Job Description:

The Executive Assistant (EA) to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Management Team. The job also requires the individual to possess the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Core Responsibilities:

• Provide sophisticated calendar management for CEO.
• Act as a liaison and provide support to the Board of Directors, Investors and Key Company leads.
• Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Anticipate CEO’s needs in advance of meetings, conferences, business engagements, et cetera.
• Complete a wide variety of administrative tasks that facilitate the CEO’s ability to effectively lead the company, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with internal and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and filing expense reports.
• Prioritize and escalate (appropriately) inquiries and requests.
• Demonstrate leadership to maintain credibility, trust, integrity, and support with both internal and external stakeholders.
• Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Manage all aspects of the company’s administrative services.
• Evaluate and assist CEO in developing office policies and procedures to streamline workflows and anticipate future needs as the company grows.
• Prepare and collate budgets (both CAPEX and OPEX) in anticipation of the company’s growth forecasts.
• Process and distribute daily correspondence timely and efficiently.
• Research, collect and analyze information to help prepare reports for CEO.
• Maintain professional and technical knowledge by being updated on company’s profile and products; keeping in tune with both social and political climate.

Required Skills & Qualifications:

• Diploma or equivalent
• 3-5 years of experience working in an office / corporate setting
• Proficiency in Microsoft Office, including Word, PowerPoint and Excel
• Good time management and ability to meet datelines
• Strong verbal and written communication skills
• Good organizational skills and ability to multitask
• Is self-directed, possess good problem-solving and decision-making competencies
• Good interpersonal skills

Benefits:

This position is an outstanding opportunity for a highly-motivated executive assistant to assume a pivotal role in the evolution of a fast-expanding company. The starting salary will be commensurate with the candidate’s experience. Medical benefits and leave allowance will be reviewed based on performance. Work Balance

Job scope

a) Manage administration operations - documentation & filing, extraction of Purchase Orders online & print,

handle of telephone calls

b) accounting operations for multiple entities, including AP/AR invoicing,

c) Process and record staff claims and miscellaneous expenses;

d) Reconcile intercompany transactions and balances monthly;

e) Place order for inventory purchase when necessary.

Job Description

Responsibilities

· Provide administrative support for operation department.

· Issuing delivery order and service order.

· Arrange delivery schedule

· Arrange maintenance schedule

· Manage Accounts Receivable functions

· General AR invoice and follow-up collection.

· Maintain accounting department and records, ensuring all files are up to date.

· Assist in the implementation and maintenance of the computerized accounting system.

· Assist in daily admin department operations.

· Ad-hoc tasks as per assigned.

Requirements

· Candidate must possess at least Certificate in accounting.

· Minimum 1 year accounting and administrative experience.

· Must have basic computer knowledge.

· Good communication and interpersonal skills.

· Fast learner and positive thinking.

· Initiative, hardworking and willing to learn.

· Able to adapt in multi-tasking environment.

· Able to work independently.

· Ability in written, oral & work as a team member.

· Initiative, hardworking and willing to learn.

· Entry level candidates are welcome.

The role and responsibilities include, but are not limited to,

To assist Marketing team in various marketing activities:

• To support in management of E-Commerce, eg posting of products etc

• To assist in the development and execution of Digital Marketing such as social media etc

• To assist in creating and maintaining Content and Visuals for website, newsletter, presentation materials,etc

• To support the planning and execution of Events.

• To collaborate withcross-functional teams,to ensure alignment and consistency in messaging and branding.

• Any other ad hoc duties assigned.

Requirements:

• Diploma in Mass Communication, marketing, or any other disciplines.

• Good graphic design skills.

• Strong Creativity and tech-savvy.

• Good organisation & communication skills.

• Able to work independently, and as a team.

• Able to multi-task and work in a challenging, fast paced with tight deadlines.

Note: Entry-level candidates are welcomed to apply

JOB DESCRIPTION_ WAREHOUSE ASSITANT

RESPONSIBILITIES:

GOODS IN

· loading and unloading goods from delivery vans or PLT received.

