The Integrative Adolescence Research Programme (IARP) initiative aims to understand the Singapore adolescents’ health through psychological well-being, aspects of physical health and environmental factors.

The successful candidate will

• Plan and coordinate the initiation of research study protocol, and the establishment of operating policies and procedures.
• Support research ethics board applications.
• Plan, implement, and maintain data collection in accordance to research protocol.
• Recruit, instruct, and coordinate research subjects and/or volunteers, as appropriate to specific study objectives and work scope.
• Ensure the smooth and efficient day-to-day operation of research and data collection activities.
• Work with participants across a range of settings (e.g., hospital, university research lab), and hours (e.g., some weekends and evenings)
• Support additional research and administrative duties (e.g., preparation of manuscripts for publication, conference presentations, purchases, grant reports)
• Monitor the progress of research activities; develops and maintains records of research activities, and prepares periodic and ad hoc reports, as required by investigators, administrators, funding agencies, and/or regulatory bodies.
• Perform miscellaneous job-related duties as assigned.

Requirements:

• BSc degree in psychology, neuroscience, child development, biology or related fields.
• Proficiency in written and oral communication skills
• Team oriented, proactive, willing to learn, able to work independently, good communication skills and able to multi-task.

Job Responsibilities

• Managing office communications and schedules
• Handling correspondence and filing
• Coordinating meetings and maintaining records
• Assisting with inventory and procurement
• Performing general office tasks as needed

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Responsibilities:

• Processing commodity import LC issuances/amendments and their related Import LC bills for acceptances and payments;
• Processing Commodity Guarantee issuances/amendments and related claim payments (if any);
• Handling of corporate funded and unfunded risk participations and bank refinancing;
• Perform KYC validation and Anti-money Laundering Checks on corporate and commodity trade finance transactions;
• Input trade finance transactions, payment and other SWIFT messages
• Attend to Customer queries on trade finance activities covered;
• Other ad hoc duties as assigned.

Job Requirements:

• Minimum Diploma and above
• Conversant in Microsoft Word and Excel

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Tan Joanna (R1104661).

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

• 5 days, 9am- 5.30pm
• Salary: $2800 -$3400
• Address: Fort Canning

Job Descriptions:

• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.
• To provide administrative support to Management and ensure smooth operations of the Company.
• Knowledge of Partial Financial Accounting.
• Responsible for daily bookkeeping, data entry, Accounts Receivables / Payables functions, staff claims, Intercompany reconciliation and settlement, and other Accounting related duties assigned.
• Responsible for updating the cashflow and bank reconciliation statement.
• Performing administrative and clerical tasks, filing paper works, and liaising with clients/suppliers for payment matters.
• Perform any other Accounting / Finance duties and responsibilities as and when necessary.

Requirements:

• At least 3 years of related working experience in an International Accounting office.
• Familiarity in EXACT & CargoWise One or related ERP.
• Certificate or Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Accounting or related field.

Tong Wei Chin (Reg No.: R24123803)

The Supreme HR Advisory Pte Ltd (EA No: 14C7279)

Job Summary:

• Industry: Tertiary Education
• Location: Kent Ridge
• Employment type: 3-month contract (extendable for another 3 months)
• Working hours: Monday to Thursday, 8.30 am to 6 pm, Friday, 8.30 am to 5.30 pm

Job Responsibilities:

• Undertake Video Production and Webinar/Streaming responsibilities for instructional and promotional videos, Training/Empowering the use of video aids and software and Technical Support
• Perform the role of Producer to provide consultancy and to work with stakeholders in Dean’s Office departments to produce effectively-edited videos (procedural, promotional, instructional)
• Conduct OJT training, develop user guides and provide consultation services and accessibility to digital guides/resources/tools in order to empower users to be proficient users of digital video aids and ensure smooth day-to-day operations
• Webcast scheduling of webcast recordings
• Provide quality control check of submitted videos for onward sharing and/or publishing
• Participate in organisation-wide activities to support overall movements in the organization

