Job Scope:

- Collaborate with external partners and manage after-school programmes where he/she will assist in the attendance and overall discipline of the group of students,

- Assist Assistant Year Head (AYH) in charge with designing customised daily after-school programmes with prospective partners for segmented groups of high needs (HN) students to motivate and engage them to attend school,

- Keep close monitoring on specific information of individual HN students during and after school

- Assist in the organising Learning Journey for HN students with AYH in charge; and

- Provide support to administrative operations and carry out any other tasks/duties assigned by Administration Manager & School Leaders.

Working Arrangement:

Working Hours:

• Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break

• Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Salary: $2300/Month

Contract Duration: 1 Jul 2024 to 30 Jun 2025

Job Requirements:

- At least GCE ‘O’ Level or the Equivalence.

- At least 2 years working experience in primary schools as educator or teaching support staff.

- Able to monitor and manage students in completing their tasks on hand.

- Has good communication skills and can work well with students.

- Must be strong in administrative tasks like keeping records and filing.

Job Description:

• Develop and execute individual audit project plan
• Develop and perform detailed audit procedures with properly documented audit working papers
• Draft the audit findings in clear and concise language
• Develop practical and useful audit recommendations for audit issues raised and obtain management comments on the action plan and target implementation date
• Determine adequacy of corrective actions and reasonableness of target implementation date
• Special projects and ad-hoc duties may be assigned

Working Arrangement:

Working Hours:

Mondays to Fridays, 8.30am to 6pm.

Contract Duration: 3 Months (may be extendable)

Location: Near Clarke Quay MRT Station

Salary: TBA

Job Requirements:

• Able to perform independently under pressure and with minimum supervision.
• Able to network and build effective working relationships with people at all level.
• 3-5 years with at least 2 years in Internal Audit

Job description

*Overall responsible from project implementation, efficient use of resources till successful projects completion within contractual schedule and budgeted cost.

*Liaise with Clients, Building Management, Consultants, Project team, site staff and contractors to conduct regular site meetings and inspections for project progress update and monitoring of quality, contractual requirements and ensure their works are within the schedule.

*Ensure engineers, supervisors & foremen meets clients & regulatory requirements as well as environmental, safety and health practices are carried out at all times.

*Planning of project schedule

*Other adhoc duties by Management assigned from time to time

Requirements:
*Academic Qualifications: Min. Diploma
*At least 3 years of relevant working experience in Project Management, preferably in construction, or ID (Commercial/Retail) industry
*Strong analytical, writing, and interpersonal skills, and ability to understand construction drawings.
*Able to multi-task in an extremely fast-paced environment.
*Self- motivated and able to work independently as well as in a team.
* BCSS Cert will be advantage

Working hour: Monday – Friday, 9:00AM – 5:30PM, Saturday, 9.00AM – 1.00PM

Job Scope:

• Manage and address general enquiries over emails and/or calls
• Conduct of administrative duties, including printing of documentation in support of the CFHP, carrying out on-site verifications and checks, and other administrative duties as assigned.

Requirements:

• 1-2 years of relevant working experience
• Proficient in Microsoft Office Word and Excel
• Able to work independently
• Good interpersonal communication skills
• Meticulous

Salary: $9-$11/hour

Location: Newton

Contract Period: 3 months

Working Arrangement: Mon-Fri

Job Scope:

• Assist to organise engagement sessions to solicit feedback on amendment of regulations from external and internal stakeholders
• Engage the stakeholders to submit their laboratory results
• Conduct briefings, issue circulars and send mails for outreach
• Work with IT team to resolve IT issues faced by stakeholders
• Assess waiver and partial de-registration requests
• Handle public enquiries

Job Requirements:

• Degree Holder

• 1-2 years of relevant working experience

• Proficient in Microsoft Office applications such as Excel

• Ability to work independently

• Good interpersonal communication skills

• Meticulous with an eye for detail

Contract Period: 6 months

Location: Scotts Road

Salary: $19-$24/hour

Working arrangement: Mon-Fri

Job Responsibilities and Job Requirements

Officer will need to verify and process claims (general, overseas, medical and dental).

They are to work 4 hrs daily and 20 hrs weekly.

Most of them will work from home with occasional training in office or briefing virtually or physical in office.

Mandatory Skills

Meticulous and details oriented.

Qualification

‘N’, ‘O’, ’A’ level, Nitec COS, Higher Nitec, Diploma

Work Arrangement

20 hours per week

New hires will be required to OJT on-site till fully competent.

Temps will be paid hourly rates during OJT.

Thereafter, temps can perform the work from home, unless requested otherwise.

Up to 2 hours of check in per month.

Details will be discussed with supervisor upon joining.

Weekly check in will be paid hourly.

Salary

Bundle Rated Payment

Salary during onboarding/training/weekly check-in commitments: $12-$15/Hour based on qualification and past work experience

Salary on the job:

Types of Claims: General

Target to be met based on 20 hours work week: 80

Payment : $12-15/hour - $300 per bundle of 80 general claims completed per week. Additional claims processed beyond set target will be payable at $3.75 per claim

Types of Claims: Overseas

Target to be met based on 20 hours work week: 30

Payment : $12-15/hour - $300 per bundle of 30 overseas claims completed per week

Additional claims processed beyond set target will be payable at $10 per claim

Types of Claims: Medical/Dental

Target to be met based on 20 hours work week: 140

Payment : $12-15/hour - $300 per bundle of 140 medical/dental claims completed per week

Additional claims processed beyond set target will be payable at $2.14 per claim

Note: OT is not payable, payment is purely based on bundle completed (or pro-rated if more are completed each week)

Job Scope:

Food Preparation:

· Assist teachers in preparing food for every practical lesson in Food Labs 1 and 2

· Take stock of leftover perishable food daily, and keep teacher updated

Cleaning Duties:

· Ensure cleanliness of Food Labs 1 and 2, and the Prep Room

· Daily cleaning of Food Labs 1 and 2 (cleaning of teacher’s and students’ work area, sinks, stoves, teacher’s food preparation and demonstration table, washing of utensils/equipment used for practical lessons)

· Daily mopping of the floors in Food Labs 1 and 2

· Daily washing of teacher’s kitchen linens

· Deep cleaning of the fridges, all the cabinets and all utensils/equipment once after all practical lessons have concluded

Other Duties:

· Assist in other ad-hoc FCE-related duties assigned by teachers

Any other ad-hoc duties as arranged and assigned by the school

(during school holiday)

Duties will include cleaning and sanitising the equipment, and preparing ingredients for upcoming lessons. During the September holidays, she will be doing deep cleaning of all cupboards and equipment. This will take quite a lot of time for both Food Labs.

Requirements:

· Preferably with experience in food preparation/handling and/or basic cleaning

· Excellent team-player who is organised, meticulous & the ability to multi-task

· Good communication & interpersonal skills

Salary: TBA

Location: Upper Changi Road

Contract Period: 3 months (June to Sept 2024)

Working Arrangement:

· Mondays to Fridays: 7.30am – 4.30pm, inclusive of 1hr lunch break

· Service not required on Saturdays, Sundays and gazetted public holidays.

Job Scope:

To provide administrative support to the Commercial Leasing Department by assisting officers with tenancy administration. Duties include the following:

• Liaise with tenants for timely submission of documents, sending, collection, scanning and filing of documents;
• Update tenants’ details and property records, obtain and provide tenants with invoices on request;
• Monitor expiry dates of tenancies, guarantees and insurances;
• Monitor tenants’ monthly GTO submission and prepare variable rent computation
• Any other administrative duties assigned

Working Arrangement:

Working Hours: Office Hours (Mondays to Fridays)

Location: Newton

Contract Duration: Imm to 30 Sep 2024

Salary: $12/H

Job Requirements:

• Possesses basic Microsoft Office skills
• Team player who is meticulous and have good communication skills

Job Details:

• Basic Salary ranges from $3,500 - $4,500 (Depends on experience) + $100 Mobile

• Allowance + $350 Transport + Quarterly Incentive (Commission)

• Location: Raffles

• Working Hours & Days: Mon to Fri – 9AM to 630PM

• Annual Leave: 23 Days per year + 3 family care leave

• Permanent Role

Job Responsibilities:

• Calling, face to face meeting & leads generation to promote corporate products such as loans to corporate companies

• Develop and maintain an active prospect pipeline to achieve sales targets and expand the company’s customer base.

• Building rapport and maintaining a good professional relationship with clients.

• Follow up on the client's application and documents

• Assist in the applications process

Requirements:

• Minimum a Diploma/Degree in any discipline

• Preferable with at least 6 months to 1 year of sales experience in any industry.

