Responsibility:

• Deploy Office/Microsoft 365 Environments
• Deploy Azure AD/ Microsoft Entra ID Environments
• Deploy advanced Microsoft 365 Services including Enterprise and Mobility
• Maintenance of Entra ID / On premises Active Directory environments not limited to Users, Group, OU, Group Policy management.
• Exposure in Microsoft SharePoint Administrations, and Power shell scripting will be advantageous.
• Deployment and improvements of Infrastructure on Client environments
• Assist in maintaining and deploying other Client applications and environments.
• Leading initiatives for researching and deploying and managing new applications.
• Leading IT Projects for Clients
• Coordinating various IT Staff and Operations
• Assist in managing Support Services and related deliverables.
• Working with End-Users and Vendors to support applications and environments.
• Working with Client Stakeholders on strategy and vision.
• Meeting regularly with Clients and attend Client meetings and engaging Executive Management.
• Supporting Client initiatives remotely and on-premises.

Established in 2017, QCP is one of the first digital asset trading firms in Singapore, with a vision to partner the next generation of investors to unlock institutional opportunities in digital assets.

QCP brings to clients deep expertise gained from thriving through multiple market cycles. A global market maker in digital asset derivatives with a vast network of liquidity providers and counterparties, we are shaping the future of digital asset markets through greater access and efficiency.

We offer a range of tailored derivatives and spot trading as well as structured solutions to institutional, professional and accredited investors. We also provide 24/7 liquidity across various markets in partnership with various exchanges and platforms.

QCP is headquartered in Singapore and is supported by a strong team of professionals in trading, business development, operations, risk and compliance teams.

Our in-house publications track the constantly evolving state of digital assets and markets, and can be accessed on our Telegram (t.me/QCPbroadcast), website (qcpgroup.com), Twitter (@qcpgroup) and LinkedIn.

Responsibilities

We are looking for a Front Office Quant Dev who will work in a small team to build and maintain our in-house Go based crypto derivatives trading infrastructure. This candidate will work closely with traders to fulfil business needs as they arise and support the requirements of running a trading firm.

• Being the point contact for technical support & troubleshooting
• Working closely with DevOps to ensure system robustness & reliability
• Storage, control/communications & reports enhancements
• Identifying bottlenecks, measuring performance and optimizing/crafting code
• Project scopes might cover
• Derivatives pricing,
• Market/credit/liquidity/technology risk tools
• Trading analytics, execution algos, trading signals
• New trading products
• Exchange integrations & optimization

• 3 - 5+ years of relevant experience
• Mid-level, independent, self-motivated, detailed, scientific/quantitative mentality. Able to work in a fast-paced result-focused trading floor env.
• Experience of structured development in a formal programming language (ideally Go or if not, then C/C++)
• Experience with Linux and building trading systems development. Working knowledge of FIX, websocket and REST.
• Some knowledge of time series database and message streaming technologies is useful.
• Good understanding of financial markets. Some understanding of derivatives pricing theory is useful.

The Environment We Offer

As a growing firm with a tightly-knit team, we respect and listen to all our employees. You will get the chance to make an impact by having your voice heard by everyone, including the management.

Our employees enjoy a high level of autonomy at work. We focus on substance, not form - as long as you can perform, you will be recognized and rewarded. We are also dedicated to supporting our staff and ensuring they develop holistically to maximize their potential in the long- term.

We also provide flexible working arrangement as required and a casual and fun environment to boot!

Are you looking for a part-time position based in Singapore? MMR is seeking a dedicated and detail-oriented Office Coordinator and Project Assistant to join our dynamic team!

MMR Research Worldwide is a global market research agency, specialising in sensory, offering research solutions to support optimisation in products, packaging and all aspects of branding within food, drink and other FMCG and retail sectors.

We are seeking a dedicated and detail-oriented part-time Office Coordinator to join us! This role is integral to maintaining the smooth operations of our office and ensuring that our clients and visitors have a professional working experience with us.

As our Office Coordinator, you will assist with the day-to-day organisation of product logistics and assisting the team with day-to-day project set up / administration to ensure smooth delivery and upkeep in internal system and programs. You may need to support some preparation of food and beverage, or personal care products needed for our in-house sensory trained panel’s assessment for research purposes.  This is an excellent opportunity for someone who is looking for a part-time position, working 20hours per week, 9am to 1pm, Monday to Friday. This individual would be suitable for an individual who is organized, proactive, and enjoys working in a team environment.

