A Research Assistant position is available in the laboratory of Assistant Professor Kazuyuki Kasahara at the Novena campus of the LKCMedicine. Gut microbiota influences many areas of human health from immunity to energy metabolism and host physiology. The goal of our research group is to understand how bacterial metabolism, diet-microbe, and microbe-microbe interactions influence cardiometabolic disease (CMD). We will address the research question through a combination of experimental approaches including anaerobic bacterial physiology studies, metagenomics, and deep phenotypic characterization of mouse models of CMD.

The RA will work with the research team on the planning and execution of projects undertaken by the lab. The RA will also be handling the procurement and safety to support laboratory research needs.

Job Responsibilities:

• Participate and contribute to research project, involving microbiology, immunology, and molecular biology.
• Procurement and lab administration
• Support students / staff on projects
• Maintain good records for lab and admin works
• Support laboratory research needs

Requirements:

• Self-motivated and well-organized with good communication and technical skills. Candidates are expected to engage in frequent communication with individuals both within and outside of LKC.
• Candidates should have a Bachelor degree or equivalent in Life Sciences, Biology or related fields.
• Previous research experience is strongly preferred.
• Relevant experience in microbiology techniques such as bacterial culture is desired.
• Relevant experience in handling mice and proficiency in colony management is preferred, but not mandatory.
• Prepared to undertake research administration tasks, including procurement, maintain lab SOPs, etc.
• Recent graduates with the right aptitude will be considered.

- Site Coordination

- Responsible for coordinating, and preparing and submission of drawings and technical documents;

- Drafting - Autocad, Revit

- Technical Support

- QS

- Other duties assign by supervisor and management

- At least 1 year drafting experience preferably

- IT Savy

Working Days: Monday - Friday

Working Hours: 8.30am - 6.00pm

13th month bonus

NTU is leveraging learning analytics to improve teaching and learning as part of our Education Strategy 2025. This position is similar in nature to a business analyst but for advancing the use of data for teaching and learning purposes. The position is critical for developing a communication plan to get faculty and students buy-in on the learning analytics goals of the university. He or she would also be responsible for gathering faculty, students and schools’ teaching and learning needs, and translating the needs into meaningful learning analytics solutions. In addition, he or she is expected to have some technical competency in SQL, python and/or SharePoint, and to support the administration of key system Dataiku in compliance with the data and AI governance policy of the university.

Responsibilities

Communication, engagement and collaboration opportunities

• Conceptualise and execute a communication plan for learning analytics with various units in the university
• Engage students and support faculty champions to increase acceptance and adoption of learning analytics
• Communicate with end-users and analyse their business needs
• Manage and maintain the department website

Data management

• Support the data engineer in handling data request
• Manage the data science machine learning platform
• Work with director and data engineer to look into methods to ensure data and AI governance.

Project Management

• Provide support for learning analytics projects by helping to build dashboards and communications

Requirements

• Bachelor degree in Business Analytics or Data Science and related fields
• At least two years of experience as a business analyst or experiences working on data related project
• Prior experience working in a university setting is highly preferred
• Proficient in statistics,
• Some knowledge of machine learning approaches and AI approaches including discriminative and generative
• Some idea of the various data governance framework issued by PDPA
• Strong communication and networking skills
• Strong ability in translating user needs into a data science problem
• Good understanding of data science or analytics and governance
• Good technical skills such as python programming, system administration
• Experiences in developing dashboards and other visualization tools such as Qliksense and Power BI would be ideal

JOB DESCRIPTION:

• Assist in AP and AR duties –invoicing, collection of payments, update datasheet and entering the bills
• Handle reception duties - attend calls, purchase of office supplies etc.,
• Liaise with contractor/supplier for all office maintenance and equipment
• Other admin duties as assigned

REQUIREMENTS:

• Candidate must possess at least an "O" Level or equivalent
• Proficient in English, MS office and Outlook
• Good communication skills to liaise with external & internal Customers
• Preferably a junior executive with QuickBooks accounting software experience
• For Singaporeans only

Advancer Global Limited is the leading integrated solutions provider specialising in Integrated Facilities Management (IFM) services and workforce solutions. Advancer Global is listed on the Catalist Board of the Singapore Exchange Securities Trading Limited (“SGX-ST").

Advancer Global Facility serves as the holding company and central recruitment arm for the member companies within the Group, encompassing Employment Services, Security, Cleaning, Pest Control, Landscaping, Smart Technologies, and Property & Facilities Management.

We are looking to grow our Human Resource team to support the manpower needs of the Group through the next phase of the growth and development roadmap.

Work Location

• Jurong East (5 minutes walk from MRT station)

Job Description

• Officer-In-Charge of the employee life cycle processes for assigned portfolio - recruitment, onboarding, orientation & training logistics and record keeping through exit interview;
• Manage full spectrum of payroll related function for assigned subsidiary (Tax clearance submission, monthly CPF submission, annual income tax submission, and other government related grant application and submission);
• Assist in recruitment initiatives for other subsidiaries within the Group;
• Company-wide committee facilitation and participation;
• Employee safety, welfare, wellness and health reporting;
• Provide direct support to employees during implementation of HR services, policies and programs;
• Updating HR policies and organize CSR related programs;
• Ad-hoc duties as may be assigned from time to time.

Job Requirements

• Diploma / Degree Holder in any field; Diploma / Degree Holder in HR or related field is a distinct advantage;
• Minimum of 2 - 3 years relevant experience in Human Resources with Payroll Processing responsibilities for an organisation in Singapore is required for this position;
• Experience in payroll softwares will be an advantage;
• Possess a high level of responsibility and integrity to maintain confidentiality of all HR and payroll records;
• Meticulous with good communication skills;
• Indepensent and self-motivated with a growth mindset;
• Proficient in Microsoft Office Applications;
• Able to work under pressure and tight deadlines.

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

Summary:

The Assistant IT Manager reports to the Director, Finance and Operation and assumes the critical role of being the gatekeeper for company data security measures and the linchpin for ensuring unwavering stability in the digital infrastructure. Responsible for overseeing day-to-day IT operations and support functions, this role involves managing helpdesk operations, evaluating technology needs, proposing upgrades, implementing IT policies, providing technical support, and vigilantly upholding data security measures.

Major Duties and Responsibilities:

• Supervise and support the helpdesk operations, ensuring timely and effective resolution of technical issues.
• Collaborate with users and departments to gather resource requirements, proposing and implementing upgrades and solutions to enhance the IT infrastructure.
• Evaluate the school's technology usage, computing needs, and system requirements. Recommend enhancements to hardware, software, and infrastructure.
• Assist in the development, implementation, and documentation of new IT policies and processes.
• Contribute to the preparation of laptops for new staff, teachers, and students. Perform software installations as required.
• Provide technical assistance to administrative and academic staff, resolving hardware and software-related issues.
• Administer, maintain, and oversee Google accounts for staff, teachers, and students. Ensure the integrity and accuracy of the directory information.
• Offer vigilant technical support for the school's network infrastructure, ensuring seamless connectivity.
• Log and manage support requests/incidents through email and logging systems.
• Provide reliable assistance for IP phone systems, ensuring uninterrupted communication and system stability.
• Participate in testing new hardware and software, focusing on security, stability, and recommending enhancements.
• Proactively monitor network traffic, remote and local server status, bandwidth allocation, and perform regular backups to ensure stability and data security.
• Perform initial troubleshooting of server and network issues, ensuring rapid problem resolution.
• Coordinate and supervise the installation of IT equipment when required.
• Maintain accurate records of all IT assets. Ensure alignment with Finance's asset list.
• Request and evaluate quotations from vendors for IT-related purchases.
• Provide standby technical support during examinations to ensure smooth IT operations.
• Manage, supervise, and train new IT staff, fostering a culture of stability, security and high performance standards.
• Perform other duties as assigned by the Supervisor.

Requirements

• Diploma in Information Technology or Computer Science.
• Proficient understanding of Google Workspace and Microsoft Office.
• Familiarity with various devices including Chromebooks, Macbooks, iMacs, Apple TV, and Chromecast.
• Basic diagnostic and troubleshooting skills for technical issues.
• Ability to support PCs, printers, projectors, and IT peripherals setup and maintenance.
• Knowledge of Firewall, DNS, DHCP, NTP, SMTP, FTP, Anti-Virus, and system monitoring setup and management.
• Familiarity with Wintel Servers and virtualization technologies (advantageous).
• Strong interpersonal skills and a collaborative team player.
• Excellent communication skills for effective interaction within the team.
• Meticulous attention to detail and focus on tasks.

Working schedule

Mon-Fri, 8am to 5pm

Note: Company transport offers pick-up and drop-off services at Queenstown MRT station.

We are seeking a highly organized and detail-oriented Account Assistant to join our growing company. In this role, you will be responsible for providing support to our accounting department by performing various administrative and accounting tasks. You should have a strong understanding of accounting principles, a keen eye for detail, and a commitment to accuracy.

Responsibilities:

• Assist with accounts payable and accounts receivable functions
• Reconcile bank statements and other accounts as needed
• Maintain accurate and up-to-date records of financial transactions
• Assist with the preparation of financial reports
• Respond to customer and vendor inquiries regarding payment status and billing issues
• Assist with month-end close processes
• Perform other duties as assigned

Benefits

• Employee discount.
• Bonus.
• Staff Meal Provided.
• Professional development.
• Medical reimbursement.

If you are looking for an exciting opportunity to grow your career in the accounting field, we encourage you to apply for this Account Assistant position. Our company offers a supportive work environment, competitive compensation and benefits, and opportunities for advancement.

Fresh Graduated and no experience are welcome to apply!

If you are interested in applying, please submit your resume to [email protected]. We look forward to hearing from you!

To assist with clerical work in QA Department and support documentation and filling.

• Checking of online entries in BMR, production records.
• Preparation of BMR in accordance with the production planning schedule.
• Preparation of BMR as advice by Pharmacist/QA Batch Release.
• Record keeping of BMR produced, issued and destroyed.
• Issuance and retrieval of BMR.
• To cover receptionist at front office during his/her absence
• Any ad-hoc job as required.

The Division of Physics and Applied Physics in the School of Physical and Mathematical Sciences of NTU provides a multidisciplinary academic program that provides students with a wide-ranging and up-to-date education. It offers undergraduate training leading to BSc (Hons) in Physics or Applied Physics, as well as graduate training leading to MSc and PhD degrees. Details of the Division can be found at http://spms.ntu.edu.sg/PhysicsandAppliedPhysics/Pages/Home.aspx .

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

The candidates are expected to:

· Establish a world-class research program,

· Enhance the School’s visibility as an international leader in education and research

· Teach undergraduate and graduate courses

· Actively collaborate with NTU faculty and researchers

Responsibilities:

· Conduct high-quality innovative research in terms of publishing top-tier papers

· Giving invited talks at international conferences, securing competitive research grants, and supervising research personnel

· Contribute to teaching and course development at the undergraduate and postgraduate levels

· Giving academic supervision of undergraduate and graduate students

· Undertake administrative and/or leadership roles

· Contribute to other service-related activities assigned by School and University

Requirements:

· PhD in Physics or a related discipline

· Strong record of research and relevant publications in reputable peer-reviewed international journals

· A good track record of supervising research staff, postdocs, students, and interns in relevant fields

· Experienced in cross-disciplinary research initiatives and collaboration

Application:

Please click the apply button and submit the following documents to us:

· Cover letter

· Curriculum Vitae including a full publication list

· Statement of current and future research interest

· Teaching statement

· Name of three referees

All applications and materials submitted will be held in strict confidence.