Job Requirements:

• Specialized Degree in Film Making/Video Production/ Media Production/Visual Communications or equivalent.
• Minimum 3 years of working experience.
• Ability to produce quality work with high creativity, consistency and attention to detail.
• Good project management, analytical, and problem-solving skills with attention to detail.
• Knowledgeable in Business Process Re-engineering and Service Improvement concepts and practices
• Good communication, presentation, and interpersonal skills including the use of Microsoft Office and Power Apps
• Technically well-versed with the full spectrum of video production, including camera operation, lighting, and audio setup.
• Great flair for storytelling, a good grasp of rhythm and pace, and an eye for aesthetics for post-production.
• Mastery of Adobe CC software (emphasizing Premiere Pro for editing, familiarity with After Effects, Illustrator, Photoshop).

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret that only short-listed candidates will be notified.

Registration No: R24123448 / EA Licence No: 12C6253

Job Scope:

• Assist in administration duties
• Help with specimen reception when patients are unsure - like guide them where to put, or collect from them and help them put in the right place.
• Patient education with regards to topics on fertility, sometimes will touch on topics about sex, sperm, ovaries etc

Requirements:

• Min GCE N/O/A Levels or Diploma in any fields
• No experience required as on job training provided
• Able to commence immediately or on short notice period

Interested candidates can write in to Ann at [email protected]

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

You will assist the team in day-to-day Human Resource operations, providing support in the smooth delivery of the full-spectrum of Human Resource services to the organisation.

Key Job Scope
• Scheduling and arranging of interviews
• Conduct reference checks on potential candidates
• Handle student sponsorship processing
• Work Passes application, renewal & related matters
• On-boarding administrative support
• Creation of employees' record in SuccessFactors system
• Attend to staff queries and handle other day to day administrative activities

Interested applicants please email a copy of your resume to [email protected]

Tele @jesswongie OR WA 96503173

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Info can be shared ATM: -

• Basic UP $3.8K (W Exp) + AWS + HP allowance $35
• 5 Days office hours (8:00am - 5:45pm)
• Kaki Bukit

Your Responsibilities: -

• Provide secretarial support to the Managing Director.
• Act as a back-up Receptionist when required.
• Arrange and coordinate company events and activities.
• Coordinate meetings and extend hospitality to business partners and overseas visitors.
• Prepare and update corporate hotel rates for booking accommodations when needed.
• Ensure timely updates on the company website and manage corporate communications from both internal and external parties.
• Maintain accurate records of sales contracts.
• Assist in the bi-monthly payment process by verifying vendor and supplier invoices.
• Oversee building-related matters.
• Coordinate building maintenance to ensure safety and compliance with relevant regulations.
• Manage vehicle parking arrangements.
• Ensure office and pantry supplies are ordered and distributed properly.

You will need: -

• Min. of 3 years of work experience, particularly in admin support.
• Well versed in MS Office and SAP
• Hold a Diploma in Business Administration or an equivalent.
• Candidates with prior employment at leading Japanese firms are given preference.

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Location: One North

Working Hours: Mon-Fri Office Hours

Job Scope:

Provide administrative support to the regional community operations in leading a healthy lifestyle within the community.

• Data entry, scheduling appointments and billing of services
• Staff on-boarding / off-boarding
• Receive and respond to all enquiries
• Inventory management of consumables and equipment
• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline
• Ensure staff receives the appropriate access and equipment on the first day of work
• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work
• Ensure all enquiries are promptly and professionally handled within the stipulated timeline
• Ensure all relevant consumables and inventory are adequate to meet operational needs
• Any other duties assigned

Requirements

• Min Diploma in any discipline
• No experience required as training provided

Interested candidate, kindly send a copy of your resume to [email protected]



Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Contract duration: Early Nov 2024 till June 2025

Location: Tuas (Office may move to Cleantech Loop in 2025)

Working hours: Monday – Friday (8.30am – 5.45pm)

Responsibilities

• Prepare access card, employee vendor creation, other cards application
• Invoice Processing
• Booking of courses and training
• Participate and planning of events (if required)
• Purchase/Renew corporate phone
• Updating of leave and MC
• Scanning of reports
• Daily uploading of invoices
• Posting cheques/ photocopying etc.
• Weekly consignment stock reports, franking mails
• Assist in month end finance related duties
• Ad hoc duties (rebate journals, refund etc.)

