An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey.

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food & Beverage at all Marriott & Garcha Group restaurants and bars.

Job Description

• Manage and maintain day-to-day operations of residential property
• Ensure effective and efficient management of the common areas through routine checks
• Assist the team to support daily operations
• Conduct on-site checks and management of development works by appointed contractors to ensure works are carried out to specifications and completed on schedule
• Engage service providers through a proper approval system; manage contracts and performance of service providers
• Follow up with service providers on submission of monthly maintenance schedule, quotations, claims and invoicing
• Convene and attend all meetings of the Developer and/or with the Council of the Management Corporation Strata Title (MCST)
• Prepare minutes and reports for meetings
• Obtain quotations for repair and maintenance services
• Attend to residents’ feedback professionally to ensure timely and prompt responses
• Prepare and submit an annual budget and recommend rates of Maintenance Fund / Sinking Fund contributions
• Ensure compliance with BMSMA, relevant laws, government rules and regulations and the company’s policies
• Process and assist in putting up paper for extraordinary works when necessary

Requirement

• Higher NITEC in Facilities Management and/or Diploma in Integrated Facility Management, Real Estate Business, Hotel & Leisure Facilities Management, or equivalent qualifications
• For Officers: At least 1 year of relevant working experience in strata-titled residential property management
• For Executives: At least 3 years of relevant working experience in strata-titled residential property management
• Team player with good communication skills
• Able to adapt to a flexible working environment
• Knowledge of Building Maintenance & Strata Management Act (BMSMA) will be an added advantage
• Responsibilities

We are looking for a few Temp Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with the corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills
• Able to commit minimum 3 months, office hours (9am to 6pm, Monday to Friday)
• Open to Poly grads or waiting to enroll to university
• Hourly rate - $10-$15 (depending on experience) / No CPFs

HMI Medical Centre is a one-stop day-surgery and multi-disciplinary medical centre that offers quality day surgeries and diagnostic services at competitive private sector prices.

We are looking for a few Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills

Job Description

Overall Job Summary

The incumbent is responsible to provide support in the day-to-day overall HR and office administration functions, including handling of administering pay and employee benefits, recruitment and selection, training and development, updating of HR policies and procedures, employee relations and administrative matters.

Responsibilities and Duties

• Advertise, search and schedule candidates for interview
• Process clients’ monthly payroll and CPF
• Manage end-to-end process of on boarding and off boarding of employees
• Handle EP, work pass application, renewal, and cancellation
• Support daily administration/operations matters
• Other admin duties assigned by the Manager

Job Requirements

• Minimum 2 years of relevant HR experience with a diploma / degree in Human Resources Management or equivalent.
• Possess effective verbal and written communication skills.
• Resourceful, initiative, self-motivated, diplomatic and people-oriented.
• Good team player and yet able to work independently with minimal supervision.
• Ability to multi-task with good time management skills.
• Proficient in Microsoft Word, Excel, Power-point and IT savvy.
• Experience with Opensoft and Success Factors HRIS software will be an added advantage.
• Able to commence employment within short notice.Job Description

Overall Job Summary

The incumbent is responsible to provide support in the day-to-day overall HR and office administration functions, including handling of administering pay and employee benefits, recruitment and selection, training and development, updating of HR policies and procedures, employee relations and administrative matters.

Responsibilities and Duties

• Advertise, search and schedule candidates for interview
• Process clients’ monthly payroll and CPF
• Manage end-to-end process of on boarding and off boarding of employees
• Handle EP, work pass application, renewal, and cancellation
• Support daily administration/operations matters
• Other admin duties assigned by the Manager

Job Requirements

• Minimum 2 years of relevant HR experience with a diploma / degree in Human Resources Management or equivalent.
• Possess effective verbal and written communication skills.
• Resourceful, initiative, self-motivated, diplomatic and people-oriented.
• Good team player and yet able to work independently with minimal supervision.
• Ability to multi-task with good time management skills.
• Proficient in Microsoft Word, Excel, Power-point and IT savvy.
• Experience with Opensoft and Success Factors HRIS software will be an added advantage.
• Able to commence employment within short notice.

Assist with administrative duties, include dealing with project admin and submission to building authority and other technical departments.

With or without experience may apply.

