Job Overview:
The HR & Admin Executive will support Metta Welfare Association’s HR and administrative functions by coordinating training programs, managing employee engagement activities, and handling essential administrative tasks. This role includes overseeing training applications, submitting grant claims, compiling monthly HR reports, and ensuring smooth execution of staff events.

Key Responsibilities:

1. Training Coordination

• Manage and track training applications to ensure timely registration for all employees.
• Submit grant claims through the SGGrant Portal for CCTG funding by specified deadlines (end of Feb and May 2025, if applicable).
• Organize and coordinate a PDPA training session for new hires before the end of March 2025.

2. Employee Engagement & Reporting

• Compile monthly HR reports, covering on-the-job training, group training, and staff recreation activities.
• Maintain updated records and prepare presentations on the Employee Engagement Scheme (ESS) and Compliments & Complaints (C&C) for monthly reviews.
• Schedule and coordinate regular Staff Dialogue Sessions to promote open communication.

3. Event Management

• Plan and execute annual and monthly events, including the Chinese New Year lunch, monthly fruit distribution, and monthly recreation or wellness activities.
• Prepare and distribute monthly birthday vouchers for employees as part of the engagement program.

4. Administrative Support

• Process administrative tasks such as payment approvals, purchase orders, and verification of invoices.
• Coordinate schedules for HQ drivers and handle monthly rental payments.
• Ensure all operational aspects of HR are efficiently managed to support organizational needs.

5. Additional Duties

• Provide support in fundraising activities as required.
• Perform ad-hoc tasks assigned by the HR Manager or Assistant Director.

Job Requirements:

• Experience: Minimum of 3 years in HR and/or Administrative roles.
• Education: Diploma in Business Administration, HR Management, or a related field.
• Languages: Proficiency in English and a second language is preferred.
• Strong organizational and time management skills.
• Ability to work both independently and collaboratively within a team.
• Professionalism and reliability in managing tasks.
• Excellent communication and interpersonal skills.
• Detail-oriented, proactive, and highly responsible.

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

• Managing schedules: Prioritizing and managing the schedules of executives, including meetings and appointments
• Coordinating meetings: Organizing and attending meetings, taking minutes, and ensuring that communications are disseminated
• Handling sensitive information: Protecting and handling confidential information
• Supporting executives: Providing administrative and secretarial support to executives
• Facilitating communication: Facilitating internal communication and ensuring that communications from senior management are disseminated
• Planning events: Planning and executing business events, such as conferences, luncheons, and dinners
• Managing projects: Managing and maintaining special projects for senior management
• Onboarding: Facilitating the onboarding process for new executives and joiners

Job description

• General administrative duties, including data entry
• Communicating with clients via phone calls or email
• Ensure that website page is kept up-to-date with the latest details regarding the vehicles
• Conduct research online and showroom visits
• Ad-hoc duties assigned by Reporting Officer/Management

Requirements

• Basic computer skills
• Knowledge of Microsoft Office
• Knowledge of automobile industry is an advantage
• Photography skill is an advantage
• Possession of a driving license is an advantage as well

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Job Title: Sales Admin/Sales Coordinator (ID1596)
Location: Ubi
Working Hours: Mon to Fri 9am to 6pm, Sat (work from home) 9am to 1pm
Salary: $2500-$2600

Job Description
• Attend to customer enquires relating to sales or sales operations
• Handle office administration matters such as application/renewal of work permits, worker insurance, etc
• Provide general office/administrative duties and various departments in the administrative job, such as letters preparation, copying, scanning, filling, data entry, etc
• Assist in typing of quotations, invoices and other documents
• Handle purchasing of stock/supplies required
• Manage sales enquiry logbook paperwork
• Any other ad-hoc duties as assigned by the company

Requirement:
• Minimum NITEC/ N Level and above
• At least 1-2 years admin experience
• Meticulous and detailed person
• Hands-on and able to multi-task and handle varied tasks
• Able to work independently

• Position: Accounts cum Admin Assistant (SIMPLE DUTIES/ DATA ENTRY) - GOOD BOSS!!!
• Location: Tuas
• Working hours: Monday to Friday/ Office hours
• Salary (commensurate with experience): Up to $2700 + 1 to 3 months of Annual Performance Bonuses + 14 Days of Annual Leave
• Duration: Perm
• Industry: Construction Machine Rental company

