Position Overview
As a HR & Admin Executive, you play a crucial role in supporting all aspects of HR and Admin operations, ensuring alignment with business objectives, and fostering a positive and productive work environment.
Roles & Responsibilities
Recruitment: Manage the recruitment process by working with hiring managers on job descriptions, advertising job ads on various platforms, screening resumes, and arranging interviews.
Compliance: Ensure practices are compliance to local labor and manpower regulations.
Compensation and Benefits: Supporting in the administration of benefits administration.
Employee Onboarding: Handle staff onboarding / offboarding matters including orientation of staff, liaising with IT on creation of access, setting up of workstation, issuance of laptop and office access card.
Employee Engagement: Coordinate employee engagement activities (Team Building, Office Lunches, Year End Party, Birthdays)
Employee Relations: Provide advice and handle all employee inquiries on HR-related matters. Support in handling employee grievances and foster a positive work environment.
HR Administration: Check staff medical and expenses reimbursement via Concur System. Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance. Preparation of HR related documentations.
HR Technology (HRIS): Maintaining and updating employee records, leave management and generating reports in HRIS system (UKG)
Learning & Development: Assess training needs and coordinate the training development programs for employees, this includes enrolment of internal & external courses, update and maintain training record and training budget.
Performance Management: Assist in the yearly appraisal exercise and proactively monitor on the progress.
Office Management: Updating company organization chart, seating plan and telephone directory. Ordering of pantry of stationery and pantry items, business card and other office supplies.
Vendor Management: Negotiating contracts with service providers. Follow up on contract renewals.
Facilities management: Coordinate regular servicing for pest control, fire extinguisher, cleaning services.
Other tasks as assigned.
Qualifications & Skills
· Experienced in office management & administration. Learning opportunity will be given to those without HR experience.
· Diploma/Degree in Human Resource/Business Administration or related field.
· Familiar with MOM regulations and HR practices.
· Possess strong interpersonal and communication skills with the ability to work with cross-functional teams and handle multiple tasks.
· Good team player with a strong sense of responsibility and self-motivation to get tasks done.
· Proficient in MS Office Suite
· Familiarity with Human Resources Information Systems (HRIS)
· Ability to work under pressure to meet deadlines.
· Proactive, enthusiastic, independent and result oriented.
· Possess analytical, problem-solving skills and strong organizational skills with excellent attention to detail.
· Enthusiastic to learn and to work effectively as a team.