Key Responsibilities would include:

Product Preparation / Assistance:

• Preparing samples and materials for in-house panel training and profiling
• Researching, sourcing and managing products for research
• Preparing the working area for panel session, assist panel leader in clearing up afterwards and ensuring that all activities comply with basic food hygiene standards
• Routine upkeeping and maintenance of sensory lab which include the product preparation area, product storage and panel discussion room.

Administrative Support:

• Assist with data entry and maintaining accurate records and databases.
• Assist with basic charting using internal PowerPoint or Excel template (training will be given).
• Support activities including assistance for new starters.
• Source / ship / receive products and clear customs for projects

Office Management:

• Oversee the maintenance of office and basic lab equipment and coordinate with relevant teams.
• Coordinate office events, meetings, and training sessions.
• Ensure compliance with company policies and procedures.
• Greet and assist visitors with a warm and professional demeanour.
• Answer and direct emails or phone calls promptly and accurately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a tidy and welcoming working area.

• Proven experience as an office administrator, receptionist, or relevant role.
• Fluent English in both written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to lift heavy products.
• Professional attitude and appearance.

• Competitive salary and benefits package.
• A supportive and inclusive work environment.
• Conveniently located office with a positive team culture.
• Hybrid work environment (able to work from home on certain days)

MMR is an Equal Opportunities Employer.

Purpose of the job

To provide support and assistance to the Directors, Senior Managers, Managers and the team so as to ensure an effective, efficient and the delivery of high quality services to a portfolio of clients and ensuring adherence with Ocorian policy and procedures.

Job Requirements

• Assist in providing full spectrum of corporate secretarial services to a portfolio of clients which includes public listed companies, public, private limited companies and offshore companies;
• Assist with incorporation of companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
• Preparation of routine directors/shareholders’ resolutions, minutes of directors/shareholders’ meetings (annual general meetings and/or extraordinary general meetings) and any other ancillary documents;
• Assist with the preparation of documents relating to payment related matters of the clients;  
• Assist with the preparation of XBRL format of financial statements (where necessary);
• Ensure compliance with relevant statutory and regulatory requirements, perform client due diligence;
• Ensure proper and timely filing of statutory forms/returns with ACRA and e-stamping with IRAS;
• Assist in application of work passes with the Ministry of Manpower;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies (as and when required);
• Maintain and update company statutory records / statutory registers and such portal as required within the Ocorian Group
• Assist with timely billing and providing support for collection of debts within the portfolio as part of achieving financial objectives.
• Any other work as may be assigned from time to time.

#LI-Hybrid

#LI-DR1

The Executive Assistant cum Office Admin plays a crucial role in providing comprehensive administrative support to the Business CEO and other Executives and overseeing office operations to ensure smooth functioning. 

Executive Support

• Provide comprehensive administrative support to the Business CEO and other Executives, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate meeting logistics, such as room reservations, audiovisual equipment setup, and distribution of materials.
• Prepare detailed meeting agendas, ensuring all relevant topics and materials are included for thorough discussion and decision-making.
• Record accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks to facilitate accountability and progress tracking.
• Handle sensitive and confidential information with discretion, maintaining secure electronic and physical files to safeguard privacy and confidentiality.

Office Administration

• Oversee day-to-day office operations, including procurement of supplies, equipment maintenance, and facility management.
• Maintain relationships with vendors and service providers, obtaining competitive quotes and negotiating contracts as needed.
• Monitor the administrative budget, tracking expenses, analyzing variances, and providing recommendations for cost-saving measures.
• Coordinate office events, including employee engagement initiatives, corporate social responsibility (CSR) projects, and corporate branding activities at the country level, as well as client meetings and company celebrations.
• Support onboarding and offboarding of employees on office administrative matters such as issuing and collecting keys, coordinating laptop purchases and availability, and overseeing the activation and deactivation of door access systems.
• Provide basic IT support and troubleshooting for office equipment and software applications, escalating complex issues to the IT department as necessary.
• Coordinate with telecommunication companies to oversee telephone line installation and cellular phone subscription, ensuring accurate completion of applications and timely activation of services.
• Monitor usage of company-issued cellular phones, ensuring that problems are promptly reported to the telecommunication company and that cost consumption for official calls remains within budget.

