Job Responsibilities:

· Generate quotations for various projects and services.

· Manage and maintain ES accounts.

· Raise purchase orders and ensure timely processing.

· Perform goods acceptance and ensure compliance with quality standards.

· Generate ROP and other necessary documentation.

· Liaise with external contractors, and other subcontractors, to ensure smooth project execution.

· Provide administrative support to the Sea Guardian and Wakeboard O&S teams as required.

· To adhere security protocols and guidelines as per instructed.

Qualifications:

· A background in engineering is required. Diploma.

· Must be a Singaporean citizen..

· Strong organizational and multitasking skills.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

· Pickup point at Simei.

Looking for meticulous and proactive School Administrative Manager to:

• Update records & systems

• Handle customer-related matters

• Manage purchasing & update inventory

• Assist with school duties as required

Skills & Requirements:

1. Good communication skills

2. Good with Microsoft Office software (Word, Powerpoint, Excel, Outlook)

3. Good grasp of the English language

4. Willingness to be a team player and work in a child-oriented environment

Please note that only shortlisted candidates will be notified. Thank you.

Employer Company:A distributor of large kitchen appliances.

Company Size: Over 60 employees.

Job Responsibilities:

- Communicate with clients, provide quotations, delivery notes, and invoices.
- Update sales and purchase reports.
- Prepare materials and parts for technicians.
- Strong order processing and follow-up skills.
- Ensure timely delivery to customers.
- Coordinate workflows, etc.

Worker Requirements:
- Proficient in using office software.
- Experience in sales, purchasing, or coordination.

Job Description: Administrative and Clinical Support Assistant

Overview:The Administrative and Clinical Support Assistant plays a dual role, combining administrative duties with clinical support tasks to ensure the smooth operation of a healthcare facility. This position involves assisting with office management, patient care, and coordination between the administrative and clinical teams.

Key Responsibilities:

Administrative Duties:

1. Front Desk Management:Greet patients and visitors, ensuring a welcoming and professional environment.
   Schedule and confirm patient appointments.
   Answer phone calls, respond to inquiries, and manage correspondence.
   Check patients in and out, verifying patient information and updating records.
   
2. Patient Records:Maintain accurate and up-to-date patient records, both electronic and paper-based.
   Ensure proper documentation of patient information, treatment plans, and follow-up notes.
   Handle the filing, retrieval, and archiving of patient records.
   
3. Billing:Process patient billing, manage invoices, and handle payments.
   Assist patients with billing inquiries.
   
4. Office Management:Order and manage office supplies and ensure the office is well-stocked and organized.
   Coordinate office maintenance and repairs as needed.
   Assist with the preparation of reports, presentations, and other administrative tasks.
   

Clinical Support Duties:

1. Patient Care:Assist with preparing patients for examinations and procedures.
   Provide basic patient education and instructions as directed by healthcare providers.
   
2. Clinical Documentation:Assist in documenting patient encounters, including updating medical charts and electronic health records (EHR).
   Prepare examination rooms by setting up equipment and supplies.
   Ensure that clinical areas are clean, organized, and properly stocked.
   
3. Infection Control & Safety:Follow proper infection control protocols to maintain a clean and safe environment.
   Ensure that clinical areas meet health and safety regulations.
   

Requirements: Administrative and Clinical Support Assistant

1. Experience:Previous experience in a healthcare setting, particularly in administrative or clinical roles, is preferred.
   Experience with electronic health records (EHR) systems and medical billing software is an advantage.
   
2. Skills:Strong organizational and multitasking abilities.
   Proficiency in office software (e.g., Microsoft Office Suite) and medical software (e.g., EHR systems).
   Excellent communication and interpersonal skills to interact with patients, staff, and healthcare providers.
   Knowledge of medical terminology and basic clinical procedures.
   Attention to detail and accuracy in handling patient records and administrative tasks.
   
3. Physical Requirements:Ability to sit, stand, and move around the office for extended periods.
   Manual dexterity for handling office and medical equipment.
   Ability to lift and carry office supplies or clinical materials as needed.
   
4. Personal Attributes:Professional and courteous demeanor.
   Ability to handle sensitive patient information with confidentiality and discretion.
   Strong problem-solving skills and the ability to work well under pressure.
   A team player with a collaborative and adaptable attitude.
   