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8799

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Working hours: 5 days, 8:30am – 5:30pm
Location: Buangkok
Salary: $2200 - $2500

Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Exciting role in the Public Sector - in the Media industry!

Duration: 11 months

Job Responsibilities:

• Provide general administrative support to the team as required, including preparing documents, reports and presentations.
• Organise and maintain electronic filing systems, ensuring documents are easily accessible and properly archived.
• Assist in coordination of events and meetings, ensuring all logistical aspects are covered.
• Assist with light bookkeeping tasks, such as review of invoices and expense reports.
• Correct and update data entries in Excel spreadsheets, ensuring information is up-to-date and error-free.
• Assist in compiling and organising data for reports, presentations and other business requirements.
• Support special projects and other duties as required by the team.

Looking for:

• Singaporeans only
• Min. Degree in Business Administration or its equivalent
• Proficiency in Microsoft Office Suite (PowerPoint, Excel and Word)
• Basic understanding of data entry and data management principles
• Strong organisational skills and attention to detail
• Excellent communication skills, both written and verbal

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data not required at this application stage.
To withdraw consent, email [email protected].
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chloe Chew (R1768631)
ScienTec Consulting (ScienTec Personnel) - 11C578

• Minimum 5 years of office admin experience, some of which is gained in an MNC
• Experience working in a hands-on office support functions supporting smaller offices preferred (but not a must)
• Proactive, adaptable and flexible with a good work attitude.

Our client is an established and global commodity MNC. The role is a newly created position that reports to the GM. The co allows for a WFH arrangement (1 day per week) and is based in town.

Responsibilities

Office admin matters

• Work with global HQ on all reporting and compliance requirements including the implementation of office process best practices
• Liaise with external providers (e.g. covering insurance, office rental, IT quotation etc) regarding the procurement of office goods and services
• Support the GM and office employees re arranging business travel support (liaise with travel agents, do the required hotel accommodation and booking)
• Update company’s handbook
• Ensure that office management runs smoothly (order pantry supplies, stationery etc)
• Provide general admin support (handle incoming calls and emails, check invoices for payments,)
• Prepare/ ensure readiness of meeting facilities including IT connectivity and attend to arriving guests
• Maintain office equipment and inventory including the set-up of the teleconference devices and other IT equipment
• Support the other general admin functions such as reception duties, safety management, insurance etc
• Organise company’s events (when required)
• Perform data entry and other admin support functions as assigned by the GM

Accounting admin matters

• Work with an external accounting firm re the approval and checking of accounting functions including payments (for payroll or for procurement of services/goods)
• Manage the office’s budget for approval from HQ

Experience and Qualifications

• Diploma qualified ideally with minimum 5 years of office admin experience. Some exp gained with MNCs is preferred
• Experience working in a hands-on and all-encompassing office support functions supporting smaller offices of 30 staff or less will be beneficial (but this is not a must)
• IT savvy and is familiar with Microsoft tools- 365 suite
• Hands-on with a passion to learn and contribute towards improving the business in its office administration processes.
• Proactive, adaptable and flexible with a good work attitude.
• Has a collaborative and team playing approach
• Has good communication skills and people skills.

Selling/attractive pts:

• This is a global MNC with a small office set up in Singapore (less than 10 employees). The workload is generally manageable for an efficient employee who learns the ropes quickly.
• The co has a collaborative and multinational work culture.
• Th co allows for a WFH arrangement of 1 day per week. The company’s official work hours are from 9 am to 5 pm (but this does not preclude the requirement to work later when required)

To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 17 September 2024

About Community Mental Health Department:

Our Community Resource, Engagement and Support (CREST) teams support clients who are at risk of or diagnosed with mental illness as well as their caregivers. The teams provide basic emotional support and monitoring of their mental health conditions through home visits and service linkages.

Responsibilities:

• Support any networking events with stakeholders such as government agencies, grassroots, and community-based organizations to raise awareness of mental health
• Support mental health screening events to identify those who are at-risk/diagnosed with mental health conditions and connect them with the right services for early diagnosis and treatment
• Provide basic emotional and cognitive support to clients who are at-risk/diagnosed with mental health conditions and/or their caregivers and link them up with relevant services based on their needs
• Ensure proper maintenance of case documentation and timely submission of reports to external parties
• Support the run of a caregiver support group

Requirements:

• Diploma Holder preferably with some social service experience
• Passionate to work in the mental health sector and community services
• Good communication skills (oral, written, bilingual) and interpersonal skills
• A team player who can also work independently
• Detail-oriented in keeping proper documentation
• This position is on a contract basis

Work Location: Sengkang/ Teck Whye

Work Service Area:

• Paya Lebar & Serangoon
• Bukit Panjang SMC, Cashew & Zhenghua
• Limbang & Yew Tee
• Bukit Timah, Clementi & Ulu Pandan
• Brickland & Choa Chu Kang

(If you have specific preference on the work service area, please indicate in the application form)

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

Working Location: Harbourfront (Near MRT)

Working Hours: 10am to 6pm (Mon to Fri)

JOB DESCRIPTION

• Manage the daily operations of the office, including organizing supplies, overseeing maintenance, and ensuring a clean and safe working environment
• Handle general office duties, such as answering phones, managing correspondence, and greeting visitors
• Maintain office records, filing systems, and ensure all documents are up-to-date and easily accessible
• Manage calendars, schedule meetings, and coordinate appointments for management and staff
• Organize and plan company events, meetings, conferences, and training sessions, ensuring all logistics are in place
• Assist with onboarding new employees, ensuring they have the necessary equipment, information, and access to systems
• Ensure timely payments of bills and handle expense reimbursements for employees
• Prepare and edit documents, presentations, and reports for management and other departments
• Handling inquiries, complaints, and ensuring prompt resolution

JOB REQUIREMENTS

• Minimum Diploma and above
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Entry level candidates are welcome to apply, training will be provided

EA Reg. Number: R21100629

EA License Number: 22C1278

Contract: till 30 November 2024

Location: Novena

Responsibilities

• Assist in the formulation of test plan based on Wave 6 questionnaire design to ensure that the CAPI system functions according to the design, as well as data requirements
• Conduct rigorous testing of CAPI system based on the test plan and identify errors
• Prepare report to feedback errors to vendor
• Assist in other research tasks related to the RHS where required

Requirements

• Diploma / A-levels
• Possess strong analytical, interpersonal, communication and writing skills
• Meticulous with details
• Able to work both independently and as a team-player

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Days: 5.5 days
Working Timing: Mon - Fri: 0800-1700, Sat:0800 - 1200
Salary:$2000 – $2500
Location: Changi

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

• Location: Far East Shopping Centre
• Working days & time: Mon to Sun 9.30am to 8pm (6 days work week, off on weekday)
• Salary: $2800-$3200

Responsibilities:

• Logistics/arranging of diamonds/inventory
• Excel spread sheets updates
• Ad hoc misc duties assigned by team leader
• Perform general office duties
• Ring Laser engraving duties (Training provided)
• Assist in store operations like client servicing repairs/collections
• Checking of diamond melees

Requirements:

• 1 year of relevant experience
• Required to work on weekends

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Responsibilities

• Manage daily pass clearance and issue passes to contractors, staff from other agencies, and visitors to the terminals.
• Data entry of visitors details into system
• checking to make sure passess are returned
• Any other ad-hoc duties as advised by supervisor

