Senior HR & Admin Assistant

Working location: 3 mins walk Tuas Crescent MRT
Working days: Mon to Fri
Working hours: 08:30 am to 05:30 pm
Salary: $2,700.00 to $3,200.00

Responsibilities:

Staffing

• Work with the hiring managers on manpower requests and ensure timely filing of vacancies.
• Manage the entire recruitment process, including candidate screening, onboarding, and offboarding. This includes but is not limited to advertising positions, conducting interviews, securing job offers, and managing internship programs.
• Administer MOM work pass application, renewal, cancellation, and other related matters.

HR Administration

• Maintain and update employees’ p-file in SharePoint, ensuring information is accurate and current.
• Monitoring of staff attendance and providing daily attendance reports to HQ HR.
• Coordinate annual medical check exercises for operational staff.
• Participate in continuous improvement initiatives and assist in updating HR policies & procedures, and the staff handbook.

Employee Relation

• Plan and organize employee engagement programs and activities to improve employee relations and foster a harmonious and motivating work environment.

Office Administration

• Managing office supplies, such as stationery and pantry beverages, ensuring adequate stock at all times.
• Liaise with external vendors and service contractors for administrative needs.
• Sourcing and purchasing of office supplies as needed.
• Issuance of staff uniforms, monitor and ensure timely replenishment of stock
• Coordinating weekly laundry service for soiled jumpsuits and ESD shoes & booties.

Other Duties & Responsibilities

• Perform any other duties and responsibilities as and when assigned by the superior or management.

Requirements:

• Diploma/Basic Certificate in Human Resource Management or equivalent.
• Minimum 1 year of relevant working experience in a similar job scope, preferably in the manufacturing industry.
• Basic knowledge of the Employment Act and MOM regulations.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Administrative support for programmes planning and events management;
• Technical support for Learning Management System related activities;
• Assist in the running of operations for winter/summer programmes and events;Assist in market research for various markets e.g. Market sensing, competitive analysis, etc;
• Assist in other ad hoc projects, assigned by supervisor/HOD.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

- Permanent

- Mon – Fri; 9am – 6pm

- Bedok

- Up to $2900 + PB + Wellness Benefits ($400) + Birthday Leave

Responsibilities:

• Issuing Invoices and creating Purchase Orders
• Liaise with suppliers on delivery dates
• Data entry on renewal information
• Chase up on overdue payments
• Any other administrative duties

Salary:

• Up to $2900 + PB + Wellness Benefits ($400) + Birthday Leave

Working hours:

• Mon to Fri: 9am to 6pm

Location:

• Bedok

Requirements:

• Must have experience in Quickbooks
• Minimum qualification: NITEC
• At least 2 years of relevant experience
• Plus if candidate is experienced in AutoTask
• Need to be responsible and organized

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R2197670)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
3 Shenton Way, Shenton House,
#19-01 Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

- 2 years agency contract

- $3,000 - $3,600 + Meal Allowance

- Monday – Friday, 8.30am – 6pm

- Jurong East

Responsibilities:

• Support the division on all administrative matters such as staff timesheet management, documentation control, asset management, travel arrangement and manage office supplies and procurement.
• Assist in logistics and administrative support for meetings and events including obtaining necessary clearances for visitors, etc.
• Facilitate staff onboarding and offboarding process
• Manage office facilities, equipment and maintenance
• Support Business Continuity Plan, Staff Welfare events and initiatives
• Communicate relevant office management information to the staff

Duration:

• 2 years agency contract

Salary:

• $3,000 - $3,600 + Meal Allowance

Working hours:

• Mon to Fri: 8am-6pm

Location:

• Jurong East

Requirements:

• Diploma in Business Administration, Finance or Accounting
• Minimum 3 years of working experience in office administration in a division of 60 staff
• Experience in team management with good interpersonal and communication skills
• Proficient in MS Office (Word, Excel and PowerPoint)

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration No. R24124163)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Our client is a Education Industry. Due to their current expansion plan, they are looking for a Customer Service cum Admin Executive to join their team, in hopes of developing the current high performing team. They are located in the Central area.

Key Roles and Responsibilities:

• Respond to daily emails and phone inquiries
• Provide support, advice, and counseling to students
• Manage graduation processes, including payment verification and document handling
• Coordinate mid-term test deferments and liaise with students and UC
• Handle exam script viewing requests, including coordination with the Exams Office and students
• Explain transfer contracts to students
• Conduct welcome orientations, LinkedIn workshops, and graduation ceremonies
• Perform class visits as needed
• Oversee ad-hoc projects or audit events
• Manage miscellaneous administrative tasks, such as attendance tracking and course evaluations

Requirements:

• Diploma in any field.
• At least 1 year of customer service and 2 years of administrative experience.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24144162 | LAI CHAI LI

Location: Near Lorong Chuan MRT

- Proactively follow up leads via email, phone, and EDM.

- Improve conversion rates, focusing on lead to enquiry conversion.

- Provide enrolment and student data as needed.

- Ensure accurate and timely data capture on all systems.

- Book and conduct tours for prospective families.

- Set up and administer CAT tests as needed.

- Support the delivery of personalized experiences for prospective parents and pupils.

- Develop rapport with parents and pupils; gather information on their needs and backgrounds.

- Answer phone calls and emails, directing them appropriately.

- Process student information for new pupils and follow up on document gaps.

- Assist in the assessment process for each pupil.

- Support onboarding and orientation for new families.

- Promote the school at internal and external events (e.g., Open House, Networking, Expat Fairs).

Reception/Front Desk Responsibilities

- Greet, welcome, and direct parents appropriately.

- Care for children who are not picked up on time.

- Support teaching staff requests in coordination with the School Receptionist.

- Maintain security by following established procedures.

- Provide basic and accurate information in person and via phone/email.

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

An HR Administrator, HR Assistant provides administrative support within the Human Resources department of an organisation. Their primary duties include assisting with the hiring process, helping to create and schedule employee training and entering employee records into the company database.

HR Administrator duties and responsibilities

HR Administrators handle a wide range of administrative tasks within a company which and must be able to organise and prioritise. Their main tasksand responsibilities include:

• Entering employment data into the company database
• Organising meetings and taking minutes
• Assisting higher-level HR staff with the hiring process
• Setting up recruitment and training events
• Answering any employee inquiries
• Creating staff handbooks and newsletters
• Coordinating logistics for new hire orientations
• Updating employee holiday and sickness records

· Purchasing:

• Issue Purchase Orders (POs) and coordinate with suppliers for material pricing.
• Update material prices in the system.
• Match POs, Delivery Orders (DOs), and Invoices; submit to Accounts.

· Inventory Management:

• Monitor machinery and material inventory movements.
• Track asset and equipment calibration schedules.
• Prepare delivery notes for materials drawn from the warehouse.

· Company Vehicle Management:

• Oversee road tax and insurance renewals for 3 company lorries.
• Arrange lorry servicing and repairs with the workshop.

· Office and Facilities Maintenance:

• Maintain office facilities and equipment.

· Audit Support:

• Assist with ISO and BizSafe audits (with consultant support).

· Shipping and Document Management:

• File hard copies and digital copies of shipping documents.

· Certification Management:

• Maintain and renew company certificates (e.g., BCA, ISO, BizSafe, SGBC).

· PPE Tracking:

• Monitor and track Personal Protective Equipment (PPE) for workers.

• Create & Update GRN/PO for daily collection in Excelsheet & Autocount system.

• Schedule collection & issue collection request form/Acknowledgement form

• Enter personal customer information into databases as collected upon forms or spreadsheets

• Review all data for errors and report and unusually findings to management

• Collect and determine completed of all information before entering data into software programs

• Scan and print required documents needed to collect information for data entry

• Work following privacy guidelines as dictated by state and federal law

• Generate weekly and monthly reports regarding sales information or areas to be improved upon

• Ensure proper updates of required software and train new employees as needed on company processes

• File and organize paperwork used to enter data into programs to keep a record of original documents • Liaise with operation team on materials codes.

• Follow driver go customer side for collection.

Our client is a Real Estate Industry. Due to their current expansion plan, they are looking for a Admin Officer to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities:

• Respond to all customer-related inquiries and provide timely updates to clients within a specified time frame.
• Coordinate with external vendors to ensure smooth processes related to clearance and transactions.
• Monitor and manage key accounts and reports, ensuring accurate tracking of flagged issues.
• Support backend operations for customer loyalty and rewards programs.
• Handle various administrative tasks and provide assistance for ad-hoc projects as required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

Job Scope

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Admin Executive

Working Hour : 5 days 9am-6pm

Salary : $3000-$3200

Office : Macpherson

Responsibilities
Processing invoices, delivery orders and other documents part of the sales process.
Processing payment for bills and expenses
Secretarial and admin support to director
Liaise with suppliers for deliveries
Data entry, paper work, scanning, photocopying and filing of documents
Provide administrative support
Perform ad- hoc duties assigned

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Welcoming your meaningful journey experience to join under OPUS IT Dept, SG Information & Communications Technology (ICT) MNC Sector pacing, to contribute your invaluable asset skillset to the Eco structure backbone, sustaining a healthy society.

See You Around & Thank You!

Job Opportunity Wise
Our Client: Local SG MNC - IT Info. Comms. Tech - IT Services Recruitment)
Position: ID Administrator (HQ Office) (Urgent! ASAP)

Basic Salary: $2700

Mon - Fri: 8am~6.30pm
Location: Ubi / Kaki Bukit - HQ Office (Circle Line)

Talent Competency Wise

1. Min 2 Years of Experience in "Implementing UAM Requests" (Must Have)
2. Local Poly Certs (Must Have)
3. Decent Proficiency Bilingual Communication & Presentation Skillset (Spoken/Read/Written - From 7~10, Self-Guage)
4. Meticulous In Checking Through the Request Forms
5. Comfortable to Laise Via Email or Calls and Guide the Requestors On The Right Process.
6. Comfortable and Able to Work with "Excel & Vlookup"
   

JobScopes Duty Wise

1) User Acess Provisioning, Amendment & Removal

Grant / Revoke User Access Rights

1. Process the Account Request Form Raised by the Requestor.
2. Ensure All Information are Correct and Approval from Head of Division (HOD) are Sought.
3. Seek Approval from System Owner.
4. Implement the Approved Request.
5. Verify the Completion of the Request.
6. Inform Requestor and File the Evidence Upon Completion of the Request.

2) Trigger & Coordinate the Access Review.

1. Request or Retrieve List of Access Request from Systems & Monthly Leaver List from FM.
2. Perform First Level Check for Unnecessary Account (Example: Inactivity > 90 days, Staff Left Organisation etc).
3. Send Reminder to Staff to Access System, If Inactive >60 Days.
4. Perform Sanity Check & Generate the Access Review List by Division.
5. Send the Request to Division for Review.
6. Ensure the Return Result with HOD Approval.
7. File the Evidence to Central Repository Upon Completion of Review.
8. Follow-up Based on the Request Result. (Example: Send Request to Division to Submit Account Request Form if New Account is Required for Staff)
9. Ensure All Approved Request Are Implemented as Per the SOP & Within the Stipulated Timeline

We regret that only shortlisted applicants will be notified. We wish you all the best in your career search.

Nonetheless, we encourage & welcome all IT related skillset resumes to match with our on-hands clients job openings from time to time.

Agent: You Feng Yuan (Lennon)

Registration Number: R23115676

Recruitment Hub Asia Pte Ltd

EA License Number: 12C6135

Location: Japan

Position: Customer Service & Admin Executive (Japanese speaking/Work in Japan)-CK (Job ID:19115)

Job Description

• Responsible for the effective management of daily bookings, client queries, client quotations, assistance in event planning and execution.
• Engage in active listening with callers, confirming or clarifying information and diffusing clients if needed.
• Implement solutions to execute client events, responsible for all aspects of ongoing event priorities.
• Ensure SLA’s are met in line with company expectations
• Ensure that all processes are being adhered in order to deliver the highest possible quality standards.
• Dealing with all feedbacks and reporting findings to reporting Manager.

Administrative

• Provide full administrative support to reporting Manager
• Assist and support in basic financial tasks, such as processing expense reports, issuing invoices in a timely manner
• Input accurate pricing using in-house system and relevant databases
• Checking pro forma invoices and exporting
• Dealing with invoice queries and review supplier anomalous invoices
• Assist in onboarding new employees by preparing workspaces and necessary

Job Requirement

• Preferably Degree holder or equivalent
• Prior experience in travel industry will be a value-add but not the primary criteria for selection of candidates
• 3+ years of experience in customer services or a related field
• Good project management skill and handle multi-tasks independently to meet tight deadlines
• Good computer knowledge (Word, Excel, PowerPoint and Word Processing)
• Proficiency in both Japanese and English to liaise with Japanese speaking clients in Japan

Interested applicants please send your resume to [email protected] with email subject header "Job Application for Customer Service & Admin Executive (Japanese speaking/Work in Japan)-CK (Job ID:19115)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Scope:

• Administrative duties - Data entry, collating documents etc
• To prepare the administrative task i.e. coordinate between vendors requests, arrange meeting, follow-up with various stakeholders, etc.
• Ad hoc duties as assigned

Requirements:

• Minimum Diploma/Degree with 1-2 years of administrative experiences
• Team player
• Meticulous and detailed

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

About Our Client

• IT Solution-sourcing centre
• Mon - Friday 9am - 630pm
• Kaki Bukit

Job Description

• Sales Support: Assist with quotes, proposals, and contracts.
• Order Management: Process orders and track deliveries.
• CRM Management: Update customer records and sales data.
• Client Coordination: Schedule meetings and handle inquiries.
• Documentation: Maintain sales reports and documentation.
• Invoicing: Coordinate billing and follow up on payments.

Requirements

• Prefer candidate with 1 to 2 years of relevant working experience
• Able to work in fast-paced environment/ short notice period
• Customer oriented and able to liaise with different stakeholders
• Enjoy interacting and communicating with people and maintaining a good rapport

What's on Offer

• Medical benefits
• Staff insurance provided

Reach out

Please submit your updated resume by using the APPLY NOW button

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to Kanry Search Singapore Pte Ltd’s PDPA and e2i’s PDPA.”

Kanry Search Singapore | 24C2261
Sarah Lau | R22110930

Company Profile:

As Singapore’s leading provider of comprehensive life insurance for over 90 years, they have attained world accredited accolades in providing security to consumers’ lives. They have delivered a suite of product offerings and expert advisory through their extensive network of financial consultants and bank partners. This role is a back-end support to financial consultants.

Work location: Hybrid or Newton (depending on allocation during interview)

Working hours: Flexible (Catered to your schedule – average 52 hours per month)

Key Responsibilities:

• Assisting sales team to provide sales support for their own pool of clients & schedule appointments.
• Assist to generate new sales leads.
• Learning from various departments to understand the nature of business.
• Maintaining an updated client database & generating detailed weekly reports for review by senior management.
• Submission of business & reimbursement policy forms with great efficiency.
• Writing an essay report on current financial trends (if required).

Requirements:

• MUST be able to commit for minimally 1 month, convertible to full-time permanent role!
• MINIMUM QUALIFICATIONS: local diploma

Interested candidates may whatsapp your resume to 87724117 (Stella).

Only shortlisted applicants will be contacted.

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Reception Duties

• Receiving visitors and render assistance to contractors/ vendors.
• Render assistance to walk-in pupils’ needs and simple non-life threatening first-aid support at the sickbay. To escalate to office staff immediately if it is beyond superficial cases.
• Handle situations when pupils vomit and soil their clothes, loan of uniforms, ad-hoc sewing of buttons on uniform, etc.
• Print and pass the Early Dismissal Form to parents.

Phone Call Duties

• Handing phone calls on queries, feedbacks and requests.
• Taking messages and ensuring they are passed to the appropriate staff member in time.

Front Desk Admin Duties

• Issue and collection of keys to staff/students/vendors.
• Manage incoming/outgoing mails and deliveries. (record, sort & distribute daily mail).
• Maintain resource files required for counter duty.
• Maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
• Operate office equipment like fax, photocopier, etc.
• Ad-hoc simple administrative duties that may be assigned by the school

Requirements

• 3 GCE ‘O’ Level passes or more, with a pass in English.
• Preferably more than 2 years of experience in Administration.
• Preferably with similar working experience in a school environment.
• Preferably have a valid first-aid with CPR certification.
• Experience in using MS Office Applications e.g. Excel, Word etc.
• Communicate well in English.
• Good interpersonal and customer service skills with patience and ability to remain calm during challenging situations.
• Posses initative, good problem solving skills and ability to multitask during peak period.
• Able to work independently as well as in a team with professional ethics.

Working hours

• Mondays to Thursdays: 7.00am to 4.00pm, inclusive of 30mins lunch break
• Fridays: 7.00am to 3.30pm, inclusive of 30mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Working locations

• (School environment)

Additional info:

• Contract Period: From 1 January 2025 to 31 December 2025
• With option to extend (Discretion)
• This is an outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Fadhilah at [email protected] | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and e2i’s PDPA.

Norfadhilah Awang

EA License No. 93C4403

EA Regn. No. R24120699