Job Summary: This incumbent report to Senior Manager of General Affairs.
Primarily responsible for administrative related duties include supporting corporate admin and secretarial work as determined by superior.

Responsibilities:

1. Administrative Duties
• Issuance of non-trade purchase order.
• Issue, control and manage office stationery, printing supplies and
office equipment
• In charge of office sundries, meeting room management & toilets
supplies, Source/negotiate/review with suppliers on quotations
pertaining to HOD’s approval.
• Liaise with technician, vendor or contractor for repair and
maintenance of equipment, facility and building maintenance e.g.
Air-con, copier machines, water dispenser, snack dispenser
machine, air purifier, toilet air-fresher/sanitizer, lightings, doors,
facility management, etc.
• In charge of company fleet vehicles upkeep, diesel usage and
maintenance including renewal of road tax, insurance and COE.
• Pest control administration
• Good filing management of agreements, licenses, safety & sales
certificates (E-filing in GAD Shared Point at Pokka Connect).
• Renewal of PK Group (Singapore) General Insurance.
• Expatriate Accommodation, Private Cars Management.
• Supervision of dispatch rider’s roles and duties.
• Company transport arrangement
• Building Facility Maintenance upkeep
• Fixed Assets Registry.
• Replenishment of first aid box & Maintenance of AED Defibrillators.
• Other ad-hoc duties as and when assigned by HOD
• Issuance all non-trade
PO follow the approval
matrix and compliance
protocol, issue non
urgent PO within 2-5
days and urgent PO
within 1-2 days.
• Ensure uninterrupted office supplies

2. Support Reception Duties (Contactless Reception)
• Handle all incoming calls
• Mails managements including distribution and record maintenance
of all incoming and outgoing mails to relevant departments,
postage, courier services and etc.
• Floral & Gifts Ordering – assist to contact floral & gift company for
company related Floral & gifts orders as approved by HR.
• Ensure schedule cleaning routine by contractors are kept on time
and done within company’s cleaning standards & set protocols

3) Support in Corporate Admin/Secretariat duties
• Office Contract Management & Filing
• Manage Pokka Connect – GA Department’s Administration
• Facilitate ECM / BDM in the absence of Department Head.
• Liaison with Corporate Sec Filing Agent as assigned.
• Prepare DRIW, Extract DRIW & Etc.
• Handling Air-tickets, hotel accommodation bookings and Visa /
Permit application.

- Able to start work immediately or at short notice would be preferred

We regret that only shortlisted candidates will be contacted.

-Assist in administration of annual performance appraisals, prepare appointment letter, staff orientation, payroll & etc

-Supervising daily operations of the staff members

- Simple payroll & accounts

-Issuing invoices

-Answering phone call

-Developing and improving administrative systems, policies, and procedures

-Manage teams to achieve company goals

-Responding to clients' enquiries

-Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations

-Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member

-Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed

-Arrange executive travel, hotel and dining arrangements as needed

-Produce professional quality reports, presentations and briefs

-Develop and carry out an efficient documentation and filing system for both paper and electronic records

-Delegate tasks as appropriate to other members of the team

-Work independently

-Able to work on Public holiday/ Weekend

Human Resources Admin Support:

· To assist maintaining personnel records, updates databases, and creates guidelines and FAQ documents about company policies.

· Publish job ads, schedule interviews, and prepare HR-related reports, when needed.

· Respond to employee inquiries about benefits.

General Administration

· Provide efficient administrative support to the entire office, including scheduling meetings, travel arrangements, and expense management.

· Manage office logistics and facilities, ensuring a comfortable and productive work environment.

· Oversee office supplies and procurement.

· Maintain accurate records and documentation for all administrative tasks.

Accounts Administration Support

· Handle daily accounts payable and receivable activities.

· Process invoices and payments.

· Prepare financial reports for management.

· Knowledge in GST/CPF/Levy and government taxes

· Assist with budgeting and forecasting.

· Maintain compliance with accounting regulations.

· Perform full set of Accounting: Balance Sheet, P & L, cash flow, etc.

Qualifications

· Dip/Adv Dip or degree in business administration, Human Resources, Accounting

· Minimum 5 years of experience in a similar role (preferably within the consulting or training industry).

