Job Description
Admin duties:
ยท Manage office administration including but not limited to procurement of office and pantry supplies, stationary supplies, etc;
ยท Consolidate office invoices and submit reimbursement for payment;
ยท Oversee fixed assets which includes office desktops or laptops purchasing, filing and recording;
ยท Assist on staff air tickets, travel accommodation booking upon request;
ยท Oversee office and meeting rooms housekeeping, maintenance and cleanliness;
ยท Other ad hoc duties as required;
HR duties:
ยท Assist on recruitment matters, drafting office vacancy Job JD, advertising and shortlisting candidates for interview arrangement;
ยท Assist on new hire on-boarding matters, office email/OA account/seating/desktop set-up, updating new hire basic personal info in HR system/OA system/attendance record/staff list, preparing new name card;
ยท Manage office daily attendance;
ยท Assist on off-boarding process, formalizing resignation approval, terminating all company access, e.g. OA/email/ERP/Cloud, removing from OA/manual staff list, tax clearance matters for EP/SP holders/drafting resignation confirmation;
ยท Other ad hoc duties as required;
Requirements
ยท Candidate must possess at least 'O' Level /or equivalent;
ยท Minimum 2 years of administrative working experience;
ยท Required language (s): English, Mandarin;
ยท Familiar with Microsoft Word, Excel, basic Outlook IT knowledge;
ยท Good communication skills and likes to interact with all levels of people.