Responsibilities:

• Support day-to-day operations and administration of the Library
• Ensure Library is ready for opening by performing checks
• Perform Library counter duties
• Operate the Library Management System eg. book borrowing, book search, circulation, cataloguing
• Manage the inter-library loans to support the information needs for library users
• Support current awareness /alert services to create awareness of Library resources

Requirements:

• A Diploma (preferably from a local polytechnic) with 2 to 3 years of relevant working experience
• Experience in working in a law library is preferred

Resident Technical Officer (RTO)

HS Engineeering Consultants - Singapore

$4,800 & above (negotiable) - Full Time

LTA Project

Job Description

* Provide supervision & inspection to ensure that the Contractor(s) comply with Authority's and agencies requirements

* Supervise installation and monitoring of instrumentation

* Review and check all the drawings,specifications, and to ensure that works are carried out in accordancewith the approved plans/drawings.

* Assist in reviewing of contractor's method statements and working procedures and assure contractor followed on site.

Requirements:

*Diploma in the civil/structural discipline or National Certificate in Construction Supervision (NCCS) or equivalent and shall be accredited by JAC of IES/ACES as QSS

*Minimum three (3) years of relevant experience in Road Works / LTA Projects / Viaduct / Flyover

* Preferably specialized in Engineering -Civil/Construction/Structural or equivalent

* Shall have certificate in Building Construction Supervisors Safety (BCSS) Course

* Candidate with civil/infrastructure experience will be considered earlier.

* Must be a team player with strong leadership, communication, and supervision skills

Please submit your full resume, contact number, current and expected salary, copies of educational certificates and date of availability in your application

We are now looking for a Operating Theatre Scrub Nurse to support the functions at our Day-Surgery Centre

The successful candidate will be performing the following duties, but not limited to:

• Perform perioperative assessment of patient for surgery.
• Competent in performing surgical scrub or circulating for surgeries. (General surgery, Orthopaedic, ENT, Urology)
• Execute proper use, care, and handling of surgical equipment to ensure safety of operating staff and patient.
• Knowledge in Infection control, aseptic and sterile technique assisting in surgery.
• Ensured operating rooms are adequately prepared prior to the commencement of scheduled cases.

Qualification / Work Experience Requirements:

• Candidate must possess at least a Diploma in Nursing and registered with the Singapore Nursing Board, with at least 3-4 years of relevant experience preferably in multi discipline set up.
• Candidate with Operating Theatre and Scrub Trained experience will be an advantage.
• Previous experience in multi discipline Day surgery setting is an advantage.

Personality requirements:

• High motivation, ability to work in team and fast paced environment
• Good communication skills
• Organized
• Adaptable and willing to learn new skills
• Problem solving and critical thinking

Basic Salary / Working Hours

• Salary range: $3000 and above, depends on working experience relevant to job scope
• Work week: 5.5-day work (Sunday and PH off)
• Eligible for sign-on bonus

Working Location:

StarMed Specialist Centre, right above Farrer Park MRT station.

About the Role:

He / She will be providing daily IT Helpdesk service, and any related applications support to StarMed and HMI Group of entities.

Key Duties & Responsibilities:

1. Diagnosed and troubleshot hardware and software problems, including network issues, operating systems, and applications.
2. Provide step-by-step guidance to users, ensuring issues are resolved efficiently and effectively.
3. Escalate complex issues to appropriate IT team members or external vendors when necessary.
4. Documentation of all change requests, inventory, and new setups.
5. Participates in the IT planning, development, implementation, and maintenance of Standard Operating Procedure (SOP); implements tracking and evaluation programs to assist in the accomplishment of established goals.

Requirements:

• Minimum 2 years of working experience in the healthcare industry.
• Nice to have knowledge on the healthcare industry such as Clinic Management Systems (CMS), Radiology PACS systems, Operation Theatre (OT) systems, Endoscopy systems etc
• Is a team player and can work independently when required.
• Good communication and interpersonal skills.
• Able to commit to a 5.5-day work week, office hours.

We are now looking for an Operating Theatre Assistant / Attendant to support the functions at our Day-Surgery Centre

The successful candidate will be performing the following duties, but not limited to:

• Prepare and set up Operating theatre (OT) before surgery
• Handling and assembling of positioning accessories for surgery
• Handling of TV system, machine, and equipment.
• Position and Transfer of patients
• Clean and Mop OT after surgery
• Perform weekly cleaning and scrubbing of OTs
• Terminal Cleaning after infectious surgeries

Qualification / Work Experience Requirements:

• Candidate must possess at least minimum ‘O’ level certification
• Basic communication skills (speaking, writing, and reading)
• Previous experience in Day Surgery setting is an advantage

Personality requirements:

• Ability to work in team and fast paced environment.
• Able to communicate
• Adaptable and willing to learn new skills

Basic Salary / Working Hours / Annual Leave:

• Salary range: $2000 and above, depends on working experience relevant to job scope
• Work week: 5.5-day work (Sunday and PH off)
• Annual Leave: 14 days

Responsibilities

• To provide IT service support and assist lecturers, in the preparation and delivery of full-time and part-time academic modules
• software and hardware setup and testing of practical lessons, troubleshooting and any other ad-hoc duties during and after office hours in the laboratories.
• Managing and monitoring both physical and virtual systems and infrastructure.
• Installing, configuring, testing, and maintaining operating systems, application software and system management tool, ensure the highest levels of systems and infrastructure availability.

Requirements

• Experience in Management of Data Centre and Virtualization of servers.
• Experience in configuration and implementation on various Operating Systems.
• Skills in troubleshooting hardware, software, and networking issues in a lab environment.
• Ability to set up, configure, and maintain IT related lab environments, including installation of tools, operating systems, and devices.
• Management of Network services operating in Windows Active Directory environment.
• Ability to utilise industry tool on any modern DevOps and Infrastructure for administration and automation needed on Cloud platform.
• Familiarity with cybersecurity tools such as vulnerability scanners, endpoint security tools and penetration testing tools
• Good knowledge of DevOps and cloud technologies; and hands-on experience with cloud infrastructural services.
• ITIL-based Helpdesk services operation.
• Industry certifications such as CCNA, VMware, Microsoft Azure / AWS, GitHub/GitLab, Docker, UiPath, Tableau, and Palo Alto will be advantageous.
• BizSafe Level 2 Certifications.
• Occupational First Aider.

Responsibilities

• To assist with misc-en-place work and post-culinary-classes or restaurant workshops.
• To ensure proper housekeeping, update and maintenance after every hospitality and culinary workshops.
• To provide technical support during preparation of hospitality, culinary and tourism workshops.

Requirements

• Qualifications and working experience in Food & Beverages establishments, Hotel, Meetings & Events operations and systems as well as service automations.
• Basic Food Hygiene Certificate.

Responsibilities

• To support the Biotechnology and Food Science would require knowledge in general Biotechnology such as microbiology, biochemistry, molecular cell biology, cell culture, biologics production, food formulation science, food technology applications and formulation methodologies as well as perform technical support and equipment troubleshooting during lab sessions.
• To support the Applied Chemistry and Environmental Science, require knowledge in environmental science and sustainability practices,environmental management, environmental data analysis, physical, inorganic and organic chemistry, analytical instrumentation applications or related topics to assist in chemistry practical sessions and analytical instrumentation set up, operational checks, maintenance and calibration
• To Support the Pharmaceutical and Biomedical Science require knowledge in general pharmaceutical and biomedical science such as Pharmaceutical Chemistry, Good Manufacturing Practice, Pharmaceutical Manufacturing Technology, Clinical Skills in Pharmacy Practice and Dispensing, Diagnostic Pathology, Clinical Chemistry, Haematology, and operation of specialised equipment, including equipment maintenance and preparation of materials for lab sessions.
• To support the Agriculture and Marine Science would require knowledge in plant science, plant tissue culture, agriculture technology, marine science and aquaculture.
• To assist to oversee the functionalities of the laboratory/ facilities for research and training purposes and maintain the storage of general chemicals and materials such as substrate, nutrient solutions, fertilizer, fish feed, etc., and maintain equipment and systems to ensure operational continuity.

Requirements

• BizSafe Level 2
• Occupational First Aid.
• Phlebotomy Practice.
• NEA R1 licence under the Radiation Protection Act ,exposed to ionizing irradiating apparatus.
• Basic Ionising Radiation Safety.
• Work at Height Supervisor and worker.
• Chemical and Biological Hazards and Risk Control Course.
• Manage Hazardous Substance Course.

Responsibilities

• To provide support for the setup of exhibits in the lab and to help maintain the cleanliness of the lab.
• To train and take on the maintenance, operation and supervision of the use of lab and equipment
• Require general knowledge of the major options in Innovation and Design, Project Management, and Sustainability Technology, and support activities and training in areas such as soldering, laser cutting and 3D printing.
• Aerospace Engineering topics such as conducting aircraft operational checks and instrument calibration, as well as setting up aircraft-related materials for practical lessons.
• Electrical and Electronics Engineering and Mobility Robotics Systems related topics such as usage of common microcontrollers, circuit prototyping and troubleshooting, autonomous mobile robots, electric vehicle trainers, vacuum and cleanroom equipment, as well as supporting lab work and performing circuit debugging and maintenance during lab sessions.
• Sustainable Build Environment topics such as AR/VR, BIM software and network configuration.
• Aviation Management topics and assist in aviation management setups of Virtual Aerodrome Laboratory, Flight Simulators and Virtual Reality (VR) equipment after training.

Requirements

• BizSafe Level 2 or relevant skills in safety and risk management, including basic chemical safety awareness on chemical handling.
• Occupational First Aid.
• Valid Class 3 driving license for supporting autonomous buggy operation.
• ‘Work at Height’ certification.
• McKinsey Lean Training, including the conduct of demonstration in Lean rocesses.
• MCSA Windows Server Administration or equivalent.
• Relevant skillset and license to operate and maintain Unmanned aircraft (up to 25 kg)

Responsibilities

• To support the indoor labs would require general knowledge in sports sciences.
• To operate and perform general troubleshooting on lab equipment such as 3D scanner, Parvomedic, Metamax, Alter G treadmill, Environmental Heat Chamber, Bioware Forceplate, Motion Analysis Camera, Tekscan Pressure Mat, Isokinetic Dynamometer (Biodex), Inertial Measurement Unit, HUR machines, Electromyography (EMG), Occlusion goggles, Glucometer, Lactate Pro 2, Accuchek), Refractometer, etc.

Requirements

• Basic First Aid, CPR & AED and other relevant skills such as safety and risk management.

Responsibilities

• To provide first aid, logistical, equipment and height, water and expeditionary safety support with Training Safety Policy
• To support , assist, prompt follow-up on incident management, height rescue system and evacuation as necessary during or after the programme.
• To implement and manage the incident response system, height rescue system and evacuation procedure of the facility/ Centre.
• To evaluate and select appropriate alternatives to contribute to the efficient and effective administration and resource management processes

Requirements

• Abseil proficiency level 2 (SNAS level 2)
• Biz safe level 2
• Kayaking 2 star certification
• Lifesaving 1, 2 and 3/Bronze medallion
• Sports climbing level 2 (SNCS 2)
• Sport climbing activity Supervisor
• Working at height
• Wilderness first aid
• Other relevant skills such as safety and risk management, group management, camping, hiking and backpacking, navigation, cycling, challenge course management, and expeditionary learning.

Responsibilities

Supports all staging operations for shows and events, Rig, programme, operate, troubleshoot and maintain all related staging equipment and accessories

Support and execute staging design and requirements in a performance,Basic stage design for performances

Requirements

Relevant working experience in Entertainment/ Theatre/ Events industry and venues.

Possess the knowledge and able to operate motorised and counterweight flying systems, and stage lift systems.

Able to operate stage rigging systems (i.e., chain hoists, spot rigs, etc).

Competent in operating a professional system and staging equipment listed in schedule of equipment

Certified Work at Height (WAH) Supervisor, Aerial Work Platform (AWP), Occupational First Aid (OFA) and Bizsafe Level 2.

Responsibilities

• To provide technical support and assist stakeholders, such as staff and students, in the preparation and delivery of full-time and part-time academic
• Set up, test, operate and troubleshoot software and equipment.
• Assess production requirements and provide guidance to individuals and groups on the proper handling and use of equipment.
• Generate lab utilization report for labs every semester.
• To provide operational and administrative support duties in inventory management such as asset tracking, inventory movement and disposal:
• Manage the Resource Management System and track equipment loans by staff or student
• Manage stocktaking and disposal exercises.
• Procurement, tracking and renewal of software licenses.
• Receive assets from vendors as part of procurement.

Requirements

• Expertise in at least two (2) of the areas stipulated below. Lighting for studio and stage (set-up, rigging and programming)
• Audio for recording studio, live events and post-production (set-up, rigging, system integration and operations)
• Video for multicamera studio, electronic news gathering, post-production and live streaming (set-up, rigging, system integration and operations)
• Virtual production (set-up, rigging, system integration and operations)
• Prior experience in management of inventory and assets (basic level).
• Familiarity and knowledge of industry standard assets

Certificate/Proficiency:

• Occupational First Aid
• Bizsafe Level 2
• Work at Height certification
• Other relevant skills such as safety and risk management

About Us:

Hilton Garden Inn Singapore Serangoon is seeking a highly skilled and experienced Security Officer to join our team. As a Security Officer, you will play a critical role in ensuring the safety and security of our guests, team members, and hotel assets.

Job Summary:

We are looking for a diligent and proactive Security Officer to monitor and manage security operations, maintain a secure environment, and provide exceptional service to our guests.

Responsibilities:

- Monitor team member entrance and conduct regular bag searches

- Control goods pass-out procedure for legitimate items

- Manage contractor access and compliance with health and safety policies

- Check goods received outside office hours

- Maintain key management systems and CCTV monitoring

- Patrol hotel premises regularly

- Support evacuation procedures during emergencies

- Monitor suspicious packages and adhere to bomb/terror threat protocols

- Secure hotel facilities when not in use

- Maintain security logs, investigate incidents, and report maintenance/hazard issues

- Manage undesirable behavior professionally

Requirements:

- Min 2 years of security experience in a hotel or related industry

- Possess a valid Security Officer license in Singapore

- Excellent communication and interpersonal skills

- Ability to work independently and as part of a team

- Physical fitness and ability to respond to emergencies

- Familiarity with CCTV systems and security protocols

Responsibilities:

• Perform check-in and check-out for hotel guest.
• Attend to guest’s needs and enquires.
• Handle cashiering duties.
• Handle guest reservation using Opera system.
• To provide an excellent level of service to all guest and ensure overall guest satisfaction.
• Handle other adhoc duties assigned.

Requirements:

• Minimum GCE 'O' level with minimum 1 year experience in the hospitality industry.
• People orientated with excellent customer service skill.
• Good communication skills.
• A good team player and able to work under minimum supervision.
• Proficient in OPERA will be added advantage.
• Able to perform rotating shift including PH and weekends.
• Location: 32 Hamilton Road

Responsibilities

• Manage the daily running and operations of audio, visual, lighting systems, and technical equipment.
• Assist and manage manpower rostering, planning, and monitoring of the event calendar to ensure efficient resource deployment.
• Assist with the upgrade and maintenance of production and technical resources and contribute towards establishing production related policies and standard operating procedures (SOP).
• Supervise and ensure discipline and follow-through of job responsibilities
• Attend to venue walks, production and departmental meetings as required.

Requirements

• Relevant working experience in Entertainment/ Theatre/ Events industry and venues.
• Must be able to execute at least 2 of the job scopes listed in requirement for TSO (Lighting, Audio, Staging or Multimedia).
• Proficient in using software such as Microsoft Office, AutoCAD/ Vectorworks.
• Certified Work at Height (WAH) Manager, Aerial Work Platform (AWP), Occupational First Aid (OFA) and Bizsafe Level 2.

We are looking for a Patient Service Officer (PSO) for the Admission & Discharge team to ensure a smooth admission procedures for patients. Duties include but are not limited to Admission registration, Financial counselling, Discharge and Billings, Insurance processes. You will also be involved in other administrative duties (extending support to other clinics when required).

Key Accountabilities:

Perform Admission & Billing process:

• Generate bill estimatation and provide financial counselling to patient/next of kin
• Advise patient on MediSave / MediShield / Integrated Shield / Corporate insurances
• Data entry of all fees and information into the system
• Execute payment collections and refunds (credit card, cash, nets, cheques)
• Managing difficult customers’ enquiry/feedback

Qualification / Work Experience Requirements:

• Minimum NITEC/GCE O/A Levels
• Tech Savvy
• 2 years of experience in healthcare/admission setting is an advantage
• Able to work 2 rotational shifts - 7am to 4pm / 10am to 7pm (Monday to Friday), 7am to 11am / 10am to 2pm (Saturday), Sunday & Public Holiday: Closed

Personality requirements

• Ability to work in team and fast-paced environment.
• Able to communicate, a Team player with natural ability to interact with other department staff of all levels ensure smooth and seamless experience for patients.
• Adaptable and willing to learn new skills.
• Possess good verbal and written English language.
• Bilingual is an advantage.