· checking that the correct quantity and type of goods have been received

· recording any damaged, missing or faulty goods

· signing the delivery form, once satisfied that the goods are complete

· moving the goods to the correct area in the warehouse, either manually or using mechanical handling equipment

· labelling goods if needed

STORAGE & STOCK CONTROL

· allocating storage space to goods

· relocating and re-stacking goods to make space for a new delivery

· keeping records (often computerised) of goods, their location and quantity

· re-ordering if packing material stock levels fall too low

GOODS OUT

· picking & packing goods that have been ordered

· keeping records of goods which have been picked

· preparing dispatch notes and labels

· moving and stacking goods ready for delivery, either by hand or using machinery

GENERAL RESPONSIBILITIES

 compliance with security procedures and health & safety

 maintaining the warehouse in a tidy state and clearing away packing material and debris

 using computerised systems, barcode scanners and other technology to record goods movement

 liaising with freight forwarders for freight quotes & shipments

 arranging carriage or actually delivering goods to the customer or outlet

 quality control of goods in and/or goods out

local collection/Delivery of small orders.

Responsibilities:

• Perform day to day finance activities including AP, AR, cashflow, & other finance related matters
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Update and maintain daily bank record on payment transactions.
• Perform monthly bank reconciliation.
• Handle HR related matters
• Recruitment of both exempt and non-exempt staff
• Other duties as assigned

Please indicate the below information in your resume:

• Current and Expected Salary
• Reason(s) for leaving
• Availability to commence work

Working Hour

Monday to Friday : 9am to 6pm

Saturday : 9am to 1pm

Location

Kaki Bukit Industrial Terrace

Summary:

• 5 days
• Location: East
• Salary range: $2500-$3200
• Bonus provided

Job Scope:

Accounts Assistant

• Responsible for AP & AR
• Assist in month end closing
• Handle bookkeeping
• Oversee the track record on the spending & balance of petty cash

Accounts Executive

• Compile the Weekly Aging Receivable Report.
• Generate the Weekly Aging Payables Report.
• Establish Customer and Vendor Codes.
• Conduct Credit Control and prepare weekly vendor payments.
• Support in the weekly cash forecast.
• Pursue resolution of long outstanding debts with customers.
• Perform intercompany reconciliations.
• Aid the Finance team in the monthly financial closing and management reporting.
• Undertake other ad hoc special assignments as directed by the head of department.

Job Requirement:

• Good to have both AP & AR Experience
• Relevant studies & work experience in accounting
• Entry level with relevant studies is welcome to apply as training will be provided

To Apply, kindly click on the "APPLY NOW" button
We regret that only shortlisted candidates will be notified

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Responsibilities:

1. Provide leadership and direction to project teams, including project managers, engineers, architects, and subcontractors.
2. Lead the planning, execution, and monitoring of construction projects, ensuring adherence to project scope, schedule, and budget.
3. Develop project plans, schedules, and budgets, and oversee their implementation.
4. Manage project resources, including personnel, equipment, and materials, to optimize efficiency and productivity.
5. Establish and maintain relationships with clients, subcontractors, suppliers, and other stakeholders to foster collaboration and resolve issues.
6. Monitor project progress and performance, identifying risks and implementing mitigation strategies as needed.
7. Prepare and present regular project status reports to senior management and stakeholders.
8. Ensure compliance with relevant regulations, codes, and standards throughout the project lifecycle.
9. Oversee quality control and safety measures to ensure work meets project specifications and industry standards.
10. Lead by example, promoting a culture of excellence, professionalism, and teamwork within the project team.

Requirements:

1. Bachelor’s degree in construction management, engineering, or related field (preferred) or equivalent work experience.
2. Proven experience in construction project management, with a track record of successfully delivering complex projects on time and within budget.
3. Strong leadership, communication, and interpersonal skills.
4. Excellent problem-solving and decision-making abilities.
5. Proficiency in project management software and Microsoft Office suite.
6. Knowledge of construction methods, materials, and techniques.
7. Familiarity with industry regulations, codes, and standards.
8. Ability to manage multiple projects concurrently and prioritize tasks effectively.
9. Strong financial acumen and budget management skills.
10. Valid driver’s license and willingness to travel to project sites as needed.

We are hiring HR ASSISTANT to join our growing company to support the HR and Operations Department in doing HR work scope. This person will report to the HR Manager.

This person must be good in her/his organizational skills, good time management skills, quick to responsive, approachable, resourceful, and able to multi-task and manage her work efficiently.