Travel Management

• Coordinate with travel agents to search, book, and confirm flights for the Business CEO, Executives, and other staff, ensuring optimal travel arrangements and adherence to company policies.
• Facilitate visa applications for employees traveling internationally, including gathering necessary documentation and completing application forms.
• Communicate travel itineraries, visa statuses, and relevant travel information to employees.
• Collaborate with travel agents and vendors to negotiate favorable rates and terms for travel-related services.
• Collaborate with Executive Assistants (EAs) and Admin in other countries to arrange flights and hotel bookings for employees as needed.
• Receive guests and support arrangement of accommodation and travel arrangements, when necessary
• Act as a fire warden, coordinating emergency drills and ensuring adherence to office safety protocols.
• Respond to all incoming calls, directing inquiries to the appropriate contacts and providing timely responses.
• Receive and process incoming and outgoing couriers, logging deliveries, distributing packages, and ensuring accurate record-keeping.

• Assign sufficient manning to cater for daily operational needs
• Planning of VIP arrivals and departures and ensuring operational efficiency
• Develop and maintain strong guest relationships to ensure guest loyalty
• Handle guest issues when needed 
• Plan and review rosters to ensure productivity goals are met
• Conduct audit checks on service standards and ensure compliance with hotel standards
• Ensure operations are in order, guests assistance required is rendered accordingly and hotel’s service standards are met
• Responsible for all aspects of Guest Service and Guest Satisfaction that are generated and maintained in Guest Satisfaction system
• Facilitate preventive maintenance program with housekeeping and engineering
• Work with the Revenue, Reservation and Sales Manager to ensure strategies are in place to maximize revenue opportunities
• Track and Forecast daily, weekly and monthly Of Loyalty Program
• Planning, reviewing, training, monitoring, evaluation and counseling of employees
• Handling and investigation of guest requests/complaints 
• Counseling and disciplinary action for colleagues non-compliance with procedures and behavior
• Attend any department and operational meetings
• Ensure grooming standard set by the hotel at all times
• Ensure work areas are adequately stocked and inventory properly recorded 
• Ensure department compliance with safety and security procedures at all times

Global Endpoint Operations manage the Endpoint Systems that connect the Visa’s Client globally to all Core Systems and services at Visa Data Centers. The team is responsible for all technical support, Change Execution, Problem and Incident management. The administrator is responsible to ensure high availability and drive better systems monitoring and performance investigations. This includes working in partnership with other O&I teams as well as working with client’s endpoints, vendors and development teams to continuously drive higher availability and reduction of service impacts.

Essential Functions

• Provide technical advice and support to Visa’s Client institutions and processors to ensure customers expectation are exceeded.
• Discipline in detailed documentation and reporting of issues and changes. Timely and accurate updating and maintaining Global Inventory records.
• Create and test implementation Linux scripts for vendor’s field engineers and support team for installation and activation
• Perform remote system Installation with on-site vendor engineer support, configuration and lockdown of Visa Endpoint servers.
• Proactively work with Global Support groups and/or client or vendors to provide flexible and nimble solution for client issues and resolve system problems quickly
• Timely escalation of critical situations and any likely project risk that can impact project delivery scheduled to Manager and 3rd Level support  team
• Ensure that all server deployments follow Visa security guidelines and report any non-compliance.
• Able to communicate and work cordially in global team with teammate from different culture and in time zone.
• Work closely with both IMAC and Project team to ensure best-in-class delivery of solutions and support to Visa client.
• Ensure all incidents and changes are in compliance to ITIL and operation policy.
• Ensure that all servers going into productions are locked down and meet operational acceptance criteria
• Be able to problem diagnose, quickly and efficiently by running and review application and network traces

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Purpose of the job

To manage the day-to-day administration of a varied portfolio of trust structures and to maintain a wide and detailed knowledge and understanding of trust administration generally, to include money laundering, compliance and relevant legislation.

Main responsibilities

Invoicing:

• Setup and maintain JFS (i.e. client invoicing) codes for accurate tracking and reporting.
• Generate, review, and amend invoices to ensure accuracy with agreed fee standards and internal processes.
• Liaison with offshore billing teams to ensure a smooth invoicing process.
• Prepare and issue credit notes as necessary
• Approve and issue final invoices to clients in a timely manner
• Coordinate invoicing activities with offshore entities, such as Ocorian BVI

Payment Processing:

• Liaison with Accounts Payable team for payment matters
• Process payments accurately and efficiently, ensuring all transactions are recorded correctly.
• Resolve any payment discrepancies promptly to maintain financial accuracy.

Data Management:

• Maintain and update the NavOne system to ensure accurate client data and reporting.
• Troubleshoot and resolve any system-related issues in collaboration with IT.
• Organize and manage digital files within the iManage system for easy retrieval and compliance purposes.
• Regularly review data for accuracy and completeness.
• Address and clear any mandatory data backlogs to ensure compliance with regulatory requirements.
• Scan and file physical and digital documents to maintain an organized and accessible records system.

Any other ad hoc duties as needed in support of the Private Clients team.

#L1-VK1

 

Overview:

We are seeking a highly skilled and experienced Senior DB Infrastructure Engineer to join our dynamic team. The ideal candidate will be responsible for designing, planning, supporting, and maintaining our database infrastructure to meet or exceed Service Level Agreements (SLAs). This role requires a proactive individual with strong problem-solving skills, extensive experience with Oracle databases, and the ability to lead and mentor a team.

Key Responsibilities:

Design and Planning:

• Design, plan, support, and maintain DB infrastructure to ensure robust and efficient operations.
• Develop and implement strategies to meet or exceed stipulated SLAs.

Performance Monitoring and Problem Resolution:

• Monitor DB infrastructure performance and address technical issues promptly.
• Troubleshoot and resolve complex system DB infrastructure problems that may require the creation of new techniques, tools, and processes.

Project Support:

• Provide effective implementation and operational support for projects, ensuring SLA compliance.
• Lead and manage the DB infrastructure team to deliver high-quality support for project needs.

Analysis and Improvement:

• Analyze internal and external business challenges and regulatory issues, proposing improvements to enhance infrastructure performance and compliance.
• Stay updated with industry trends and best practices to continually improve the DB infrastructure.

Availability and Standby:

• Be available for 24x7 standby on-site or on-call support after office hours, weekends, and public holidays for operational or implementation projects.

Teamwork and Leadership:

• Demonstrate strong teamwork and provide clear instructions and guidance to team members.
• Facilitate knowledge sharing and mentor junior team members to build a cohesive and skilled team.

• Extensive experience with Oracle databases, including installation, configuration, and maintenance.
• Proficient in troubleshooting complex technical problems and implementing effective solutions.
• Savvy in identifying, analyzing, and resolving highly complex system issues.
• Resourceful in learning new skills and understanding emerging issues.
• Excellent teamwork and communication skills.
• Ability to provide clear instructions and guidance to team members.

Qualifications:

• Proven experience as a DB Infrastructure Engineer or similar role.
• Strong technical background with Oracle databases.
• Excellent problem-solving skills and ability to work under pressure.
• Strong leadership and team management skills.

• Provide support to the commercial team in special projects, such as preparing presentations, coordinating events, etc.
• Organize and coordinate Sales, Marketing, Distribution & Loyalty (SMDL)-related meetings
• Travel arrangements for the team
• Ensure that all database and records (contacts distribution list, SOP, etc.) are maintained and updated in a timely manner
• Manage Purchase Orders (PO) and track the team’s costs and expenses
• Manage and distribute communications (memos and announcements) to hotels and relevant stakeholders

As a talented Python/React Developer, you'll be working hand-in-hand with our business team. Your role will involve performing analytics and crafting solutions that significantly influence our firm's commercial decisions.

You will be instrumental in broadening our global analytics platform. This will involve utilizing data from both our in-house trading system and various external datasets.

Given our company's rapid growth, we are in need of exceptional talents like you to help us fulfil our mission. In this role, you'll have the unique opportunity to directly engage with a diverse range of business stakeholders, from tank operators to top management. Your task will be to comprehend our requirements and deliver a broad spectrum of capabilities.

As a member of the analytics team, located in Singapore, you will:

• Collaborate directly with the business to design and implement scalable systems with a high degree of autonomy, thriving in our dynamic and fast-paced environment.
• Partner with the business to identify requirements and develop innovative solutions that directly influence the firm's commercial decisions
• Work with our global team to create and maintain a variety of internal applications and data streams

Please be aware that this role is deeply integrated into the trading floor operations, and will therefore involve certain support responsibilities related to price feeds and Commodity Trading and Risk Management (CTRM).

Main Responsibilities:

• Manage intra-day and EOD controls covering FX, credit, equities, and derivatives activity in the fast-paced global markets.
• Manage implementation of new processes in line with business initiatives.
• Close liaison with post trade services, trading, sales globally to resolve issues and minimize financial impact.
• Verification of life-cycle decisions across the portfolio in real-time as barriers triggers and expiry/call decisions are made.
• Validation of new trades – both vanilla deals and structured products in the risk system.
• Daily and intra-day reconciliation across all books to ensure that positions are accurate.
• Monitor and respond to queries from sales, trading, and infrastructure teams.
• Ensure that all activities and transactions are carried out in full compliance with regulatory requirements, internal operational risk framework and all relevant policies and standards.

Experiences:

• 3-5 years’ experience within an operational role with related experience in over-the-counter (OTC) derivatives of FX transaction management
• 3-5 years’ experience focused on control from an operational or finance perspective with an emphasis on efficiency
• Prior work experience involving direct interaction with traders/front office

Other skills (Computer Skills, etc):

• Excellent excel skills
• Basic VBA knowledge
• Python proficiency is an advantage
• Excellent communication and interpersonal skills
• Detail-oriented and strong problem-solving skills

Languages:

• Fluent in English

Academics:

•  Bachelor’s degree in Finance, Accountancy, or other relevant field of study

• 12-month contract (renew/convertible)
• Location: Jurong East - International Business Park
• Salary: $2,500 - 3,500 (+ Completion Bonus prorated)
• Candidates with no experience are welcome!

Responsibility

Facility management and non-technical administrative tasks (80%):

a) Inventory management support

• Upkeep and maintain sufficient supplies of common laboratory chemical and consumables
• Procure common laboratory chemical and consumables
• Maintain up-to-date chemical and consumable inventory
• Purchase packaging materials and raw ingredients for formulations

b) Waste management support

• Initiate and coordinate disposal of unwanted, obsolete chemicals and generated waste in the laboratory
• Waste disposal documentation

c) Site maintenance and safety support

• Filing of MSDS and uploading onto Croda SharePoint
• Upkeep laboratory infrastructure (e.g. lightings, fittings, plumbing, air handling, firefighting equipment, first aid, etc)
• Keep track of equipment preventive maintenance and/or calibration timeline
• Liaise with equipment vendors for scheduled PM on site
• Liaise with building owner for issues with labs
• Liaise with vendors for facility maintenance
• Management of site scheduled electricity shut down
• General site safety support

d) General administration:

• Create purchase order
• Packing of parcels and UPS documentation for shipment of parcels
• Weekly lab scheduling
• COVID19 safe management as required by the authorities
• Receiving and managing vendors, contractors and visitors
• Coordinate laboratory laundry requirements
• General housekeeping

Technical-related Support (20%):

• Attending to request of feature formulations from Sales and Marketing
• Formulation scale-up
• Sample preparation
• Prototype packing

Requirements

• Diploma related to applied chemistry, chemical engineering, chemical process technology or equivalent
• Preferably with science background and comfortable working in a laboratory environment

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

The Lobby Ambassador is responsible in managing various aspects of the Lobby operation in the delivery of the Raffles Hotel Singapore’s service experience throughout the entire guest journey.

Primary Responsibilities

Executes Core Tasks of the Lobby Operation

• Delivers the Raffles Hotel Singapore guest experience through a seamless flow of processes and in close cooperation with the Raffles Butler.
• Provides a first-class arrival experiences for all residents including a seamless and personalised check-in experience. Closely assists the F&B team in welcoming and accommodating/seating restaurant patrons.
• Ensures the smooth running of the Lobby operation by performing all tasks in adherence with the code of ethics as issued by Raffles Hotel Singapore.
• Upholds a flawless impression and perception of the Raffles Hotel Singapore products and colleagues.
• Addresses any security incidents and guest complaints to the Lobby Operations management team and reacts proactively when suitable and appropriate.
• Ensures service standards and individual performance are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.

Handles Cashier and Lobby Operation Coordinator Duties

• Accurately executes cashiering and billing duties in coordination with the Raffles Butlers and cooperates closely with the Finance team.
• Acts as Lobby Operation Coordinator to handle administrative tasks and to ensure the smooth lobby operation and the completion of all essential preparatory tasks prior to guests’ arrivals.
• Responsible for the timely pre-arrival correspondence cycle within the Lobby Operations team.

Maximises the outcome of upsell and cross-sell opportunities

• Executes the annual upsell strategy and achieves all goals as set by management.
• Cooperates with all departments and divisions in promoting inter-hotel sales and in-house facilities for Residents, F&B patrons and visitors.

Seeks constant improvement of quality in product and services

• Ensures guests receive the experience as detailed in brand Standard Operation Procedure (SOP), Raffles Hotel Singapore Local Standard Operation Procedure (LSOP) as well as Forbes 5 star / Leading Quality Assurance (LQA) standards, and aims to achieve the scores and goals set by management.
• Participates in the handling and follows up of any security incident and guest complaint together with the Lobby Operations management team and always reinforces hotel values.
• Adheres to Workplace Safety and Health (WHS) policies and procedures.

The position is responsible for conducting all teams partaking in a guest’s arrival and departure. The Lobby Manager also acts as the center of all communication and action during any irregular incident during a resident stays or guest visits.

Primary Responsibilities 

Delivers the Raffles Hotel Singapore Arrival and Departure Experience

• Ensures guests receive a warm and personalised arrival and departure experiences based on and seamless flow of processes including supporting Lobby Ambassadors for check-in, check-out, and cashiering duties. 
• Ensures guests receive the experience as detailed in brand Standard Operation Procedure (SOP), Raffles Hotel Singapore Local Standard Operation Procedure (LSOP) as well as Leading Quality Assurance (LQA) standards, and aim to achieve the scores and goals set by management.
• Ensures service standards and individual performance are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.

Manages All Aspects of the Daily Operation at the Hotel Lobby and Entrances

• Ensures the smooth running of the hotel operation by performing all tasks in adherence with the code of ethics as issued by Raffles Hotel Singapore.
• Upholds a flawless impression and perception of the Raffles Hotel Singapore services, products and colleagues.
• Takes responsibility to ensure 24-hours shift coverage in the Lobby Operation, Concierge and Raffles Service sections. Carries out Night Duty Management by himself if needed.
• Orchestrate the lobby operations from a seating perspective of main building restaurant patrons.

Maximises Efficiency of Resident and Guest Incident Management

• Manages any incident that occurs during resident stays or guest visits due to service or product shortfalls.
• Acts as the center of communication during any incident and takes immediate action to turn the situation around into a satisfying experience.
• Acts according to hotel emergency and crisis management procedures when applicable and always reinforces hotel values.
• Adheres to Work Safety and Health (WSH) policies and procedures and ensures all direct reports and peers are trained in and follow WSH guidelines.

Maximises the Outcome of Upsell and Cross-sell Opportunities

• Executes the annual upsell strategy and achieves all goals as set by management.
• Cooperates with all departments and divisions in promoting inter-hotel sales and in-house facilities.
• Performs any other duties and responsibilities that may be assigned.

Managing the day-to-day administrative function, including:

• Manage the general office administrative function including but not limited to storage (on-site and off-site), postage, courier, stationery and consumable orderings
• Handle the reporting and reimbursement of all office expenses
• Control master of company templates including letterhead and business cards
• Answer company phone calls
• Perform outdoor duties if required
• Any other ad-hoc duties as assigned

Providing support to the client servicing departments, including:

• Manage incoming mails for clients
• Maintain schedules for local delivery and visits to various government departments
• Keep track of all client disbursements
• Scan and save client documents

Assisting in other areas, including:

• Support the process of work visa application
• Handle administrative tasks related to payroll and MPF for client entities
• Handle paperwork related to various government departments and banks

Global Endpoint Operations manage the Endpoint Systems that connect the Visa’s Client globally to all Core Systems and services at Visa Data Centers. The team is responsible for all technical support, Change Execution, Problem, and Incident management. The administrator is responsible to ensure high availability and drive better systems monitoring and performance investigations. This includes working in partnership with other O&I teams as well as working with client’s endpoints, vendors, and development teams to continuously drive higher availability and reduction of service impacts.

Essential Functions:

• Provide technical advice and support to Visa’s Client institutions and processors to ensure customers expectation are exceeded.
• Discipline in detailed documentation and reporting of issues and changes. Timely and accurate updating and maintaining Global Inventory records.
• Create and test implementation Linux scripts for vendor’s field engineers and support team for installation and activation.
• Perform remote system Installation with on-site vendor engineer support, configuration, and lockdown of Visa Endpoint servers.
• Proactively work with Global Support groups and/or client or vendors to provide flexible and nimble solution for client issues and resolve system problems quickly.
• Timely escalation of critical situations and any likely project risk that can impact project delivery scheduled to Manager and 3rd Level support team.
• Ensure that all server deployments follow Visa security guidelines and report any non-compliance.
• Able to communicate and work cordially in global team with teammate from different culture and in time zone.
• Work closely with both IMAC and Project team to ensure best-in-class delivery of solutions and support to Visa client.
• Ensure all incidents and changes comply to ITIL and operation policy.
• Ensure that all servers going into productions are locked down and meet operational acceptance criteria.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

The position is responsible in assisting the IT Manager to handle the day-to-day IT operations. The IT Administrator maintains the computer desktop environment by analyzing requirements, resolving problems, installing hardware and software solutions, supporting the internal IT Helpdesk, troubleshooting hardware and software issues and providing resolutions to IT matters. This position will be responsible for the administration and internal support of the hotel’s computers, printers, servers, and related equipment.

Primary Responsibilities

IT Operations

• Resolve all IT issues for colleagues via frontline troubleshooting or escalation to the Corporate Helpdesk
• Provide IT assistance and expertise to in-house guests and Events.
• Support and administer to on-premise applications, systems, servers and networks.
• Monitor the Hotel datacentre and IT racks.
• Liaise with vendors on hardware maintenance and support.
• Manage daily backups of critical data.
• Deploy IT equipment for Tech Refresh or loans.
• Process IT system access for onboarding/offboarding of employees.
• Maintain IT asset and software license inventory.
• Assist the IT Manager in executing all IT projects at the Hotel.
• Assist the hotel’s day-to-day IT activities, ensuring all standards are followed.

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures.
• Attend all briefings, meetings and trainings as assigned by the Management.
• Maintain a high standard of personal appearance and hygiene at all times.
• Perform other duties as assigned by the Management.

EBC Financial Group – a global financial services provider headquartered in the dynamic city of London, we specialize in global financial investment, asset management and financial consulting. Our team consists of seasoned professionals and young talents who bring diverse perspectives and exceptional skills to the table. Since our establishment in 2020, our company has experienced rapid growth. We currently operate in major financial hubs worldwide, including Cyprus, Sydney, Singapore, Kuala Lumpur, Hong Kong, Tokyo, Bangkok and more. At EBC, integrity, respect, and youth are our core values. The right candidate will have the opportunity to work with experienced professionals and be part of a dynamic and innovative team. Join us on our mission to create value for our clients and become a trusted partner in the global financial market. 

Job Summary:

We are seeking a proactive and highly organized individual to join our team as an Office Manager cum Personal Assistant. In this role, you will play a pivotal role in ensuring the smooth functioning of our office operations while providing comprehensive support to our executive team.

Responsibilities:

1. Office Management:

• Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
• Coordinate office maintenance, repairs, and renovations as needed.
• Manage vendor relationships and negotiate contracts for office services.
• Develop and implement office policies and procedures to ensure efficiency and compliance.

• Provide administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external communication.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist in the organization of company events, meetings, and conferences.

• Provide personal assistance to the co-founder, including managing personal appointments, errands, and travel arrangements.
• Act as a liaison between executives and external contacts, including family members, friends, and business associates.
• Handle personal correspondence and maintain confidentiality at all times.

• Bachelor's degree in business administration, office management, or related field preferred.
• Proven experience as an office manager, executive assistant, or personal assistant.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in work.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other office software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

 Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

Install, configure, and maintain Linux servers and systems.

Perform system monitoring, troubleshooting, and problem resolution to ensure high availability and reliability.

Manage user accounts, permissions, and access control on Linux systems.

Implement security measures to protect Linux systems from unauthorized access and vulnerabilities.

Install and configure software applications and services on Linux servers.

Perform system backups and recovery procedures to ensure data integrity and availability.

Collaborate with other IT teams to support infrastructure projects and initiatives.

Stay updated with the latest developments in Linux technologies and best practices.

Bachelor's degree in Computer Science, Information Technology, or related field.

Proven experience as a Linux Administrator or similar role.

In-depth knowledge of Linux operating systems (e.g., CentOS, Ubuntu, Red Hat).

Experience with shell scripting (e.g., Bash, Python) for automation and system administration tasks.

Strong understanding of networking concepts and protocols.

Familiarity with virtualization technologies (e.g., VMware, KVM).

Responsibilities:

• Develop conceptual designs and create detailed drawings, design documents, and materials for clients.
• Produce 3D computerized perspective visuals, presentation drawings, and technical drawings.
• Communicate effectively with clients and suppliers, ensuring follow-up on all matters.
• Collaborate within a team and work independently to meet tight deadlines.
• Demonstrate a pleasant personality and excellent interpersonal skills.
• Exhibit reliability, responsibility, and a willingness to embrace new challenges.

Requirements:

• Hold a Diploma or Bachelor degree in Interior Design, Architecture, or a related field.
• Possess a minimum of 5 years of experience in a relevant field
• Proficient in AutoCAD, 3D Studio Max, Adobe Photoshop, and V-ray.
• 2 - 3 year experience can consider for junior position.
• Familiarity with Microsoft Word and PowerPoint.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

Nanyang Business School is a leading research-powered business school focusing on business education in a technology-driven world. Being part of the business school, the NBS Research & PhD Office provides research administration and support to promote research activities for the school effectively and efficiently.

The incumbent will be responsible to provide research administration for our researchers, support and facilitate research-related activities and reporting. The role will also be working closely with both our internal and external stakeholders in establishing research partnership and visibility of the school.

Key responsibilities:

• Provide research administration support to research activities and grants.
• Support research programme (PhD) and activities/events.
• Assist in procurement request and claims verification under office budgets.
• Manage and maintain research-related documentation, database, and systems.
• Assist in ad-hoc admin/research initiative of the office.

Requirements:

• At least a Diploma qualification, preferably with some experience in research grant administration or its equivalent.
• Good organisational, time management and planning skill to be able to multitask and work within tight deadlines.
• An independent worker as well as a team player with positive working attitude and work ethics.
• Excellent interpersonal skills and willing to work collaboratively.
• Proficient in MS Office Application and preferably tech savvy.

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

 Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

[What you will be working on]

You will be part of Ngee Ann Polytechnic Finance team to drive and lead automation and process improvement projects and revamp the Finance intranet.

Your responsibilities will include, but are not limited to, the following:

• Understand and identify opportunities to leverage on analytics and technology to automate/streamline processes.

• Plan, design, and develop automated processes using tools such as VBA, Python, UiPath and  Power Automate.

• Apply critical thinking and problem-solving skills to address challenges that may arise during the planning, implementation, and maintenance of automated systems.

• Plan, design and revamp the Finance intranet. 

• Deliver training and assistance to teams for the adoption of new automated processes and systems.

• Assist in other ad hoc projects and finance duties as assigned.

You may be rotated to other sections in the Finance Office.

[What we are looking for]

• A Bachelor's degree in Computer Science or a related field is required.

• Minimum 3 years of relevant working experience in in Automation, AI, Engineering, or Data-related roles.

• Proficient in Excel, VBA, Outlook Macro, Python/R Studio, UiPath Studio, Power BI.

• Critical thinking and problem-solving skills.

• Positive attitude, continuous learner, self-motivated and meticulous.

• Excellent communication, interpersonal and presentation skills.

• A team player who is able work independently.

• Knowledge of best practices and techniques for implementing automation to streamline finance and administrative processes is an added advantage.