Responsibilities:

-Administrative work in getting and retrieving documents needed to apply for a loan

- Interviewing of borrowers, perform borrowers due diligence and explaining of terms and condition abiding to Minlaw rules and act on every account.

- Verifying and checking of documents.

- Must be meticulous in work.

*Reply emails

*Answer phone calls and reply to enquiries

Requirements:

*Training will provided

*Min Degree Level or above

*Must be able to read, write and speak English

*6 days week

Interested candidates who wish to apply for the advertised position, please click on the apply button

EA License No: 96C4864

Reg. No.: R1873093

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services

We are now looking for a Patient Service Officer to be part of the team.

The successful candidate will be performing the following duties, but not limited to:

• Perform registration: key in patients’ data and register in the system.
• Generate bill estimation form.
• Advise patients on Medisave / medishield / private shield / corporate guarantees and to obtain signatures on the relevant forms.
• Follow up with doctors or clinic staff on completing the information required.
• Assist doctor during the consultation.
• Booking of appointments in the system.
• Alert and rectify duplicate patients’ records in the system.
• Assist in training and guiding new and junior staff.
• Collect deposit if required.
• Handle billing, collection of payment (cash, NETS, credit cards, cheques) with integrity and accuracy.
• Perform daily closing of collections and alert superiors on discrepancies if any.

Requirements

• Has 1-2 years of experience in healthcare industry
• Experience in clinical duties such as taking of blood samples, recording vital signs reading and etc. will be advantageous.
• Able to work in fast-paced environment.
• Tech-savvy
• Good interpersonal skills, a good team player and has good time management skills.
• Willing to learn and ability to adapt are key attributes for this role
• 5.5-day work week

The incumbent will provide the CEO and Board effective corporate administrative support. He/ She will be a key administrative staff, providing high-level support to the CEO and Board. The individual will manage a wide range of tasks essential to maintaining the CEO's and Board’s office administration, ensuring the smooth and efficient running of their office. This role demands excellent organizational and communication skills, as well as the ability to handle confidential information with discretion.

Key Responsibilities:

Administration:

Administer the CEO's and Board’s meetings and appointments, ensuring that staff are clearly informed of management’s intent and objectives for each meeting.

Handle confidential correspondence, emails, and phone calls, on behalf of the CEO and Board.

Prepare and review documents, reports, and presentations as required by the CEO and Board.

Meeting Coordination and Documentation:

Propose and manage agendas, take minutes, and track follow up on action items for meetings led by the CEO and the Board.

Engage Board, Management Committees and members to collate and present data for meetings.

Office Management and Communication:

Liaise with internal and external stakeholders on behalf of the CEO & Board

Coordinate matters between the CEO, the Board and the various departments within the organization.

Assist in maintaining an efficient knowledge management system.

Reporting:

Compile data to support the CEO and the Board in decision-making and strategic planning.

Prepare briefing materials for the CEO’s & Board meetings and presentations.

Managing Stakeholders:

Build and maintain professional relationships with internal teams, Board members, and external stakeholders.

Facilitate communication on behalf of the CEO and Board ensuring that requests and queries are handled efficiently.

Qualifications and Experience:

Bachelor's degree in Business Administration, or a related field, from a reputable university.

At least 2 years of experience in administration, corporate or project work

Strong organizational and time-management skills with an ability to manage multiple priorities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant office software.

Proficient in Tamil to understand our foreign staff from India

Candidates with an understanding of Hinduism will have an advantage in performing the role.

Ability to handle sensitive and confidential information with discretion.

High level of professionalism, with strong interpersonal skills and the ability to interact with stakeholders at all levels.

Benefits:

Competitive salary and benefits package.

Opportunity to work closely with the CEO/ the Board and gain insights into executive decision-making.

Dynamic and fast-paced work environment with room for growth.

Chance to engage with various departments and contribute to the overall efficiency of the organization.