Duties:

· Support the HR Manager in the day-to-day HR function

· Assist in HR correspondence

· Assist in gathering documentation from operations/Finance dept for payroll process.

· Assist in claims submission, government grant, insurance etc.

· Assist in maintaining accurate HR database and update employee records in HR information system

· Assist in coordinating training and development need for employees

· Assist in administrative work in our mobile apps

· Any other HR/Admin duties assigned

Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1-2 years’ experience in HR Function as Admin Executive

· Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Knowledge of Word, Excel, PowerPoint

· Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice

· Independent, proactive, and problem solver

· Meticulous and pleasant disposition

Able to commence work in a short notice would be an advantage

Work location: Paya Lebar Square (beside Paya Lebar MRT)

Work hours: 9am to 6pm (Monday to Friday)

We regret that only shortlisted candidates will be notify.

What You'll Do:

• Handle administrative tasks efficiently.
• Enter data and create invoices.
• Organize and maintain important documents.
• Use Microsoft Office, especially Excel.

Who We're Looking For:

• Anyone passionate about administrative work and willing to learn basic accounting.
• Fresh graduates are welcome; we'll train you!
• Must be comfortable with Microsoft Office, especially Excel.
• Ready to work in Kaki Bukit.
• Enjoy alternate Saturdays off for work-life balance.

Why Join Us?

• Supportive environment for growth.
• Work with a dedicated team.
• Opportunities for training and development.
• Your contributions are valued.

Apply Now!

Join us and kickstart your career as an Accounts Assistant/Admin!

Job Description & Requirements

As our Marketing asisstant, you will play a vital role to raise our digital presence.

Your role includes assisting in our daily marketing operations, provide suggestions to improve our marketing efforts. Your main goal is to plan, execute, evaluate, and improve our digital campaigns.

Responsibilities:

· Plan and execute communications strategies to support business goals

· Identify the latest trends and developments in the automotive industry in Singapore.

· Develop and execute digital marketing campaigns, digital advertisements to increase leads

· Implement company marketing procedures, email marketing, customer services-related tasks.

· Assist in website content management

· Design content marketing & designs digital ads.

Requirements:

· Someone with creativity to produce and communicate fresh ideas and concepts.

· A team-player with a can-do attitude and is meticulous in work.

· With the ability to work independently or as a team.

Responsibilities:

- Data Entry

- General Admin Duties, Filing of Documents

- Provide Administrative Support to Account team

- Responding to incoming Email and Phone Enquiries

- Adhoc duties assigned by Management

Requirements:

- Required skill(s) : MS Excel, MS Office, PowerPoint

- GCE 'O' level / SPM

- Able to be read and written in english

- With/ Without Work Experience

- Willing to learn

- Full- Time Position(s) Available

- Mon-Fri 9am-6pm

- Location: Kaki Bukit

RESPONSIBILITIES

• Ensure accuracy & timely processing of accounting data
• Assist in Accounts Receivable functions
• Recording of payments received in the ERP system
• Liaise with respective departments, especially operations team, to resolve issues, check and follow up documents
• Assists in following up of outstanding accounts receivables from various customers
• Perform day to day accounting & administrative related tasks
• Assist in month end closing and ensure accuracy and timely submission of monthly reports
• Prepare journals and audit schedules
• Other ad-hoc duties as assigned

REQUIREMENTS

• “O”/“A” Level, LCCI or Diploma preferably in Accounting or Business
• Good team player, mature, independent, multi-tasker, initiative, meticulous, proactive and with positive working attitude
• Diligent and result-oriented and with strong sense of responsibility to meet tight deadlines
• Knowledge in basic accounting & accounting software is an advantage
• Proficient in MS Office applications (Word & Excel)
• Ability to start work immediately or within short notice
• Fresh graduates are also welcome to apply.

Diploma/ACCA/Degree in Finance or Accounting or any related discipline

Minimum 3 years of relevant experience in managing full sets of accounts

Knowledge of accounting regulations, policies and procedures

Consolidate accounts and ensure compliance with accounting standards;

Assist in group consolidation reports;

Support audit and GST submission;

Update financial data in databases to ensure that information will be accurate and immediately available when needed.

Assist in other administrative duties & other duties as assigned.

Prepare necessary schedule such as Fixed assets, prepayments, accrual, loan.

