SENIOR ADMINISTRATIVE ASSISTANT

WHO ARE WE LOOKING FOR?

We are seeking a Senior Administrative Assistant based in Singapore to work closely with the teams across Southeast Asia & India (SEA&I). You will be a strong candidate if you have highly effective communication skills, are a self-starter, have creative problem-solving skills and enjoy working in a dynamic environment.

WHAT WILL YOU WORK ON?

You will be part of the cross-functional admin team, covering one another in any absences and working collaboratively to deliver and achieve results for the SEA&I business, whether is it on daily operational matters or ad-hoc projects.

On any given day, you will manage administrative and operational matters such as the onboarding process for new hires, overall business presentation reports and organization charts, maintaining office supplies inventory, PO creation and resolution, and any other business support matters. You will support 5 functional leaders in business travel arrangements, budget tracking and reports, meeting and room requirements, expense claims, maintaining email distribution lists and ad-hoc project management.

Periodically, you will also be involved in executing end-to-end event management for the leadership team, including planning, liaising with vendors, invites, set-up, actual day live support, payment-related matters, and post-action review.

WHO WILL YOU WORK WITH?

You will be reporting to the Senior Director, Brand Marketing SEA&I, located in Singapore. Operationally, you can lean on the cross-functional Admin team to support 5 functional leaders and their teams on the various business support matters. You will be working across teams and levels with a variety of management styles, as well as managing outside suppliers and vendors.

WHAT YOU BRING

• At least 3 – 5 years of relevant experience working in a large, matrixed multinational company

• Strong communication skills in both written and verbal English

• Highly proficient in Microsoft PowerPoint, Word and Excel applications

• Efficient in managing across different and/or conflicting priorities

• Team player with a positive attitude

• Proactive, meticulous and well-organized

• Able to multi-task, work well in a dynamic environment and deliver within tight timelines

Description

• Provide general clerical, data entry and administration support in sections of the Marina
• Maintain all filing systems
• Perform secretarial duties (ie. correspondence, taking messages, typing memos, handle telephone calls, faxes and contacts) for the Marina Administrative Executive and Marina Manager
• Work with the Administrative Executive in organising, formulating and co-ordinating book-keeping procedures for profit centre
• Maintaining and dispersing of all personal documents
• Responsible for mail distribution of both incoming and outgoing material to their respective departments
• Ordering office supplies through the correct procedures
• Co-ordinate the display of all necessary license requirements i.e. radio, fuel, filing requirements and legal obligations to display the same
• Any other duties as assigned by the Marina Manager

Job Requirements

• Positive work attitude, team player, good interpersonal skills and ability to multi-task
• On Job Training provided

Other Information:

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park
• Permanent role with attractive benefits
• Meals provided
• Company transport provided (Clementi MRT Station)

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

• Position : Administrative Executive – Up to $3,200 - Sungei Kadut
• Location : Sungei Kadut
• Working hours : 5 Days Work Week – Monday to Friday: 8.45AM to 5.30PM
• Salary (commensurate with experience) : Up to $3,200 + Transport Allowance + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Perm
• Industry : WHOLESALE OF ELECTRONIC COMPONENTS

Responsibilities:

• Responsible in general office tasks or administration
• Provide support to sections under Corporate Service department – HR, Purchasing, Marketing and Accounts.
• In-charge of Time (TMS) & Leave (WhyzeHR) Management; HR Induction for New Hires, Training Application, Claim Processing and Grant application.
• Assists in HR admin duties matters such as internal / external training processing, employee relations, improvement implementation, HR process and documentation filing, etc.
• Manage the daily attendance record and employee portal system.
• Keep up to date of office general filing system (e.g scanning / filing of operation records such as Sales Order, Invoices, PO, etc)
• Coordinate and assisting in travel arrangements (air ticket and hotel booking for oversea VIPs and staff)
• Overall office management such as maintain office supplies / inventories and regular checking of office stocks.
• Liaise with different vendors and manage procurement on facilities issues in the office stocks, pantry stocks, equipment etc.
• Collection of mails from letter box, sorting and distribution to intended recipient’s department and franking of outgoing mails.
• Generate announcements to all staff.
• Initiate / support company events or activities including coordinating or organizing of vendors / venue / logistics arrangement.
• Perform sales / order processing to support Purchasing sections.
• Manages and handles business name cards, company t-shirts and other marketing items.
• In-charge of receiving and serving visitors and attend to incoming calls and facsimiles promptly.
• Coordinate the maintenance of office, reception, meeting rooms and common areas.
• Monitor and ensures the cleanliness and orderliness of office.
• Any other ad-hoc duties assigned.