This role is essential for ensuring both the administrative efficiency and clinical support needed for delivering high-quality patient care in a healthcare setting.

• Support daily administration/operation works
• Recording of residents’ complaints/feedback and to inform respective personnel
• Recording of residents’ facilities booking
• Other adhoc tasks as and when required by the management

This will be a 8 Months Contract role based in Singapore for a start.

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 2 years of EA experience supporting 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

[6 months contract]

Job Responsibilities:

• Responsible for upkeep of vehicle inspection and vehicle servicing records
• In charge of managing and monitoring of monthly road tax due
• Managing and allocating parking locations for vehicles
• Responsible for monitoring of drivers' downtime payout
• To assist with generation of reports and data entries
• Collating and submitting invoices through the system

Job Requirement:

• GCE “A/O” level/Diploma holder
• Advance in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to details
• Good interpersonal &communication skills

Administrative Executive (Renewable Contract)

Location: Central (Tanjong Pagar)

Working Hours: 5 Days Work Week (Mon-Fri), 9am to 6pm

Remuneration Package:

• Basic up to S$ 3100 MAX
• Transport Allowance
• AWS
• Performance Bonus
• Flexi Benefits

Job Responsibilities:

• Administer and conduct data entry on policies and schemes
• Managing of data including photos, relevant production schedule and resource management
• Prepare regular reports and conduct documentations
• Perform end-to-end reviews and ensuring smooth operational processes
• Involve in liaising with relevant internal and external parties on documentation matters
• Any ad-hoc additional duties as instructed if required

Requirements:

• At least a Diploma or Higher NITEC in relevant field
• Preferably possess at least 1 year of relevant documentation and administrative working experiences
• Proficient in Microsoft Office (Word and Excel)
• A team player, good interpersonal and communications skills
• Possess leadership skills (to manage and supervise a team size of 1)

Please be notified that only shortlisted candidates will be notified.

Ian Fong | R22106545

Recruit Now Singapore Pte Ltd | EA No: 21C0845

JOB SCOPE

1. KEY RESPONSIBILITIES

1.1 To provide administrative and logistical support to Therapy Hub; including the initiating and coordinating of the clerical and logistical functions required in the effective implementation of Therapy Hub administrative policies.

1.2 To collate and maintain Therapy Hub required statistics for the purpose of reporting, submission and audits. This will include working with standard and advanced spreadsheets, databases and word-processing software and documents.

1.3 To develop and maintain both hard and soft-copy information related but not limited to:

· Therapy Hub Staff/operational information

· Partner Organisations

· Service Requests

· Student Placements

· Statistics/Data required by Programme

1.4 To monitor, update, prepare and file documents required for the smooth operations of therapy hub including but not limited to:

· Therapy Hub Service Contracts

· Letter of assignments

· Billing/Invoicing

1.5 Send out email reminders to therapists for submissions of monthly billings and follow up with staff to rectify errors/amendments.

1.6 To contact Partner Organisations in relation to billing, staffing and contract matters

1.7 Handle sales and billing invoices for Partner Organisations, generate initial sheet for preparation of entry into NAV, ensure approval and signed by Director and CE, and send off to Partner Organisations for payment.

1.8 Monitor current contracts with Partner Organisations. Keeps track of end of and prepares renewal of contracts as necessary.

1.9 Interacts with Partner Organisations with regards to reminders of payments, contract renewals, early release of therapists for corporate events and ad hoc matters related to service provision.

1.10 Point of contact between new Partner Organisations seeking services. Ensure that they complete the Service Request Forms and work with Therapy Hub Manager/s to respond timely to new Partner Organisations.

1.11 Assist with submission or collection of monthly/quarterly/yearly statistics for reporting to Senior management/Board/External stakeholders and ad hoc requests from various funders or stakeholders.

1.12 Handle logistics for Therapy Hub Meeting such as ordering meals keeping in mind dietary restrictions, preparing materials and setup of rooms.

