• 12-month contract (renew/convertible)
• Location: Jurong East - International Business Park
• Salary: $2,500 - 3,500 (+ Completion Bonus prorated)
• Candidates with no experience are welcome!

Responsibility

Facility management and non-technical administrative tasks (80%):

a) Inventory management support

• Upkeep and maintain sufficient supplies of common laboratory chemical and consumables
• Procure common laboratory chemical and consumables
• Maintain up-to-date chemical and consumable inventory
• Purchase packaging materials and raw ingredients for formulations

b) Waste management support

• Initiate and coordinate disposal of unwanted, obsolete chemicals and generated waste in the laboratory
• Waste disposal documentation

c) Site maintenance and safety support

• Filing of MSDS and uploading onto Croda SharePoint
• Upkeep laboratory infrastructure (e.g. lightings, fittings, plumbing, air handling, firefighting equipment, first aid, etc)
• Keep track of equipment preventive maintenance and/or calibration timeline
• Liaise with equipment vendors for scheduled PM on site
• Liaise with building owner for issues with labs
• Liaise with vendors for facility maintenance
• Management of site scheduled electricity shut down
• General site safety support

d) General administration:

• Create purchase order
• Packing of parcels and UPS documentation for shipment of parcels
• Weekly lab scheduling
• COVID19 safe management as required by the authorities
• Receiving and managing vendors, contractors and visitors
• Coordinate laboratory laundry requirements
• General housekeeping

Technical-related Support (20%):

• Attending to request of feature formulations from Sales and Marketing
• Formulation scale-up
• Sample preparation
• Prototype packing

Requirements

• Diploma related to applied chemistry, chemical engineering, chemical process technology or equivalent
• Preferably with science background and comfortable working in a laboratory environment

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

The Lobby Ambassador is responsible in managing various aspects of the Lobby operation in the delivery of the Raffles Hotel Singapore’s service experience throughout the entire guest journey.

Primary Responsibilities

Executes Core Tasks of the Lobby Operation

• Delivers the Raffles Hotel Singapore guest experience through a seamless flow of processes and in close cooperation with the Raffles Butler.
• Provides a first-class arrival experiences for all residents including a seamless and personalised check-in experience. Closely assists the F&B team in welcoming and accommodating/seating restaurant patrons.
• Ensures the smooth running of the Lobby operation by performing all tasks in adherence with the code of ethics as issued by Raffles Hotel Singapore.
• Upholds a flawless impression and perception of the Raffles Hotel Singapore products and colleagues.
• Addresses any security incidents and guest complaints to the Lobby Operations management team and reacts proactively when suitable and appropriate.
• Ensures service standards and individual performance are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.

Handles Cashier and Lobby Operation Coordinator Duties

• Accurately executes cashiering and billing duties in coordination with the Raffles Butlers and cooperates closely with the Finance team.
• Acts as Lobby Operation Coordinator to handle administrative tasks and to ensure the smooth lobby operation and the completion of all essential preparatory tasks prior to guests’ arrivals.
• Responsible for the timely pre-arrival correspondence cycle within the Lobby Operations team.

Maximises the outcome of upsell and cross-sell opportunities

• Executes the annual upsell strategy and achieves all goals as set by management.
• Cooperates with all departments and divisions in promoting inter-hotel sales and in-house facilities for Residents, F&B patrons and visitors.

Seeks constant improvement of quality in product and services

• Ensures guests receive the experience as detailed in brand Standard Operation Procedure (SOP), Raffles Hotel Singapore Local Standard Operation Procedure (LSOP) as well as Forbes 5 star / Leading Quality Assurance (LQA) standards, and aims to achieve the scores and goals set by management.
• Participates in the handling and follows up of any security incident and guest complaint together with the Lobby Operations management team and always reinforces hotel values.
• Adheres to Workplace Safety and Health (WHS) policies and procedures.