Job Requirements:

• Min N/O/A levels and above
• Good interpersonal and communication skills
• Able to commence on short notice

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)
Recruit Express Pte Ltd
CEI No: R1333503
Company EA license : 99C4599

Job Responsibilities

• Managing office communications and schedules
• Handling correspondence and filing
• Coordinating meetings and maintaining records
• Assisting with inventory and procurement
• Performing general office tasks as needed

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Location: Bishan

Job Description:

• Extend administrative support to the Senior Personal Assistant

Office Administration & Support:

• Answer phone calls, direct inquiries, and take messages.
• Greet and register visitors professionally.
• Manage local and overseas courier arrangements, including handling the company letterbox.

Office Management & Maintenance:

• Monitor and replenish office supplies (stationery, pantry items, etc.).
• Coordinate & schedule office maintenance and repairs, working with contractors and building management.
• Oversee office cleanliness and work closely with the cleaning lady.

Event and Food Coordination:

• Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
• Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.

Vendor & Corporate Gift Management:

• Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.

Payment and Travel Arrangements:

• Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
• Manage hotel and transport bookings for HQ visitors.

Internal Communication:

• Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.

Requirements:

• Diploma or equivalent in Business Administration, Office Management, or related field.
• 2+ years in office administration or a similar role.
• Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking associates.
• Proficient in Microsoft Office and basic office management software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Friendly and professional demeanor.
• Ability to handle event planning and coordination.
• Problem-solving and attention to detail.
• Flexibility to manage ad hoc tasks.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Preschool Admin
Working Location: Farrer Park
Working day: Mon - Fri
Salary : Up to $3000

OVERVIEW
The Administration Assistant assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel and procurement.

RESPONSIBILITIES
ADMINISTRATION

• Manage registration and withdrawal of children
• Prepare and collate monthly reports and submissions to Government Agencies and Head Office
• Update and submit children’s particulars receiving subsidies and CDC Central-Based Financial Assistance Scheme for Childcare (CFAC) approval letter to Accounts Department
• Update centre’ s fact sheet
• Update parents’ particulars
• Draft simple letters and correspondences
• Coordinate & submit staff and children accident insurance claim forms to Head Office for processing
• Maintain and update filing system

FINANCIAL

• Invoicing and collection of fees and other payments
• Banking, verification of fee collection and other payments
• Issuing of receipts
• Disbursement of petty cash expenses
• Preparation of petty cash, fee collection reports
• Ensure completeness of monthly invoices and receipts
• Ensuring that effective and efficient systems and procedures are in place
• Support Financial Year End Audit and Special Audits (Subsidy/ICCP/DSLS etc)

PERSONNEL

• Coordinate training registration and submit to Head Office
• Assist in recruitment related matters as communicated by Head Office
• Update and inform government agencies of staff changes in One@ECDA (along with Principal)
• Manage ECDA CMS

PROCUREMENT

• Submit payment documents for purchases
• Submit monthly provision to suppliers
• Submit quarterly stationery supplies orders to suppliers
• Submit uniform and mattress orders to suppliers
• Maintain inventory for uniform, mattress and stationery

OTHERS

• Ensure that licensing requirements are met at all times (along with Principal)
• Attend to public enquiries and complaints
• Clearing of incoming and outgoing centre mails and emails
• Update centre’ s notice boards
• Liaise with Head Office on matters pertaining to centre maintenance works
• Monitor maintenance of centre equipment (copier machine, computers, telephones)
• Conduct periodic checks of centre to report damages or vandalism
• Attend staff meetings, workshops, conferences, in-service training
• Promote a neat and professional appearance
• Any other duties as and when assigned by the Principal

REQUIREMENTS

• Competent with Microsoft applications (Outlook, Word and Excel)
• Minimum GCE ‘O’ Levels
• Preferably prior experience in Preschool / Childcare centre / Student care administration role.