• Fresh Grads who are keen can apply also as there will be professional 3 months of training provided by the bank

Only shortlisted candidates will be notified
Send your resume to:
Email: [email protected]
WhatsApp: 9833 5766

ONG HUI XIN R23114158
Just Recruit Singapore Pte Ltd EA12C6295

Job Description:

Support operations of Animal and Plant Health Centre (APHC) Counter

• Attend to customers’ verbal / written queries.
• Liaise with internal and external customers on laboratory test services
• General administrative duties
• Any other duties as assigned

Contract Duration: 5 Months (Immediate Vacancy)

Mon - Thurs : 8.00am - 5.30pm (8.5hrs);

Fri : 8.00am - 5.00pm (8hrs)

Office Location

• Animal & Plant Health Centre, 6 Perahu Road Singapore 718827

*Shuttle bus service is available. Pickup/Drop-off at APHC and Jurong East or Kranji MRT stations

Salary: $10-$12/H

Job Requirements:

1. Proficient in MS Office
2. Good written and verbal communication skills
   

Responsibilities:

• Support the department in developing communications plans and media relations, including the development of media materials and engagement of journalists.​

Requirements:

• Preferably at least 2 years of experience in media relations and communications.
• A degree or diploma in a communications-related discipline would also be an advantage.

Location: Alexandra Road

Working Hours: 8.30am to 6pm (Mon to Thu) and 8.30am to 5.30pm (Fri)

Contract Period: 12-month

Salary: TBA

Key Duties & Responsibilities:

• Administrative support for programmes planning and events management;

• Technical support for Learning Management System related activities;

• Assist in the running of operations for winter/summer programmes and events;

• Assist in market research for various markets e.g. Market sensing, competitive analysis, etc;

• Assist in other ad hoc projects, assigned by supervisor/HOD.

Requirements:

• Polytechnic Diploma or equivalent preferred

• IT savvy and proficient in MS Office applications

• Preferably 1-2 years of related working experience

• Good verbal & written communication and interpersonal skills with a positive work attitude

• Ability to speak fluent 2nd language would be an added advantage

• Excellent coordination and organization skills, with a customer-centric mindset

• Self-motivated individual with pro-active mindset while handling the task assigned

• Strong team player who is meticulous, resourceful, resilient and thrives in a fast-paced, results-oriented and ambiguous work environment

Location: Kent Ridge

Contract Duration: 6-months

Salary: $2200/month

Working Arrangement: Mon – Fri

Job Scope:

• Printing and photocopying of exam papers and important documents for mass distribution for staff, students and the Management
• Ensuring the printed documents are of good quality and kept confidential
• Ensure all printing requests are completed on time
• Planning for the procurement of printing papers and printing accessories
• Receiving and verification of deliveries of printing papers and accessories
• First-tier handling of machine malfunctioning
• Collation of all paper according to needs and requests by staff
• Handling of after-used carton boxes and old newspapers
• Maintaining inventory of ink cartridges of various printing machines, includes ordering when inventory level is low
• Able to assist in informing supplier(s) for maintenance/repair works when required
• General admin duties
• Any other duties as assigned by the reporting officer

Working Arrangement:

Location: Bedok

Contract Duration: 4 June 2024 to 3 June 2025

Working Hours:

· Mondays to Fridays: 7:30am to 4:00pm, inclusive of 0.5hr lunch break

· Service not required on Saturdays, Sundays and gazetted public holidays

Salary: $1900/Month

Job Requirements:

· Possess drive, enthusiasm and inclination in printing tasks.

· Be responsible and able to meet deadlines promptly.

· Have minimum secondary school education and be able to handle printing and photocopying machineries.

· Be able to read and communicate in English.

· Ensure confidentiality of documents printed.

Job Scope:

• Conducting ICT Lessons

The ICT Trainer will conduct ICT lessons for all students from Primary

1 to Primary 6. He/she will ensure that students meet the objectives of

the ICT lessons. He/she must be able to manage students and

engage them in every lesson. The ICT Trainer must be able to adapt

quickly and be prepared to teach new or unfamiliar tools/software.

The trainer must be competent in teaching common Microsoft Office

tools, Google and Apple apps.

• Planning ICT Lessons

The ICT Trainer will work with the SH (ICT) on gathering the ICT

needs of the school and propose lessons that will benefit the students.

The ICT Trainer, together with the SH (ICT) will map out the specific

ICT skills to be taught and draft the Scheme of Work for each level.

The ICT Trainer will prepare detailed lesson plans which he/she will

subsequently carry out.

• Upkeep of the Computer Labs

The ICT Trainer will ensure cleanliness and tidiness of all the

computer labs in the school. He/she will maintain order of the labs

before, during and after ICT lessons. The ICT Trainer may also be

entasked to decorate its walls with relevant posters and notices.

• Conduct ad-hoc lessons on use of Coding / Robotics Programme

The ICT Trainer may have to conduct lessons on Scratch or Micro:bit

programming.

• Maintaining records of school-owned ICT assets

Assist ICT Manager to design inventory management system using

Excel VBA. The ICT Trainer will assist to conduct stocktake and

maintain records of movements of inventory.

• Working with other ICT Staff

The ICT Trainer must work closely with the school Desktop Engineer

(DE) as well the ICT Manager, and other teaching staff in the school.

Other Tasks

• Assist teachers in administrative tasks related to ICT for example

conducting online surveys.

• Design of posters and banners for school events

• Recording and editing of photos and videos

• Assist teachers in administrative tasks during school and national E-

Oral examinations

• Set up PA system during school`s assembly sessions.

• Take photographs during school events

Qualification:

1) Possess certification on Google G Suite / Workspace Training.

2) Possess certification on fundamental python programming. Python

skill is used to create/maintain inventory management system.

3) Possess certification on basic Micro:bit Training.

4) Possess certification in Photoshop/Digital Media skills.

Skill/Experience:

1) At least 3 years of experience working in an MOE school as an

ICT Trainer.

2) Proficient in Apple apps for presentation like Clips, Keynote and

iMovie.

3) Proficient in Microsoft Office tools.

4) Proficient in Google Suite for Education (namely Google Docs,

Google Sites, Google Sheets and Google Slides).

5) Proficient in video/photo editing in softwares such as Photoshop

and PremierPro. Proficient in multimedia and graphic design to

create posters for school events.

6) Proficient in technical photography and videography

skills.Proficient in Scratch to conduct Coding lessons for students.

Proficient in Micro:bit. Able to train students in use of Micro:bit.

7) Experience in handling school AV equipment for daily classroom

use and for school events.

E.g.: experience in handling projectors, visualizers and school hall

sound system

8) Experience in Apple Device Management System in schools.

Purpose of job:

Assist STB’s Compliance and Enforcement (C&E) officers in carrying out compliance checks on

tourist guiding activities, travel agents, and hotels. Some of the work is as listed below:

Tourist Guides

• Conduct ground checks on unlicensed tourist guiding activities at various places of

interest and attractions, which deployment may include evenings, weekends, and

public holidays.

• Conduct compliance checks on licensed tourist guides at various places of interest and

attractions.

• Engage tourist guides during the ground checks to raise their awareness on correct

conduct and practices on tourist guiding.

• Observe and spot any breaches or violations of tourist guide licensing regulations

and/or other misconduct by tourist guides.

• At the end of the shift, to record and put up a report,

o listing all the locations and places of interest checked during the shift, and the

date and time of the checks; and

o detailing any observations which require further investigations by STB

Investigation Officer.

Travel Agents

• Assist C&E officers conducting checks on travel agents.

Hotels

• Conduct compliance checks on licensed hotels and hostels.

o Complete compliance checklist for each check conducted and submit at the

end of the shift, detailing any observations which may require further

investigations.

• Conduct compliance checks on premises that may be operating without a hotel licence.

• Conduct ad-hoc checks on hotels.

Salary

Based on qualifications and experience

Job Description:

· Provide administrative support to the team’s corporate administrative work and Division budget matters

· Preparation and consolidation of documentations for corporate administrative submission and approval clearances

· Preparation and consolidation of documentations for Division budget reporting, submission, and approval clearances

· Provide executive and administrative support to the Director of the Founders’ Memorial

· Provide operational and administrative support for Founders’ Memorial Committee meetings and other stakeholder engagements

Working Arrangement:

Working Hours: Mondays to Fridays (office hours)

Location: Stamford Court

Salary: $3500-$4000/Month

Job Requirements:

· Recognised degree/diploma in Project Management, Finance, Business Administration, Humanities or other disciplines relevant to Corporate Development at the Founders’ Memorial Diploma holders with relevant work experience will also be considered;

· Proven excellence in administrative support, scheduling, budget monitoring and reporting, operational coordination, writing and presentation skills;

· Ability to proactively problem solve, meticulous attention to detail, with strengths in synthesising information and providing solutions to management;

· Strong administrative, budgeting and project management skills;

· Team player with excellent interpersonal and stakeholder management skills;

· Excellent command of the English language (written and verbal)

· Occasional weekend and after-work hours engagements might be required

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, Chinatown

Job Description:

1. Verifies E-invoices with supporting documents and ensures that they are promptly and properly processed according to payment procedures and Instruction Manual (IM) guidelines.
2. Contacts clients / stakeholders to verify details in invoice and supporting documents
3. Ensure that invoices submitted are accounted for, and properly saved electronically in respective folders and in hardcopy folders.
4. Prepare the daily collection reconciliation.
5. Assists with refunds to clients.
6. Prepare non-invoice payments,
7. Other Finance and Admin-related tasks

Working Arrangement:

Working Hours:

Mondays to Thursdays - 8am to 5.30pm

Friday – 8am to 5.00pm

Location: Lengkok Bahru

Contract Duration: 3 Months

Job Requirements:

1. Basic knowledge in Finance or Accounting
2. Possess good working knowledge of Microsoft Office Applications such as MS words, Excel and Outlook
3. Meticulous and detail-oriented
4. Organised, independent and self-disciplined team-player
5. Relevant working experience in Finance or Accounting would be an advantage

Job Description:

(A) Educational Programmes

1. Oversee and monitor the school booking system for Learning Journeys at the

museum and keep track of school visits and answer enquiries about school programmes, bookings via emails, and phone calls, etc.

2. Co-ordinate weekday and weekend docent tours/virtual tours for school visits, regular or special requests.

3. Welcome school groups to the museums or virtually, and undertake crowd control measures during peak periods or when there are a few school groups in the museum.

4. Prepare and monitor educational resources and worksheets.

(B) School Workshops, Programmes and Travelling Exhibitions

1. Co-ordinate logistics / equipment list for all workshops and programmes.

2. Assist in the coordination and the running of the workshops or programmes –

both onsite and online.

(C) Volunteer Management

1. Liaise with various groups on bookings of museum facilities for activities like training, gatherings, meetings etc.

2. Co-ordinate logistics / equipment list for all volunteer events.

(D) Secondary Duties and Responsibilities

1. Work with the Education Managers in research and content development in the following domains – Early Childhood Programmes, Education Programmes, Access Programmes.

2. Handle the dissemination and distribution of marketing materials like school brochures, newsletter, resource kits etc.

3. Assist in maintaining exhibition interpretive spaces.

4. Collate the relevant KPIs for the unit.

5. Handle ad-hoc duties as assigned by the incumbent’s supervisor.

Work Arrangement:

Working Hours:

Monday - Friday: 9am to 6.30pm

Location: Raffles Place MRT Station/Bras Basah MRT Station

Contract Duration: 1 Year (extendable)

Salary: $2200-$2800/Month

Job Requirements:

Diploma/Degree in the following fields: Arts management, education, art, history, or museum/gallery-related is preferred.

Skillset: Microsoft office, especially with using excel

Job Description:

• Delivering client's services through digital means, including communicating digitally with Members of Public, managing and resolving service challenges, and performing service recovery where needed. For example, processing and verifying all types of Court or Inheritance related filings and requests for fee waiver submitted through the E-Services Portal and communicating the requirements through remarks viewed by the Members of Public on their dashboard in the E-services Portal.
• Attending to walk-in enquiries or Court/Registry service-related requests at the Registry counter or via digital means.
• Answering FAQs related to Court Processes to Members of Public and stakeholders at the Registry counter or via digital means.

Working Arrangement:

Working Hours:

Mondays to Thursdays - 8am to 5.30pm

Friday – 8am to 5.00pm

Location: Lengkok Bahru

Contract Duration: 3 Months

Job Requirements:

1. Proficient in both written and spoken English and Malay (Malay Registry)
2. Possess good working knowledge of Microsoft Office and emails.
3. At least 3 years of frontline customer service experience
4. Good communication skills
5. Organised, independent and self-disciplined team-player
6. Meticulous and detail-oriented

Job Description:

• Assist in School-Wide Operation of Audio-Visual Facilities
• Provide AV technical support to staff to facilitate the delivery of lessons, CCA, exams, meetings and at school events and functions
• Set-up AV facilities in rooms and venues for lectures, exams, school events and functions
• Set-up and perform live streaming and video-conferencing
• Plan and implement sound integrative AV operating procedures in the school
• Provide technical advice in terms of AV equipment and related software that the school can purchase to support teaching and learning, exams, events and functions
• Work closely with ICT team (e.g. ICT Associate, Desktop Engineers) on AV requirements and support required by staff, student, AVA Club (CCA)
• Provide training for staff and students on the use of AV facilities

Maintenance and Management of AV Equipment and Inventory

• Perform servicing and repair for AV equipment
• Maintain usage and service records of AV equipment, and replacement of AV equipment in rooms and venues (e.g. auditorium and halls)
• Manage loans of AV equipment via school standardised loan procedures
• Perform asset checks of AV equipment
• Work closely with HOD ICT and ICT Associate in sourcing for procurements, monitoring expenses and budget for costs incurred as part of maintenance and/or replacements

Other Duties

• Project management of commissioned school works on AV facilities, including planning, liaising and coordination between various stakeholders (e.g. vendors, school users etc.)
• Other duties pertaining to the area of AV (e.g. trouble-shooting of PA system) when assigned by School Leaders, HOD/ICT, ICT Associate and AVA Club teacher-in-charge

Working Arrangement:

Contract Period: From 1 st July 2024 to 30 th June 2025 – 12 months

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1 hour lunch break

• Fridays: 7.30am to 4:30pm, inclusive of 1 hour lunch break

• Services are not required on Saturdays, Sundays and gazetted public holidays, except for specific duties beyond stipulated work hours. (Note: the AV Executive is expected to support the school in terms of school events that may take place beyond the school operating hours of weekdays, 7.00am – 7.00pm timeframe, e.g. on weekends or in the evenings. Time-off will be given if work is performed as required.)

Job Requirements:

• Qualifications
• Minimum requirement of Diploma or equivalent relevant qualification Skills
• Have knowledge and be able to troubleshoot and provide advice for the following AV systems in school:
• Various types of AV equipment e.g. visualisers, projectors, speakers, control panels, switchers, mixers
• AV systems in special rooms (e.g. auditorium) inclusive of sound control panels, microphone set ups, matrix system
• Preferably have experience in live-streaming, video conferencing or equivalent in a school environment
• Preferably be IT-savvy and possess good computer skills in order to seamlessly integrate audio-visual usage with school needs

Experience

• At least 2 years of working experience as an AV Executive or equivalent in schools
• Preferably have working experience in managing AV at events, functions and projects in school.
• Preferably have working experience in managing assets, maintenance and replacements in school.
• Preferably have working experience in providing training to staff and/or students on the use of AV equipment in school.
• Preferably has working experience in handling AV/ICT equipment in the school environment

Qualities

• Team-player and able to work with all levels of school staff (job scope includes supporting teachers in their work, e.g. setting up of visualisers, projectors, PA systems, live-streaming etc.)
• Possess a positive attitude and pleasant disposition
• Should be diligent and a fast learner, able to work independently with clear and minimal instructions
• Ability to multi-task and meet deadlines set

Job Description:

Primary Objectives

Oversees client's training resource planning and deployment, including managing the Institute’s master training schedule, proposing, and matching facilitators to training assignments, administering, and updating management team on weekly training schedule, generating and sense-making of training statistics, among others.

Plans and supervises the smooth execution of training schedule and course administration processes, including the development and management of Institute’s training resource and ops system in support of client's training deliverables.

Strengthen client's training relations and communication initiatives through marketing, branding and social media engagement efforts with the aim to strengthen client's positioning and its training outreach, and create stronger mindshare about the value of client's training and its work in developing, aligning and inspiring leaders in service of the community.

What you will be working on:

Key responsibilities include:

Training Resource Management

• Plans, reviews and recommends continuous improvements to training resource deployment to achieve greater operational efficiency in consideration of strategic alignments.
• Provides supervision and guidance in proposing monthly training assignments and coordination of schedule for facilitators, not limiting to the following:
  • Managing of Master Training Schedule / Calendar
  • Timely release of Monthly Training Assignments
  • Timely release of Weekly Schedule
  • Understudy arrangements for Facilitators
  • Timely update to management on key information on training programmes and deployment matters
• Manages communication loops with training faculty and training admin on resource allocation arrangements for both scheduled and constituency-based training.
• Liaises with Vice-Deans (Training) on follow-up to training requests, confirmation of training assignments and course scheduling.
• Works closely with internal stakeholders on the scheduling of facilitators for professional development courses.
• Oversees learning facilitators’ training records in LEarning And Performance (LEAP) system to ensure accurate and timely updates and regular reviews of module mapping and ownership lists in training admin and resource management system.