The position is responsible for conducting all teams partaking in a guest’s arrival and departure. The Lobby Manager also acts as the center of all communication and action during any irregular incident during a resident stays or guest visits.

Primary Responsibilities 

Delivers the Raffles Hotel Singapore Arrival and Departure Experience

• Ensures guests receive a warm and personalised arrival and departure experiences based on and seamless flow of processes including supporting Lobby Ambassadors for check-in, check-out, and cashiering duties. 
• Ensures guests receive the experience as detailed in brand Standard Operation Procedure (SOP), Raffles Hotel Singapore Local Standard Operation Procedure (LSOP) as well as Leading Quality Assurance (LQA) standards, and aim to achieve the scores and goals set by management.
• Ensures service standards and individual performance are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.

Manages All Aspects of the Daily Operation at the Hotel Lobby and Entrances

• Ensures the smooth running of the hotel operation by performing all tasks in adherence with the code of ethics as issued by Raffles Hotel Singapore.
• Upholds a flawless impression and perception of the Raffles Hotel Singapore services, products and colleagues.
• Takes responsibility to ensure 24-hours shift coverage in the Lobby Operation, Concierge and Raffles Service sections. Carries out Night Duty Management by himself if needed.
• Orchestrate the lobby operations from a seating perspective of main building restaurant patrons.

Maximises Efficiency of Resident and Guest Incident Management

• Manages any incident that occurs during resident stays or guest visits due to service or product shortfalls.
• Acts as the center of communication during any incident and takes immediate action to turn the situation around into a satisfying experience.
• Acts according to hotel emergency and crisis management procedures when applicable and always reinforces hotel values.
• Adheres to Work Safety and Health (WSH) policies and procedures and ensures all direct reports and peers are trained in and follow WSH guidelines.

Maximises the Outcome of Upsell and Cross-sell Opportunities

• Executes the annual upsell strategy and achieves all goals as set by management.
• Cooperates with all departments and divisions in promoting inter-hotel sales and in-house facilities.
• Performs any other duties and responsibilities that may be assigned.

Managing the day-to-day administrative function, including:

• Manage the general office administrative function including but not limited to storage (on-site and off-site), postage, courier, stationery and consumable orderings
• Handle the reporting and reimbursement of all office expenses
• Control master of company templates including letterhead and business cards
• Answer company phone calls
• Perform outdoor duties if required
• Any other ad-hoc duties as assigned

Providing support to the client servicing departments, including:

• Manage incoming mails for clients
• Maintain schedules for local delivery and visits to various government departments
• Keep track of all client disbursements
• Scan and save client documents

Assisting in other areas, including:

• Support the process of work visa application
• Handle administrative tasks related to payroll and MPF for client entities
• Handle paperwork related to various government departments and banks

Roles & Responsibilities

1. Timesheet Management:

• Collect and verify timesheets monthly, ensuring accuracy before submission to the Payroll and Billing Team for processing.
• Conduct checks for overtime (OT) and rostering compliance, addressing breaches identified in TS/Quick HR generated reports.

2. Employee Relations Support:

• Assist in new hire onboarding briefings.
• Manage the issuance of Personal Personal Protective Equipment (PPE) to employees.
• Produce necessary letters and paperwork on behalf of the Employee Relations Team.

3. Data Entry and Compliance Checks:

• Update internal databases.
• Conduct data entry and calculations for timesheets, identifying potential breaches and non-compliance matters, such as excessive OT hours, rest day violations, and other related issues.

4. Address Verification and Housing Management:

• Update SAP/MOM with staff's new addresses, verifying housing address details.
• Conduct quarterly 100% housing verification for foreign staff, ensuring alignment with MOM and SAP declared addresses.
• Verify HDB addresses against HDB's website for authorized tenancy, and request tenancy agreements for non-HDB addresses.

5. Administrative Support:

• Assist with various internal arrangements.
• Manage general email/SMS broadcasts.
• Conduct follow-up calls to employees based on team requirements.
• Handle any other ad-hoc tasks assigned by the Team Lead or Unit Head.

