We are looking for an Administrative Assistant to join our team for assisting execution of ongoing programs and helping with the roll-out of new education programs.

As our Administrative Assistant, you will be responsible for providing support to a portfolio of education programs and ensuring that the programs are completed in budget and on-schedule.

This is a dynamic role and the responsibilities will include;

- Keep a record of admission numbers and assist with any queries related to the admission process.

- Assist with the booking of venues and facilities for the programs.

- Coordinate with various vendors for materials and supplies related to the program and ensure timely deliveries

- Help with the drafting is letters and documents related to programs.

- Analyse and present feedback data from the programs conducted.

- Assist the Director with other general Admin work (filing of documents, scheduling meetings, sending invitations, setting zoom meetings etc)

The Position

By joining our team in Marketing, Midstream & Processing you will have the opportunity to:

Conduct various duties in relation to corporate administration services & support, such as, but not limited to:

• General office expenditure monitoring and control.
• Fixed assets inventorizing & reconciliation, invoice processing, and also procurement and renewal of goods and services contracts.
• Supporting the onboarding of new staff.
• Contribute to process and office improvement projects.
• Coordinate office events.
• Provide booking support with meeting rooms, internal and external visitors, desk booking systems, as well as assisting with reception duties when necessary.
• Preparing various reports and presentations, as well as provide document management and filing.
• Particpate in facilities management and office supplies coordination.
• Support with services such as; mailroom & dispatch, office security & access cards, business continuity and Health, Safety and Environment (HSE).

You

Some qualities are essential for Equinor. You identify with our values, open, collaborative, courageous and caring, which guide our decisions and help us succeed and grow. You make safety your priority and contribute to our zero-harm culture. For this position, we are also looking for:

• A polytechnic diploma or bachelor’s degree with minimum 5 years of relevant experience.
• Advanced proficiency in MS office (MS Excel, MS Powerpoint, MS Word, Office 365).
• Advanced proficiency in SAP.
• Strong independent contributor and excellent team player.
• Conscientious, organised and meticulous.
• Fluency in written and spoken English.
• A demonstration of:

- Good time management,An ability to maintain focus under pressure.
- Tolerance for ambiguity.
- Being a life-long learner.
- Able to adjust interpersonal style to achieve goals in a diverse team

To be considered for the position, please submit your application via this site - https://careers.peopleclick.eu.com/careerscp/client_statoil/external/gateway.do?functionName=viewFromLink&jobPostId=49283&localeCode=en-us

The person must be English speaking, well manored with good courteoucy, able to handle job and people with cool mind. Main job responsibility to see daily office operation, including handle incoming phone calls, filing of all documentations, handle accounting inputs to QB software, calculate staff time sheet and shipping arrangements and occassional online purchase and quotation. Experienced in Microsoft and ERP software usage .

Responsibilities:

• Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
• Identify and monitor cases that require further medical reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays.
• Accurate and timely processing of medical reports and related documents received.
• Liaise with various internal and external parties for prompt follow up and resolution.
• Manage cases for cessation and resumption of medical reviews, including managing the notifications.
• Manage cases that require change of appointments with internal or external agencies
• Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
• Assist to prepare report submissions and updates to management.
• Provide customer service and respond appropriately to public queries.

Requirements:

• Fresh graduates can be considered. Training will be provided.
• IT savvy and good working knowledge of Office and other common software.
• Excellent interpersonal and communication.
• High customer service orientation.
• Good command of English (written and spoken).
• Highly Disciplined, detailed, and meticulous

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to [email protected] for immediate processing.

Job Description:

· Provide office administrative support

· Attend to calls and visitors, emails and filing

· Make business travel arrangements

· Handle office supplies

· Handle office facilities and equipment maintenance

· Collect and distribute daily mails

· Provide general administrative support to the team, as and when required

Job Requirements

· Minimum 1 year of related experience

· Knowledge of MS Office

· Good communication skills with pleasant personality

· Able to start work immediately is advantageous

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

• To follow up will operation supervisor and collect the daily work done report for each team
• To update the daily work done in the master summary file
• To generate E-Job sheet and to raise draft bill in Task Hub system
• To raise purchase request and follow up with the procurement team
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• To co-ordinate with the tariff controller supplier and to book there services for day to day operation
• To monitor the CCTV and to highlight the unsafe activities at site
• To assist project engineer on claim documents preparation
• Contributes to team effort by accomplishing related results as needed
• Ad hoc job assign by the project engineers
• Perform any other related duties as assigned by the immediate supervisor or HOD

• Minimum "O" level or related fields
• Minimum 1 year of relevant work experience (Experience in the construction industry will be advantageous)
• Entry level candidates are welcome to apply
• Able to multitask and work well in a fast paced environment
• Possess good communication and interpersonal skills
• Able to work independently as well as a team player
• Possess a good mindset and attitude with a strong drive to learn