· Strong organizational and time-management skills.

· Excellent communication, interpersonal, and customer service skills.

· Proficiency in Microsoft Office, HR software and accounting software like SQL, Xero, Quickbooks or SAP is an advantage

· Ability to work independently and as part of a team.

· Attention to detail and accuracy are essential.

· Willing to work in Jurong Area

Benefits

· Competitive salary and benefits package.

· Dynamic and collaborative work environment.

· Continuous learning and development opportunities.

· The chance to make a real impact on the success of the company.

• Responsible for generating reports (SAP system) periodically and when required;
• Involved in sales forecast and analysis process;
• Preparing presentation slides;
• Involved in sales order and credit management process;
• Involved in pricing and discount management process;
• Involved in compliance topics;
• Involved in month end reporting process;
• Involved in the year end stocktake process;
• Other ad hoc assignment.

This is an entry level clerical position. Performs routine clerical tasks and assignments.

ESSENTIAL FUNCTIONS

• General / routine administrative duties
• Packing, unpacking and receiving
• Prepares reports and documentation
• May perform department timekeeping
• Assist in department ductions including but not limited to: regulatory affairs, manufacturing, engineer documents and processes, purchasing coordination
• Other job scopes as and when required

KNOWLEDGE / SKILLS

• Basic computer skills (Outlook, Word, Excel, PowerPoint). Knowledge and ability to use general office equipment, such as copiers, printers, computers, etc.
• Ability to communicate effectively.
• Ability to perform routine tasks (email management, etc). Tasks are standardized actions and procedural that are followed regularly, often repetitiously.
• The ability to process multiple types of information and/or perform multiple tasks simultaneously. Maintain concentration, organization and prioritization skills.
• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. Also perform tasks with a high level of integrity.
• The ability to interact cooperatively and collaboratively with others as a team.
• The ability to define, diagnose, and resolve problems and the ability to make decisions in a timely manner.
• Basic general knowledge of Warehouse Packing/Unpacking.
• Willing to learn and improve continuously.

About Company:

We are a global industrial expert in supplying control system, equipment and providing control solution for industrial engineers and turbines for power generation and oil gas sectors, headquarter in USA.

Interested applicants are invited to email their applications with a comprehensive resume with current and expected salary.

We are a 5 days working-week company and locate at WEST of Singapore (nearest MRT is Joo Koon).

(Only short-listed candidates will be noticed)

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.  
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

Job Description

• Providing full spectrum of administrative support to Senior Manager
• Dealing with emails, incoming phone calls and clients/visitors
• Calendar Management and scheduling appointments/meetings
• Make travel and accommodation arrangements
• Organizing and storing/Filing of correspondence, documents and computer-based information
• To proactively handle and follow-up on all assigned tasks

Requirement

• Diploma/ Degree in Engineering preferred or advantageous
• Work experience as a Project Administrator , Document Controller or similar role
• Able to adapt quickly, execute multiple tasks and effectively prioritize
• Detail-oriented with strong organizational skills and teamwork
• Proficient in Microsoft Office (Words,Excel, PPT)
• Excellence Communication Skills
• Fresh Graduate is welcome to apply, Salary commensurate with experience

Other information

• 5-day work
• Near Jurong East / Clementi

Do you have an eye for detail and thrive in providing excellent service? For this role, we are looking for an Administrative Assistant who is collaborative, organized and has excellent communication skills.

Working closely with our Office Manager, you will provide administrative support to senior leaders and multi-functional teams to ensure our office, meetings, events and activities are executed at a high quality with accuracy and efficiency.

The Job

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.
• Support travel and visa arrangements and manage expense reports
• Manage invoices and billings to process in the internal online systems
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Perform efficient documentation and filing
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Provide professional office hospitality to visitors and guests.
• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings.
• Requisite and purchase of office and pantry supplies
• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact database
• Organise and handle regional meetings and senior management visits

• Minimum Diploma Holder
• At least 5 years secretarial/office administration experience serving Executives in multi-national environments
• Excellent communication skills and strong proficiency in English (both written and spoken)
• Teamplayer and collaborative
• Strong organization and follow through skills
• Meticulous and organized; Able to meet multiple deadlines with excellence
• Pro-active and able to deliver tasks with a sense of urgency
• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications
• Ability to work across cultures and with diverse range of people
• Able to work well under pressure and multi-task with frequent interruptions and changing priorities
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of year-end 2023, Novo Holdings had Total Assets under Management of DKK 1,114 bn (€149 bn).

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Application and Information

We encourage you to send your application as soon as possible and before 16 June 2024.

To apply, please send in your CV by clicking on the "Apply" button. 

We’re Civica and we make software that helps deliver critical services for citizens all around the World. From local government to central (federal) government, to education, to health and care, over 5000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work across the globe supporting the needs of citizens and those that service them every day. Building on 21 years of continuous growth and success, we’re at a pivotal point on our journey to realise that aspiration.

As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to champion the use of technology in public services, to improve outcomes for citizens and public sectors organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

What does it take to become a Civican?

Civica is looking for Administrative Executives to be part of the Project Team for a 1-month contract to perform administrative and data entry duties. As an Administrative Executive, you will be providing support in compiling data analytics reports for customers and you should also be able to provide administrative project support as required. Contractual period is strictly from 3rd July 2024 – 31st July 2024.

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• Basic IT skills and computer literacy is a must.
• Proficient in MS Office, able to use Vlookup function and conditional formatting in Excel.
• Highly organised, driven and proactive in approach.
• Excellent time management skills and self-motivation.
• Ability to work as part of a team and independently.

Duties and responsibilities of your role may change from time to time to meet the needs and requirements of the business. This is a temporary role that allows you to work from home as well.

Interns, diploma undergrads or students with A 'Levels who are waiting for results to go university can also apply.

Why you'll love working with us.

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:

We're all different - and we love this about us.

We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best.

Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Flexible Work - Flexible work – we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.

Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. We are especially keen to receive applications from Aboriginal and Torres Strait Islander peoples of Australia.

• Location: Central, conveniently located near MRT Station
• Working Hours: 5 Days, Monday to Friday, 9:30 am to 6:30 pm
• Competitive Salary: Up to $2700, commensurate with experience
• Permanent Role with Variable Bonus
• Comfortable with coordinating and participating in office ceremonies and rituals, ensuring adherence to established procedures.

Key Responsibilities:

• Execute general administrative and clerical tasks efficiently, tailored for the interior design industry
• Manage phone calls, filing, and provide comprehensive administrative support, enhancing our design processes
• Oversee day-to-day office operations with precision and timeliness, ensuring seamless project execution
• Process invoices, payments, and maintain financial records, particularly in accounts payable, vital for project budgeting
• Ensure accurate and timely entry of all accounting transactions utilizing accounting software, supporting project financial management
• Participate in projects and coordinate company activities as needed, contributing to the realization of creative visions
• Monitor staff leave records including annual, sick, and hospitalization leave, ensuring project continuity
• Fulfill any ad-hoc duties assigned by the office manager, supporting the dynamic needs of our design studio

• Minimum O Level / SPM qualification
• Preferably 2-3 years of relevant experience in accounting administration support
• Proficiency in MS Office suite
• Strong interpersonal skills with a keen eye for detail and organization, essential for client interactions and project coordination
• Ability to work independently and meet deadlines effectively, fostering a collaborative and creative work environment

If you possess the requisite skills and are ready to embark on an enriching career journey within the dynamic world of design, we invite you to apply with us today. Be part of the vibrant team where your contributions shape spaces and inspire lives.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1983718

Triton AI Pte Ltd

License no. 21C0661

Job Description:

• Attend phone calls
• Assist to provide administrative support to the contracts departments
• Able to perform data entry, updating of pricing, printing and filing duties
• Able to keep track of material delivery and movements, and quality records
• Any other ad-hoc duties as and when assigned from time to time
• 5 Days work
• Contract basis 3 to 6 months

Job Requirements:

• At least GCE 'N' or 'O' Level, NITEC, or equivalent
• Proficient in MS office (Excel, Word, Powerpoint)
• Meticulous
• Proactive, take initiative and well organised

Responsibilities:

• Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries
• Prepare beverages for guests
• Make travel arrangements, hotel accommodations, visa applications
• Handle phone calls and transfers calls to the appropriate person
• Maintenance of office space, phone lines.
• Keep stationery inventory
• Responsible for operating and maintaining office machines, including printers/copiers

Requirements:

• Min GCE ‘O” Level
• 4 years of administrative experience
• Strong Interpersonal Skills
• Posses good communication and written skills
• Strong phone handling etiquette to respectfully engage with stakeholders and guests.
• Able to work independently as well as in a team orientated environment to accomplish tasks and goals
• Strong interpersonal skills to relate easily with people of various background and personalities
• Proficient in MS office: Word, Excel, Powerpoint

• Provides administrative support to ensure efficient operation of office.
• Carrie Out administrative duties such as filling, typing, copying, binding, scanning etc.
• Completes operation requirements by scheduling and assigning administrative projects and expediting work results.
• Supports team by performing task related to organization and strong communication.
• Co-ordination to variuos departments
• Any duties assigned by Supervisor.

Requirements

• ITE
• Proficient in Microsoft Excel and Word
• Able to work independently with min supervision
• Good communication skills,English-speaking environment
• A good team-player.
• 7:30AM - 5:15PM

LOOKING FOR ADMIN WHO CAN ANSWER PHONE CALL, TAKE IN ORDER AND KEY IN INVOICE IN A TRADING COMPANY, THIS INCLUDE DOING OF BOOK KEEPING LIKE FILING, DATA ENTRY AND SORTING OUT OF INVOICES.

MUST BE ABLE TO READ AND SPEAK SIMPLE ENGLISH AND ABLE TO DO CUSTOMER SERVICE AND KNOW HOW TO FOLLOW UP ON THEIR ORDER REQUEST.

Job Responsibilities

• Responsible for the full spectrum of the HR function, such as recruitment & selection, pass application, HR data update, training, HR audit, BCA matter etc.
• To handle end-to-end work passed related issues such as work pass application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.
• Responsible for maintaining HR/Admin documentation including date entry, filling etc.
• Maintain employee database and ensure that they are kept confidential.
• Handle Pre-housing, on-boarding, and off-boarding.
• Check and submit employee’s leave and claim.
• Handle WIC & FWMI matter, liaise with insurance brokers, and submit accident report etc.
• Assist with the implementation of company policies and procedures.
• Assist in organizing and executing employee engagement and welfare programs.
• Performance any ad-hoc duties as assigned by the management.

Job Requirements:

· Higher Secondary/Pre-university/” A “Level, Diploma

· At least 3 years working experience in construction industry.

· Knowledge of MOM regulations & practices

· Proficient in Microsoft office

· Ability to work independently.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· 5 days’ work week (9am to 6pm)

Job Summary

The Administrative Executive is a vital member of the organization, providing crucial support to ensure smooth functioning of administrative operations. This role primarily involves assisting the Deputy General Manager and collaborating closely with other team members to manage various administrative tasks. The Administrative Executive plays a pivotal role in maintaining a well-organized work environment and facilitating seamless business processes.

Essential Duties and Responsibilities

Administrative Support:

· Assist the management team and other team members with day-to-day administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings.

· Prepare agendas and take minutes for meetings, ensuring all relevant materials are distributed to attendees in advance.

· Maintain accurate records, files and databases, including organizing and archiving documents, reports, and files for easy retrieval.

· Handle incoming and outgoing communications and correspondence, including drafting emails, letters, memos and phone calls.

· Managing data entry, record-keeping, and database maintenance tasks.

· Coordinate the renewal of contracts.

Office Management:

· Ensure the office space is organized, supplies are stocked, and facilities are maintained.

· Oversee office supplies, equipment, and facilities, coordinating maintenance and repairs as needed.

· Support colleagues & various departments as needed to ensure smooth operations.

Financial Administration:

· Assisting with basic financial tasks such as invoicing, expense tracking, and budget monitoring.

· Assisting in budget preparation, tracking expenses, and processing sales invoices.