Responsibilities:

• Accounts receivable
• Accounts payable
• Sales order and delivery order processing
• Data Entry
• Other ad-hoc duties assigned

Requirements:

• Minimum 1 year of relevant experience/ FULL TRAINING WILL BE PROVIDED TOO
• Basic computer skill is required (e.g. Microsoft Office)
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description

• Answering to phonecalls, whatsapp and emails from customers for job order requests
• In charge of taking photo/video of disposal record for customers
• Provide supporting documentation/certificate for customers
• Planning and execution of drivers/crews work schedules
• Address and resolve scheduling issues by coordinating and managing various stakeholders to meet customer needs and requirements.
• Upkeeping of vehicle and equipment maintenance matters including vehicle/ equipment monitoring and repair, servicing, insurance, reporting etc.
• Maintain and update reports for NEA, recycle and waste etc on a timely basis.
• In-house class 3 backup driver
• Participate in yearly ISO/ OHSAS certification
• General administrative duties as assigned

Job Requirement

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Class 3 driving license & knowledge on local map reading will be an added advantage
• Minimum Diploma or equivalent
• Minimum 3 years’ working experience
• 5 days’ work week with occasional work on Saturdays.

• Position: Admin Assistant/Logistics Assistant (CONTRACT)
• Location: Buona Vista (Walking distance from MRT)
• Working hours: Monday to Friday (9am - 6pm)
• Salary (commensurate with experience): Up to $2,700 Basic Salary
• Duration: 9-12 months contract
• Industry: Biotechnology

Main Responsibilities:

• Provide administrative support to local and international shipment activities, such as inbound and outbound courier booking & tracking
• Ensure shipment compliance
• Support commercial activities & local despatch coordination, coordinate delivery or collection between the customers and service provider
• Handle customer enquiries through calls & emails
• Any other task as assigned

Requirements:

• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• Prior working experience in the logistics industry is preferred
• Good computer literacy and Microsoft Excel would be advantageous

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Position: Admin Assistant (SIMPLE DUTIES/TRAINING PROVIDED)
• Location: Bedok North
• Working hours: 5.5 days work week (Monday to Friday, 9am - 6pm, Saturday, 9am - 1pm/1pm - 5pm) / 1 month off 1 Saturday
• Salary (commensurate with experience): Up to $2,500 + Variable Bonus + Staff meal provided
• Duration: Permanent
• Industry: Catering (F&B)

Main Responsibilities:

• Cooperate and liaise with other departments for any necessary arrangement/ issues regarding procurement and payment related queries
• Provide administrative support and assistance when necessary
• Receive Purchase Orders (PO), ensure the details such as prices, qualities and dates etc. are in correct orders and match with all invoices
• Verify and submit invoices to procurement on a timely basis
• Maintain and update other procurement procedures
• Perform any other duties to be assigned from time to time by superiors

Requirements:

• Bilingual in both English and Mandarin to converse with Mandarin speaking clients
• Minimum 1 year of administrative experience

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Position: Admin Assistant (Customer Service/Reception)
• Location: Promenade
• Working hours: Monday to Friday (8.45am - 6pm)
• Salary (commensurate with experience): Up to $2,800 + Performance Bonus
• Duration: Permanent
• Industry: Coworking Space

Main Responsibilities:

• Answer phone calls, greet clients in a professional manner
• Taking messages for clients as they require, straight onto their phones, via voicemail or written
• Filing, general administrative matters, take charge of receptionist matters
• Ensuring that all billing are filled out immediately and accurately in your time sheet and all cleaning or handyman issues are written into the appropriate books
• Handle complaints and compliments
• Any other ad-hoc duties required

Requirements:

• Bilingual in English and Mandarin to liaise with Mandarin speaking associates in view of business communications
• At least ‘N’ Level certificate
• At least 1 year of relevant experience in Customer Service

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job description

The Facilities Administrative Assistant provides crucial support to the facilities management team by handling administrative tasks and ensuring efficient operations within the facilities department.

This role plays an essential part in maintaining a safe, functional, and comfortable environment for staff, clients, and visitors.

He/ She will perform administrative duties at the professional level while supporting more than one programme/ service.

