Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

Job Title: Administrative Officer / Receptionist

Location: Tuas, Singapore

Position Summary:

We are seeking a dynamic Administrative Officer / Receptionist to handle a diverse range of responsibilities. This role involves managing reception duties, optimizing office functions, and overseeing our internal fleet of vans and lorries. You will coordinate office services, maintain vendor relationships, track budgets, and ensure smooth fleet operations. If you’re looking for a varied role where no two days are the same, this could be the opportunity for you.

Key Duties:

· Fleet Management:

Take full ownership of the company’s vehicles, including tracking maintenance schedules, fuel usage, and ensuring compliance with all road safety regulations. You’ll ensure that vans and lorries are operating efficiently, with minimal downtime.

· Vendor and Contract Coordination:

Manage utility contracts and external service providers (cleaning, maintenance, security, etc.), ensuring high service standards and cost control.

· Front Desk Duties:

Serve as the primary point of contact for visitors and clients, providing a professional and welcoming first impression. Manage phone calls, emails, and correspondence effectively.

· Office Operations:

Oversee the day-to-day operations of the office, ensuring it runs smoothly. This includes ordering supplies, organizing files, and maintaining common areas.

· Budgeting and Reporting:

Monitor expenditures related to office services and fleet management. Prepare and submit regular reports to management, providing insights into office and fleet performance.

What We’re Looking For:

· Proven experience in office administration, preferably with exposure to fleet management.

· Excellent organizational and time-management skills with the ability to handle multiple priorities.

· Proficiency in Microsoft Office, especially with spreadsheets for tracking expenses and generating reports.

· Strong communication skills, both written and verbal.

· Experience in managing vendor contracts or service agreements is advantageous.

Personal Attributes:

· A team player with the ability to work independently.

· Strong attention to detail and a proactive problem-solver.

· Friendly and approachable with a customer-focused attitude.

Hours: Monday to Friday (9 AM – 6 PM)

Salary: SGD 1,800.00

Admin Assistant

Description:

This role is to cover one of our employee maternity leave.

We are currently seeking individuals with a driven and dynamic personality to be part of our growing team:

Part time Admin Assistant duties and responsibilities include but not limited to:

- Dealing with correspondence and phone calls

- Managing and organizing meetings and appointments

- Organising events and conferences

- Managing database and filing systems

- Implementing and maintaining procedures/administrative systems

- Liaising with staff and clients

- Collating, filing and recording expenses

- Other ad-hoc administrative duties when necessary

Requirements:

- Able to commit to the working hours stated

- Good communication and interpersonal skills

- Proficient in MS Office Software (Excel, Words & PowerPoint)

- Locals are preferred

Singaporean/PRs are welcome to apply.

Southern Asia Travels Pte ltd

WhatsApp-+65 91056542

Interested applicants, please email resume to: [email protected]

Responsibilities:

• General administration duties and HR support
• Stationeries, pantry and other office needs item purchase

Requirement:

• Bilingual in English and Mandarin in order to liaise with all races staff
• Proficient in Microsoft Office applications
• At least 1 to 2 years relevant working experience
• Able to interact and communicate with all level of staff
• Ability to draft letters and communicate with authority
• Knowledge on MOM applications will be an advantage

Working Hours:

• 5.5 days (Mon to Fri: 0830 to 1730, Sat: 0830 to 1230 with 1 Saturday off per month)

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

Our Project Admin will play a vital role to provide a spectrum of administrative, accounts and project support to ensure smooth daily operations of our office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

Our Project Admin will play a vital role to provide a spectrum of administrative, accounts and project support to ensure smooth daily operations of our office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

COMPANY:

Calibre 65 is a fast-growing Small Medium Enterprise (SME) focusing on selling luxury watches. We aim to provide each of our customers with a personal, comfortable and luxurious experience. Through our vast knowledge and experience with watches, we ensure each customers leaves not with a watch they want, but a watch they love. We are currently looking for a Retail cum sales assistant.

Requirements:

· Cheerful, outgoing personality and willing to learn.

· Working Hours. 12 pm to 7pm, (5-6 days, to be discussed)

· Luxury Watch knowledge is a bonus.

. Billingual Eng and Chinese is preferred.

Job Description

• Assisting customers with product inquiries and purchase decisions.
• Processing sales transactions and handling cash or credit card payments.
• Maintaining a tidy and organised sales floor and merchandise displays.
• Providing excellent customer service and addressing any complaints or concerns.
• Keeping up-to-date with product knowledge.
• Performing administrative tasks such as filing, data entry, and answering phone calls.
• Invoicing across online and offline platforms.
• Some minor data entry
• Organising and filing receipts etc.

Requirements:

• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.

Training will be provided.

The right candidate will have opportunities to grow within the company.

Come meet the team!