• Only Singaporeans
• 5 days work week
• Working location: Sungei Kadut (with company transportation provided at Woodlands and Kranji MRT Station)

Other Benefits

• Portable Medical Benefit Scheme (PMBS) - additional monthly contribution direct to Medisave account
• Medical Teleconsult
• Medical benefits (applicable for dental and company provider health screening)

Job Description

• Industry/ Organization Type: Audit Firm/ CPA Firm
• Position Title: Administrative Executive/Compliance Executive
• Working Location: City Hall
• Working Hours: 5 days (M-F, 9.00 AM-6.00 PM)
• Salary Package: Basic + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Handle firm’s admin and paperwork.
• Perform due diligence checks for new clients.
• Monitor audit department confirmation including bank confirmation.
• May assist in marketing activities.
• Other duties assigned by superior.

APPLY NOW!!!

• Diploma or Degree in administration, business or accounting studies.
• Able to work independently with minimum supervision.
• Experience in secretarial / administration / recruitment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #64737 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Responsibilities

• Answer incoming phone calls
• Process Sales order
• Prepare Invoices, delivery orders and other related documents for delivery
• Prepare monthly sales report
• Communicate important feedback from customers internally
• Handle inward shipment
• Handle mobile device for Van Sales
• General file keeping
• Any other ad-hoc duties as assigned by the Manager

Requirement

• Minimum GCE ‘O’ Level
• Proficiency in MS Word & Excel
• Able to work independently
• Immediate

Job Responsibilities:

• Perform administrative activities for the effective management of operations’ functions
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Assist the project team to coordinate document status, distribution and claims
• File and archive documentation to facilitate easy retrieval
• Ensuring all documentation meets formal requirements and required standards
• Coordinate operations’ activities to ensure legal compliance, fairness, and consistency
• Perform administrative duties and prepare reports as required by superior/ managers
• Handles all related administrative works

Job Requirements:

• Qualification : O level, ITE
• Experience : Minimum of 2 years of relevant work experience
• Technical Skills : Proficient in Word, Excel, and PowerPoint

Additional information:

• Working hours: Mon to Thu 0730 to 1730 + Fri 0730 to 1630 (Fixed)
• Working location: 51 Pioneer Sector 1, Singapore 628473 (Inside Keppel Shipyard - Tuas)
• Company transport provided to and from MRT stations

LOCATION IN ANG MO KIO AND CHOA CHU KANG

Job Description & Requirements

We are looking for Administrative Staff who is / has :

• Meticulous and responsible
• Well organised
• Good command of English and Mandarin
• Independent and trustworthy

Duties :

• Prepares and manages correspondence, licenses, permits, reports etc
• Prepare and submit worker timesheets
• Raise worker transfer forms, worker training forms, and follow-up on work permit renewals
• Perform office administration duties
• Keep proper record of correspondences
• Assist the Director/HOD
• And any other duties assigned

Requirements :

• N'Level/O'Level/ Certificate in Administration courses or its equivalent
• Minimum 1 years of relevant experiences
• Well versed in MS Outlook, Words & Excel
• Able to work independently
• Only Singaporean

We welcome all interested candidates to send in their resume to us via email. Please send to [email protected] and attention to Mrs Tay.

Job DescriptionEdit

· Responsible for assistance in maintaining full set of accounts;

· To calculate all worker’s salary and prepare the pay slip;

· To assist for submission of procurement management when instructed to;

· To assist in Human Resources tasks when instructed to;

· Monitor the aging of receivables and follow-up on collections;

· Perform monthly reconciliation of vendor statements of accounts and ensure payments are processed timely;

· Prepares and monitor forecast when instructed;

· Input invoices into accounting system, handle payment to suppliers, maintain petty cash;

· Other accounts and administrative related works as instructed;

· Build and maintain positive relationships with Clients, Architects, Consultants, Authorities, all Contractors, suppliers and any other relevant personnel;

· Maintains an organised workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor.

Cover all aspects of office administrative and account work. Prepare and issues of daily operation invoices and delivery orders to respective customer through ERP system. Take in all documents from supplier and vendors and sub-cons and do proper datas into the account system. You will require to answer incoming phone call and transfer to respective receiver. There will be some light quotation and shipping arrangement per job requirement. Routinely calculate the staff time sheet for salary purposes.

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $11.50 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract

Monthly Salary: up to $2500 per month

Job Scope:

• Support programme manager in coordination and administrative duties
• Manage publicity of events and schedule and set up of eDM/push notifications
• Collating data collected and extract data for reports/evaluations
• Ensure smooth operations of events and support on-ground events, if needed.
• Document frequently asked questions shared by vendor.
• Collate and verify supporting documents from vendors
• Management of mailbox queries on weekly basis
• Support team in any administrative tasks if required.

Requirements:

• Diploma with 3 years of relevant experience
• Good customer service, communication, project management and time management skills
• Proficient knowledge of Microsoft programmes (e.g. Excel, PowerPoint, Word, Outlook)
• Comfortable with use of IT system/s

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

Job Description:

We are looking for a reliable office administrative executive. They will undertake day-to-day construction-related administrative and account-related tasks, ensuring the employee has adequate support for all work activities.

Duties and responsibility:

· Coordinating office administrative & account activities and operation to secure efficiency and compliance with company policies

· Ensure construction-related administrative activities, such as BCA registration, Application Submission.

· Supervising administrative staff and diving responsibilities to ensure performance

· Keep stock of office supplies, accounts, issue PO & DO, order material when necessary

· Ensure handles CRM software such as ZOHO and Other ERP software.

· Manage agendas/worker travel arrangement/all appointments etc

· Manage phone calls and correspondence (e-mail, letters, packages, etc.)

. Visit construction site for administrative requirements

. Liaise with stakeholder and vendor for account and administrative related activities

· Create and update records and database with personnel, financial and other data

· Support budgeting and bookkeeping procedures

· Track stocks of office supplies and place orders when necessary

· Submit timely report prepare presentation/ proposals

· Assist colleagues whenever necessary

Requirements

· Proven experience as an office administrator, office assistance, or relevant role

· Outstanding communication and interpersonal abilities

· Excellent organisational and leadership skills

· Familiarity with office management procedures and basic accounting knowledge

· Excellent knowledge of MS office and office management software (ERP & ZOHO etc.)

· Qualifications in secretarial studies will be an advantage

· High school diploma, BSc/Ba in office administration or relevant fields is preferred

. Willing to visit construction site and liaise with contractors

Application Process:

Interested candidates are encouraged to apply. Please note that only short-listed candidates will be notified for further process. We thank all applicants for their interest in this position.

Job Description:

We are looking for a reliable office administrative executive. They will undertake day-to-day construction-related administrative and account-related tasks, ensuring the employee has adequate support for all work activities.

Duties and responsibility:

· Coordinating office administrative & account activities and operation to secure efficiency and compliance with company policies

· Ensure construction-related administrative activities, such as BCA registration, Application Submission.

· Supervising administrative staff and diving responsibilities to ensure performance

· Keep stock of office supplies, accounts, issue PO & DO, order material when necessary

· Ensure handles CRM software such as ZOHO and Other ERP software.

· Manage agendas/worker travel arrangement/all appointments etc

· Manage phone calls and correspondence (e-mail, letters, packages, etc.)

. Visit construction site for administrative requirements

. Liaise with stakeholder and vendor for account and administrative related activities

· Create and update records and database with personnel, financial and other data

· Support budgeting and bookkeeping procedures

· Track stocks of office supplies and place orders when necessary

· Submit timely report prepare presentation/ proposals

· Assist colleagues whenever necessary

Requirements:

· Proven experience as an office administrator, office assistance, or relevant role

· Outstanding communication and interpersonal abilities

· Excellent organisational and leadership skills

· Familiarity with office management procedures and basic accounting knowledge

· Excellent knowledge of MS office and office management software (ERP & ZOHO etc.)

· Qualifications in secretarial studies will be an advantage

· High school diploma, BSc/Ba in office administration or relevant fields is preferred

. Willing to visit construction site and liaise with contractors

Application Process:

Interested candidates are encouraged to apply. Please note that only short-listed candidates will be notified for further process. We thank all applicants for their interest in this position.

Work Location: Mapletree Business City

Working Hours: Monday to Friday Office Hours

Monthly pay: up to $3450 per month

6 Months Contract

Responsibilities:

• Check and reply to queries in fund mailboxes
• Check applicants' eligibility and application documents
• Conduct initial assessment of new applications and make recommendation for acceptance or rejection
• Liaise with internal teams to seek support for new applications
• Arrange meetings with applicants to review and refine project proposals
• Assist in processing applications i.e generating assessment forms, Form of Agreement and Letter of Offer
• Process rejected applications and inform applicants
• Arrange documents for endorsement of projects by Steering committee
• Arrange physical/hybrid meetings with Steering committee members
• Support publicity to potential fund applicants
• Assist in publicising awarded projects on website and social media
• Update projects' information and store all important documents in shared drive
• Organise all the emails in mailboxes and information in shared drive for easy retrieval
• Conduct desktop research (e.g. cost norms, salary guide)

Requirements:

• Degree and above
• Prior experience in Project and budget management, business administration
• Possesses good organisational skills and high attention to detail
• Writes well and has good verbal communication skills
• Dynamic and results-oriented team player with strong initiative
• Fast learner and efficient in delivering tasks
• Proficient in the use of Microsoft Office and Outlook

Interested candidates, kindly send in your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

Administrative Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Admin Executive to be part of their Administrative team for ongoing transformation projects. They are located in the West – easily accessible.

