· Require fulltime to station at site office.

· Responsible for handling site matters, prepare paper works, communicate with sub-contractors and suppliers in regard to materials for a construction company.

· They will also be required to report to the Project Manager, communicate with the construction workers and attend necessary meetings on or off site.

· Prepare necessary paperwork for projects Comprehensive understanding of the contract documents (drawings and specifications), phasing plans, construction sequencing and project schedule Possess good organization, communication, and people's skills.

· Ensure all documentation of records are up to date and filed accordingly Assist the management in handling site daily operations Any ad-hoc operations & admin duties assigned.

· Being strategic, with the ability to roll sleeves up, and be able to visit sites when necessary. Head down to the construction sites when necessary.

· At least 5 years of working experience in a similar capacity Possess advanced skills in Excel & Words Time management and organization skills as you will be dealing with strict deadlines, and you will have to keep track of your responsibilities and priorities.

· Must be a driven professional with great interpersonal and problem-solving skillset Strong ability to organise work schedules and to warm up to people from diverse culture and background Efficient in communicating both orally and in writing with all levels of staff Self-motivated with strong ability to prioritize tasks and perform multiple duties simultaneously.

· Assist in BCA Training Administration to ensure licensing is renew on time.

· Onboarding new staff and ensure monthly staff confirmations are completed timely.

· Assist HR officer in any ad hoc HR matters on a day-to-day basis.

• Forecasting, planning and scheduling of manpower to fulfil training sessions.
• Compile and analyse performance/management reports.
• Conduct, tabulate and evaluate service survey. Draft service review report.
• Ensure quality of service through conduct of audit on sites.
• Develop and implement corrective action on audit findings.
• Plan and review of fitness related training programme/syllabus.
• Conduct of in-house training for staffs.
• Onboarding and induction of new staff.
• Familiarization and orientation of new staff to site facilities and equipment.
• Assessment and implementation of risk control measures for the sites.
• Incident/accident reporting and investigation.
• Attend co-ordinating meetings.

For interested applicants, please apply online or send your resume in WORD format to [email protected].

Thank you for your application but we regret that only shortlisted candidates will be notified

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Personal Assistant [ Admin Role ]

5 days work week

9am - 6pm

Marymount

$ 3000 - $ 4000

Job Duties:

• Oversee the business operation
• Handle case trust matters including spa insurance, massage license (police licensing)
• Properties management such as rental / sales / renewal of tenancy agreement
• Trademarks registration / renewal
• Travel arrangement and scheduling
• Responsible for admin, clerical & administrative
• Preparing, handling and managing documents & filing
• Able to liaise with the contractor / supplier
• Assist in HR admin, filing & documentation

Job Responsibilities:

• Diploma Holder
• At least one year above of relevant working experiences

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Chateraise Singapore has vacancies for Administrative Executive (Japanese Speaking)

Job description

• Handling and resolving customer complaints and following up with customers to ensure high level satisfaction
• Provide support and maintenance of company's social media accounts
• Provide strategic insights and recommendations for online/digital marketing
• Ensure smooth communications between all channels of business
• Preparation of regularly scheduled reports (daily / bi-weekly / monthly)
• Inventory management of stocks
• Support sales team in the ordering and distribution of materials.
• Maintain and upkeep all office administrative records
• Event preparation and execution
• Any other ad hoc duties

Requirements

• Degree/Diploma in Marketing, Communications, Graphic Design or related field.
• Minimum of 1- 2 years of relevant experience working in relevant field
• Proficiency in Adobe creative software (e.g. Photoshop, In-design, Illustrator, Premiere, etc.) is required
• Proficient in MS Office Applications
• Require Languages: English, Chinese and Japanese JLPT 2 (for liaise with Japanese and Chinese speaking partners)
• Collaborative, proactive and solutions orientated
• Excellent communication and interpersonal skills
• Team player with a positive attitude and pleasant deposition
• Independent and self motivated
• Flexible and adaptable to new challenges
• Resourceful, able to work under pressure and committed to work
• Keen interest in social media content development
• Able to commence work within a short notice
• 5 days work week (8.30AM - 6.30PM)
• Work location: 1 Buroh Lane Singapore 618292
• Interested candidates are welcome to email CV to [email protected] (No Agents please/ No Quota)

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Experience :

Fresh Graduate or 6 months of years of admin or Data entry experience in Singapore

Responsibilites :

To handle daily processing / data input of customer requests on timely and accurate basis.

• Process / perform data entry for all verified requests on timely and accurate basis excluding signature verification
• Check that all amendments made on the forms are properly counter signed.
• Perform any ad-hoc assignments given by Supervisor and contribute and provide feedback to Supervisor on process related issues and give suggestion for improvement.
• Perform administrative duties and support functions from time to time
• Service Level Agreements (SLA) - Completes processing of daily requests within agreed SLAs with Business Units
• Customer Service - Achieves zero customer complaints/ negative feedbacks

Entry Level!

Location: Islandwide

Working hours: Office Hours

Salary: UP $3000

Job scope:

• Co-ordinates collection and collation of information on customers and ensures that customer database is updated.
• Leverages on IT system to enhance customer experience.
• Initiates marketing / promotion efforts to develop and promote courses to meet targets set.
• Assists in organising community outreach and projects, including sub-group activities.
• Provides information and handles enquiries on services to the general public.
• Promotes membership scheme/activities/courses/events.
• Use system for booking and registration of services.
• Ensures that newspapers, publicity materials and application forms for activities/courses/ events are displayed on a display rack and/or shelf that is accessible to the public and out-of-date materials are removed.
• Ensures that notice boards are kept up-to-date and presentable.

Requirements:

• Diploma

Interested candidate may apply via email to [email protected] (indicating Job ID J46170 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Ricky Teo Xi Er - R2198412

ScienTec Consulting Pte Ltd – 11C5781

Location: 2 Sin Ming Place Singapore 573838

Duration:

• Base Period: 01 Aug 2024 to 31 Dec 2025 (17 months)
• Option to Extend: Further period of 1 year (1 Jan 2026 to 31 Dec 2026), at the Authority's discretion.

Work Hours:

• Mondays to Thursdays: 7:00am to 4:30pm (inclusive of 1hr meal break)
• Fridays: 7:00am to 4:00pm (inclusive of 1hr meal break)
• Off on Saturdays, Sundays, and gazetted public holidays

Scope of Services:

1. Ensure efficient day-to-day operation and administration of the general office.
2. Maintain systems, resources, and equipment.
3. Handle frontline services and telephone enquiries.
4. Collate returns from students (e.g., medical records forms, dismissal slips).
5. Render first aid to students.
6. Administer lost and found articles.
7. Manage and maintain the loan book.
8. Assist with general admin work (handling mails, faxing, monitoring pupils/teachers’ returns, receiving goods, photocopy assignments, certificate printing, etc.).
9. Administer bus booking and manage car decals for students’ parents.
10. Consolidate data and surveys.
11. Assist Admin Managers in data entry and record keeping.
12. Disseminate information via Teachers’ Document Collection File.
13. Perform any other duties assigned by Admin Managers or School Leaders.

Qualifications, Skills, & Experience:

• At least a GCSE O-level certification or equivalent.
• Proficient in basic IT skills (Microsoft Office, data entry).
• Meticulous and organized.
• Strong communication skills in English with good interpersonal skills.
• Preferably with experience in administrative and customer services.

Job Descriptions:

• Provide daily operational and administrative support for the functioning of labs and programmes
• Administrative support for procurement, installation, and troubleshooting of equipment
• Procurement of chemicals, consumables and inventory management
• Administrative support to researchers, students, and contractors for matters related to health, safety and other compliance
• Administrative support for the implementation of the safety policy, safety audit, and safety training
• Administrative support for license matters
• Any other ad-hoc duties related to laboratory management

Period:

• 6 Months Contract

Location:

• Boon Lay

Working Hours:

• Monday to Thursday, 8.30 am to 5.45pm
• Friday, 8.30am to 5.15 pm
• 1 hour lunch break

Salary:

• up to $4000

Job Requirements:

• Minimum Diploma or Degree Holder in Chemistry, Physics, Material science or Diploma in Business Administration and other fields
• Experience in laboratory management is advantageous.
• Documented experience in Microsoft Office applications (Word/ Excel/ PowerPoint/ Outlook)
• IT literate with good Writing Skills

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job duties

• Support manufacturing activities assigned by Supervisor
• Compiles and records production data for industrial establishment to prepare records and reports on volume of production, and other aspects of production
• Work with delivery and courier services to ensure timely delivery to clients
• Keep internal teams informed about shipping and logistics activities
• Prepare and maintain accurate shipping and logistics records
• Create packing labels and assist the packing team as needed
• Complete tasks for job costing and organize print samples
• Streamline logistics processes to reduce costs and improve efficiency
• Provide additional backup support for store department on printing labels
• Coordinate interactions with inter departments
• Assist in Quality Department in preparing and maintaining some documentation
• Any other duties as and when assigned

Requirements

• Proficient in Microsoft Office
• Meticulous and organized especially with data
• Willing to work in a factory environment
• Good team player and with positive attitude
• Applicants acquired GCE 'O' level qualifications
• Basic written and verbal communication skills

Monday to Friday from 8.00am to 5.15pm

Location at Blk 1 Kallang Sector S(349276)

Overview:

• Salary UP to $2100
• Reputable Law Firm
• 5 days
• Town area

Your Responsibilities:

• Provide administrative support to lawyers
• Assist in ad hoc matters
• Assist in preperation of documents

You will need:

• Able to work independently
• Proficient in Microsoft Office (Excel, Words)
• 0-1 Yr experience in Administrative
• Training will be provided

For interested applicants, kindly click "Apply Now" or email "[email protected]" to submit your application

Message at 88868840

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Benjamin Sng Peng Hon
EA Personnel Licence:R22106277
Recruit Lync Pte Ltd
EA Licence Number: 22C1000

Our client is a social service agency registered with the Ministry of Health, providing free Traditional Chinese Medicine consultation, low-cost medicine and treatment for the community regardless of race and religion.

They are looking for an individual to join them in their growing team, here is your chance to be part of an exciting team geared towards both company and personal success.

Administrative Officer

Overview:

The Administrative Officer is responsible for providing secretarial, administrative and clerical services in order to ensure effective and efficient administrative operations.

Job Highlights:

• 5.5-days work week
• Monday to Friday: 9.00 am to 6.00 pm
• Saturday: 9.00 am to 1.00 pm
• Friendly and supportive working environment
• Good career prospects

Job Description:

• Board Meetings/AGM/EGM/Ad-hoc meetings matters;
• Compiles agendas for meetings;
• Prepare Meetings packages and distributes them to BOD and Members at least two weeks prior to the meeting;
• Attends records and transcribes minutes of all Meetings;
• Transcribes, formats, inputs, edits, retrieves, copies and transmits correspondence, documents, data and graphics;
• Word processes for manuscripts, letters, documents and proposals;
• Assist in monitoring and evaluating various business departments and follow up with their operational performances and outcomes;
• Processes outgoing mails; and
• Other ad-hoc duties assigned.

Job Requirements:

• 3 years of relevant experience;
• Proficient in English and Mandarin;
• IT savvy (Microsoft Excel, Words, Power Point);
• Reliability and dependability in fulfilling tasks.

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!

Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:

[email protected]

What our client offers

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.

THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 | UEN: 53435609E

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Responsibility

• Coordinate on quotation requests
• Track and monitor status for internal teams
• Maintain and update assets inventory list
• Track and monitor status of Hardware purchases
• Liase with internal users and external parties on quotation requests
• Work in a local bank back-office operations

Requirement

• NITEC or higher qualification
• No prior experience required
• Knowledge of Microsoft Office skills, good in Excel Spreadsheet and Outlook email
• Good verbal and written communication skills - English fluency is required
• Willing to work on contract basis
• On-job training will be provided
• Ability to start work immediately preferred

Position: Administrative Assistant

Location: Choa Chu Kang

Working Time: Mondays to Fridays: 8.30am to 5.30pm & Alternate Saturday: 8.30am to 12.30pm

Salary: Up to $2700

Job Description:

• Handle a range of administrative tasks, including purchasing and managing office supplies.
• Ensure proper documentation and maintain accurate records.
• Administer tenders and manage staff onboarding and exiting processes.
• Prepare summons and manage arrears.
• Work with the team to provide excellent customer service to walk-in residents.
• Handle inbound calls and feedback efficiently.
• Prepare monthly submission reports for reporting purposes.
• Perform any other ad-hoc duties and administrative tasks as assigned.

Job Requirement:

• Minimum 1 year of administrative experience with good customer service.
• Possesses Strong Microsoft Office skills.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

Job Descriptions

• Assist in all administrative duties that supports the business requirements
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection
• Other ad-hoc duties as assigned by the manager from time to time

Job Requirements

• Min. GCE “O” Level with 1 year of working experience.
• Min 2-3 years of Facility &/or Property Management experience.
• Hand-on experience and well-versed with Microsoft Office applications.
• Meticulous and strong organizational skills.
• Must be a team player.

Work Location

• Reporting: Bukit Batok

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

Contract: 2 years

Location: Tanjong Pagar

Salary: Up to $2600 + AWS + VB + Transport allowance

Additional Details

• Shift work (7am - 430pm / 1pm - 1030pm)
• Required to work on weekends

Responsibilities

• Manage the storage and safekeeping of Spare Parts in the Storerooms.
• Perform daily sorting, picking and packing of Spare Parts to ensure inventories in Storerooms are stored in the correct place and order.
• Coordinate and assist in the day-to-day supply chain operations. (e.g. part exchanges, ad-hoc distribution of parts to stations, etc.)
• Perform detailed checks for all incoming / outgoing Spare Parts to ensure alignment with documents.
• Perform detailed checks and testing to ensure Spare Parts are received in order and good condition.
• Assist in preparing, developing and managing of various documentations (e.g. Handover/Takeover Forms, Reports, etc.).
• Ensure good housekeeping, overall cleanliness and safe working conditions in the TSP Storerooms.
• Perform periodic stocktaking to maintain inventory accuracy and management.
• Assist on printing and pasting of Asset Labels for the Spare Parts.
• Perform configurations to repaired/new Spare Parts to ensure they are operationally ready for usage.
• Keep track on the movement of parts by inputting and updating of Assets’ information into TSP’s Maintenance Management System (MMS) and documents.

Requirements

• ITE or Higher NITEC in Business Administration / Supply Chain Management or any other relevant field.
• Singapore Class 3 Driving License is a must.
• Basic computer skill & knowledge required (e.g. Microsoft Excel and Word).
• Knowledge and hands-on experience on Enterprise Resource Planning (ERP) Systems (e.g. ServiceNow, SAP, Maximo, Oracle) will be an advantage.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

12-month contract with the chance of annual renewal based on performance.

Key Responsibilities:

• Coordinate quotation requests.
• Track and monitor the status of internal teams.
• Maintain and update the assets inventory list.
• Track and monitor various documentation statuses for hardware purchases.
• Liaise with internal users and external parties on quotation requests.
• Good Excel spreadsheet skills, including VLookup, Pivot Tables, etc.
• Basic Outlook email knowledge is essential.

We regret to inform that only shortlisted candidates will be notified.

Administrative Assistant | Maritime / O&G | 5 Days | Clarke Quay -> Tai Seng

Working day : 5 days (9am-6pm)

Salary : $2500 -$3500

Location : Location :Clarke Quay ( Current ) , Taiseng ( End of 2024)

Keyword : Familiar with Maritime & Port Authority of Singapore [ MPA ]'s Regulation

Job Description:
Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.

Monitor acknowledgement receipts for:

• Assist in editing amendments to Controlled Documents.
• File and maintain statistics of all casualties and incidents reported by vessel.
• Process and maintain records of all Department invoices.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.
• Any other ad-hoc duties as assigned

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Position 1: Full-time | Merchandising Administrative Assistant/Officer