Job Description:

• Maintain departmental policies and procedures, objectives, quality, safety, environmental and infection control standards
• Non-conformance report
• Perform decontamination, washing, cleaning, packing and sterilization of instruments and instrument sets
• Evidence of documentation
• Perform biological and chemical monitoring and document them in accordance with quality assurance standard
• Attendance records
• Receive requisitions and issue supplies to OTs and wards
• Maintain the integrity of sterile instruments, instrument sets and linens from storage to usage
• Maintain sufficient inventories of supplies
• Maintain cleanliness of workplace and the environment
• Maintain department records, reports and file as required
• Participate in roll calls, educational and in-service program
• Perform satellite duty at hospitals
• Ensure proper documentation on the wards ordering process
• Perform other related duties and tasks assigned by Supervisors or Manager

Job Requirements:

• Secondary 3 or equivalent a.
• Able to speak and write simple English
• Min 7-8 years of experience in CSSD/TSSU
• Simple computer knowledge

JOB DESCRIPTION:

• Assist in AP and AR duties –invoicing, collection of payments, update datasheet and entering the bills
• Handle reception duties - attend calls, purchase of office supplies etc.,
• Liaise with contractor/supplier for all office maintenance and equipment
• Other admin duties as assigned

REQUIREMENTS:

• Candidate must possess at least an "O" Level or equivalent
• Proficient in English, MS office and Outlook
• Good communication skills to liaise with external & internal Customers
• Preferably a junior executive with QuickBooks accounting software experience
• For Singaporeans only

Advancer Global Limited is the leading integrated solutions provider specialising in Integrated Facilities Management services and workforce solutions, encompassing Employment Services, Security, Cleaning, Pest Control, Landscaping, Smart Technologies, and Property & Facilities Management.

Advancer Global is listed on the Catalist Board of the Singapore Exchange Securities Trading Limited (“SGX-ST").

We are looking for a Talent Acquisition & Management specialist to join our Group HR team to support the recruitment needs of the Group through the next phase of the growth and development roadmap.

Work Location

• Jurong East (5 minutes walk from MRT station)

Responsibilities

• Full process of the recruitment cycle
• Liaising and working closely with hiring managers / directors to understand their recruitment needs and develop the adequate talent acquisition strategies to meet these needs
• Identifying manpower recruitment issues with viable proposals on recruitment initiatives to meet the desired outcomes
• Preparing recruitment materials and posting jobs to appropriate portals, sourcing from talent search databases and social media, etc
• Participating in career fairs, internship programmes, and other recruitment projects
• Conduct preliminary screening of candidates which may include conducting interviews; arranging and coordinating interviews with the hiring managers / directors
• Follow-up on job offers and compensation & benefits terms with shortlisted candidates

Requirements

• The ideal candidate will be able to demonstrate adaptability in understanding the nature of work of all the different functions in Facilities Management and of the other businesses of the Group, so as to be able to recruit effectively
• Minimum Diploma in any discipline; Diploma or Degree in Human Resource Management or a Human Resources major is a distinct advantage
• Good understanding and knowledge of Singapore labour laws and fair employment guidelines
• 2 years or more proven experience in a Human Resource role with recruitment responsibilities is a distinct advantage
• Strong in written and verbal communication, and Office / HR software suites literacy
• Able to demonstrate good interpersonal skills while maintaining professionalism in challenging situations
• Results-oriented, organised, meticulous with good problem-solving skills, resourceful with high initiative and enjoy working in a fast-paced environment.

Privacy Policy Notice

• We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
• By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining and disclosing your personal information in relation to your potential employment with us.
• Please note that should you not consent and provide us with the relevant personal data to fulfil the ‘Purposes’ of collection, use and disclosure of your personal data by the company (including associated companies under the Advancer Group), it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.
• You may refer and access our website for more information.

Applied Micro Tech Pte Ltd, is a key supplier of critical semiconductor cleanroom equipment material. We are well established both in the local industry and international arena with offices operating in Asia. The business is now in the growth & expansion phase looking for motivated individual wanting to join us as

Position: Admin Assistant

Location: West (Tuas)

Responsibilities:

- Perform supporting roles to the admin and logistics dept

Including logistics and delivery arrangement ,parts labelling , packing and

arranging shipment

- Daily Data Entry

- Ensuring the accuracy of data

- Validate and verify data collected

- Record, track, and trace goods with Manufacturing execution systems (MES)

- Generating and submission of report and Certificate of Conformance

- Tracking of stock inventory for spare parts and consumable items

- Assist in goods receiving and checking of goods

- Assist in quality check and control on products

- Assist in measuring materials or products.