The successful candidate is responsible for administrative support services and delivering comprehensive admin assistance, which include:

Job Responsibilities

• Build a strong working relationship with programme/ services
• Manage general Email account and respond to inquiries
• Perform data entry of maintenance schedules across various sites
• Provide status updates on files and track progress using in-house database, upload files onto SharePoint on an ongoing basis etc
• Update and maintain utility records across various sites
• Track and monitor expiry dates for contracts and licenses
• Consolidate facilities data and assist in preparation of reports
• Attend meetings and accurately record meeting minutes when required
• Administer and process of access card, onboarding process and season parking requests
• Assist with putting up festive decorations
• Lodge purchase requisition requests as needed
• Prepare invoices and billing documents for payment
• Support and assist the team in special and ad-hoc projects/matters
• Perform other administrative duties as assigned

Job Requirements

• Minimum GCE O, Diploma in Business Management or equivalent
• Willing to learn in-house software
• Excellent interpersonal & communication skills
• Good command of English
• Good working knowledge of MS office applications
• Comfortable with the use of different software in day-to-day activities
• Knowledge of Microsoft Automation will be advantageous
• An eye for detail and ability to work in a fast-paced environment

eqponsibilities :

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Responsibilities

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 2 years working experience

N level or equivalent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

Responsibilities

• Responsible to create Purchase Requisition
• Task to distribute the created Purchase Orders to vendors / supplies via fax or email
• To ensure timely creation and accuracy of data
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping is to maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

JOB DESCRIPTIONS

• Support operations administrative tasks like p-file, prepare & verify attendance, issuance of PPE and etc.
• Process and responsible for full cycles of monthly payroll processing on time.
• Process employees' claims, IR8A, IR21 and all other related tax forms and filings.
• Assist in onboarding and offboarding processes, including orientation preparation and employee exit management.
• Assist in company certification/licence renewal.
• Any other ad-hoc duties as assigned.

JOB REQUIREMENTS

• Candidates without payroll experience are welcome to apply.
• Able to meet tight deadlines and is meticulous with an eye for detail.
• Proficient in Microsoft Office applications such as Excel and Word.

Hiring admin assistant to help out with paper works

Must be proficiency in words, excel

Scope of works

- Calculation subcontractors claims

- Calculation of lorry chits, DO

- Sorting out lorry chits, DO

- Ad-hoc duties assigned by Chief Clerk

Working Hours

9am to 6pm

Mon to Fri

Sat and Sun, PH OFF

• Handle full set of accounts, and responsible for monthly closing and financial year end closing
• Perform bank reconciliations for company bank accounts (USD & SGD)
• Liaise with external auditors and tax agents
• Issue and manage DO and invoice
• Responsible for all duties related to Human Resources
• Monthly payroll preparation, CPF submission
• Handle GST submission
• Responsible of IRAS AIS, IR8A, IR21
• MOM WPOL/EPOL/OFWAS matter
• Handle staff & worker salary, remuneration, leave & other matters etc
• Handle inbound and outbound shipments
• Prepare for ISO documentation and certification
• Perform other ad-hoc duties as assigned

Job Requirements:

• Minimum diploma in Accounting or equivalent
• At least 2 to 3 years of experience in full set accounting
• Preferred UBS Inventory and UBS Accounting software

Work location: Near Tai Seng MRT (5 mins walk)

Work Period: 09 December 2024 - 31 December 2024 (Must commit all days)

Working Hours: Monday to Friday, 9am-6pm

Reporting to the team, you will assist and co-ordinate the team which includes:

• Provide administrative support to the department.
• Ensure documentation is accurate and filed correctly.
• Keying in of data into the system.
• Perform other duties as assigned.

Requirements:

• Only Singaporeans
• At least 6 months of relevant administration experience
• Proficiency in Microsoft Word and Excel
• Able to commit 5 days a week, office hours (9am to 6pm)
• Proficiency in SAP will be an advantage but not a must

Personal Attributes:

• Ability to work independently and complete assigned tasks within identified timeframe
• Positive working attitude
• Hands-on and an independent team player
• Strong design skills, keen eye for detail, visual literacy and meticulousness
• Good communication and organization skills

Only candidates who have been shortlisted will be contacted.

About STT GDC

Be part of a global leader in data centre solutions

ST Telemedia Global Data Centres (STT GDC) is a data centre provider headquartered in Singapore, with a global footprint in major business markets across Singapore, the United Kingdom, Germany, India, Thailand, South Korea, Indonesia, Japan, the Philippines, Malaysia and Vietnam. We harness cutting-edge technology to deliver a comprehensive suite of world-class, scalable and flexible data centre solutions, including connectivity and support services, designed to meet the evolving colocation needs of today and tomorrow. By joining our team, you’ll be part of a dynamic, fast-growing industry that forms the cornerstone of today’s digital world.

Why STT GDC

STT GDC’s internal culture is built on creating a forward-thinking, socially responsible environment that ignites positive change. We empower our employees to thrive in a workplace defined by excellence, innovation and growth, where collaboration and creativity can flourish.

✨ Empathy-driven culture: We lead with compassion and understanding, fostering a supportive and inclusive environment that values your well-being and voice.

• Position : Admin Assistant (Simple Duties/Guidance Provided) - Up to $2,700 - EAST
• Location : East – Loyang
• Working hours : Monday to Friday | 9am to 6pm
• Salary (commensurate with experience) : Basic Up to $2,700 + Performance Bonus + Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Smart Home Appliances

Responsibilities:

• Provides professional customer support on call enquiries coordinate customer orders
• Answers all incoming telephone calls and enquiries and handles all correspondence.
• Assisting to generating new invoices
• Any other ad-hoc duties assigned

Requirements:

• Minimum of O’ Level or equivalent with at least one year of working experience
• Bilingual in English and Mandarin to communicate with Chinese speaking associate.

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Description:
Secretary Support:

• Organize business and personal events, meetings, or gatherings, including booking venues and handling logistics.
• Provide day-to-day administrative support to Chairman and General Manager.
• Provide support with personal tasks, including managing errands, overseeing household matters, and conducting personal activities arrangement.
• Provide support for medical appointments and healthcare coordination for Chairman and General Manager
• Serve as a point of contact for internal and external communications.
• Liaise on and monitoring Chairman’s investment projects and maintain accurate financial records.
• Handle banking transactions and financial administration.
• Facilitate restaurant reservations and dining arrangements.
• Address last-minute changes, provide real-time support and execute additional assignments as delegated.

Administrative Support:

• Ensure the office environment is organized, tidy, and conducive to productivity.
• Maintain office supplies inventory and coordinate with vendors for office needs.
• Assist in planning and scheduling travel arrangements for team members.
• Assist in organizing company events, training sessions, or team-building activities.
• Distribute memos, announcements, and other communications within the team.
• Draft and edit professional emails, letters, and other communications.
• Handle phone calls and messages, screening and directing them appropriately.
• Coordinate travel arrangements, including flights, accommodations, and transportation and prepare travel expense reports and ensure all travel documents and tickets are in order
• Manage expenses, invoices, and payments as needed.
• Organize purchasing, packaging and distribution of corporate gifts.

Job Requirements:

• 5 years of Secretary experiences at Executive level and Office Administration work.
• Minimum Diploma in Business Administration or equivalent.
• Professional and positive attitude.
• Good hands-on knowledge of Microsoft Office (PowerPoint, Words, Excel).
• Able to work independently with initiative.
• Good written and verbal communication.
• Able to multi-task and communicate well with people of all level.
• Able to handle sensitive matters with a high level of confidentiality.

We are looking for Operation Assistant for daily operation to manage client / a pool of floater and cleaner queries, schedule and feedbacks …. etc .

Need to manage and monitor equipment, cleaning solutions and cleaning standard.

Part-Time working hours:

9am-6pm in office [2 weekday & 1 weekend], need to respond to messenger till staff schedule end.

We are looking for Operation Assistant for daily operation to manage client / a pool of floater and cleaner queries, schedule and feedbacks …. etc .

Responsibilities:

Able to communicate well/fast with client, floater and cleaner through various channels (e.g phone calls, Chat / SMS, emails, walk-ins)

Maintaining a positive, empathetic, and professional attitude toward clients at all times

Responding promptly to client inquiries & complaints Ensure client satisfaction and provide professional client support

To arrange floater or cleaner jobs schedule and monitor cleaning standard.

Collect mails and documents Assist in any ad hoc duties assigned

Requirements:

Minimum 1 year experience in customer service, scheduling

Minimum Diploma holder Customer-oriented with good interpersonal and communication skills

Pleasant and friendly personality Strong problem solving capabilities

Able to work at a fast pace environment, fast learner, willing to take up responsibility

Computer literacy