Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

JOB DESCRIPTION

• Assist with the day-to-day operations of NDT dept by doing tasks such as filing paperworks, answering phone calls, preparing documents, time sheet recording for workers, and managing the calendar of their supervisors, managers and director.
• Maintain daily schedules of employees. Organize and provide documents, reports and information. Coordinate work space, computer, and supplies for new employees within the department.
• Attends meetings and takes meeting notes.
• Support the accounts team for payroll and invoicing within the dept
• Support HR dept for new join within the dept.

JOB REQUIREMENTS

• Minimum GCE N-Level or equivalent.
• Proficient in Microsoft Office Excel, Word and PowerPoint.
• Independent with good interpersonal and communication skills.
• Candidate who can commence work immediately preferred.
• Working Location: Pioneer Junction
• Working days : 5 days per week

Hiring for my client who is a Chemical Plant located in Jurong Island. Candidate must be willing to work in Jurong Island on a 5 days work week, bus transport is provided at Jurong East Mrt.

Responsibilities

• Oversee comprehensive administrative duties, including but not limited to:
• Managing office supplies, pantry, and sanitary provisions, etc.
• Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
• Handling reception duties for office guests
• Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
• Renewing required government licenses for respective departments and individuals
• Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
• Maintaining an efficient filing system for all office administrative documents
• Keeping a database of contacts and email lists updated
• Preparing Purchase Orders
• Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
• Managing the company's Corppass account
• Providing support for company-related events and handling ad-hoc assignments/tasks as needed

Job Requirements:

- At least 5 years of comprehensive Admin/General Affairs experience; supervisory experience is advantageous

- Proficiency in MS Office (Word & Excel)

- Able to communicate and build good relationship with both internal and external stakeholders

- Able to work under pressure with the ability to prioritize tasks effectively

Kris Lam (R1983356)

Director

Recruitmatic Pte. Ltd. (22S1186)

2 Venture Drive #14-02

Vision Exchange S608526

[email protected]

1) Daily inbound and outbound order handling

2) Updating of Warehouse Management System data

3) Communicate effectively with customer on issue arise on order and inventory

4) Weekly and monthly operation billing and KPI report/data preparation

5) Inbound/outbound document sorting, checking and filing

Job Summary: This incumbent report to Senior Manager of General Affairs.
Primarily responsible for administrative related duties include supporting corporate admin and secretarial work as determined by superior.

Responsibilities:

1. Administrative Duties
• Issuance of non-trade purchase order.
• Issue, control and manage office stationery, printing supplies and
office equipment
• In charge of office sundries, meeting room management & toilets
supplies, Source/negotiate/review with suppliers on quotations
pertaining to HOD’s approval.
• Liaise with technician, vendor or contractor for repair and
maintenance of equipment, facility and building maintenance e.g.
Air-con, copier machines, water dispenser, snack dispenser
machine, air purifier, toilet air-fresher/sanitizer, lightings, doors,
facility management, etc.
• In charge of company fleet vehicles upkeep, diesel usage and
maintenance including renewal of road tax, insurance and COE.
• Pest control administration
• Good filing management of agreements, licenses, safety & sales
certificates (E-filing in GAD Shared Point at Pokka Connect).
• Renewal of PK Group (Singapore) General Insurance.
• Expatriate Accommodation, Private Cars Management.
• Supervision of dispatch rider’s roles and duties.
• Company transport arrangement
• Building Facility Maintenance upkeep
• Fixed Assets Registry.
• Replenishment of first aid box & Maintenance of AED Defibrillators.
• Other ad-hoc duties as and when assigned by HOD
• Issuance all non-trade
PO follow the approval
matrix and compliance
protocol, issue non
urgent PO within 2-5
days and urgent PO
within 1-2 days.
• Ensure uninterrupted office supplies

2. Support Reception Duties (Contactless Reception)
• Handle all incoming calls
• Mails managements including distribution and record maintenance
of all incoming and outgoing mails to relevant departments,
postage, courier services and etc.
• Floral & Gifts Ordering – assist to contact floral & gift company for
company related Floral & gifts orders as approved by HR.
• Ensure schedule cleaning routine by contractors are kept on time
and done within company’s cleaning standards & set protocols

3) Support in Corporate Admin/Secretariat duties
• Office Contract Management & Filing
• Manage Pokka Connect – GA Department’s Administration
• Facilitate ECM / BDM in the absence of Department Head.
• Liaison with Corporate Sec Filing Agent as assigned.
• Prepare DRIW, Extract DRIW & Etc.
• Handling Air-tickets, hotel accommodation bookings and Visa /
Permit application.