The Admin Executive's responsibles are:

• Responsible in providing administrative support in database system.
• Make sure the accuracy of timesheet and attendance record.
• Handle general administrative duties.
• Any other ad-hoc duties assigned by the supervisor

Job Requirements:

• Min Diploma and above
• At least 3 years of relevant working experience in database system administrative.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R2198636 (Oh Puey Xin)

Job Description:

- Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance.

- Coordinate with all departments on hiring plans, resignations, confirmation and all HR-related matters.

- Assist in recruitment processes, including posting job openings, screening resumes, and scheduling interviews.

- Assist in the development and implementation of HR policies and procedures.

- Manage employee records and ensure accurate and up-to-date information.

- Handle general office administration and marketing tasks.

- Respond to customer inquiries and provide information on our Center's courses and administrative procedures.

- Manage student enrolments, transfers, withdrawals, and course fees collection.

- Coordinate and communicate with internal departments.

- Perform additional operational and administrative duties as assigned by the Centre's Directors.

Job Requirements:

1. Possess at least a Diploma in any field.

2. Bilingual with excellent communication and writing skills (both English and Mandarin).

3. Proficient in Microsoft Word, Excel, and other relevant software.

4. Display meticulous attention to detail and adhere to systematic with administrative procedures.

5. Demonstrate a positive work attitude and ability to work independently.

6. Able to work on Weekends.

• Location: Pioneer
• 5 days work week
• Basic up to $2k
• Entitled $250 Fixed allowance
• OT payable
• Bonus

Job Scope:

• Manage contractor for equipment placement and refurbishment.
• Responsibilities to raise PR for all required spare parts
• Arrange asset tag for all new incoming equipment
• Perform GRR (Goods Receive Records) for newly incoming shipment
• Issuance of spare parts to technician (field, refurbishment) and contractor

Job Requirement:

• Literate in simple computer skills such as using Microsoft office for data entry
• Ability to communicate with customer & in-house staff

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R21101412)

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Personal Assistant cum Admin Executive to be part of their Administrative team for ongoing transformation projects. They are located in the West – easily accessible.

The Admin Executive's responsibles are:

• Responsible in providing administrative support in database system.
• Make sure the accuracy of timesheet and attendance record.
• Handle general administrative duties.
• Any other ad-hoc duties assigned by the supervisor

Job Requirements:

• Min Diploma and above
• At least 3 years of relevant working experience in database system administrative.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R2198636 (Oh Puey Xin)

Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.

Manage and update all submission documents and liaise with subcontractors and suppliers.

Entering of data into report for submission to clients.

Assist in material sourcing and compilation of quotations from various vendors and subcontractors.

Support, communicate, and coordinate with main con and subcontractors.

Assist in other ad-hoc duties when required.

Requirements

Min GCE 'O' level or any other recognized qualification of the same equivalent.

Ability to work independently and able to contribute as part of a team.

Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.

IT savvy & well-versed in Microsoft Word & Excel.

Organized, detail-oriented, multitask, priorities and meet the deadlines as needed.

Job Description

Contract Duration: 12 months

Working Location: City Hall MRT

Working Hours: Mon – Fri (8:30am – 6:00pm)

Job Scopes:

· Provide administrative support to the team’s corporate administrative work and division budget matters

· Preparation and consolidation of documentations for corporate administrative submission and approval clearances

· Preparation and consolidation of documentations for division budget reporting, submission, and approval clearances

· Provide executive and administrative support to a committee

· Provide operational and administrative support for committee meetings and other stakeholder engagements

Job Requirements

· Minimum Diploma holders in project management, finance, business administration or any other relevant fields

· Work experience in administrative and budget monitoring and reporting

Interested candidates, please click “Apply Now” or send your resume to [email protected]

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

Job Scope:

• Organize office operations, handle communications, and manage supplies.
• Collaborate with clients and industry partners, address engineering inquiries, and handle relevant clerical tasks.
• Input and maintain accurate data, prepare documents, and draft emails.
• Communicate with stakeholders and proofread documents.
• Organize files, manage confidential information, and provide admin support.
• Interact with clients and visitors, address inquiries, and perform clerical tasks.
• Assist in report and presentation preparation, and handle basic bookkeeping.

Requirements:

• Diploma holder or equivalent.
• Relevant work experience.
• Organizational, time-management, and communication skills.
• Technology proficiency and attention to detail.
• Adaptability, professionalism, and problem-solving skills.
• Ability to work well in a team.

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)