Capable of prioritizing workflow to meet goals without management oversight

Proficient in MS Office applications

Possess strong analytical and problem solving skills

Meticulous with a strong sense of responsibility

Familiar with Xero

Local/PR may apply

Main responsibilities of the job:

• Your job will be mainly focusing on doing the administrative work like billing, emails and handling of calls.
• You’d also have to handle basic artwork designing as part of the job scope.
• Willing to learn and hardworking individual.

• Up till S$2,650 + VB
• 5 Days Work Week
• EU MNC
• 1 year of experience in administrative work
• Eager to learn and possess initiative

Our client manufactures premium tool steels and provides solutions for the automotive industry is looking for suitable candidates to join their growing business as Admin Assistant (Manufacturing).

RESPONSIBILITIES:

• Attend to phone call, general enquiries and relaying incoming calls to the appropriate departments or personnel, taking messages
• Attend to visitors or clients of the company
• Liaise and monitor service contractor’s attendance e.g. air-con, gardener, pest control etc
• Handling of incoming and outgoing mails i.e.
  - Collection of mail from mailbox
  - Franking of postage on outgoing letters
  - Courier service arrangement
• Recording of incoming cheques
• Filing of delivery orders & customer’s purchase orders
• Processing of quotations, sales, and delivery orders
• Maintain cleanliness and upkeep the order of meeting room, reception area and the compound surrounding the building
• Issuance of PR & PO for the purchase of consumable items
• Provide admin support and other ad-hoc duties assigned

REQUIREMENTS:

• GCE ‘O’ Levels
• 1 year of experience in administrative work
• Basic phone handling techniques
• Good communication skills
• Customer service oriented

OTHER INFORMATION:

• Location: West
• Working hours: Monday – Friday, Office Hours (7:45am to 5:15pm)
• Salary: Up till S$2,650 (Salary will commensurate according to experience & qualifications).
• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

HOW TO APPLY:
Interested candidate, please submit your updated resume in MS WORD Format to:

Email – [email protected]

(Reg. No: R23119425) for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret only short listed candidate will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

YOUR SUCCESS IS OUR ACHIEVEMENT!

Great ideas do not discriminate, and anyone can have them. Given the right protection and support,

a great idea can become a powerful brand, a transformative technology, an innovative process or

design, or even a song or story that moves one’s soul. Housing Singapore’s largest community of

intellectual property (IP) experts, the Intellectual Property Office of Singapore (IPOS) understands

better than anyone how important it is to protect ideas and creations for now and for the future. We

leverage our deep technical, legal and business expertise to help innovative enterprises grow,

through their intangible assets, including IP, from Singapore, through Singapore. We catalyse the

ideas of today, into the assets of tomorrow.

About IPOS International

IPOS International (IPOS Intl) is a private limited company fully owned by IPOS, committed to

building Singapore’s future growth as a global hub for intellectual property creation, protection and

management. We serve the public sector, investors, private enterprises, not-for-profits, service

providers and individuals through patent search and analysis, training and IP management services.

Together, we amplify creativity and enable innovation, to realise tangible economic and social value

from intangible assets.

About the role:

We are seeking an experienced and dynamic Assistant Director of Network Infrastructure to lead our

network infrastructure team and manage outsourced facilities management (FM) and end-user

computing devices (EUCD) services. The ideal candidate will be responsible for steering the success

of network infrastructure projects, aligning them with our company’s strategic objectives while

ensuring they are delivered on time, within budget, and in compliance with our governance

framework.

As the Assistant Director of Network Infrastructure, you will play a pivotal role in shaping the

network infrastructure landscape of our organisation. You will lead a team of network professionals

and manage outsourced vendors to ensure seamless operations and robust network performance.

Your expertise will guide the development and implementation of network solutions that support

our business goals, emphasising security, resilience, and technological innovation.

Job Responsibilities:

• To manage and provide support for servers, network, ICT security, desktop and operations

effectively in a Windows-based environment.

• To manage vendors and ICT contracts to ensure that vendors meet contractual obligations.

• To work with users to study business and application specific requirements, review

organisational ICT infrastructure as well as design and implement the ICT architecture to

meet current and future requirements.

• To support in the design, management, and enhancement of the corporate ICT

infrastructure.