1.13 Disseminate information to staff for ad hoc issues.

1.14 Collate training courses that therapists have completed.

1.15 In charge of ordering and issuing of uniforms (Rotation with other Admin Staff)

1.16 Monitors stationery needs of department and submits order form before end of the month.

1.17 In charge of ordering of items for promotional events/roadshows/ employment drive

1.18 Maintains extensive files and records of therapist registration with AHPC, practicing certificates, contact details.

1.19 May perform related duties as assigned, may participate in special projects and efforts to improve effectiveness of Therapy Hub processes.

1.20 Outreach

· Actively monitoring job portals for potential partners

· Maintain an active potential partner databases

· Cold calls to all SSAs based on the manpower needs

1.21 Recruitment

· Coordinate roadshows, recruitment drives, and job shadowing opportunities

· Monitor Career Interest Form data to liaise with HR for follow up

· Managing the professional databases

· Engagement of potential recruits

1.22 Engagement

· Coordination of staff engagement activities

· Coordination of partners engagement activities

2. PROFESSIONAL / STAFF DEVELOPMENT

2.1 To identify and attend relevant training and courses.

2.2 To be involved in networking with other community organisations.

2.3 To participate in events organised/supported by SPD as required.

3. ANY OTHER DUTIES

3.1 As may be assigned from time to time by Director, Assistant Director, and Manager, Therapy Hub

4. JOB HOLDER REQUIREMENT

4.1 Basic Qualifications: Diploma level or equivalent

4.2 Possess industry-relevant IT knowledge such as proficiency in the use of Microsoft Excel, Word and PowerPoint.

4.3 Detail oriented with strong analytical and problem-solving skills

4.4 Customer focused; with strong interpersonal skills to effectively communicate with a wide range of individuals and stakeholders

4.4 Possess at least 2 years of experience in an Administrative Executive (or equivalent) role

Scope:

Undertake the tasks of receiving calls, taking messages and routing correspondence

Attend to walk-in queries and request

Responding to email enquiries

Administration of training applications and grants

Administration of petty cash and payment vouchers

Provide support for corporate events

Develop and carry out efficient documentation and filing

Pre-requites:

Proficiency in MS Office

Customer orientation and highly adaptable

Meticulous and able to multi-task to meet deadlines

Strong sense of punctuality and good time management

Team player who works well with others

Proven experience as an Administrative Assistant or Executive will be an added advantage

1. Oversee the daily office operations and procedure;

2. Manage vendor relationships and service contracts;

3. Review all new contracts for new awarded projects and new maintenance;

4. Oversee the management and organization of company records and documents;

5. Plan and coordinate administrative projects;

6. Updating track records for project and maintenance progress and ensure timely completion;

7. Identify opportunities for process improvement and implement changes;

8. Monitor costs and expenses to assist in budget preparation;

9. Daily report to Director;

10. Keep abreast with all organizational changes and business developments;

11. Assisting management on their business decision making by carrying out day-to-day administrative activities;

12. Submit yearly proposal to enhance and improve the office management systems;

13. Liaise with the operation managers about the target, budgets and etc of each new/existing contracts;

14. Control and monitor the approval of all the material request for daily business operation;

15. Perform any other duties assigned by the director.

1. Generate quotation for new enquiries.

2. Chase for payment.

3. Reply emails from insurer and client.

4. Manage renewal

Training will be provided. Work location at Midview City @ Sin Ming Lane.

Job Description:

1) Handle full spectrum of Finance and Accounting function.

2) Review and prepare monthly and annual financial reports.

3) Handle day to day accounting activities such as invoicing, payment preparation, monitor accounts receivable collections and etc.

4) Update and monitor project payment / billing status.

5) Prepare quarterly GST filing preparation, and other IRAS related matters.

6) Liaise with auditors, bankers, tax agent, company secretary and other professional advisors.

7) Prepare reconciliation on assets, accounts receivables, accounts payables and bank reconciliation.

8) Monitor and highlight long outstanding AP and AR.

9) Verification of employee’s expenses claims.

10) Any other ad-hoc duties as assigned.