• Position: Purchasing Assistant/Admin Assistant
• Location: Tanjong Pagar/Lavender
• Working hours: 5.5 days work week
• Salary (commensurate with experience): Up to $3,200 + Performance Bonus (Up to 2 months)
• Duration: Permanent
• Industry: Hospitality & Tourism

Main Responsibilities:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other ad-hoc duties assigned

Requirements:

• Minimum ‘N’ Level and above
• At least 1 year of relevant working experience in purchasing in the Hospitality industry
• Proficient in Microsoft applications
• Altminds/orderEZ system knowledge is advantageous

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities

• Perform receipt of goods and ensure items are delivered or stored in the correct locations. Assist in administrative support of all programmes, collation of Programmes Survey Results
• Assist in the issuance of keys or access cards to students, staff or vendors for facilities under SD purview.
• Receiving/escorting of guests for meetings, assisting in room setup and logistics preparation for meetings.
• Assist to book facilities through Facility Booking platforms.
• Safety-related Activity (First Aid)
• To dispense first aid bags/items to student clubs for replenishment and manage first aid supplies during POL-ITE competitions.
• To participate in the department’s table-top and scenario-based exercises such as fire drills as well as in event of fire emergency.
• To contact and liaise with vendors/Estates for ad-hoc repair and scheduling of maintenance/servicing of safety equipment.

Requirements

• To be able to converse in English and write simple reports or statement of account using MS Office applications
• Should be physically fit
• CPR AED Certified Receptionist

- In charge of performaing social media and website content updates, producing content, key messages and posts designed promote audience, engagement, and support company objective.

- Contribute to overall digital growth and content marketing strategy to communicate company's profile to the target audience and to support the company outreach and expansion.

- Support other general marketing tasks as per assigned.

- Able to write and speak English

- Singaporean/ Singapore PR

- Min 'A' level

- Able to work independently with minimum supervision.

- Positive working attitude with good interpersonal skill.

- Excellent understanding of digital marketing concepts and best practice.

- Able to work on weekend

- Full-time, Permanent

Join a global event company as Marketing cum Administration Personnel

- Develop and implement marketing strategies to promote concerts and attract audiences worldwide

- Collaborate with event planners and vendors to coordinate marketing efforts across international markets

- Manage administrative tasks such as scheduling meetings, maintaining records, and providing secretarial services for concert planning

- Reach out to vendors, venue operators, and production companies in various parts of the world to ensure seamless event coordination

- Create and execute marketing campaigns across various channels to reach a global audience

- Analyze marketing performance metrics to optimize strategies for diverse markets

- Provide customer service and support to concert attendees from different countries

- Assist with concert logistics, venue coordination, and budgeting on a global scale

- Ideal candidate has experience in global marketing, event planning, secretarial services, and vendor management

- Willing and able to travel internationally for event planning and coordination purposes

- Self-motivated team player with strong organizational skills, attention to detail, and cultural awareness

Requirements:

• Proficient in Microsoft Office.
• Strong organizational and multitasking skills.
• Willing to work on weekends when required during events
• Experience in Digital Marketing, social media, Content development and Community management
• Have a can-do-attitude to strive for excellence at work
• Resourceful, Creative, efficient, and able to work independently
• Effective project management skills

We are looking for a few Temp Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with the corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills
• Able to commit minimum 3 months, office hours
• Open to Poly grads or waiting to enroll to university
• Hourly rate - $10

Responsibilities

1. Performing daily administrative tasks.

2. Managing documents and records, maintaining an organized filing system

3. To provide project administrative support and coordinate with the project.

4. Arrangement of project site transportation and logistics.

5. sourcing, procuring and maintaining project filing and documentation.

6. Responsible for project correspondences and transmittal documents.

7. to provide clerical and administrative support to the General Manager, Managing Director and Head of Departments

8. to attend and service staff meetings and take minutes and distribute after meetings along with any other relevant materials and attend other meetings/events as and when required.

9. establishing and maintaining computerized databases of the organization’s contacts, service providers and other relevant information as required.

10. establishing and maintaining filing systems as appropriate.

11. General administrative/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.

12. To maintain office equipment and liaise with suppliers regarding maintenance.

13. handle a full spectrum of payment of the basic pay and overtime calculation to processing of workers salary.

We are looking for a Finance Admin for our medical centre!

Key Responsibilities:

Giro Deduction and Administration Responsibilities:

• Keep good record of all GIRO documents and filing
• Collaborate with internal departments for vendor registration form submission and other forms as required by clients
• Proactively follow-up with corporate clients and relevant departments to ensure GIRO application is successful
• Generate and maintain deduction schedules using the latest data and approved lists.
• Enter GIRO deductions into the bank portal for each corporate client.
• Prepare and provide deduction details in a format suitable for robotic process automation (RPA) for monthly application in the system.
• Send deduction breakdowns to corporate clients.
• Ensure all GIRO deductions are correctly applied in the system.
• Monitor and resolve discrepancies in GIRO deductions, addressing over-deductions or under-deductions due to corporate cap limits.