Training Relations & Communications

• Plans and implements initiatives to strengthen training relations and communications.
• Oversees and support the roll-out of all corporate communication initiatives, media relations, branding and outreach efforts to raise organisational visibility and enhance corporate identity.
• Supervises the timely release of quarterly training calendar.
• Oversees media and publicity for major projects and programmes.
• Strategises and supervises contents of Institute’s website and social media platforms such as Facebook and Instagram.
• Supervises the development and implementation of course announcements/ nominations notice/ marketing brochures, blurbs to market and publicise training programmes to staff and relevant external organisations.
• Oversees the production of tiered corporate collateral ranging from corporate gifts for speakers and guests, corporate kits for visitors and learning aids.
• Reviews existing and establishes new communication channels to achieve greater outreach to targeted GRLs to ensure successful implementation of training initiatives in support of strategic directions.
• Conceptualises and spearheads course promotions and cross-marketing efforts to increase grassroots and community volunteers training participation.
• Monitors and tracks the effectiveness of training outreach initiatives.
• Facilitates campus tour for official visits.

Supervisory and General Administration

• Guides and supervises staff in discharging their duties and responsibilities effectively and efficiently.
• Assists to prepare reports and agenda papers for meetings.
• Conducts regular presentation to management and staff to update on individual training hours.

Other Duties

Other ad-hoc duties not covered under main responsibilities and duties:

• Covers duties of Assistant Dean when required.
• Provides operational / secretariat support when required for meetings, projects and weekend events.
• Supports Assistant Dean in onboarding briefing on the roles of Training Deployment & Relations for new hires.
• Performs any other duties assigned by senior officers.

· Serves as member of Key Priority Area teams.

Skills & Experience

· Minimum - 3 years of working experience with some management/supervisory responsibilities.

· Strong communication and planning skills

· Strong writing and creative thinking skills

· Good administrative skills and detail orientation

· Able to work well with IT systems, numbers and statistics

· Able to manage multiple stakeholders at all levels

· Strong literacy in Microsoft Office Productivity Suite

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g.

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily.
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system.
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QMS

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning).
• Office supplies – photo-copier, office stationery, toiletries, refreshments, and other consumables
• Liaising with the IT firm on computer-related tasks and problems
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, Chinatown

Must have working experience in 3 or more of the following:

Web application

- ASP.Net platform (C#)

- HTML, CSS, Javascript, JQuery, BootStrap

- XML, JSON, SOAP (Interface, Webservice)

- Microsoft SQL Server

- Windows Presentation Foundation (WPF)

- Crystal report (version 7 & above)

Android & iOS project

- Flutter

- API (Entity Framework, Linq)

- Microsoft SQL Server

Job Scope:

1. To open and run After School Engagement Centre from 2.30 pm to 5.30 pm, 7 days a fortnight.
2. To provide a conducive after-school environment that allows unsupervised students to have a place to occupy themselves after school with meaningful activities.
3. To befriend, engage and supervise students who drop into the centre. Provide advice to students on proper behaviour and socio- emotional skills.
4. To prevent students from creating mischief after school hours by having engaging activities in school.
5. To maintain a daily attendance register of the students who come to the centre and use the facilities.
6. To account for available facilities at the centre and maintain cleanliness of the centre.

Requirements:

· At least ‘O’ level qualifications.

· Personnel should be competent to handle the tasks and responsibilities assigned.

· Have at least 2 years of coaching experience or youth related work and are able to carry out the required programme objectives.

· Experience in a school environment will be an advantage.

· Be able to engage and befriend youth.

· Possess good organisational, communication and inter-personal skills that would be useful with interaction and support of the students

Contract Period: From 13 May 2024 to 30 Nov 2024

Location: Rivervale Link (Buangkok)

Salary: TBA

Working Arrangement:

Personnel to be deployed at the following hours:

· 2.30pm to 5.30pm (3 hours), 7 days a fortnight (Estimated total 50 sessions – 150 hrs)

· School Odd Weeks: Mondays, Tuesdays, Wednesdays and Thursdays

· School Even Weeks: Mondays, Tuesdays and Wednesdays

· Service not required on Saturdays, Sundays and gazetted public and school holidays