Job Requirement:

1) Diploma in Accounting / Finance or equivalent professional qualification preferred

2) 2 years of experience in handling full sets of accounts preferred

3) Possess sound knowledge in Microsoft Office especially Excel

4) Previous hands on experience with accounting software preferred

5) Sense of responsibility and able to meet tight deadlines

6) Meticulous and Hardworking

7) Singaporean / PR only

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Responsibilities and Duties

• Receptionist (attend to Guest/Vendor)
• Handle admin duties
• Carry out stock, balance, performed inventory control
• Generating delivery order to customer
• Data entry, Filing Document’s preparation, Photocopying & etc
• Handle all incoming telephone call
• Collect mails from office letter box & mail out letters
• In-Charge of office Maintenance Stationeries, Office Supplies & Equipment, Refreshment, etc
• Assisting in ISO Audit preparation
• Adhoc duties assign by Superior

Requirements

• ITE Qualification, Diploma
• At least 2-3 years experiences
• Able to work independently
• Possess excellent communication and innovation problem-solving skills
• Have good work ethics and exhibit professionalism

• General Administrative task & support
• Able to assist in HR documents such as employment letter, contracts, warning letter, memos and maintaining employees records.
• Able to Coordinate appointments for internal and external meetings
• Able to assist in maintaining simple accounts, tracking various expenses & payments, liaising with parties, invoicing, payments etc.
• Able to assist with presentations, prepare agendas, and taking minutes during meetings.
• Others tasks as assigned by superiors

Requirements

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software
• Meticulous and possess excellent communication skills
• Able to multitask and work in fast paced environment

• General Administrative task & support
• Prepare Invoices, PO, quotations. Delivery Orders and other paperwork
• Basic Office tasks like filling, data entry, answering phone call
• Prepare HR documents such as employment letter, contracts, warning letter, payslips,memos, etc
• Other assignments as allocated by Manager/superior

• Handle phone call enquiries from patients, guests and vendors
• Schedule of patients dialysis sessions between inpatient and outpatient
• Maintain cleanliness and infection control in the dialysis center
• Control access to the center and monitor visitor logs
• Work with various departments for claims, payment, referral and admission
• Work closely together with respective hospital and laboratory for blood investigation and follow-up with blood results and water sample results
• Submit monthly reports on patient and treatment statistics
• Manage dialysis equipment and arrange preventive maintenance
• Tracking of statistics and data for quality indicators such as clinical quality indicators, hospitalization, adequacy of dialysis and vascular access complications.
• Maintain stocks records of Dialysis consumables, non-dialysis consumables, sundry purchases, refreshment items
• Provide financial counselling to new patients
• Assist with Medisave/MediShield claims applications
• Refer patient psychosocial and financial issues to Medical Social Workers
• Perform other duties as assigned by Nurse Manager / Staff Nurse

Requirement

• Diploma in any discipline with at least 2 years of work experience in a dialysis centre and / or preferably healthcare.
• Proficient in Microsoft Office applications.
• Proactive with a positive learning attitude
• Organized and able to multi-task

The Boat Shop Asia is one of Singapore's largest boating training schools with a variety of courses ranging from PPCDL to Boating Competency Courses and IYT courses.

We are looking for an administrative assistant to manage the marketing, enrolment, and administrative aspects of training. This will involve commuincation with students, scheduling, marketing, updating records, managing systems. Other responsibilities may include coordination for charters and adhoc purchasing of supplies etc.

Having experience in digital marketing will be a plus

Company’s Profile

Established for over 100 years in the Construction industry, they are a Japanese MNC leading in the design, installation and construction of electrical, air-conditioning and water hygiene systems. They are now looking for an Admin Assistant to assist their operations.

Location: Havelock (Close walking distance to and from MRT)

Working Hours: Mon – Fri, 8.30am – 5.15pm

Responsibilities:

• Provide administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence like the subcontract base, subcontracts, purchase orders and various letters
• Create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork e.g. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Assist Executive Director / project managers to prepare project documentation e.g. cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Assist with daily planning of managers schedules, meetings, interviews and travel arrangements
• Assist in the implementation of new procedures as designated by company.

Requirements:

• Min. Diploma in Business Administration or any related field
• Min. 1-2 years of Administrative / Data Entry work experience
• Candidates with M&E industry background will be a good bonus, but not necessary.
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.

Your recruiter for this job: WhatsApp Celine @ 84940873 for a quicker response.

Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan

Interested candidates may apply directly as well. For more job opportunities, follow SnatchJobs on Telegram: https://t.me/sgfulltimers

Celine Chan | R21103433

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Company’s Profile

Established for over 100 years in the Construction industry, they are a Japanese MNC leading in the design, installation and construction of electrical, air-conditioning and water hygiene systems. They are now looking for an Admin Assistant to assist their operations.

Location: Havelock (Close walking distance to and from MRT)

Working Hours: Mon – Fri, 8.30am – 5.15pm

Responsibilities:

• Provide administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence like the subcontract base, subcontracts, purchase orders and various letters
• Create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork e.g. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Assist Executive Director / project managers to prepare project documentation e.g. cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Assist with daily planning of managers schedules, meetings, interviews and travel arrangements
• Assist in the implementation of new procedures as designated by company.

Requirements:

• Min. Diploma in Business Administration or any related field
• Min. 1-2 years of Administrative / Data Entry work experience
• Candidates with M&E industry background will be a good bonus, but not necessary.
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.

Your recruiter for this job: WhatsApp Celine @ 84940873 for a quicker response.

Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan

Interested candidates may apply directly as well. For more job opportunities, follow SnatchJobs on Telegram: https://t.me/sgfulltimers

Celine Chan | R21103433

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Working Location: Bishan / Marymount area

Working Day: Mon - Fri | 10am - 7pm

Key Responsibilities:

• Manage administrative task within the department
• Key in and enter data into respective systems
• Provide support to staff and management
• Other ad hoc duties assigned by manager

Requirements:

• Min 1 year of administrative working experience required
• Confortable to work extra hours when needed

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Job Responsibilities

• To provide customer support service on programs carried out in the Plant
• Interface with customers as well as coordinate and manage projects with regards to quotation, pricing, schedule and delivery
• Engineering changes and cost reduction program
• General filing of correspondences between customer and plant
• Draw up quotations to customers
• Take purchase orders from customers
• Request Shipment notice and data entry
• Other duties assigned.

Job Requirements

• Degree / Diploma in any discipline or equivalent
• Minimum 1 year of experience in electronic manufacturing industry or in a related field preferred
• Proficient in MS office

We are currently seeking talented individuals to join our team as HR and Administration Executives. In these integral roles, you will be responsible for overseeing various aspects of human resources and administrative functions. As an HR and Administration Executive, you will play a pivotal role in facilitating employee onboarding, managing office inventory, and supporting the implementation of HR policies and procedures.

Responsibilities

Human Resource Scope

• Coordinate new employee onboarding, including offer letters, induction programs, and orientation sessions
• Manage employee offboarding processes
• Maintain and update employee records and documents, ensuring accuracy and confidentiality
• Support implementation and enforcement of policies and procedures
• Handle and resolve employee queries regarding HR policies and procedures
• Assist with organizing and coordinating employee engagement activities, such as trainings, workshops, and team building events
• Stay informed about employment laws, regulations, and industry best practices

Administration Scope

• Manage and maintain inventory of office stationery, fixtures and equipment.
• Process name card requisition for existing and new employees.
• Issuance of office properties and assets to new employees.
• Collection of assets from exiting employees.
• Work with vendors for office procurement and review vendor billings
• Answer all inquiries requests or complaints received from employees
• Establish and maintain a proper filing system for efficient documentation and administration

Requirements

• Minimum ITE certification
• Minimum 1 year in a similar role preferred
• Proficiency in MS Office Suite and HRIS software
• Ability to maintain confidentiality and handle sensitive information in a professional manner.
• Strong knowledge and understanding of HR policies and procedures
• Possess strong organizational skills
• Attention to detail

Responsibilities:

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc

• Weekly submission of invoices via portal & follow-up duties

• Stocks take & logistics managment

• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents

• Liaising with vendors to ensure timely procurement of goods and services

• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Key skills & Experiences:

• Relevant experience in similar capacity is preferred

• Able to work independently

• Responsible, excellent team player, independent, and a good level of Initiative

• Comfortable with IT applications including Excel, Ms Word, Google sheet etc

• Office located at Ang Mo Kio / Marymount