Skills & Requirements:

• Good communication skills, positive mindset, and self-motivated candidates preferred.
• People-oriented with the ability to work comfortably with a diverse range of individuals.
• Adherence to the organization's standard practices and work ethics.
• Basic knowledge of HR processes and experience.
• Basic knowledge of MOM legislations.
• Bilingual proficiency (English/Mandarin) is required.

This position plays a vital role in ensuring efficient administrative and compliance support to the Employee Relations Team. If you meet the qualifications and are enthusiastic about contributing to our organization, we invite you to apply.

I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.

Global Endpoint Operations manage the Endpoint Systems that connect the Visa’s Client globally to all Core Systems and services at Visa Data Centers. The team is responsible for all technical support, Change Execution, Problem, and Incident management. The administrator is responsible to ensure high availability and drive better systems monitoring and performance investigations. This includes working in partnership with other O&I teams as well as working with client’s endpoints, vendors, and development teams to continuously drive higher availability and reduction of service impacts.

Essential Functions:

• Provide technical advice and support to Visa’s Client institutions and processors to ensure customers expectation are exceeded.
• Discipline in detailed documentation and reporting of issues and changes. Timely and accurate updating and maintaining Global Inventory records.
• Create and test implementation Linux scripts for vendor’s field engineers and support team for installation and activation.
• Perform remote system Installation with on-site vendor engineer support, configuration, and lockdown of Visa Endpoint servers.
• Proactively work with Global Support groups and/or client or vendors to provide flexible and nimble solution for client issues and resolve system problems quickly.
• Timely escalation of critical situations and any likely project risk that can impact project delivery scheduled to Manager and 3rd Level support team.
• Ensure that all server deployments follow Visa security guidelines and report any non-compliance.
• Able to communicate and work cordially in global team with teammate from different culture and in time zone.
• Work closely with both IMAC and Project team to ensure best-in-class delivery of solutions and support to Visa client.
• Ensure all incidents and changes comply to ITIL and operation policy.
• Ensure that all servers going into productions are locked down and meet operational acceptance criteria.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

The position is responsible in assisting the IT Manager to handle the day-to-day IT operations. The IT Administrator maintains the computer desktop environment by analyzing requirements, resolving problems, installing hardware and software solutions, supporting the internal IT Helpdesk, troubleshooting hardware and software issues and providing resolutions to IT matters. This position will be responsible for the administration and internal support of the hotel’s computers, printers, servers, and related equipment.

Primary Responsibilities

IT Operations

• Resolve all IT issues for colleagues via frontline troubleshooting or escalation to the Corporate Helpdesk
• Provide IT assistance and expertise to in-house guests and Events.
• Support and administer to on-premise applications, systems, servers and networks.
• Monitor the Hotel datacentre and IT racks.
• Liaise with vendors on hardware maintenance and support.
• Manage daily backups of critical data.
• Deploy IT equipment for Tech Refresh or loans.
• Process IT system access for onboarding/offboarding of employees.
• Maintain IT asset and software license inventory.
• Assist the IT Manager in executing all IT projects at the Hotel.
• Assist the hotel’s day-to-day IT activities, ensuring all standards are followed.

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures.
• Attend all briefings, meetings and trainings as assigned by the Management.
• Maintain a high standard of personal appearance and hygiene at all times.
• Perform other duties as assigned by the Management.

EBC Financial Group – a global financial services provider headquartered in the dynamic city of London, we specialize in global financial investment, asset management and financial consulting. Our team consists of seasoned professionals and young talents who bring diverse perspectives and exceptional skills to the table. Since our establishment in 2020, our company has experienced rapid growth. We currently operate in major financial hubs worldwide, including Cyprus, Sydney, Singapore, Kuala Lumpur, Hong Kong, Tokyo, Bangkok and more. At EBC, integrity, respect, and youth are our core values. The right candidate will have the opportunity to work with experienced professionals and be part of a dynamic and innovative team. Join us on our mission to create value for our clients and become a trusted partner in the global financial market. 