Requirements:

• Minimum O Levels Qualifications
• Minimum 1 year of relevant working experience
• Proficient in Microsoft Office
• Bilingual in English and Mandarin to liaise with Chinese speaking clients who converse in Mandarin only

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Position: Admin Assistant
• Location: Jurong East (walking distance from MRT)
• Working Hours: Monday to Friday (8.30am - 5.30pm)
• Salary (commensurate with experience): Up to $3,200 + Performance Bonus (Up to 3 Months)
• Duration: Permanent
• Industry: Manufacturing

Main Responsibilities:

• Attend to customers’ enquiries & daily quotations
• Preparation of quotation, sales orders, purchase orders, delivery orders, sales invoices, etc
• Coordinating delivery, shipments and work progress
• Coordination between customer and suppliers & contractors
• Any other ad-hoc duties as assigned

Requirements:

• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• At least GCE ‘O’ Level or equivalent
• Minimum 2 years of relevant working experience

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.
If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

• Position : Administrative Executive (Sales Coordination) - Up to $3,500 - Toa Payoh
• Location : Toa Payoh
• Working hours : 5 Days Work Week - Mondays to Fridays, 9.00am to 6.00pm
• Salary (commensurate with experience): Up to $3,500 + AWS + 13 Days Annual Leave + Yearly Medical Check Up + Company Holidays
• Duration : 1 Year Contract - Renewable Yearly
• Industry : Electronic Components Distributor

Responsibilities:

• Work as a sales coordinator in Singapore.
• Input customer’s PO in our buying systems by GOOSS
• Input customer’s PO in our selling systems by ERP.
• Adjust delivery schedule with factory staff and customer.
• Send Invoice and packing list to customers.
• Inventory control and stock movement analysis
• India office support (Create invoice and PL.)
• Support the other sales coordinators if necessary.
• Make sales result report, stock qty report, Profit analysis and so on.
• Job volume may increase once he/she will accustom to do.
• Any other ad-hoc duties assigned

Requirements:

• Minimum Diploma in Logistics or Equivalent
• Proficient in Microsoft office, ERP, MRP or Inventory Management System
• Previous experience in shipping industry
• Bilingual in English and Mandarin to liaise with Chinese associates who can converse in Mandarin only.

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684

Singapore Raffles Music College (SRMC) is a leading institution committed to nurturing creative talents and professionals in the music, dance, and creative arts scene. We believe in the transformative power of arts education and are dedicated to excellence in preparing our students to become leaders in their respective fields. Join our mission to inspire the next generation of artists and musicians in a work environment that is fun, fast-paced, and focused on outcomes.

We are looking for someone with skills in organization, communication and multitasking, with an emphasis on detail orientation and the ability to work in a dynamic environment.

Job Description:

• Facilitate the processing of agent / student application forms and improvement of internal processes
• Conversion of leads to long-term programme
• Handling student attendance
• Handling lecturer claims and event expenses
• Coordinating Raffles Talent Academy's (RTA) events
• Managing budget of RTA events/projects
• Interact with Lecturer, students’ parent, students
• Organise activities and workshops for students or public
• Gather feedbacks from stakeholders, able to investigate and resolve feedback/complaints efficiently and tactfully
• Assist in business development of RTA
• Handle logistical coordination with teachers, staff, and third parties
• Handle customer inquiries and support across multiple channels
• Manage communications with current clients
• Follow up on sales leads and inquiries

Job Requirements:

• Able to start work within short notice
• Able to work on Saturday (5-day work week)
• Detail-oriented, meticulous, responsible, independent and able to multitask in a fast-paced environment
• Strong organizational and time-management skills
• Positive, hardworking and friendly attitude
• Good interpersonal and communication skills
• Effectively bilingual in English and Chinese to handle Mandarin-speaking clients

Why Join Us?

• Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence
• Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution
• Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact on students’ lives

Why Join Us?

• Encouraging Work-Life Balance.
• Good Career Development Opportunities.
• Work with a Small and Vibrant Team.
• Opportunity to Wear Many Hats and Gain Different Sets of Skills.
• Employee Referral Fee
• Career Progression

Location: 10 Pandan Crescent (near to Clementi MRT Station)

Part-time Administrative Assistant (Warehouse) Responsibilities

• To perform picking, packing based on outlet orders.
• To ensure good receiving in order and verifying the quality and quantity of each item.
• To record warehouse stock and monitor inventory control.
• To perform sorting, organizing and keeping stock in the right location.
• To ensure the warehouse is organized and clean.
• To perform monthly stock count every end of the month.
• Any ad-hoc duties assigned by the superior.

Workday: Monday, Wednesday and Friday

Work Time: 9 am to 5 pm

1) HR and Administration duty.

a) Payroll processing; including salary, bonus, expense claim computation and processing, CPF submission, SDF computation, payment process…etc.

b) HR administration including of keeping track of attendance, leave, employee records…etc.

c) Administration and enrolment of staffs insurance .

d) Work permit application and have a good understanding of MOM policy.

e) In process and out process documentation and ensure a proper execution of HR policy.

f) Payable and Accounts Receivable not limiting to invoice processing.etc.

2) Strategy duties

a) Assist in staff’s performance evaluation administration.

b) Involved in resources management, on-going recruitment through advertisement and working closely with education institution.

c) Develop a recruitment and talent development strategic in line with Pulley Ascent Business requirements.

Job Requirements:

1) At least 1 year work experience of related job scope

2) Diploma / higher NITEC

3) Basic Accounting Knowledge

4) Good working knowledge of MS office not limiting to Excel, Word.

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

The core responsibilities of the Administrative Assistant is to provide support to our building management team on the day-to-day administrative and errand duties.

There shall be a completion bonus upon completing the 3 months of service which is above $500, depending on base salary.

Job Scope & Responsibilities – Administrative Executive

• To provide general office and administrative support to the team
• Undertake the tasks of receiving calls and taking of messages
• Handle and attend to tenants' requests and queries appropriately
• To assist the team with administrative task such as processing of Purchase Request/Order, invoice and work order management.
• To handle access card and facial recognition-related enquiries and requests.
• Assist with tracking and monitoring of building-related facilities e.g. security, car park and cleaning etc.
• Other ad-hoc events and work being assigned when needed

Requirements

• GCE "O" Level and above
• At least 3 years of working experience
• Positive attitude and willingness to render help whenever required

• Position : Administrative Assistant - Up to $2,800 – Serangoon
• Location : Serangoon
• Working hours : 5.5 Days Work Week – Monday to Friday: 9.00AM to 6.00PM, Saturday (WFH): 9.00AM to 1.00PM
• Salary (commensurate with experience) : Up to $2,800 Basic + Performance Bonus + 14 Days Annual Leave (1 additional day yearly, capped at 21 days)
• Duration : Perm
• Industry : Medical

Responsibilities:

• Responding to enquiries via WhatsApp, calls, etc.
• Scheduling of appointments
• Administrative duties and filing of documents
• Updating of CRM system and other required folders
• Handling of appointments
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Qualifications Higher Nitec
• Previous experience in administrative and customer service roles
• Proficient in Microsoft Office and WhatsApp
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684

Work Location: Tampines

Working Days: 5.5

Work Hours

Monday to Friday: 8 am to 6 pm

Saturday: 8 am to 1 pm

Job Responsibilities:

1. Responsible for the scheduling of manpower slots and changes to meet daily project schedules.
2. Coordinate attendance of the workers and report to the manager to promptly respond to the change of the schedule effectively and efficiently.
3. Coordinate with appropriate parties, both internal (management and team) and external (clients, contractors, subcontractors, suppliers), to meet Scheduling goals and work to eliminate information silos.
4. Prepare quotations for projects and send them to clients via Xero System.
5. Responsible for AR, AP, and payment reconciliation.
6. Manage and maintain the client database and ensure all the filings are updated.
7. Provide general secretarial and administrative support to the Management.
8. Perform other ad-hoc duties and initiatives as assigned and when required.

Job Requirements:

1. Diploma graduated with at least 1 year of administrative experience.
2. Computer literate with an excellent working knowledge of Xero Accounting Software, Microsoft Office, Outlook, and Google Apps for Scheduling.
3. Demonstrate good teamwork ability and communication skills in both English and Chinese, as this position requires communication with employees who only speak Chinese.
4. Ability to work in a focused manner and prioritize workload and requests.
5. Experience in purchasing and managing supplier delivery.