Sales Support:

· Provide support to customers by addressing inquiries, providing product information, resolving issues, & maintaining positive relationships.

· Respond promptly and professionally to customer inquiries & concerns, directing them to appropriate team members when necessary. Additionally, gather and meticulously document customer feedback to uphold a high level of satisfaction.

· Provide administrative support to business units in day-to-day duties such as preparing and processing quotations, tenders, contracts and ITQ.

· Collaborate with sales representatives to streamline and facilitate order processing and address customer requests, while maintaining accurate records of sales activities, leads, contacts, and interactions are maintained.

· Assist in the creation and distribution of sales collateral such as presentations and proposals.

· Support in the training and onboarding of new sales team members, providing assistance on sales processes and tools.

· Monitor inventory levels & coordinate with the operations team to ensure product availability for sales orders.

· Coordinate with operations, purchasing, and logistics to expedite on-time deliveries to customers.

Team Management:

· Leading and supervising the administrative team, including Inventory, Purchasing and Sales.

· Provide guidance & support to team members, fostering a culture of collaboration, accountability, and continuous improvement.

Qualifications

• Diploma in Business Administration or equivalent qualification
• Minimum of 5 years’ proven experience in an administrative role, customer service, and/or sales support preferred.
• Basic knowledge of sales processes and principles is advantageous.
• Familiarity with common administrative procedures.
• Excellent communication and interpersonal skills
• Strong organizational skills with exceptional attention to detail:
• Ability to multitask, prioritize tasks, and work effectively under pressure while maintaining quality and meeting deadlines.
• Adaptive and open-minded team player.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

The Administrative Executive role is pivotal for maintaining the operational efficiency of both sales and administrative functions. The ideal candidate should be well-organized, responsive, and capable of providing essential support to ensure a seamless workflow and positive customer interactions.

Other Information

• Salary will commensurate according to experience & qualifications
• Able to commence work within short notice period.
• 5-day work week, 8 am to 5 pm

o You may be required to work beyond the normal working hours to discharge your duties.

o You may be required to work on an off day to discharge your duties.

• Please send your updated resume to: [email protected]

Job Duties and Responsibilities

1. Assist in the formulation and implementation of Admin Department’s business plans to achieve the company’s goals and objectives.

2. Plan, organize and control the internal administration of the company and to develop / maintain the information dissemination and communication channels.

3. Maintain the integrity and efficiency of the information dissemination and communication processes.

4. Responsible for the timely dissemination and circulation of mails and documents to Management and others.

5. Develop and maintain document control and filing systems.

6. Look after all insurance policies or matters of the company.

7. Facilitate and arrange for company, workmen insurance and performance bonds.

8. Ensure that all legal / statutory compliances are followed and to report legal / statutory updates that affect the company on a timely basis.

9. Participate and contribute actively either as the Chairperson or as a member in the various working committees of the company or in any company-wide gathering or events.

10. Maintain the discipline and cohesiveness of staffs under charge, working towards achieving the corporate objectives. Have a nose in recognizing problems.

11. Need to write to internal or external customers in the most effectively and concise manner. Similarly, must be able to converse concisely and timely.

12. Implement and enforce company’s rules and regulations.

13. Responsible for corporate advertising and public relations activities.

14. Responsible for the purchase of beverages, office stationery and maintenance of office equipment.

15. Perform any other related duties as assigned by the immediate supervisor or Management.

Minimum Requirements

• Degree or Diploma in Administration, Accountancy or Human Resource Management.
• Minimum 3 years working experience.
• Possess strong leadership qualities and must be a leader by example.
• Possess strong organization and planning skills.
• Possess strong oral and written communication skills.

Responsibilities:

• Manage end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and offboarding.
• Work closely with hiring managers to identify staffing needs and conduct effective recruitment strategies.
• Coordinate and conduct interviews, assessments, and reference checks.
• Facilitate new hire onboarding and orientation processes.
• Handle employee relations matters, including grievance handling, disciplinary actions, and performance improvement plans.
• Support the performance management process, including goal setting, mid-year performance reviews, and annual performance assessments.
• Administer HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Process payroll and maintain accurate HR records.
• Assist in the implementation of HR programs and initiatives, such as employee engagement activities and talent development programs.
• Handle general administrative tasks, including office supplies procurement, travel arrangements, and facilities management.
• Ensure a positive and conducive working environment for all employees.