- Able to start work immediately or at short notice would be preferred

We regret that only shortlisted candidates will be contacted.

-Assist in administration of annual performance appraisals, prepare appointment letter, staff orientation, payroll & etc

-Supervising daily operations of the staff members

- Simple payroll & accounts

-Issuing invoices

-Answering phone call

-Developing and improving administrative systems, policies, and procedures

-Manage teams to achieve company goals

-Responding to clients' enquiries

-Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations

-Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member

-Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed

-Arrange executive travel, hotel and dining arrangements as needed

-Produce professional quality reports, presentations and briefs

-Develop and carry out an efficient documentation and filing system for both paper and electronic records

-Delegate tasks as appropriate to other members of the team

-Work independently

-Able to work on Public holiday/ Weekend

Human Resources Admin Support:

· To assist maintaining personnel records, updates databases, and creates guidelines and FAQ documents about company policies.

· Publish job ads, schedule interviews, and prepare HR-related reports, when needed.

· Respond to employee inquiries about benefits.

General Administration

· Provide efficient administrative support to the entire office, including scheduling meetings, travel arrangements, and expense management.

· Manage office logistics and facilities, ensuring a comfortable and productive work environment.

· Oversee office supplies and procurement.

· Maintain accurate records and documentation for all administrative tasks.

Accounts Administration Support

· Handle daily accounts payable and receivable activities.

· Process invoices and payments.

· Prepare financial reports for management.

· Knowledge in GST/CPF/Levy and government taxes

· Assist with budgeting and forecasting.

· Maintain compliance with accounting regulations.

· Perform full set of Accounting: Balance Sheet, P & L, cash flow, etc.

Qualifications

· Dip/Adv Dip or degree in business administration, Human Resources, Accounting

· Minimum 5 years of experience in a similar role (preferably within the consulting or training industry).

· Strong organizational and time-management skills.

· Excellent communication, interpersonal, and customer service skills.

· Proficiency in Microsoft Office, HR software and accounting software like SQL, Xero, Quickbooks or SAP is an advantage

· Ability to work independently and as part of a team.

· Attention to detail and accuracy are essential.

· Willing to work in Jurong Area

Benefits

· Competitive salary and benefits package.

· Dynamic and collaborative work environment.

· Continuous learning and development opportunities.

· The chance to make a real impact on the success of the company.

This is an entry level clerical position. Performs routine clerical tasks and assignments.

ESSENTIAL FUNCTIONS

• General / routine administrative duties
• Packing, unpacking and receiving
• Prepares reports and documentation
• May perform department timekeeping
• Assist in department ductions including but not limited to: regulatory affairs, manufacturing, engineer documents and processes, purchasing coordination
• Other job scopes as and when required

KNOWLEDGE / SKILLS

• Basic computer skills (Outlook, Word, Excel, PowerPoint). Knowledge and ability to use general office equipment, such as copiers, printers, computers, etc.
• Ability to communicate effectively.
• Ability to perform routine tasks (email management, etc). Tasks are standardized actions and procedural that are followed regularly, often repetitiously.
• The ability to process multiple types of information and/or perform multiple tasks simultaneously. Maintain concentration, organization and prioritization skills.
• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. Also perform tasks with a high level of integrity.
• The ability to interact cooperatively and collaboratively with others as a team.
• The ability to define, diagnose, and resolve problems and the ability to make decisions in a timely manner.
• Basic general knowledge of Warehouse Packing/Unpacking.
• Willing to learn and improve continuously.

About Company:

We are a global industrial expert in supplying control system, equipment and providing control solution for industrial engineers and turbines for power generation and oil gas sectors, headquarter in USA.

Interested applicants are invited to email their applications with a comprehensive resume with current and expected salary.

We are a 5 days working-week company and locate at WEST of Singapore (nearest MRT is Joo Koon).