Job Summary:

We are seeking a proactive and highly organized individual to join our team as an Office Manager cum Personal Assistant. In this role, you will play a pivotal role in ensuring the smooth functioning of our office operations while providing comprehensive support to our executive team.

Responsibilities:

1. Office Management:

• Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
• Coordinate office maintenance, repairs, and renovations as needed.
• Manage vendor relationships and negotiate contracts for office services.
• Develop and implement office policies and procedures to ensure efficiency and compliance.

• Provide administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external communication.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist in the organization of company events, meetings, and conferences.

• Provide personal assistance to the co-founder, including managing personal appointments, errands, and travel arrangements.
• Act as a liaison between executives and external contacts, including family members, friends, and business associates.
• Handle personal correspondence and maintain confidentiality at all times.

• Bachelor's degree in business administration, office management, or related field preferred.
• Proven experience as an office manager, executive assistant, or personal assistant.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in work.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other office software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.

Our company is looking for an organized and self-motivated project cum office administrator who will be responsible for providing project and administrative support to our project/development and office personnel.

The responsibilities include:

(A) assist project manager and project teams, including:

• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals
• Create and update workflows
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues

(B) carry out office adminsitration duties including:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, shipping documents, memos, resumes, and presentations, project documentation.
• Coordinating and managing appointments, meetings, and keeping proper records.
• Performing bookkeeping-support tasks such as invoicing, payment requests, delivery records, monitoring accounts receivable and payables, and budget tracking for office and project expenses.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Ordering and purchasing resources, office supplies, equipment, and furniture, keeping inventory records, assisting on conducting stock-take.
• Overseeing the maintenance of office facilities, and equipment.
• Assist in project tests and in preparation of project test reports, preparation of technical documentation and schedules.

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

 Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

Job Descriptions

1. Responsible for supporting the IT help desk services to ensure services are delivered to meet business needs and expectations, within SLA standards (response time and resolution time
2. Install and configure hardware and software applications
3. Manage user accounts, permissions, and access rights
4. Monitor and maintain IT systems to ensure their smooth functioning
5. Perform system backups and disaster recovery procedures
6. Support VOIP, conferencing and mobile service request
7. Liaise with other support teams, or product teams as required to resolve requests and issues in a timely manner
8. Act as a contact point between helpdesk operations, other teams (internal, external and vendor/supplier)
9. IT assets and inventories management
10. Ensure proper documentation of all IT infrastructure setups, software licenses, and any software modifications
11. Design and conduct IT user training on systems under the IT Department's purview
12. Continuously update technical knowledge and skills
13. Other ad doc tasks and projects as needed

Job Requirements

1. Minimum 5-years of MIS or related experience.
2. ITIL Certification or equivalent preferred.
3. Working experience with Windows Servers, Active Directory, Router, and Network Switches.
4. Hands-on software and hardware troubleshooting experience.
5. Strong analytical and problem-solving skills.
6. Good team player with excellent communication and interpersonal skills combined with self-assurance and confidence.
7. Self-starter, ability to work independently with minimal supervision.
8. A can-do attitude with positive outlook and able to work under pressure.
9. Ability to multi-task, take initiative and manage priorities.
10. Ability to strive in a fast-paced and results-oriented environment.
11. Willingness to work outside regular business hours as required.
12. Able to start work immediately or within short notice

Benefits

• AWS : Not provided
• Performance based bonus （Once in December) Company and Individual
• Expected OT for a month will be pretty minimum or 0
• AL、MC : 14 days
• MC　14days.
• Other benefits and allowances
• Dental coverage
• Medical coverage

Working hours

• Mon-Fri, 5days work week
• 8:00- 17:30 or 8:30-18:00

Responsibilities:

Install, configure, and maintain Linux servers and systems.

Perform system monitoring, troubleshooting, and problem resolution to ensure high availability and reliability.

Manage user accounts, permissions, and access control on Linux systems.

Implement security measures to protect Linux systems from unauthorized access and vulnerabilities.

Install and configure software applications and services on Linux servers.

Perform system backups and recovery procedures to ensure data integrity and availability.

Collaborate with other IT teams to support infrastructure projects and initiatives.

Stay updated with the latest developments in Linux technologies and best practices.

Requirements:

Bachelor's degree in Computer Science, Information Technology, or related field.

Proven experience as a Linux Administrator or similar role.

In-depth knowledge of Linux operating systems (e.g., CentOS, Ubuntu, Red Hat).

Experience with shell scripting (e.g., Bash, Python) for automation and system administration tasks.

Strong understanding of networking concepts and protocols.

Familiarity with virtualization technologies (e.g., VMware, KVM).

Responsibilities:

Install, configure, and maintain Linux servers and systems.

Perform system monitoring, troubleshooting, and problem resolution to ensure high availability and reliability.

Manage user accounts, permissions, and access control on Linux systems.

Implement security measures to protect Linux systems from unauthorized access and vulnerabilities.

Install and configure software applications and services on Linux servers.

Perform system backups and recovery procedures to ensure data integrity and availability.

Collaborate with other IT teams to support infrastructure projects and initiatives.

Stay updated with the latest developments in Linux technologies and best practices.

Requirements:

Bachelor's degree in Computer Science, Information Technology, or related field.

Proven experience as a Linux Administrator or similar role.

In-depth knowledge of Linux operating systems (e.g., CentOS, Ubuntu, Red Hat).

Experience with shell scripting (e.g., Bash, Python) for automation and system administration tasks.

Strong understanding of networking concepts and protocols.

Familiarity with virtualization technologies (e.g., VMware, KVM).

Install, configure, and maintain Linux servers and systems.

Perform system monitoring, troubleshooting, and problem resolution to ensure high availability and reliability.

Manage user accounts, permissions, and access control on Linux systems.

Implement security measures to protect Linux systems from unauthorized access and vulnerabilities.

Install and configure software applications and services on Linux servers.

Perform system backups and recovery procedures to ensure data integrity and availability.

Collaborate with other IT teams to support infrastructure projects and initiatives.

Stay updated with the latest developments in Linux technologies and best practices.

Bachelor's degree in Computer Science, Information Technology, or related field.

Proven experience as a Linux Administrator or similar role.

In-depth knowledge of Linux operating systems (e.g., CentOS, Ubuntu, Red Hat).

Experience with shell scripting (e.g., Bash, Python) for automation and system administration tasks.

Strong understanding of networking concepts and protocols.

Familiarity with virtualization technologies (e.g., VMware, KVM).

Responsibilities:

• Develop conceptual designs and create detailed drawings, design documents, and materials for clients.
• Produce 3D computerized perspective visuals, presentation drawings, and technical drawings.
• Communicate effectively with clients and suppliers, ensuring follow-up on all matters.
• Collaborate within a team and work independently to meet tight deadlines.
• Demonstrate a pleasant personality and excellent interpersonal skills.
• Exhibit reliability, responsibility, and a willingness to embrace new challenges.

Requirements:

• Hold a Diploma or Bachelor degree in Interior Design, Architecture, or a related field.
• Possess a minimum of 5 years of experience in a relevant field
• Proficient in AutoCAD, 3D Studio Max, Adobe Photoshop, and V-ray.
• 2 - 3 year experience can consider for junior position.
• Familiarity with Microsoft Word and PowerPoint.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

Civil Engineer (indoor office-based job)

Salary up to $5200

• To take charge of the Ducts and Manholes Implementation and Maintenance Works.

• To coordinate underground ducts and manholes implementation works with external parties.