• To support the ICT strategic review, identifying and exploiting suitable technologies,

strategies and solutions to meet organisation needs.

• To support in developing solutions / architectures based on technology trends and

standards, to exploit new and emerging technologies and products to meet present and

future business needs.

Job Requirement:

• Bachelor’s degree in Information Technology, Computer Science, or a related field;

• Proven experience in Information Technology, with more than 5 years of relevant

experience in network infrastructure management, including project management, vendor

management, and team leadership.

• Strong knowledge of network technologies, security protocols, and IT governance

frameworks.

• Experience with cloud computing, virtualisation, technology refresh, EUCD and network

management tools.

• Exceptional communication and interpersonal abilities to interact effectively with all levels

of the organisation.

• Due to the nature of the project, the selected candidate will be required to be physically

present in the office most of the time to ensure effective collaboration and project

oversight.

Are you the one? Please write to us if you have/are:

• A team player and great collaborator, with a strong commitment to the team’s success.

• Service-oriented with good interpersonal and problem-solving skills.

• A strong communicator who is organised, meticulous and able to multitask with excellent

project management skills.

• Experience in managing outsourced IT service providers would be an advantage; and

Willing to work hard and under pressure in a dynamic and challenging environment.

To apply for this position, please email your resume to [email protected]

The Research Assistant/Senior Research Assistant provides technical support to our research, diagnostic laboratories and aquaculture projects.

Responsibilities

• Work collaboratively with the project team, industry partners, research agencies, and across University.
• Understanding of Workplace Safety and Health (WSH), and animal ethics legislation
• Provide significant input toward management of laboratory resources
  • Maintain documents and records in compliance with quality assurance in ISO accredited laboratory
  • Manage receipt, case reference assignment, appropriate storage and processing, and testing of research and diagnostic samples
  • Procurement and maintain stock inventories of consumables and chemicals
  • Manage equipment servicing in compliance with ISO accreditation requirements
• Support research activities and diagnostic capability to meet project objectives
  • Ensure accurate record keeping, integrity in data and sample collection in laboratory and field studies
  • Attain proficiency to perform laboratory analyses of research and diagnostic samples
  • Manage experimental animals and facilities in accordance with Singapore NACLAR requirements
  • May require occasional weekend work

Key selection criteria

Essential

• Diploma or Bachelor’s Degree in aquaculture, biological sciences, marine science, zoology or a related discipline.
• Experience in standard laboratory techniques, with demonstrated proficiency in molecular techniques and/ or histoprocessing.
• Evidence of working successfully within a multidisciplinary team environment
• Ability to effectively communicate in English in both oral and written mediums
• Demonstrated organisational and time management skills
• Ability to work flexible hours and weekend shifts, as required for project operations.

Desirable

• Experience in the husbandry of aquatic animals for research or production
• Understand the requirements for accurate data recording and analyses for scientific publication
• Demonstrated intermediate computer skills including the ability to use Microsoft Office suite

- Please note that we will not be able to facilitate a workpass application for this position.

Closing date: 31 March 2024

Monthly Remuneration: Salary Commensurate with Experience

JCUS Perks:

• Staff Discounts with selected merchants
• Sponsorship for Continuing Education/Workshops
• Medical and Dental Insurance
• Up to 25 days Annual Leaves

Please send your application via https://careers.jcu.edu.sg/cw/en/listing

We thank you for your interest and regret we are only able to notify shortlisted candidates. The University reserves the right to invite applications, not to make an appointment or make an appointment at a lower job grade.

The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.

Dental Clinic located walking distance from Paya Lebar MRT is looking for a warm and caring dental assistant. Will need to learn instrument and material names. Job scope involves mixing materials and passing instruments, sterilization, cleaning up and maintenance of instruments, general housekeeping and some reception duties. Candidate must be in reasonable good health and mobility.

Five day week, with full day Saturdays, one weekday off and Sundays off. No nights.

WhatsApp 88891698 with resume please.