(Only short-listed candidates will be noticed)

Job Description

• Providing full spectrum of administrative support to Senior Manager
• Dealing with emails, incoming phone calls and clients/visitors
• Calendar Management and scheduling appointments/meetings
• Make travel and accommodation arrangements
• Organizing and storing/Filing of correspondence, documents and computer-based information
• To proactively handle and follow-up on all assigned tasks

Requirement

• Diploma/ Degree in Engineering preferred or advantageous
• Work experience as a Project Administrator , Document Controller or similar role
• Able to adapt quickly, execute multiple tasks and effectively prioritize
• Detail-oriented with strong organizational skills and teamwork
• Proficient in Microsoft Office (Words,Excel, PPT)
• Excellence Communication Skills
• Fresh Graduate is welcome to apply, Salary commensurate with experience

Other information

• 5-day work
• Near Jurong East / Clementi

Job Description:

• Attend phone calls
• Assist to provide administrative support to the contracts departments
• Able to perform data entry, updating of pricing, printing and filing duties
• Able to keep track of material delivery and movements, and quality records
• Any other ad-hoc duties as and when assigned from time to time
• 5 Days work
• Contract basis 3 to 6 months

Job Requirements:

• At least GCE 'N' or 'O' Level, NITEC, or equivalent
• Proficient in MS office (Excel, Word, Powerpoint)
• Meticulous
• Proactive, take initiative and well organised

Responsibilities:

• Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries
• Prepare beverages for guests
• Make travel arrangements, hotel accommodations, visa applications
• Handle phone calls and transfers calls to the appropriate person
• Maintenance of office space, phone lines.
• Keep stationery inventory
• Responsible for operating and maintaining office machines, including printers/copiers

Requirements:

• Min GCE ‘O” Level
• 4 years of administrative experience
• Strong Interpersonal Skills
• Posses good communication and written skills
• Strong phone handling etiquette to respectfully engage with stakeholders and guests.
• Able to work independently as well as in a team orientated environment to accomplish tasks and goals
• Strong interpersonal skills to relate easily with people of various background and personalities
• Proficient in MS office: Word, Excel, Powerpoint

• Provides administrative support to ensure efficient operation of office.
• Carrie Out administrative duties such as filling, typing, copying, binding, scanning etc.
• Completes operation requirements by scheduling and assigning administrative projects and expediting work results.
• Supports team by performing task related to organization and strong communication.
• Co-ordination to variuos departments
• Any duties assigned by Supervisor.

Requirements

• ITE
• Proficient in Microsoft Excel and Word
• Able to work independently with min supervision
• Good communication skills,English-speaking environment
• A good team-player.
• 7:30AM - 5:15PM

LOOKING FOR ADMIN WHO CAN ANSWER PHONE CALL, TAKE IN ORDER AND KEY IN INVOICE IN A TRADING COMPANY, THIS INCLUDE DOING OF BOOK KEEPING LIKE FILING, DATA ENTRY AND SORTING OUT OF INVOICES.

MUST BE ABLE TO READ AND SPEAK SIMPLE ENGLISH AND ABLE TO DO CUSTOMER SERVICE AND KNOW HOW TO FOLLOW UP ON THEIR ORDER REQUEST.

Job Responsibilities

• Responsible for the full spectrum of the HR function, such as recruitment & selection, pass application, HR data update, training, HR audit, BCA matter etc.
• To handle end-to-end work passed related issues such as work pass application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.
• Responsible for maintaining HR/Admin documentation including date entry, filling etc.
• Maintain employee database and ensure that they are kept confidential.
• Handle Pre-housing, on-boarding, and off-boarding.
• Check and submit employee’s leave and claim.
• Handle WIC & FWMI matter, liaise with insurance brokers, and submit accident report etc.
• Assist with the implementation of company policies and procedures.
• Assist in organizing and executing employee engagement and welfare programs.
• Performance any ad-hoc duties as assigned by the management.

Job Requirements:

· Higher Secondary/Pre-university/” A “Level, Diploma

· At least 3 years working experience in construction industry.

· Knowledge of MOM regulations & practices

· Proficient in Microsoft office

· Ability to work independently.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· 5 days’ work week (9am to 6pm)

Job Summary

The Administrative Executive is a vital member of the organization, providing crucial support to ensure smooth functioning of administrative operations. This role primarily involves assisting the Deputy General Manager and collaborating closely with other team members to manage various administrative tasks. The Administrative Executive plays a pivotal role in maintaining a well-organized work environment and facilitating seamless business processes.

Essential Duties and Responsibilities

Administrative Support:

· Assist the management team and other team members with day-to-day administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings.

· Prepare agendas and take minutes for meetings, ensuring all relevant materials are distributed to attendees in advance.

· Maintain accurate records, files and databases, including organizing and archiving documents, reports, and files for easy retrieval.

· Handle incoming and outgoing communications and correspondence, including drafting emails, letters, memos and phone calls.

· Managing data entry, record-keeping, and database maintenance tasks.

· Coordinate the renewal of contracts.

Office Management:

· Ensure the office space is organized, supplies are stocked, and facilities are maintained.

· Oversee office supplies, equipment, and facilities, coordinating maintenance and repairs as needed.

· Support colleagues & various departments as needed to ensure smooth operations.

Financial Administration:

· Assisting with basic financial tasks such as invoicing, expense tracking, and budget monitoring.

· Assisting in budget preparation, tracking expenses, and processing sales invoices.

Sales Support:

· Provide support to customers by addressing inquiries, providing product information, resolving issues, & maintaining positive relationships.

· Respond promptly and professionally to customer inquiries & concerns, directing them to appropriate team members when necessary. Additionally, gather and meticulously document customer feedback to uphold a high level of satisfaction.

· Provide administrative support to business units in day-to-day duties such as preparing and processing quotations, tenders, contracts and ITQ.

· Collaborate with sales representatives to streamline and facilitate order processing and address customer requests, while maintaining accurate records of sales activities, leads, contacts, and interactions are maintained.

· Assist in the creation and distribution of sales collateral such as presentations and proposals.

· Support in the training and onboarding of new sales team members, providing assistance on sales processes and tools.

· Monitor inventory levels & coordinate with the operations team to ensure product availability for sales orders.

· Coordinate with operations, purchasing, and logistics to expedite on-time deliveries to customers.

Team Management:

· Leading and supervising the administrative team, including Inventory, Purchasing and Sales.

· Provide guidance & support to team members, fostering a culture of collaboration, accountability, and continuous improvement.

Qualifications

• Diploma in Business Administration or equivalent qualification
• Minimum of 5 years’ proven experience in an administrative role, customer service, and/or sales support preferred.
• Basic knowledge of sales processes and principles is advantageous.
• Familiarity with common administrative procedures.
• Excellent communication and interpersonal skills
• Strong organizational skills with exceptional attention to detail:
• Ability to multitask, prioritize tasks, and work effectively under pressure while maintaining quality and meeting deadlines.
• Adaptive and open-minded team player.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

The Administrative Executive role is pivotal for maintaining the operational efficiency of both sales and administrative functions. The ideal candidate should be well-organized, responsive, and capable of providing essential support to ensure a seamless workflow and positive customer interactions.

Other Information

• Salary will commensurate according to experience & qualifications
• Able to commence work within short notice period.
• 5-day work week, 8 am to 5 pm

o You may be required to work beyond the normal working hours to discharge your duties.

o You may be required to work on an off day to discharge your duties.

• Please send your updated resume to: [email protected]

Job Duties and Responsibilities

1. Assist in the formulation and implementation of Admin Department’s business plans to achieve the company’s goals and objectives.

2. Plan, organize and control the internal administration of the company and to develop / maintain the information dissemination and communication channels.

3. Maintain the integrity and efficiency of the information dissemination and communication processes.

4. Responsible for the timely dissemination and circulation of mails and documents to Management and others.

5. Develop and maintain document control and filing systems.

6. Look after all insurance policies or matters of the company.

7. Facilitate and arrange for company, workmen insurance and performance bonds.

8. Ensure that all legal / statutory compliances are followed and to report legal / statutory updates that affect the company on a timely basis.

9. Participate and contribute actively either as the Chairperson or as a member in the various working committees of the company or in any company-wide gathering or events.

10. Maintain the discipline and cohesiveness of staffs under charge, working towards achieving the corporate objectives. Have a nose in recognizing problems.

11. Need to write to internal or external customers in the most effectively and concise manner. Similarly, must be able to converse concisely and timely.

12. Implement and enforce company’s rules and regulations.

13. Responsible for corporate advertising and public relations activities.

14. Responsible for the purchase of beverages, office stationery and maintenance of office equipment.

15. Perform any other related duties as assigned by the immediate supervisor or Management.

Minimum Requirements

• Degree or Diploma in Administration, Accountancy or Human Resource Management.
• Minimum 3 years working experience.
• Possess strong leadership qualities and must be a leader by example.
• Possess strong organization and planning skills.
• Possess strong oral and written communication skills.

Requirements:

Proficiency in using office software(Word, Excel, PowerPoint) and basic computer operations

Having relevant work experience in clerical or administrative assistant roles

Good communication and interpersonal skills to build positive working relationships with team members and clients

High attention to detail, ensuring accurate completion of documents and reports

Willing to collaborate with colleagues from other departments to achieve company goals

Responsibilities:

Responsible for managing daily paperwork, including file organization, report preparation,etc.

Input and maintain key information in the company’s database to ensure data accuracy and completeness

Manage and respond to emails and letters from both internal and external sources to facilitate timely communication

Answer incoming calls and handle orders, inquires and complaints from customers

Assist in managing office supplies and equipment, ensuring the smooth operation of the office environment

Collaborate with team members from different departments, providing necessary document support

Execute other relevant tasks assigned by supervisors

Job Responsibilities

• Report to Administrative Officer and assist in admin duties in Finance, Human Resource and Admin functions.
• Provide support for Accounts Payable, including but not limited to; verification of invoices, purchase orders and delivery orders, issuance of purchase orders.
• Provide support for Accounts Receivable, including but not limited to; verification of purchase orders, quotations, and billings, checking of purchase receipts, expense claim sheets and bank transactions.
• Provide support for Shipping, including but not limited to; issuance of delivery notes, verification of incoming and outgoing shipping documents.
• Provide support for Admin, including but not limited to; filing, office purchases, any other general office duties.
• Any other ad-hoc duties as assigned.

Requirements

• Proficient in Microsoft Office suite of applications.
• Demonstrated ability to coordinate, systemise and follow-up.
• Good communication and interpersonal skills.
• Training will be provided to an inexperienced candidate.
• Experience in admin duties will be of added advantage.

ICT Coordinator (Administrative Focus | Licensing Specialist | Query Management)

Working hour: Mon to Fri 830am to 6pm

Location: Pasir Panjang

Responsibilities:

• Provide helpdesk support to handle user queries.
• Provide administrative support for assigned projects.
• Generate dashboard reports to update management on weekly statistics and analyse the causes.
• Compile and collate reports from various sources that includes numerous suppliers and agencies' users.
• Cleansing of compiled data and support the reconciliation of data from various sources (system and manual reports) such as IT Service Management portal, GeBIZ, survey forms, manual spreadsheet submissions from emails.
• Support evaluation of tenders.
• Manage the annual system polls, respond to agencies’ queries, and analyse the returns submitted.

Requirements

• Min Diploma with min 3years working experiences in ICT Coordinator.
• Good to have government exposure.
• Good in Excel Vlookup and Pivot table.

If you are excited by the above opportunity and challenges and enjoy making things happen, do apply now!
OR
Email your resume to: [email protected]

Wyman Low
Team Lead (IHRP - CP)
Low Yong Wei (Wyman) - R1550983
ScienTec Consulting Pte Ltd - 11C5781

Key Responsibilities:

1. Registration for Coretrade Courses: Efficiently handle the registration process for Coretrade courses, ensuring accuracy and completeness of all documentation.
2. Enquiry Management: Respond to inquiries promptly and professionally via phone and email, providing clear and accurate information to clients and stakeholders.
3. Online CET Class Administration: Serve as the administrator for online Continuous Education and Training (CET) classes, managing registrations, access, and technical support as needed.
4. Invoicing and Fee Collection: Generate invoices for course fees, monitor payments, and follow up on outstanding balances to ensure timely collection.
5. General Administration: Assist with general administrative tasks as required, including filing, data entry, and maintaining records.
6. Ad-hoc Duties: Support various ad-hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to contribute to team objectives.

Qualifications & Experience:

• Minimum of 1-year of administrative experience, preferably in a similar role.
• GCE 'O' Level qualification or equivalent.
• Proficiency in Microsoft Office, particularly Excel, for data management and reporting.
• Detail-oriented with strong organizational skills, able to multitask and prioritize workload effectively.
• Excellent interpersonal skills with the ability to communicate clearly and professionally.
• Proactive attitude with a willingness to learn and adapt in a dynamic work environment.

To apply, please submit your resume and cover letter detailing your relevant experience and why you are interested in joining our team. We look forward to reviewing your application.

We are looking for a detail-oriented team player with great communication skills and positive attitude to join our team at the HQ. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs.

This will involve researching new vendors, tracking deliveries, and maintaining accurate order records. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are of an advantage. Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.

If you have a keen eye for detail and a strong understanding of procurement processes, we would like to meet you.

Job Description

Purchasing

Gather list of suppliers in line with selection processes

Evaluate offers from vendors and negotiate better prices

Purchase supply of products/materials.

Determine the lowest cost for products/materials.

Communicate with vendors, team members, and managers to align goals

Support procurement activities based on product specifications and company needs.

Prepare requisitions and purchase orders and monitor order expenses

Liaise with Accounts Department for invoice processing, filing and issue payments

Create and maintain filing systems, both electronic and physical

Tracking orders and ensuring timely delivery

Follow up with suppliers, as needed, to confirm or change orders

Update internal databases with order details (dates, vendors, quantities, discounts)

Administrative

Update daily sales record of multiple branches

Prepare communications, such as memos, emails and other correspondence directed by Group Operation Manager to all retails managers/supervisors

Carries out administrative duties such as filing, copying, binding, scanning etc.

Maintains supplies inventory by checking stock to determine inventory level and anticipating needed supplies

Provides administrative support to ensure efficient operation of retail outlets

Liaise with warehouse staff to ensure all products arrive in good condition

Requirements

Committed, meticulous and keen learner with positive attitude

Well organized in a manner that is easily read by others

Trustworthy and discreet when dealing with confidential information

Desire to be proactive and create a positive experience for others

Able to multitask, prioritize, and manage time efficiently

Experienced at compiling and following strict budgets

Ability to work as part of a team and take direction accurately

Able to handle any other ad-hoc duties as and when assigned

Applicants with no purchasing and administrative background will be considered.

ONLY SINGAPOREAN AND PR MAY APPLY.

• Relationship management with our various clients
• Liaise with clients on daily work arrangement
• Update maintenance contract renewal record and issue maintenance contract to client
• Manage and update maintenance work checklist
• Handle Accounts Receivables: manage invoicing and credit control
• Manage the payments and handle Accounts Payables.
• Collaborate with cross-functional teams like Sales, Project, Service, IT and Customer Service.

Roles & Responsibilities

Customer Relationship Management:

· Respond promptly to customer inquiries via phone, email, or in-person, maintaining a professional and courteous demeanor.

· Cultivate and maintain positive relationships with existing customers, providing them with information, support, and exceptional service.

· Assist in identifying and contacting potential new customers or leads.

Administrative Support:

· Organize and maintain sales documentation, contracts, and records.

· Prepare and manage sales presentations, proposals, sales quotations, and sales orders.

· Prepare and distribute sales-related reports as needed.

Order Processing:

· Process sales orders accurately and efficiently, ensuring timely delivery to customers.

· Coordinate with the warehouse or shipping department to track and manage order fulfillment.

· Monitor, update and check sales order backlog against customer request delivery time & quantities

· Resolve any order-related issues or discrepancies.

Data Management:

· Maintain and update the customer database with accurate and relevant information.

· Analyze sales data to identify trends, opportunities, and areas for improvement.

Inventory Management:

· Assist in monitoring and managing inventory levels to ensure product availability.

· Coordinate with the procurement or production team to meet customer demands.

Communication:

· Maintain effective communication channels between various departments, ensuring seamless coordination.

· Communicate changes in pricing, product availability, or promotions to the customers

Other Responsibilities:

· Be open to taking on ad-hoc tasks and assignments as directed by the department head or supervisor.

Skills/Qualifications required.

• Singapore or PR only
• Minimum 2-3 years’ experience in sales support or customer service
• More experienced candidates can be considered an assistant manager or supervisory level
• Min. GCE ‘O’ Level
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook), SAP knowledge is a plus
• Willing to work in our Jurong Office

· Excellent verbal and written communication skills

· Strong organizational and multitasking abilities

· Able to work in fast paced environment

• Meticulous and detail-oriented, adaptable, and open to changes
• Good work attitude, responsible and self-initiated
• Ability to work independently and as part of a team
• Customer-focused with a strong dedication to providing excellent service
• Able to pick up product knowledge for effective communications and coordination

· Responsible for sales and marketing of company products to all customers.

· Assist to promote company's new products to customers.

· Prepare quotations, orders and invoices and to coordinate with other departments on these processes.

· Handle and follow up on customers' enquiries, quotations and orders.

· Responsible for cash and cheque collections from company’s drivers.

· Responsible for payment collections from customers.

· Maintain and improve sales and profit targets.

· Establish and maintain good rapport with customers.

· Perform filing and other administrative duties.

· Assist Supervisor in her daily operational process