• Position : Logistics Administrative Executive (Luxury Retail) – Up to $3,600 - Alexandra - All Welcome!
• Location : Alexandra
• Working hours : 5 Days Work Week – Monday to Friday: 9.00AM to 6.00PM
• Salary (commensurate with experience) : Up to $3,600 + AWS + Performance Bonus + 14 Days AL
• Duration : Perm
• Industry : High End Luxury Watch Retailer

Responsibilities:

• Assiting in all administration and logistics duties such as marketing logistics, inventory and watch boxes
• Ensure that items are prepared for third party collection or delivery
• Coordinating with Logistics forwarders on receiveing of cargo and perform stock count according to movement
• Ensure all inventories are properly monitored and reconciled
• Ensure all shipments are properly checked against shipment invoices and to follow up with HQ if necessary
• Ensure quality control on shipments according to company guidelines and standards
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Diploma qualifications in Logistics related field
• Prior experience in related logistics field
• Must be physically fit to carry items

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684

Job Type: Administrative, Financial and Accounting Manager for the ASEAN and OCEANIA CNRS Offices and the 4 CNRS International Research Laboratories in Singapore

A: Administrative Manager Position

- Responsible for the establishment and execution of procedures and administrative activities incumbent upon the Regional Office. Reporting to the Director of the ASEAN CNRS Office in Singapore, and dotted line to the Financial Service of CNRS HQ in Paris, France.

- The role covers 6 entities: the 2 CNRS Representative Offices based in Singapore for ASEAN and in Australia and the 4 International Research Laboratories (IRL) established by CNRS in Singapore.

- The role includes administrative relations with partners of the entities.

- The role will be performed in two working languages: French and English.

The tasks assigned to the Administrative Manager consist of:

· Human resources management, including:

- Updating the employee’s data under RESEDA (CNRS software for HR) and other necessary tools.

- Coordinating the onboarding of researchers in the 4 IRLs based in Singapore (agreements, formalities, financing, etc.)

- Ensuring the administration of the visits undertaken by the entities (visits, reimbursements, transportation requests, etc.)

- Monitoring and coordinating recruitments (post-doc positions or others) within the framework of the projects (funding from France and others) in which the 4 IRLs are involved.

· Financial and accounting management:

- Serving as the principal entry point for the CNRS headquarters

- enabling the definition of the budget of the 6 entities.

- Processing accounting entries, monitoring and analysing expenses of the 6 entities (using the CNRS financial information system GESLAB).

- Updating laboratory management tools from CNRS (RESEDA, DIALOG).

- Monitoring the budget forecast for the projects of the 4 IRLs.

- Managing the financial items of large-scale research projects, particularly European, International, and French projects (ANR, FUI, etc.) of the 4 IRLs.

- Developing and managing audit requests related to these research projects.

· In the context of monitoring and managing operating credits (available to the 6 entities), the Administrative manager will, under the authority of the IRL director or the relevant office director, carry out the following tasks in the GESLAB finance tool:

- Creating purchase orders and documenting the proof of execution.

- Receiving invoices from suppliers and forwarding them to CNRS HQ for payment.

- Corporate credit cards: establishing and entering purchase orders for expenses justified by the directors of the 6 entities.

- Issuing and monitoring reimbursement to personnel based on supporting documents.

- Creating and monitoring the fixed assets.

- Creating mission orders, submitting duly completed expense statements accompanied by supporting documents provided by the mission participants for settlement to CNRS HQ.

- Monitoring the budget.

- Participating in the completion of year-end closing operations in coordination with CNRS HQ

· The Administrative manager will establish and maintain a manual of procedures applicable to each of the 6 entities (Representative Offices and IRLs), aimed at standardizing administrative and financial tasks and facilitating service continuity in case of absence or leave.

The CNRS (National Center for Scientific Research) is the largest research organization in France, with its primary mission being to conduct fundamental research across all scientific fields. Established in 1939, it is under the auspices of the French Ministry of National Education, Higher Education, and Research. The CNRS employs over 30,000 researchers, engineers, and technicians distributed across laboratories throughout the country. It covers a wide range of disciplines, from natural sciences to humanities and social sciences. The CNRS also engages in numerous international research projects and collaborates with academic institutions and research organizations worldwide, and particularly in Singapore. Its aim is to produce cutting-edge knowledge and promote scientific excellence at both national and international levels.

Requirements:

– Bachelor's or Master's graduate

– Fluent in written and spoken French

– Salary range: SGD5,000 - 7,000 (depending on suitability and experience)

– Workplace Address: CREATE Tower (NUS Campus), 1 Create Way #08-01 Singapore 138602