Job Description

• To pick and pack stock according to D/O received.
• To ensure timely and accurate delivery of goods.
• To receive and process warehouse stocks (receive, unload, store).
• To communicate and cooperate with superiors and co-workers.
• To report any discrepancies.
• Basic housekeeping at the end of the day at the warehouse.
• Other ad-hoc duties as and when required.
• 5.5 Days work week

Requirement

• Minimum 1 to 2 years relevant experience
• Candidate must possess at least Primary/O Level/Diploma/NITEC or any field of study
• Added advantage if possess a Forklift License
• Ability to work under pressure in a fast paced and dynamic warehouse logistics environment.
• Physically fit as carrying of cartons of bottles are required
• Careful, detailed and willing to learn/take initiative
• Able to start immediately is an advantage

Responsibilities:

· Produce measurement fast, accurately and complete within the targeted time schedule

· To submit all the tender documents including Schedule of Tender (SOT) and Schedule of Rate (SOR) on time to our client

· Provide estimating cost, obtain the best or lowest possible price

· Implement contract administration procedure to ensure proper documentation of records concerning variation, submitting accurate cost and time implications to client

· Other duties as assigned

Requirements:

· At least a Diploma/Degree

· Minimum 2 years of Quantity Surveyor experience in Construction industry

· Prior experience with Fire Prevention & Protection Systems will be added advantage

Please indicate the below information in your resume:

· Current and Expected Salary

· Reason(s) for leaving

· Availability to commence work

We are looking to hire Clinic Assistant who wants to join our dynamic team.

You must be a good team player with a positive and caring attitude, and must be willing to learn.

Shortlisted candidates must come for an interview.

On-the-job training will be provided.

Perks:

• No night shift
• Rest on Sunday and Public Holiday
• Staff medical benefits
• Near Aljunied MRT station / Paya Lebar MRT station
• Attractive monthly salary of S$2,400+

General Duties:

• Receptionist
• Cashier duties
• Administrative and clinic duties
• Assist doctor
• Dispense medication
• Submit claims
• Arrange for appointments
• Stock count
• Housekeeping and keep clinic clean

Requirements:

• Must be Singaporean or Permanent Resident
• Must speak and write in English
• Able to use the computer for work
• Medical knowledge is good to have
• At least one year experience working in a clinic or hospital
• Other languages is good to have
• Must have at least 'N' Level and above
• Know how Medisave and CHAS works

Nurses who want a change of environment are welcome to apply.

- Preparing statutory accounts.

- Ensuring Dairy payments, amounts and records are correct.

- Working with spreadsheets, sales and purchase ledgers and journals.

- Recording and filing cash transactions.

- Controlling credit and chasing debt.

- Invoice processing and filing.

- Processing expense requests for the accountant to approve.

- Bank reconciliation.

- Liaising with third party providers, clients and suppliers.

- Updating and maintaining procedural documentation.

- Support duties related to accounts payable and accounts receivable functions

- Assist with preparation of financial and statistical statements and report

- Communication in English and Mandarin (In order to liaise with Chinese speaking associate)

HR and Admin reports compilations

HR and Admin data management

Office administration

Employee recreation activities

Flexible working hours - 20 hours a week

Word, Excel and Powerpoint skills are required

Office location at Mountbattern Square, beside MRT station

Hybrid working arrangement is available

Job Description

The Admin Assistant (Servicing) provides administrative support to the Service Coordinator and ensure that all service requests are handles efficiently and effectively.

Job Responsibilities

• Answering phone calls and responding to emails from clients and service providers
• Scheduling service appointments and dispatching service technicians
• Assist in purchasing of materials and costing
• Assisting in issuing of quotations, purchase orders, and invoices
• Assisting instrument inventory record and certificate renewal
• Assisting with billing and invoicing for services rendered
• Maintaining accurate records of service requests and work orders
• Coordinating with service providers to ensure timely completion of work
• Communicating with clients to provide updates on service requests and resolve any issues
• Providing general administrative support to the Service Coordinator as needed
• Any other tasks or duties assigned by the Company

Job Requirements

• Min. 2 years of related work experience
• GCE ‘O’ Level or equivalent
• Proficiency in MS Office and other relevant software programs
• Good understanding of maintenance procedures, equipment and tools, as well as knowledge of relevant regulations and safety standards
• Ability to multi task with strong analytical and problem-solving skills
• Ability to work independently and as a part of the team
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills, with the ability to work with clients, vendors, contractors, and other stakeholders
• Strong attention to detail and accuracy
• 5 days work (Mon to Thu: 9am to 6.30pm, Fri: 9am to 6pm)