• Diploma or degree in Human Resources, Business, or related field.
• Minimum 2 years of HR and admin experience.
• Knowledge of local labor laws and regulations.
• Experience in end-to-end recruitment and employment processes.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.
• Proactive and able to work independently as well as in a team environment.
• Positive attitude with a strong desire to create a good working environment.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Requirements:

Proficiency in using office software(Word, Excel, PowerPoint) and basic computer operations

Having relevant work experience in clerical or administrative assistant roles

Good communication and interpersonal skills to build positive working relationships with team members and clients

High attention to detail, ensuring accurate completion of documents and reports

Willing to collaborate with colleagues from other departments to achieve company goals

Responsibilities:

Responsible for managing daily paperwork, including file organization, report preparation,etc.

Input and maintain key information in the company’s database to ensure data accuracy and completeness

Manage and respond to emails and letters from both internal and external sources to facilitate timely communication

Answer incoming calls and handle orders, inquires and complaints from customers

Assist in managing office supplies and equipment, ensuring the smooth operation of the office environment

Collaborate with team members from different departments, providing necessary document support

Execute other relevant tasks assigned by supervisors

Job Responsibilities

• Report to Administrative Officer and assist in admin duties in Finance, Human Resource and Admin functions.
• Provide support for Accounts Payable, including but not limited to; verification of invoices, purchase orders and delivery orders, issuance of purchase orders.
• Provide support for Accounts Receivable, including but not limited to; verification of purchase orders, quotations, and billings, checking of purchase receipts, expense claim sheets and bank transactions.
• Provide support for Shipping, including but not limited to; issuance of delivery notes, verification of incoming and outgoing shipping documents.
• Provide support for Admin, including but not limited to; filing, office purchases, any other general office duties.
• Any other ad-hoc duties as assigned.

Requirements

• Proficient in Microsoft Office suite of applications.
• Demonstrated ability to coordinate, systemise and follow-up.
• Good communication and interpersonal skills.
• Training will be provided to an inexperienced candidate.
• Experience in admin duties will be of added advantage.

Key Responsibilities:

1. Registration for Coretrade Courses: Efficiently handle the registration process for Coretrade courses, ensuring accuracy and completeness of all documentation.
2. Enquiry Management: Respond to inquiries promptly and professionally via phone and email, providing clear and accurate information to clients and stakeholders.
3. Online CET Class Administration: Serve as the administrator for online Continuous Education and Training (CET) classes, managing registrations, access, and technical support as needed.
4. Invoicing and Fee Collection: Generate invoices for course fees, monitor payments, and follow up on outstanding balances to ensure timely collection.
5. General Administration: Assist with general administrative tasks as required, including filing, data entry, and maintaining records.
6. Ad-hoc Duties: Support various ad-hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to contribute to team objectives.

Qualifications & Experience:

• Minimum of 1-year of administrative experience, preferably in a similar role.
• GCE 'O' Level qualification or equivalent.
• Proficiency in Microsoft Office, particularly Excel, for data management and reporting.
• Detail-oriented with strong organizational skills, able to multitask and prioritize workload effectively.
• Excellent interpersonal skills with the ability to communicate clearly and professionally.
• Proactive attitude with a willingness to learn and adapt in a dynamic work environment.

To apply, please submit your resume and cover letter detailing your relevant experience and why you are interested in joining our team. We look forward to reviewing your application.

We are looking for a detail-oriented team player with great communication skills and positive attitude to join our team at the HQ. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs.

This will involve researching new vendors, tracking deliveries, and maintaining accurate order records. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are of an advantage. Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.

If you have a keen eye for detail and a strong understanding of procurement processes, we would like to meet you.

Job Description

Purchasing

Gather list of suppliers in line with selection processes

Evaluate offers from vendors and negotiate better prices

Purchase supply of products/materials.

Determine the lowest cost for products/materials.

Communicate with vendors, team members, and managers to align goals

Support procurement activities based on product specifications and company needs.