Refund Administration Responsibilities:

• Verify refund lists against system records to ensure accuracy and check for outstanding balances before processing refunds.
• Apply refund transactions in the system.
• Correct discrepancies in credit notes by issuing debit notes and creating accurate credit notes.

Admin fee payment responsibilities:

• Populate admin fees based on approved listing provided by operation team
• Collaborate with relevant departments to ensure data is accurate and up-to-date
• Process admin fee payments in a timely and accurate manner
• Verify payment details and ensure all transactions are correctly recorded in financial systems
• Resolve any discrepancies or issues related to admin fee payments promptly
• Preparation and sending of payment advice with accurate breakdowns to clinics for admin fee payments made

Other responsibilities

• Accounts Receivable receipts application into financial systems based on payment advices provided by corporate clients
• Assist in other finance operations as required and any other ad-hoc duties as assigned

Requirements:

• Organized and meticulous to maintain accuracy in documentation
• Ability to work independently and high adaptable to changes in a fast-paced environment
• Proficiency in Microsoft Excel and Microsoft Outlook

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

A Specialist Medical Centre is looking for multiple temp admin assistants to support in data entry, responding to emails, phone calls, and other administrative duties.

Requirements:

• Tech-savvy, has good email etiquette.
• Can commit for 3 to 6 months.
• Office Hours, Weekdays.
• Hourly rates.
• Students on holidays are welcome to apply.
• Can start immediately is a bonus.

Job Description

To perform administrative duties in a reputable local employment agency established more than 20 years.

Detailed Responsibilities

- Assist the directors in daily recruitment matters

- Online work passes application, issuance, renewal, appeal

- Advertise for job openings via different channels and perform preliminary screening

- Attend customer enquiry via WhatsApp, WeChat, etc.

- Invoicing & payment follow up

- Quote, issue & renew clients’ insurance policies when required

- Other ad hoc duties assigned by the management

Requirements

- Must be MOM CEI attained

- At least 2 years relevant experience in HR or EA matters, familiar with entire workflow of recruitment process

- Nice attitude and good patience

- Independent & Meticulous

- Good command in MS Office

- Be sales oriented and alert to new business opportunities

Benefits

- 5 days work/week (44 hours per week, Mon to Fri: 9am-6.30pm)

- Basic salary + incentive

Interested applicants, please email resume (state your salary expectation & earliest available date) to: [email protected]

(Licence No. 04C4555, by applying this job, it's agreeable that you consent us to collect, use, disclose and/or process your personal data for your job placement purposes.)

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

Job Description & Requirements

Able to do data entry

Assist in accounting

Good telecommunication skills

Good in excel

Responsible

Must be punctual

Willing to learn

Able to speak English, Chinese and Malay

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

Our Project Admin will play a vital role to provide a spectrum of administrative, accounts and project support to ensure smooth daily operations of our office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

Our Project Admin will play a vital role to provide a spectrum of administrative, accounts and project support to ensure smooth daily operations of our office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

Our Project Admin will play a vital role to provide a spectrum of administrative, accounts and project support to ensure smooth daily operations of our office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

Zenith Infotech (S) is a Tech Recruitment firm with 27 years of history in Singapore. We do placement of ICT Consultants to various government agencies and corporate client of ours.

Our client, a government agency is looking for a project manager. Interested candidates, please email your resume to [email protected] or click apply here.

Job Scope

• Daily monitoring of system operations through application and external emails. Download interface reports to track and monitor all interface runs, and escalate to L2 developers on interface failures for follow up. Email to respective external systems POC for follow up and recovery, if required.
• POC fronting email for external communications. Assist in sending and monitoring of emails to interface agencies, and feedback / escalate to L2 developers on consolidated replies.
• Track requests for business unit setup inputs from AGD and coordinate setup in system with L2 developers
• Office Administration, including transfer of information between environments for correspondence between L1 helpdesk, L2 developers, and external agencies

Requirements

• Proficient with MS Office like Word, Excel, Powerpoint.
• Able to carry out simple reporting and data analytics,
• Able to accommodate the odd office operating hours.
• Enjoy meeting people and is a team player
• Has a strong sense of purpose to bring an enjoyable and positive work environment experience to the office premises.

Responsibilities:

• Perform general administrative duties (Invoice entry, scanning, printing, mailing, filing)
• Attend to emails and phone calls
• Perform other office duties as assigned.

Requirements:

• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• Hardworking, meticulous and able to work independently
• Have some experience in handling Accounts receivables/General Ledger/Others
• Possess good interpersonal and communication skills
• MS Office proficient (Word,Excel).
• Bilingual in English & Mandarin is an added advantage to communicate with Chinese-speaking associates

Other Information:

· Job location: Trio Mall (Near Farrer Park MRT)

· Part time: minimum 4 hours daily (11 am onwards)/ Monday-Thursday

$12/hr

· Job Type: Part time

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply