Calendar and Schedule Management
• Manage calendar by scheduling and prioritizing meetings, appointments, and events.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Anticipate and resolve scheduling conflicts (if any)
Communication and Correspondence
• Handle and manage incoming emails, calls and messages
• Under the direction and guidance from the Head of Radiation Oncology Department, draft, edit, and proofread correspondence, presentations, and reports
• Handle confidential and sensitive information discreetly.
• Perform secretariat duties on behalf of department in meetings and committees as required.
Information Management
• Maintain an organized filing system for documents, reports, and records.
• Prepare and distribute meeting agendas, materials, and follow-up action items.
• Conduct research and gather information to support decision-making processes as required.
Project Support
• Assist in managing key projects and initiatives by coordinating tasks, deadlines, and resources.
• Provide regular updates to the executive on project status including progress and milestones
• Prepare project reports and presentations as needed.
Relationship Management
• Maintain strong working relationships with internal and external stakeholders.
• Liaise with other department heads, and team members to facilitate communication and collaboration.
• Be a positive impact on the organization’s culture
Financial Administration
• Assist in budget management, expense tracking, and financial reporting as required.
• Process invoices, claims, expense reports, and reimbursements on behalf of the executive as required.
Requirements:
Min Diploma or Degree in any discipline
Any prior Healthcare experience will be advantageous
For interested candidates, please send your most recent and updated resume to [email protected]
Subject heading: Contract Admin Assistant
Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599