Prepare requisitions and purchase orders and monitor order expenses

Liaise with Accounts Department for invoice processing, filing and issue payments

Create and maintain filing systems, both electronic and physical

Tracking orders and ensuring timely delivery

Follow up with suppliers, as needed, to confirm or change orders

Update internal databases with order details (dates, vendors, quantities, discounts)

Administrative

Update daily sales record of multiple branches

Prepare communications, such as memos, emails and other correspondence directed by Group Operation Manager to all retails managers/supervisors

Carries out administrative duties such as filing, copying, binding, scanning etc.

Maintains supplies inventory by checking stock to determine inventory level and anticipating needed supplies

Provides administrative support to ensure efficient operation of retail outlets

Liaise with warehouse staff to ensure all products arrive in good condition

Requirements

Committed, meticulous and keen learner with positive attitude

Well organized in a manner that is easily read by others

Trustworthy and discreet when dealing with confidential information

Desire to be proactive and create a positive experience for others

Able to multitask, prioritize, and manage time efficiently

Experienced at compiling and following strict budgets

Ability to work as part of a team and take direction accurately

Able to handle any other ad-hoc duties as and when assigned

Applicants with no purchasing and administrative background will be considered.

ONLY SINGAPOREAN AND PR MAY APPLY.

• Relationship management with our various clients
• Liaise with clients on daily work arrangement
• Update maintenance contract renewal record and issue maintenance contract to client
• Manage and update maintenance work checklist
• Handle Accounts Receivables: manage invoicing and credit control
• Manage the payments and handle Accounts Payables.
• Collaborate with cross-functional teams like Sales, Project, Service, IT and Customer Service.

Roles & Responsibilities

Customer Relationship Management:

· Respond promptly to customer inquiries via phone, email, or in-person, maintaining a professional and courteous demeanor.

· Cultivate and maintain positive relationships with existing customers, providing them with information, support, and exceptional service.

· Assist in identifying and contacting potential new customers or leads.

Administrative Support:

· Organize and maintain sales documentation, contracts, and records.

· Prepare and manage sales presentations, proposals, sales quotations, and sales orders.

· Prepare and distribute sales-related reports as needed.

Order Processing:

· Process sales orders accurately and efficiently, ensuring timely delivery to customers.

· Coordinate with the warehouse or shipping department to track and manage order fulfillment.

· Monitor, update and check sales order backlog against customer request delivery time & quantities

· Resolve any order-related issues or discrepancies.

Data Management:

· Maintain and update the customer database with accurate and relevant information.

· Analyze sales data to identify trends, opportunities, and areas for improvement.

Inventory Management:

· Assist in monitoring and managing inventory levels to ensure product availability.

· Coordinate with the procurement or production team to meet customer demands.

Communication:

· Maintain effective communication channels between various departments, ensuring seamless coordination.

· Communicate changes in pricing, product availability, or promotions to the customers

Other Responsibilities:

· Be open to taking on ad-hoc tasks and assignments as directed by the department head or supervisor.

Skills/Qualifications required.

• Singapore or PR only
• Minimum 2-3 years’ experience in sales support or customer service
• More experienced candidates can be considered an assistant manager or supervisory level
• Min. GCE ‘O’ Level
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook), SAP knowledge is a plus
• Willing to work in our Jurong Office

· Excellent verbal and written communication skills

· Strong organizational and multitasking abilities

· Able to work in fast paced environment

• Meticulous and detail-oriented, adaptable, and open to changes
• Good work attitude, responsible and self-initiated
• Ability to work independently and as part of a team
• Customer-focused with a strong dedication to providing excellent service
• Able to pick up product knowledge for effective communications and coordination

· Responsible for sales and marketing of company products to all customers.

· Assist to promote company's new products to customers.

· Prepare quotations, orders and invoices and to coordinate with other departments on these processes.

· Handle and follow up on customers' enquiries, quotations and orders.

· Responsible for cash and cheque collections from company’s drivers.

· Responsible for payment collections from customers.

· Maintain and improve sales and profit targets.

· Establish and maintain good rapport with customers.

· Perform filing and other administrative duties.

· Assist Supervisor in her daily operational process