- Other ad-hoc general clerical duties as assigned

Requirements:

- Minimum “O” Levels or equivalent qualifications.

- Mature, responsible, and able to work with minimal supervision.

- Team player & able to work independently

- Good written and verbal communication skills

- Computer Savvy and meticulous with work

- Proficient in MS Office

Only Singaporeans

Additional Information:

- Candidates without experience are welcome to apply as on-the-job training will be provided

• Monitor Project Claim Status and Contract Performance Obligation Fulfilment
• Submission of Project Claims to clients
• Preparation of Tax Invoice, E-invoice Submission & other govt portal if necessary
• Issuing Credit Note & Official Receipts
• Liaising with Clients and Project Engineers regarding the Project Claim Status and other supporting documents needed for the claim
• Updating and Monitoring the Summary List of Outstanding Receivables, Prepare Reminder Claims/ Letter of Demand if needed
• Update List for Project Claim Forecast, Sales Register, Project Account, Accrual Summary, Reclassification list and Perform Variances Analysis
• Arrange Cheque Collection, Bank-in Cheque Received and Postage of Invoices
• Assist in timely, accurate month-end closing activities for Account Receivables
• Any other ad-hoc duties as assigned

Job Description & Requirement

• Assist in the office and operational administration of the Company
• Maintaining the billings and sub-contractors payment system, vehicle management system
• Computing and verification of expenses, claims, allowances, overtime and other staff payments etc
• Ensuring complete and systematic records are maintained
• General administration duties including documentation, filing, updating database etc
• Other duties as appropriate to ensure the smooth running of the business.
• Proficient in Microsoft Office applications with high degree of accuracy and strong attention to detail is essential
• Must be able to work independently and with minimal supervision, yet capable of completing tasks assigned within the team environment
• Must be able to work within monthly deadlines
• Must be able to work well in a team
• Good interpersonal and teamwork skills, ability to communicate and manage well with all levels of the Company
• Other duties as assigned

Roles & Responsibilities

• Daily update on all payment received and matching with invoices in accounting system

• Provide support in both AP & AR functions;

• Attending to daily accounting records and ensure all documents are properly filed and maintained.

• Credit Control

• Preparation of Monthly SOA

• Documents filings

• Any other administrative tasks as assigned.

Job Requirements:

• Some practical experience in accounts or bookkeeping.

• Possession of a diploma or equivalent qualification.

• Minimum of 1 year of experience in accounting. Fresh graduates with a diploma in accounting (or similar) are also encouraged.

• Proficiency in Microsoft Office.

• Practical experience with Microsoft Business Central is preferred.

• Ability to work effectively within a team, with attention to detail and responsibility.

Responsibilities:

• Handle partial AP and AR
• Payment processing and data entry, match invoices to statement of account
• Processing staff claim and assisting for PO issuance
• Assist month-end closing
• Assist in the end to end recruitment process and onboarding
• Update and maintenance of the staff personnel files
• Assist in grant consolidate documents
• Provide day-to-day administrative support
• Performs any other ad-hoc duties as assigned

Requirements:

• Currently pursuing business or related degree
• Meticulous in handling sensitive information
• Proficiency in Microsoft office - excel and word
• Strong verbal and written communication skills
• Organized and pays attention to detail
• Good team player and able to work effectively under minimum supervision
• Bilingual in English / Mandarin (ability to communicate with Chinese speaking clients/suppliers)

Job Scope:

We are a growing SME and seeking a dynamic candidate to fill the role of Finance and Administrative Assistant, the ideal candidate will be responsible for a diverse set of tasks encompassing basic accounting, GST reporting, financial duties, and providing administrative support. The role also involves actively assisting the sales team with technical and commercial proposals, as well as ensuring the efficient housekeeping of project files.

Key Responsibilities:

Basic Accounting:

• Maintain accurate and up-to-date financial records.
• Process accounts payable and receivable transactions.
• Prepare and Process Invoicing / Purchasing Order
• Reconcile bank statements and monitor financial transactions.

GST Reporting:

• Prepare and submit GST reports in compliance with regulatory requirements.
• Stay informed about changes in GST regulations and implement necessary adjustments.

Financial Duties:

• Assist in the preparation of financial statements.
• Conduct financial analysis and provide insights to support decision-making.
• Collaborate with management to develop and manage budgets.

Administrative Support:

• Provide administrative support to ensure efficient office operations.
• Manage and organize project files, ensuring accessibility and completeness.
• Handle general office tasks, including answering phones, managing emails, and coordinating appointments.
• Manage office supplies and equipment.

Assisting Sales / Project Team:

• Collaborate with the sales team to create technical and commercial proposals.
• Compile necessary documentation for proposal submissions.
• Ensure accurate and timely completion of proposals to meet deadlines.
• Prepare shipping documents in coordination with logistics and sales teams.
• Coordinate with vendors for timely and accurate shipment details.
• Ensure compliance with international shipping regulations.
• Tracking milestone payment & delivery schedule

Job Responsibility

• Record sales data for reporting and tracking purposes and perform basic sales data analysis.
• Generate Aging Report weekly to track and follow up payments from customers.
• Generate Inventory Reports weekly to monitor stock levels.
• Record incoming payments and process reconciliation.
• Prepare a Statement of Account and send it to the customers.
• Prepare accrual schedule and issue credit notes/debit notes accordingly.
• Create a Business Partner account for new customers.
• Filing and any other ad-hoc duties assigned.

Job Requirments

• GCE ‘O’ level or diploma in any discipline with 1-2 years of relevant Minimum working experience and above.
• Required skill(s): MS Office, MS Word, MS Excel.
• Able to work in a fast-paced environment.
• Meticulous, mature, and possess good communication skills to interact with staff from all levels.
• Possesses a positive working attitude and can work both in the team and independently.

Primary Responsibilities:

• Report directly to the Vice President of Hotels and support the Hotels Division in leadership and strategic direction to drive performance in Front Office, Transport and Limousine Service
• Inspire a team of professionals toward a common goal which emphasizes exceptional customer service and seamless customer experience
• Responsible for financial performance to meet/exceed budget targets for the various Business Units within the Hotel Division
• Implement relevant technologies and best practices that will enable the Hotels Division to continually transform and drive efficiencies in labor and material, while focusing efforts on creating memorable guest experiences
• Improve SOPs to drive efficiencies and ensure alignment with developments
• Create an exciting and rewarding work culture to attract, develop, and retain the right talent, including the implementation of learning and development programs to build a culture of continuous improvement, personal development and career progression
• Analyze the organization's key competitors and current trends to make recommendations to develop the hotel’s business base
• Identify opportunities and challenges/issues through data analytics and propose solutions to improve marketing strategies, optimize revenue and productivity
• Collaborate with relevant stakeholders to manage project governance, oversee development and implementation of goals, objectives, policies, procedures and systems pertaining to quality management policies
• Responsible for all aspects of quality service procedures, SOP and/or benchmarking to international standards.

Requirements:

• Possess a Bachelor’s degree in Hotel Management or related field
• At least 10 years of relevant experience in senior hotel management position in an established integrated resort or 5-star hotel with proven operations track record of simultaneously managing multiple hotels
• Preferably have a strong background in sales and marketing and revenue management
• Proven track record of driving change, results and 5-star service quality standards
• Demonstrate strong leadership and people management skill with the ability to lead through influence and ability to work in a fast-paced and diverse environment

• Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
• Maintain company ledgers and daily financial transactions.
• Create financial documents such as bills, invoices, pay-orders, payables, receivables and purchase orders.
• Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
• Manage payroll activities and release salaries.
• Coordinate and manage payment and billing details of external service providers, contractors and vendors.
• Verify payments and deposits made through the company account and coordinate with the bank.
• Create daily reports for management and team members.