• To support Plant Maintenance and Operation on Civil & Structural (C&S) matter

• C&S engineering SME

Responsibilities:

• New Development and Diversion of Services:

- Take charge and coordinate Service laying with main project team (Developer, Main Contractor) and authorities, including deconflicting with others for new build and diversion.

- Project Manage the implementation of underground ducts and Manholes within new development and service diversion.

- Review method statement and coordination drawings and other relevant construction documents.

• Review 3rd party submission on matters related to Netlink Underground Services

• Support Facilities and Maintenance team on Civil & Structural related issues.

• Participate in tender, contract administration

Requirements:

• Civil Engineering Degree with 3-year engineering/construction experience

• Diploma holders in Civil Engineering with extensive relevant experience will be considered

• Experience in infrastructure (Road works) projcts and its geotechnical aspects.

• Exposure in Service coordination with Authorities and Service providers

• Good understanding of Specifications, contracts and ability to read and interpret engineering drawings and engineering reports.

• Ablity to review Method statement. Ability to generate method statements is preferred.

To apply:

Please email Resume in Microsoft Word format

Please state your Position/ positions applied on the “on TOP” of your resume.

Please state Available Commencement Date or notice period

Please state current and last SALARY and Expected Salary in your resume.

Please state Reasons for leaving current & previous Employment.

Nanyang Business School is a leading research-powered business school focusing on business education in a technology-driven world. Being part of the business school, the NBS Research & PhD Office provides research administration and support to promote research activities for the school effectively and efficiently.

The incumbent will be responsible to provide research administration for our researchers, support and facilitate research-related activities and reporting. The role will also be working closely with both our internal and external stakeholders in establishing research partnership and visibility of the school.

Key responsibilities:

• Provide research administration support to research activities and grants.
• Support research programme (PhD) and activities/events.
• Assist in procurement request and claims verification under office budgets.
• Manage and maintain research-related documentation, database, and systems.
• Assist in ad-hoc admin/research initiative of the office.

Requirements:

• At least a Diploma qualification, preferably with some experience in research grant administration or its equivalent.
• Good organisational, time management and planning skill to be able to multitask and work within tight deadlines.
• An independent worker as well as a team player with positive working attitude and work ethics.
• Excellent interpersonal skills and willing to work collaboratively.
• Proficient in MS Office Application and preferably tech savvy.

Job Description & Requirements

1. Manage all delivery scheduling functions for assigned store (s)
2. Utilize system information and reports to identify deliverable orders
3. Contact customer to schedule deliveries for all items that are currently available and in the warehouse
4. Maintain delivery schedules based on outlined route list
5. Maximize delivery trucks and routes based on schedules and ensure that delivery goals are met
6. Run scheduling reports to ensure that the budgeted goal for deliveries is being met
7. Suggest and participate in developing “special” routes to satisfy out-of-area customer deliveries
8. Work closely with receiving specialist and inventory specialist on reschedules and product availability
9. Call customers in advance of the actual delivery with three-hour delivery windows. Perform delivery confirmation telephone calls to customers Co-ordinating within internal department for changes in customers’ order
10. Any ad-hoc admin duties

Requirements:

~ Min ‘O’ Level.

~ Preferably with 2 years of relevant experience.

~ Hardworking, meticulous and able to work independently.

~ Responsible & fast learner

~ Proficient in MS Office skills (Words & Excel)

~ Knowledge in ERP Software will be an added advantage.

~ Preferable able to start work immediately.

NOTE; DAYS AND HOURS OF WORK

Monday – Friday from 9.00am – 6.00pm and Alternate Saturday 9.00am to 6.00pm.

Responsibilities & Duties:

1. Cleaning Responsibilities

· Perform general cleaning tasks such as sweeping, mopping, washing and sanitizing of toilets and vacuuming floors

· General window wiping

· Dust and wipe surfaces, including desks, tables, and other furniture

· Empty and dispose of trash bins

· Ensure a clean and presentable environment for employees and visitors

· Keep the pantry or refreshment area organized and clean

· Collect used cups, dishes, and utensils, and wash them as needed

2. Workspace Organization

· Arrange chairs and tables in meeting rooms and pantry area

3. Adherence to Health and Safety Standards

· Follow proper hygiene and safety protocols when handling food and cleaning materials

· Use and store cleaning chemicals according to safety guidelines

· Report any safety concerns or potential hazards to supervisors

4. Others

· Monitoring and ensuring an adequate supply of hand soap, toilet paper, and other essential items

· Be adaptable and willing to assist with additional tasks or responsibilities as needed

· Ad-hod duties as when required

Requirements

· Prior office housekeeping/ cleaning experience is advantageous

· Good communication and interpersonal skills

· Able to work independently

· Perform contract reviews on Purchase Orders.

· To create sales order in Oracle system with accurate data entry to fulfil customer’s requirements.

· Management/Update of production planning file.

· To close sales work order and prepare product certification documents.

· Liaise with customer on some expectation/requirements.

· Preparation of regular reports.

· Answering phone calls and emails.

· Organize and maintain Company’s records.

· Monitor and manage office supplies.

· Any other office chores as assigned.

· May need to support production when needed.

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life and there it is, Sheldon Global Pte Ltd. Who would’ve thought that we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable high-grade household items to solve your space constraints. With 7 major brands under our management, we will ensure to offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office

Responsibilities

• Production of access cards – OLAE requests.
• Act as programmer for access control operations
• Emboss / print / affix applicant image on access cards.
• Pack cards for distribution.
• Record daily inventory of return of access cards.
• Manage and respond timely on helpdesk requests and emails.
• Perform any access control related tasks assigned by managers or team lead.
• Liaison with business units and building landlords on access card matters.
• Requisition of access control consumable and office supplies.
• Overseeing maintenance for card printer.
• CoB and Emergency – participate in CoB / Call Tree exercise and testing.
• Other responsibilities as assigned by the CSIS.

Qualifications

• Tertiary education in any discipline.
• At least 5 years of relevant experience in managing security access control systems, general office administration, record management and customer service.
• Knowledge in security systems would be an advantage.
• Possess high level of integrity.
• Strong Command of English.
• Good written, verbal, analytical, interpersonal and presentation skills
• Proficient in Microsoft Office application, i.e. Word, Excel, PowerPoint, etc.

Please indicate in your profile your expected salary as you apply. Thank you.

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life, and there it is, Sheldon Global Pte Ltd. Who would’ve thought we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue to strive to provide affordable, high-grade household items to solve your space constraints. With 7 major brands under our management, we will offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, in addition to answering phone calls, emails, and messages. Take accurate and comprehensive notes at meetings, help with daily time management, run errands as requested, perform secretarial work, and provide senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

 Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

You will be providing effective administrative support to the Account Servicing team. You will be responsible for preparation of contracts, settlement reports and following-up on outstanding, uploading of advertisement, generate/tracking of reports, filing etc.

Core Responsibilities:

• Providing administrative support to the Account Servicing team
• Ensure that the contracts are prepared accurately, sent out and received in a timely manner to meet internal procedures and customer satisfaction
• Ensure that the settlement reports are prepared accurately in a timely manner to meet customer satisfaction
• Maintain a good filing system for all the contracts
• Upload advertisements onto the website and send out electronic email blasts timely and accurately
• Provide reminders to Account Servicing team on deadlines for the returning of contracts, settlement reports and submission of advertising material
• Prepare reports for the Account-Servicing team
• Any other duties assigned by Account-Servicing Manager

Job Specifications:

• Diploma in Business Administration
• Proficient in Microsoft Excel & Word
• Prior event handling experience will be an added advantage
• Motivated, meticulous and results oriented
• Good interpersonal and communication skills
• Team player and ability to work effectively
• This is a 1 year contract role