: R1103863

EA: 13C6614

Recruit Express Services Pte Ltd