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.
• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.
• Support research administration such as research database management and collation of information from internal and external stakeholders.
• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.
• Coordinate and provide logistic support to college-related events and visits.
• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role
• Good planning, organizational and problem-solving skills
• Strong interpersonal skills
• Good written and oral communication skills
• Good time management skills
• Flexibility and Adaptability in a fast-paced environment
• IT savvy with good knowledge in Microsoft Office Applications

Responsibilities

• Negotiate with suppliers of final products, packaging material, collaterals etc to acquire items that meet our requirements.
• Liaise with overseas subsidiary and address their request related to equipment order.
• Prepare Purchase Requisitions to both local and overseas suppliers.
• Create & monitor detailed reports on inventory levels of items.
• Work with the Finance Division to process supplier invoices for payment and asset sightings.
• Maintain spare parts database and files.
• Problem solving with team and manufacturers whenever issues occur with products.
• Monthly inventory check.
• Perform any other duties as assigned.

Pre-Requisites

• Minimum Qualification Level- NITEC Graduates
• Computer literate (Microsoft Office)
• Possess good communication and interpersonal skills
• Good team player and hands-on attitude
• Applicants with construction industry or relevant experience will be added advantage

Working Environment

• 5.5-day work week, with alternate half-day Saturday
• Staggered work arrangements available

After extensive training, you will take over the following tasks

• Process, arrange and track all sales orders with customers.
• Coordinate and track all purchase orders with our headquarters in Germany.
• Handle maintenance of supplier information and vendor-code related documents.
• Manage import/export activities within the order processing workflow.
• Maintain accurate records by inputting all data generated in the order processing workflow into the ERP system or other relevant files.
• Take stock and ensure that loan equipment agreements are in order.
• Monitor loan equipment due dates and provide relevant information to Sales Managers and Application Engineers.
• Ensure seamless transfer price documentation to facilitate transparent and efficient transactions.
• Process payments for both Account Receivable and Account Payable.
• Ensure timely payment remittance to maintain healthy financial relationships.
• Oversee the dunning process to manage outstanding balances effectively.
• Maintain and update the inventory list, overseeing write-offs when necessary.
• Provide essential support for audit processes by submitting required documentation promptly.

Your skills

• At least 5 years of working experience as an accountant or office assistant with a focus on accounting tasks.
• Diploma or bachelor’s degree in business studies, accounting, finance, or a related field.
• Excellent self-organization skills and a proactive approach to tasks.
• Intercultural competence with the ability to collaborate effectively in diverse teams.
• Exceptional communication skills in English, both written and verbal.
• Strong proficiency in Microsoft Office applications.
• Dynamic, highly motivated, well-organized, and detail-oriented.
• Demonstrated ability to work effectively as part of a team.
• Proven interpersonal skills and the ability to foster positive working relationships.

What our employees particularly appreciate

• Detailed onboard training in Singapore
• Position within an innovative and fast-growing company
• Friendly working atmosphere in an international team
• Flat hierarchies and short decision-making processes

• Answering incoming calls within three (3)rings
• Archiving of Old files and documents.
• Arranging and coordinating for training and/or any relevant courses
• Assist in the preparation of catalogues for Clients
• Assist on Coordination on the Deliver/Collections with Respective Team
• Assist Sales personnel to process client Order
• Assist sales personnel with customer satisfaction survey
• Assist sales team in preparing Sales Quotation
• Assist to file all Delivery Orders, Invoices and relevant documents
• Assist to issue Manual Delivery and Invoice
• Assist to issue System/Manual Supplier Purchase Order
• Booking and coordination of flight and hotel arrangements
• Booking of meeting venues and coordination of meetings
• Follow up with orders and get the status updates for pending orders
• General mailing of documents (Such as Invoice or Any Relevant Document)
• Moving Completed Project in folder (Quotation,DO,INV )
• Open, sort, and distribute in-coming/ out-going correspondence, including mail or Fax
• Ordering of offices supplies eg stationery, Company letterheads, papers etc
• Oversees and ensures that Company office is well maintained in cleanliness
• Prepare of shipping documentation and certificate upon client's requirement
• Prepare project costing
• Preparing and arranging for courier services
• Process all confirm sales order from Sales Personnel
• Process and Prepare Purchase Order (System/Manual)
• Process Sales order , Delivery Order and Invoicing
• Support sales persons on general adminstrative and customer service
• System Invoicing for goods delivered
• Update project Costing from Supplier
• Updating of Sales Order Excel Sheet for (DO & INV record)
• Other Ad-Hoc duties assigned from time to time